An established real estate asset management firm based in Mayfair is looking for an experienced Team Assistant to provide high-quality administrative support within a busy, professional investment environment.

This is a varied and fast-paced role requiring someone who is highly organised, confident managing demanding schedules and comfortable supporting senior professionals. Previous experience within financial services, investment management, asset management, private equity, real estate investment or a similar corporate financial environment is essential.

The Role

Working closely with a senior team, responsibilities will include:

• Extensive and complex diary management, coordinating internal and external meetings
• Managing constantly changing schedules and conflicting priorities
• Arranging UK and international travel, accommodation and itineraries
• Coordinating meetings, calls, conference rooms and video conferencing
• Processing expenses and invoices
• Preparing documents, presentations and meeting materials
• Managing correspondence and general team administration
• Maintaining contact and client information
• Liaising confidently with clients, investors and other external stakeholders
• Supporting team events, lunches and ad hoc projects
• Providing proactive day-to-day support and anticipating requirements

About You

You will be an experienced Team Assistant, Executive Assistant, PA or Investment Team Assistant with a strong background gained within financial services.

You will need:

• Proven experience managing complex and high-volume diaries
• Previous financial services experience – essential
• Strong organisational and prioritisation skills
• Excellent attention to detail
• Confidence supporting senior and demanding stakeholders
• Professional and polished communication skills
• Strong Microsoft Office skills, particularly Outlook, Word, PowerPoint and Excel
• The ability to remain calm and organised when priorities change
• A proactive, team-focused approach with the judgement to anticipate what needs to be done

This is an excellent opportunity for an experienced Financial Services Team Assistant looking to join a highly professional real estate asset management business in Mayfair, working as an integral part of the investment team.