Team Secretary

  City      £35000 - £40000 per annum

Working in a challenging and rewarding environment, you will provide dedicated and efficient PA support to the Insurance Company Chief Finance Officer, the Head of Art and Private Client and a UK Underwriting Manager. It is crucial that a professional service is delivered and that the ideal candidate will be able to function on their own initiative as well as be able to communicate and liaise well with the rest of the team.

The role will include a variety of duties including:

* Providing a high standard of PA support to the three roles detailed above
* Full Outlook management, including email monitoring and prioritisation
* Complex diary management, including ever-changing schedules and co-ordinating internal and external meetings, lunches and dinners
* Managing complex, and often last-minute, travel and accommodation arrangements, and preparing itineraries
* Organisation of and assistance in meeting numerous board report and other key deadlines throughout the year
* Preparing accurate documents and presentations, for meeting packs, and attendance to minute meetings as required
* Meeting and greeting internal and external visitors at all levels of seniority; screening calls
* Assisting in personal work and managing the diary to accommodate personal commitments
* Assisting in the coordination of broker entertainment/ team events/seminars/forums
* Maintenance of filing/archiving
* Handling confidential information
* Preparing and submitting personal expenses
* Preparing correspondence on the manager's behalf
* Collating and distributing quarterly HIC pre-Reserving and Reserving papers
* Administering the UK Finance Recognition scheme
* Updating Underwriting Authority Letters, distributing and documenting when required
* Advanced working knowledge of Microsoft Word, Excel, Outlook and PowerPoint
* Efficient, proactive, with a 'can-do' attitude
* Able to make decisions and follow these through - but know when to ask for assistance
* Excellent attention to detail, organisation and co-ordination skills
* Works well and delivers under pressure
* Demonstrable experience of working on confidential matters and the ability to be tactful and discreet
* Customer focussed and builds strong working relationships internally and externally
* Well-presented and professional, with a confident and friendly manner
* Ability to supervise own workload and be self-motivated; able to plan ahead and make accurate judgement calls on prioritising work tasks
* Flexible attitude to working hours, as required

The ideal candidate will have: -

* Proven experience as a team administrator providing support within a professional environment, ideally with 1:1 PA experience
* Educated to A-Level or equivalent

If you are a self-motivated and confident individual who want to be considered for this position then please do apply. Alternatively, you can give me a call directly on 020 70656700 to discuss more and request to speak to myself, Lovell Varcoe.

Location City
Salary £35000 - £40000 per annum
Type Contract
Category Admin and Secretarial

Apply Now: Team Secretary

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Tay Associates
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“I love the ‘feel good factor’ involved with working alongside candidates to find their perfect role at whatever stage they are at in their career, you can’t beat that buzz!”
Lucy McInerney FIRP, Senior Associate


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