Team Assistant

Team Assistant (Maternity Contract) City of London Up to £48,000 Benefits completion bonus

Tay Associates is partnering with a highly respected global organisation to recruit an experienced Team Assistant for a maternity Fixed term contract. This is an excellent opportunity to join a fast-paced, collaborative environment supporting senior leaders and wider business teams.  

The Role

As Team Assistant, you will play a pivotal role in ensuring the smooth day-to-day running of multiple teams, providing comprehensive administrative support, coordinating meetings and travel, managing events, and acting as a key liaison across the business. This role would suit a highly organised, proactive individual who enjoys working in a dynamic corporate environment and supporting multiple stakeholders simultaneously.  

Key Responsibilities

• Managing busy and ever-changing diaries across multiple teams and senior stakeholders.
• Coordinating internal and external meetings, including room bookings, agendas and supporting documentation.
• Organising domestic and international travel arrangements, including flights, accommodation, visas and itineraries.
• Processing expenses and maintaining accurate administrative records.  
• Supporting team projects, ensuring deadlines and priorities are effectively managed.
• Planning and coordinating team events, offsites, training sessions, client hospitality and conferences.  
• Building strong relationships with stakeholders across the business and acting as a key point of contact for administrative support.  
• Assisting with office-wide initiatives and collaborating with wider support teams to deliver a seamless employee experience.

About You

• Previous Team Assistant, Team Coordinator or PA experience within a corporate environment.
• Excellent organisational skills with the ability to manage multiple priorities.
• Strong communication and stakeholder management abilities.
• Advanced Microsoft Office skills, including Outlook, PowerPoint, Excel and Word.
• Experience coordinating travel, meetings and events.  
• A proactive, hands-on approach and the confidence to work independently.
• Previous experience within financial services, insurance or a similarly fast-paced corporate environment would be highly advantageous.

If you're an experienced Team Assistant looking for your next opportunity within a prestigious global business, we'd love to hear from you.

Apply now or contact Tay Associates for a confidential discussion.