Executive Assistant

  West End      £50000 - £55000 per annum

X_QJG27844 - Executive Assistant - 50,000 - 55,000 - West End

A well known Private Equity company is currently looking for an Executive Assistant to provide administrative support to the Managing Directors, Executive Directors, Principals and other members if the Private Equity and Infrastructure investments groups. The individual in this position will support the team by providing client service to prospects, clients, partners, management, employees and guests of the firm, in person, via email or telephone. In addition, the individual will also partner with the other Administrative Assistant in the location to support day-to-day operations related to facilities management and hospitality.

Daily

Schedule and organise complex activities such as meetings, conference calls and travel itineraries that may have last minute changes that must be updated and communicated in a timely and organised manner

Coordinate and schedule appointments for several individuals, greet guests and provide other administrative support to the team as needed

Coordinate meeting material requests with the marketing department

Manage production of hard copy materials for teams

Prepare managers for meeting by compiling reports and information from previous meetings

Provide support on special projects

Coordinate event logistics

Assist in inventorying and ordering of office supplies and general office health and safety improvement

Review all department billing and prepare invoices for approval

Assist with new hire onboarding

Coordinate with the landlord with scheduling vendors and contractors for recurring maintenance appointments

Handle confidential and non-routine information

Perform related duties as assigned

Education, skills and experience

5+ years of professional administrative assistant experience supporting multiple senior managers in a corporate setting demonstrating professionalism, integrity, confidentiality and decorum

Demonstrated team player with ability to build and maintain outstanding relationships and to work both independently and within a team

Strong problem-solving capabilities; demonstrates creative and innovative design, development and implementation of process improvements.

Location West End
JOB LOCATION
Salary £50000 - £55000 per annum
JOB SALARY/RATE
Type Permanent
EMPLOYMENT TYPE
Category Admin and Secretarial
JOB CATEGORY

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Tay Associates
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“I love the ‘feel good factor’ involved with working alongside candidates to find their perfect role at whatever stage they are at in their career, you can’t beat that buzz!”
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