Team Assistant - Engineering

  City of London      £18.00 - £19.00 per hour

Team Assistant – Engineering

A global Investment Bank based in the heart of the city are seeking a Team Assistant based within their Engineering Division. This role provides Team Assistant coverage for 3-4 MD’s. This is a demanding role which requires a highly proactive, motivated, and organised Team Assistant who is able to multitask, prioritise effectively and demonstrate strong time management skills alongside excellent written and verbal communication skills.

Key Responsibilities of the Team Assistant:

  • Comprehensive and pro-active diary management and scheduling of meetings - room bookings, documentation, media services for audio visual/video conference facilities
  • Preparation of detailed travel schedules and itineraries
  • Assistance with visa applications/requirement
  • Timely administration of expenses (using Concur)
  • Telephone cover - screening of calls and interaction with senior management
  • Supporting visiting MDs – assisting with diary management, arranging offices, transportation, access to buildings and team events if required
  • Coordination of team events and/or socials - booking rooms across global campus, setting up registration details, sign up links, dial-in numbers, Zoom IDs, arranging refreshments, lunches, and dinners
  • Assist with PowerPoint presentations if required
  • Participation and administrative assistance to Engineering committees and affinity networks
  • Participation and representation on administrative committees

 

Skills and attributes of the Team Assistant:

  • Extensive knowledge of MS Office, including Outlook, Word, PowerPoint, and Excel  
  • Ability to be proactive, use initiative, prioritise and multi-task  
  • Strong time management and prioritisation skills  
  • Secretarial background
  • d preferably within the financial services industry  
  • Excellent attention to detail  
  • Excellent teamwork skills  
  • High level of written and excellent verbal communication skills  
  • Ability to handle sensitive and confidential information  
  • Strong organisational and interpersonal skills  
  • Professional, self-motivated, and flexible

If you feel this is the right Team Assistant role for you, please apply immediately.

 

 

 

Location City of London
JOB LOCATION
Salary £18.00 - £19.00 per hour
JOB SALARY/RATE
Type Contract
EMPLOYMENT TYPE
Category Secretarial, PAs, Administration
JOB CATEGORY

Apply Now: Team Assistant - Engineering

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Tay Associates
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“I love the ‘feel good factor’ involved with working alongside candidates to find their perfect role at whatever stage they are at in their career, you can’t beat that buzz!”
Yazmine Ruzgar FIRP, Senior Associate

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