Administrative Assistant

  London      £15.00 - £20.00 per hour

A large established financial services company, in a great City based location, is looking for a bright and credible Administrative Assistant to provide meticulous support to teams across EMEA. Therefore, having recent demonstrable experience supporting a large team will be crucial, especially as you will be juggling multiple tasks.

Your role will involve a heavy amount of meeting scheduling, preparing notes and materials, creating presentations, proof reading and editing documents, booking travel when required, arranging virtual conferences, managing expenses and invoices in a timely manner, managing files and records, preparing reports and letters, ordering suppliers and providing all other necessary administrative support.

It is important that this individuals has excellent written and spoken English, as well as a high attention detail. This company is full of friendly and hard working individuals who enjoy being part of a team.

 

 Main Responsibilities:

  • Provide pro-active diary management (for internal and external meetings), including prompt booking and re-arranging of meetings/ meeting rooms and managing schedule clashes.
  • Provide general administrative support daily, including answering phones, printing off materials in preparation for meetings, completing PowerPoint presentations, assisting with editing of documents.
  • Arrange large (internal and external) meetings including booking meeting rooms, ordering refreshments, arranging printing of documents.
  • Arrange travel, visas and accommodation, booking and making all necessary arrangements for business travel.
  • Process and management of expenses / invoices in a timely manner.
  • Order office supplies where necessary.
  • Preparation of letters, reports, spreadsheets, presentations etc. as required.
  • Management of the department's physical archiving and record keeping needs.
  • Preparation of meeting minutes and reports as required.
  • Scheduling complex Regulatory meetings

 

Skills:

  • Excellent communication skills at all levels.
  • Execution focussed.
  • Well organised and able to prioritise effectively Ability to work flexibly to help the teams achieve their goals, and respond positively to change.
  • Ability to deal calmly and diplomatically with variety of senior personnel and external contacts.
  • Ability to work calmly and efficiently in a pressurised environment.
  • Numerate and able to demonstrate a high level of attention to detail.
  • Proactive approach, with drive and energy.
  • Self-motivated with a can do attitude and able to use own initiative.
  • Ability to recognise the necessity to escalate issues effectively ensuring tasks are completed within set timescales.
  • Strong team player who will actively offer support and cover other duties as requested.
  • Excellent pc skills including Word, Excel, PowerPoint, MS Outlook.
  • Strong organisational administration skills and accurate typing.
Location London
JOB LOCATION
Salary £15.00 - £20.00 per hour
JOB SALARY/RATE
Type Contract
EMPLOYMENT TYPE
Category Finance
JOB CATEGORY

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Tay Associates
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“I love the ‘feel good factor’ involved with working alongside candidates to find their perfect role at whatever stage they are at in their career, you can’t beat that buzz!”
Yazmine Ruzgar FIRP, Senior Associate

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