Executive Assistant

  City      £40000 - £45000 per annum + private medical, dental, 25 days holiday

A well-respected independent Investment Management firm are currently seeking a positive and experienced Executive Assistant to join their Secretarial Team based in the City of London for a Maternity Cover. This role will form part of the 8 assistants within the Equity team and you will be supporting 5 Managers.

Are you looking for a varied and busy role with the opportunity to grow within a growing business?

* Comprehensive and proactive diary management to MD's and wider Equity team
* Liaising with external clients and administrative teams for all meeting logistics
* Coordinating roadshow activity
* Proactively setting up prep-meetings ahead of the client meeting
* Creating and editing presentations using PowerPoint
* Generating quarterly portfolio reports
* Ensuring meeting rooms are booked globally where necessary
* Understanding and utilising virtual conferencing tool to create video and audio conference requests
* Liaising with reception to request any catering
* Onboarding of new hires and transfers in
* Registering external visitors with reception
* Proactively managing meetings and being a gatekeeper
* Managing global travel and expenses
* Providing enterprise reports when requested
* Managing and completing print requests following in-house compliance approval process
* Entering, amending and keeping client data up to date
* Management and processing of team invoices
* Diligent coverage of telephone lines, adhering to best practices


* Diligent and high attention to detail
* Advanced proficiency in MS Office (Word, Outlook, Excel and PowerPoint)
* Excellent organisational, multi-tasking and prioritisation abilities
* Ability to work under deadlines and to accommodate last minute changes.
Location City
Salary £40000 - £45000 per annum + private medical, dental, 25 days holiday
Type Contract
Duration 12 months
Category Admin and Secretarial

Apply Now: Executive Assistant

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Tay Associates
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“I love the ‘feel good factor’ involved with working alongside candidates to find their perfect role at whatever stage they are at in their career, you can’t beat that buzz!”
Yazmine Ruzgar FIRP, Senior Associate


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