X_QJG27844 - Executive Assistant - 50,000 - 55,000 - West End
A well known Private Equity company is currently looking for an Executive Assistant to provide administrative support to the Managing Directors, Executive Directors, Principals and other members if the Private Equity and Infrastructure investments groups. The individual in this position will support the team by providing client service to prospects, clients, partners, management, employees and guests of the firm, in person, via email or telephone. In addition, the individual will also partner with the other Administrative Assistant in the location to support day-to-day operations related to facilities management and hospitality.
Schedule and organise complex activities such as meetings, conference calls and travel itineraries that may have last minute changes that must be updated and communicated in a timely and organised manner
Coordinate and schedule appointments for several individuals, greet guests and provide other administrative support to the team as needed
Coordinate meeting material requests with the marketing department
Manage production of hard copy materials for teams
Prepare managers for meeting by compiling reports and information from previous meetings
Provide support on special projects
Coordinate event logistics
Assist in inventorying and ordering of office supplies and general office health and safety improvement
Review all department billing and prepare invoices for approval
Assist with new hire onboarding
Coordinate with the landlord with scheduling vendors and contractors for recurring maintenance appointments
Handle confidential and non-routine information
Perform related duties as assigned
Education, skills and experience
5+ years of professional administrative assistant experience supporting multiple senior managers in a corporate setting demonstrating professionalism, integrity, confidentiality and decorum
Demonstrated team player with ability to build and maintain outstanding relationships and to work both independently and within a team
Strong problem-solving capabilities; demonstrates creative and innovative design, development and implementation of process improvements.
| West End
| £50000 - £55000 per annum
| Admin and Secretarial
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