PA

  West End      £40000 - £45000 per annum

PA - X_QJG27779 - West End - 40k - 45k

A global investment bank is looking for an Administrative Assistant to join a highly motivated and team-oriented professional team to provide coverage for at least 2 professionals and perform receptionist duties. This position requires a candidate who is enthusiastic about and excels in a support role.

Responsibilities

Extensive use of Outlook to schedule all meetings and conference calls, phone coverage and screening, correspondence, assembling research/packets, extracting brokerage and company generated reports and ad hoc project

Coordinate external visitors with building security, greet guests, work directly with couriers and manage mail

Organise and schedule a high volume of domestic and international travel arrangements, prepare related travel itineraries

Prepare expense reports, maintain records of receipts and paperwork

Gatekeeper function

Create and assemble detailed research packs using internet and research outlets

Provide back-up coverage for one other Administrative Assistant who oversees all office coordination

Plan and execute team building events for employees and large scale events for external guests

Manage the conference room schedule and partner with IT to facilities meeting set up

Help with lunch orders and guide lunch deliveries; provide communications to team members

Maintain kitchen area and replenish stock as needed

Qualifications

Working with others across the firm and external constituent's calls for an individual who enjoys developing interpersonal relationships

Clear, simple communication is valued in a robust and busy work environment

Strong attention to detail and ability to manage complex processes with tight timeliness is imperative to this role

Demonstrated discretion with confidential information is required.

Location West End
JOB LOCATION
Salary £40000 - £45000 per annum
JOB SALARY/RATE
Type Permanent
EMPLOYMENT TYPE
Category Admin and Secretarial , Banking
JOB CATEGORY

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Tay Associates
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“I love the ‘feel good factor’ involved with working alongside candidates to find their perfect role at whatever stage they are at in their career, you can’t beat that buzz!”
Lucy McInerney FIRP, Senior Associate

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