Team Assistant

A well-established insurance organisation based in the City is seeking an experienced Team Assistant to provide high-level support to senior underwriting team. This is a busy, highly trusted role requiring excellent organisational skills, discretion, and the ability to manage multiple priorities.

The Role

The Team Assistant will act as a central point of coordination, managing diaries, travel, events, and communications in a fast-paced, professional environment.

Key Responsibilities

• Act as gatekeeper for senior underwriting executives
• Provide extensive diary management, coordinating complex internal and external meetings
• Manage email inboxes for senior executives and respond on their behalf when required
• Arrange complex business and personal travel, including flights, visas, hotels, and ground transport
• Coordinate travel for the wider underwriting team around high-profile meetings and marketing activity
• Process expenses for senior executives in a timely and accurate manner
• Work closely with other EAs, PAs, and administration teams to ensure seamless support

Candidate Requirements

• Minimum 5 years’ experience in a similar Team Assistant / EA / PA role, ideally within insurance.
• Proven experience coordinating events, from small meetings to larger-scale functions
• Strong working knowledge of Microsoft Office
• Highly organised with exceptional attention to detail and the ability to plan ahead
• Confident communicator with strong interpersonal skills
• Resilient and calm under pressure, with the ability to adapt to changing priorities