Office Assistant

A reputable professional services organisation is looking for a proactive Junior PA/Office Assistant to provide high-quality administrative and executive support. This is an excellent opportunity for someone early in their career to develop in a professional, fast-paced environment while supporting senior executives and front-of-house operations.

Key Responsibilities

• Provide phone cover for the CEO overflow line and manage calls from reception
• Meet and greet clients in a professional manner, offering refreshments as required
• Coordinate courier services and manage incoming/outgoing post
• Organise meeting room bookings and assist with Zoom/Teams meetings set-up
• Support diary management and arrange meetings for senior executives
• Book cars, taxis, and restaurants for executives as needed
• Draft emails, letters, and prepare documents, presentations, and reports
• Scan, file, photocopy, and bind legal and administrative documents
• Assist with preparing documentation for signature and compliance record-keeping
• Support general office administration to ensure smooth day-to-day operations

Candidate Requirements

• Previous administrative, or office support experience is advantageous
• Strong computer skills: Word, Excel, PowerPoint, Outlook
• Excellent organisational skills and ability to prioritise tasks effectively
• Professional and confident communicator
• Ability to work independently and as part of a team
• High attention to detail and accuracy
• Ability to maintain strict confidentiality
• Calm under pressure and able to handle competing priorities