Executive Assistant

We are seeking a highly organized, proactive, and discreet Executive/Operations Assistant to provide business and personal support to two Principals with demanding and fast-paced schedules. This is a dynamic, varied role that requires exceptional attention to detail, strong communication skills, and the ability to anticipate needs before they arise.

The successful candidate will act as the central point of coordination between the principals, their businesses, and personal affairs — ensuring seamless day-to-day operations across multiple time zones and projects.

Key Responsibilities

• Provide comprehensive executive assistance, including inbox and calendar management, scheduling, and travel coordination.
• Act as a liaison between principals, staff, clients, and external partners with professionalism and discretion.
• Oversee and manage personal and household tasks, including vendor coordination, property management, and personal appointments.
• Support with business administration, research, document preparation, and project coordination.
• Draft, proofread, and translate correspondence and documents in French and English.
• Manage confidential information with the highest level of integrity and trust.
• Ensure all operational systems, processes, and communications run efficiently and effectively.

About You

• Proven experience supporting senior executives, founders, or HNWIs in a remote capacity.
• Fluent in French and English (written and verbal) – excellent writing and translation skills are essential.
• Exceptional organizational, multitasking, and problem-solving abilities.
• Highly adaptable, proactive, and capable of handling shifting priorities.
• Strong sense of discretion, reliability, and confidentiality.
• Available to work flexibly across time zones when needed.
• This is a fully remote role