Executive Assistant

An established boutique investment bank based in Mayfair is looking for an experienced Team Executive Assistant to provide high-level support to three Managing Directors within a busy front-office team.

This is a demanding, fast-paced EA role requiring someone who understands the pace, expectations and priorities of senior investment bankers. You will work closely with the MDs, taking ownership of complex schedules and ensuring their day-to-day activity runs seamlessly.

The Role

• Extensive and constantly changing diary management for three Managing Directors
• Scheduling internal and external meetings across multiple time zones
• Coordinating complex international travel, itineraries and last-minute changes
• Managing competing priorities and anticipating diary conflicts before they arise
• Processing expenses and supporting wider team administration
• Coordinating client meetings, calls, lunches and events
• Liaising confidently with senior clients, investors and internal stakeholders
• Maintaining contacts and ensuring client information is kept accurate and up to date
• Working closely with the wider EA and support team to provide seamless coverage
• Handling highly confidential information with complete discretion
• Acting as a proactive point of contact and ensuring the MDs are fully prepared for meetings and travel

About You

You will be an accomplished Executive Assistant with experience supporting senior front-office professionals within investment banking or a closely related financial services environment.

You will need:

• Proven experience supporting MD/C-suite level executives
• Strong investment banking or front-office financial services experience
• Exceptional diary management and scheduling skills
• Extensive international travel coordination experience
• Confidence working with demanding, time-sensitive schedules
• Excellent attention to detail and organisational skills
• Strong communication and relationship management skills
• The ability to prioritise calmly when plans change at short notice
• A collaborative, team-focused approach with the confidence to use your own judgement

This would suit an EA who genuinely enjoys the pace of investment banking and takes pride in being highly organised, proactive and one step ahead. The environment is boutique and relationship-led, so personality, judgement and the ability to build trusted working relationships will be just as important as technical EA experience.

Mayfair, London Full-time Office-based/hybrid depending on business requirements