Executive Assistant

  City      £22.00 - £25.00 per hour

Executive Assistant

An investment company based in the West End is currently looking for an Executive Assistant to join their team a temporary basis that has no end date. You will be energetic and efficient with the ability to support 2 - 3 Managing Directors, 3 Directors, 5 Associates and the HR and Office Manager if and when required. This role is a true assistant role where you will support the team by managing their extensive international travel, taking into account numerous time zones, diary management, expense reconciliations and other various ad hoc support they may need. You will be the company's first port of call. The successful individual will be a team player, show initiative, have a positive and hands-on attitude.

Duties

Extensive travel organisation for the London based team with the assistance of a travel agent

Expense reconciliations

Extensive diary management

Providing full secretarial and administrative support

Arranging internal and external meetings and calls across various time zones

Editing of PowerPoint presentations

Answering phones, ensuring timely and accurate transmission of messages

Maintaining the stock of office stationery and meeting room and kitchen supplies

Filing, distributing mail and other administrative duties as required

Meeting and greeting clients and set up of meeting rooms

Running errands

You

Advanced Excel, Word and PowerPoint skills

Proven experience in similar role preferably in finance/corporate services

Ability to prioritise and autonomously manage work-load

Ability to work under pressure and to act on own initiative is essential

Strong communication skills

Proactive awareness / alertness of office environment and required skills

Ability to take ownership of projects / tasks

Location City
JOB LOCATION
Salary £22.00 - £25.00 per hour
JOB SALARY/RATE
Type Permanent
EMPLOYMENT TYPE
Category Admin and Secretarial
JOB CATEGORY

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Tay Associates
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“I love the ‘feel good factor’ involved with working alongside candidates to find their perfect role at whatever stage they are at in their career, you can’t beat that buzz!”
Lucy McInerney FIRP, Senior Associate

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