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Administrative Assistant

Receptionist / Administrator - West End - £24,000 - £27,000 - Ref: 24213

An investment management company with stunning offices based in the West End is currently looking for an all round receptionist who is able to multi task and respond swiftly. Great attention to detail is a must. You will manage the reception and meeting area immaculately and make a positive first impression on our guests. Proactive team work with the other administrative team members is vital.

Responsibilities:



* Fully responsible for the reception area
* Work collaboratively with existing receptionist to ensure both desks are managed impeccably
* Welcome visitors, inform host of their arrival and ensure they are looked after
* Manage meeting room status, ensure all rooms are tidy and clean at all times, ready for the next meeting
* Accurately manage meeting room diaries
* Arrange for any refreshments including food when required
* Act as company's switchboard
* Work collaboratively with other support staff
* Distribute incoming post swiftly including couriers and faxes
* Manage all outgoing post and courier requirements
* Ensure reception, client waiting area, meeting rooms and general office areas are immaculate at all times
* Liaise with housekeeper to ensure an immaculate environment can be achieved successfully
* Work closely with existing receptionist to ensure both reception desks are managed to a high standard
* General administrative duties
* Manage and deliver ad hoc projects as required
* Support office manager with basic office management duties when required

You will have excellent interpersonal and communication skills who is a true team player with the ability to handle confidential information.

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Overview

Administrative Assistant
Salary: £24000 - £27000 per annum
Location: West End
Duration:

Reference: X_QJG24213_1537337643Consultant: Tay Associates 1 Apply

Team Assistant

Team Assistant - City Of London - 27216 - £22,000

An award winning financial advisory company are currently looking for an Administration Assistant to join their team based in the City of London. You will be working with a team of 4 and reporting to the Office Manager, this is a great opportunity for someone who wants to further their career by working in a fast paced and dynamic office environment with potential opportunity for progression. The individual to take on this role will have the opportunity to work in a fast paced and dynamic office environment and will gain exposure by working in various departments with a potential to progress within the company.

Answering the phone and taking messages

Liaise with reception to book meeting rooms for internal and external guests

Organising lunches and snacks where necessary for external meetings

Controlling the internal meeting room diaries

Office supplies, keep constant check of stationary

Assist the office manager with day to day office related tasks and ad hoc projects

Support the professional team of associate directors, associates and analysts in booking travel and accommodation and processing expenses

Providing assistance to the managers across the marketing, HR and operations department with administrational tasks related to their ongoing projects

Minimum of 5 GCSE grades with a minimum of 1 years experience in a corporate administrative or receptionist role.

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Overview

Team Assistant
Salary: Up to £22000 per annum
Location: City
Duration:

Reference: X_QJG27216_1537271245Consultant: Tay Associates 1 Apply

Executive Assistant/Investment Team Assistant

As Executive Assistant, you will be supporting the deputy CIO, who appreciates and expects competency and confidence and pride in this all encompassing role. You will also have an element of Investment Team Assistant, supporting 2 small investment teams and help with financial and analytical projects, preferably with experience in equity research.

Must have previous experience in working in a small boutique financial firms and be very hands on.

Diary management for the Deputy CIO and general EA support.

Must be flexible with working hours.

Expectations include:

* Trained on 3rd party data providers such as Bloomberg.
* Financially astute.
* Small, boutique experience preferably within a financial or law environment.
* Diligence, competency and a quietly smart confident attitude.
* Extensive diary management.
* Team mentality.
* Advanced knowledge of Excel and the confidence to oversee and flag up errors.

You will report to the HR Manager and work closely together with the lead Receptionist/Administrator in terms of running and maintaining the front desk and any overflow admin.

Please get in touch soon as this is a very sought after role and interview slots are limited.

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Overview

Executive Assistant/Investment Team Assistant
Salary: Up to £45000 per annum + pension, private medical and dental
Location: West End
Duration:

Reference: X_QNM27168_1537182238Consultant: Tay Associates 1 Apply

Receptionist

Job reference: X_QAM27206

A prestigious private clinic in the West End is seeking a front of house coordinator to support their fast paced and highly pressured front of house working in a team. You will be the face of the company coordinating patients, surgeons and all staff in this luxury surgery.

Front of house coordinator duties:



* Meet and greet up to 100 clients a day
* Diary manage for senior staff
* Book appointments and take payments
* Take up to 50 internal calls
* Keep the clinic areas clean and tidy
* Organise transport for patients
* Manage applications
* Provide general administration
* Open and close the premises

Personal requirements and traits



* Recent and demonstrable customer service experience
* Flexible, adaptable and resilient
* 5* customer service skills
* Working knowledge of Word/Excel/Outlook
* Flexible on working Saturday and shift patterns (early shift from 6.30am and late shift finishing 8.30pm with 1 day off in the week)
* Ability to communicate calmly and compassionately

Benefits



* 28 days holiday
* Private health insurance
* Private dental care
* Pension
* Session ticket loan
* Working in a sociable and fun team

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Overview

Receptionist
Salary: Up to £24000 per annum + Private Healthcare, Season Ticket Loan
Location: West End
Duration:

Reference: X_QAM27206_1536935404Consultant: Tay Associates 1 Apply

Corporate Receptionist

Corporate Receptionist

£14.00

City of London

Immediate Start

Ongoing temporary role

Corporate Receptionist / Administrator - Immediate Start

A high profile bank are looking for a Receptionist who can provide an equally as high class service to its staff, visitors and customers. As the Receptionist and first point of contact, it is your job to make sure you are representing the business in a professional, polite manner.

In beautiful offices in a prime location in the City of London, you will be stationed on the front reception, it will be your task to greet visitors, find out their needs and act accordingly. You will providing Administration duties and other ad-hoc duties or project work as required.

You will be acting under supervision of the head of Reception and Travel. Do you have a minimum of 2 years experience working on reception in the London corporate environment?

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Overview

Corporate Receptionist
Salary: £14.00 - £15.00 per hour
Location: City
Duration:

Reference: x_QBR/00025770_1536309085Consultant: Tay Associates 1 Apply

Receptionist

Corporate Receptionist

£28,000

City of London

Immediate Start

Ongoing temporary role

X_QJMA27183

Corporate Receptionist / Administrator - Immediate Start

A high profile bank are looking for a Receptionist who can provide an equally as high class service to its staff, visitors and customers. As the Receptionist and first point of contact, it is your job to make sure you are representing the business in a professional, polite manner.

In beautiful offices in a prime location in the City of London, you will be stationed on the front reception, it will be your task to greet visitors, find out their needs and act accordingly. You will providing Administration duties and other ad-hoc duties or project work as required.

You will be acting under supervision of the head of Reception and Travel. Do you have a minimum of 2 years experience working on reception in the London corporate environment?

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Overview

Receptionist
Salary: Up to £28000 per annum
Location: City
Duration:

Reference: X_QJMA27183_1536243887Consultant: Tay Associates 2 Apply

Receptionist

A stunning corporate building in the City is looking for well presented and confident Receptionist to sit on their ground floor desk. They're approximately 8 floors in the building so you will be a first point of contact for guests, greeting them as they come in and directing them to the correct floor.

If you had hotel or concierge experience this would be highly beneficial, however not essential. As you will be constantly greeting guests, it is important that you are adaptable, professional and confident working on your own initiative.

Candidate Specification Desired;



* Recent, demonstrable experience as a Front of house Receptionist. Ideally from hotel or concierge ideally.
* Personable and welcoming
* Confidence and resilience
* Ability to work on your own initiative
* Good telephone manner
* Great attention to detail

Job Ref: GW/26987

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Overview

Receptionist
Salary: £23000 - £27000 per annum
Location: City
Duration:

Reference: X_QGW26987_1536053679Consultant: Tay Associates 1 Apply

Team Assistant

A fantastic opportunity has arisen within a reputable Executive Search firm for a Team Assistant to support a team of their highly successful consultants. This is a brilliant opportunity for a motivated, eager individual to join a well established organisation and become an integral member of the business.

Responsibilities



* Extensive diary management for all 4 consultants
* Proof reading documents
* Responding to emails
* General admin throughout the recruitment search
* Taking phone calls and transferring to the correct individual
* Putting together presentations
* Occasionally meeting and greeting candidates / clients if the Receptionist is busy
* Happy to help out around the office when needed

Requirements



* Minimum of 2 years experience in an office administration / team assistant role
* Ability to think on your feet
* Proficient with all Microsoft packages (Excel, PowerPoint, Word etc.)
* Excellent time management skills
* Ability to prioritise and multitask
* Positive attitude and eager to learn and hit the ground running

Benefits



* Private Healthcare
* Summer Yoga Classes
* 50% per month contribution to gym membership
* Free drinks on the first Thursday of every month
* Volunteering opportunities. Up to 3 days off per year for volunteering. Matched holidays for 2 days of holiday
* Travel card loan

If this sounds like an opportunity that could be of interest to you, apply now for more information

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Overview

Team Assistant
Salary: £28000 - £30000 per annum
Location: City
Duration:

Reference: X_QEF27060_1536051588Consultant: Tay Associates 1 Apply

Receptionist

Receptionist

An incredibly reputable and prestigious west end based Hedge Fund is currently seeking a Receptionist to join their London team. Located in stunning offices that have the 'wow' factor this is a wow factor role for those who enjoy exceeding expectations. Due to how visible this role is within the office and the clients you will be liaising you will be expected to be on the ball and one step ahead.

Located in the heart of Mayfair this is a superb opportunity for a Receptionist who is passionate about delivering exceptional customer service to clients and takes pride in ensuring that the Reception area is immaculate. You are a true representative for the company you currently work for and are looking to further hone your reception skills.

Duties will include:



* Managing the switchboard, being the first contact for couriers and deliveries
* Meeting and greeting all guests and ensuring that refreshments are organised and all six meetings rooms maintained to a very high standard
* Ensuring the meeting rooms are fit for purpose for each meeting
* Managing the annual leave spreadsheet, updating the visitor's daily spreadsheet and ensuring subscriptions are renewed
* Undertaking ad hoc administration when needed

With stunning offices and an outstanding benefits package this is a stand out Reception role for someone who is passionate about delivering an impeccable concierge service.

Experience:

-Graduate or graduate calibre

-Switched on, on the ball, charismatic

Job ad- 25869

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Overview

Receptionist
Salary: £30000 - £45000 per annum + benefits
Location: West End
Duration:

Reference: X_QDK25869_1536051541Consultant: Tay Associates 1 Apply

German Speaking Receptionist

German speaking Receptionist

We have an exciting opportunity for a Fluent German Speaking Receptionist to join a global finance investment company based in the West End. They are looking for a Receptionist who is passionate about delivering excellent customer service to a high standard, enjoys adminstratve tasks such as diary management and travel arrangements and has the ability to work in a fast paced environment.

Duties will include:



* Meeting and greeting visitors/clients.
* Operating switchboard, forward calls and taking accurate messages
* Co-ordination and preparation of meeting rooms ensuring that they are kept tidy and checked throughout the day.
* Arranging travel (both corporate and private), transportation, visas and accommodation for Senior Management
* Photocopying/Scanning/Printing and Binding various documents, sometimes on behalf of other colleagues.
* Distribute incoming post; manage outgoing post and book couriers.
* Maintaining kitchen and office supplies.
* Using a range of office software, including email, spreadsheets and databases.

Working alongside another receptionist on a shift pattern (weekly rotation) between (7am - 3pm) and (2.30pm - 10pm) as well as one saturday in three.

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Overview

German Speaking Receptionist
Salary: £26000 - £28000 per annum + Benefits
Location: West End
Duration:

Reference: X_QDK26388_1536051535Consultant: Tay Associates 1 Apply

Receptionist

Our prestigious international investment research consultancy firm is looking for a polished Receptionist/Administrator with a 'can-do' attitude for their London headquarters, located in the West End.

You will be reporting to the HR Manager and 2 EA's, and able to manage 2 busy meeting rooms on the ground floor of the building, on one of London's most prestigious and iconic streets.



* A background in financial services would be preferential.
* Solid experience in working on reception solo is essential, as this is a standalone role.
* Ability to multi task, and be proactive, rather than reactive.
* Diary management and Outlook use is essential, as well as use of Powerpoint and Excel, as there will be overflow admin work from the EA.
* Quietly confident and have pride and ownership in your role.
* Commitment to being the face of the company.

Benefits include amazing salary, plus many competitive benefits.

Do get in touch if this wonderful role appeals to you, as this is a highly sought-after opportunity and interview slots are limited.

Job Ref: X_QNM27167

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Overview

Receptionist
Salary: Up to £35000 per annum + pension, private medical and dental
Location: West End
Duration:

Reference: X_QNM27167_1535723819Consultant: Tay Associates 1 Apply

Executive Assistant

As Executive Assistant, you will be supporting the deputy CIO, who appreciates and expects competency and confidence and pride in this all encompassing role. You will also have an element of Investment Team Assistant, supporting 2 small investment teams and help with financial and analytical projects, preferably with experience in equity research.

You will be working alongside one other Executive Assistant within this highly successful and boutique company, located in London's West End, and you both will work seamlessly together for fluid results.

Expectations include:



* Trained on 3rd party data providers such as Bloomberg.
* Financially astute.
* Small, boutique experience preferably within a financial or law environment.
* Diligence, competency and a quietly smart confident attitude.
* Extensive diary management.
* Team mentality.
* Advanced knowledge of Excel and the confidence to oversee and flag up errors.

You will report to the HR Manager and work closely together with the lead Receptionist/Administrator in terms of running and maintaining the front desk and any overflow admin.

Please get in touch soon as this is a very sought after role and interview slots are limited.

Job Ref: X_QNM27168

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Overview

Executive Assistant
Salary: Up to £45000 per annum + healthcare, dental care, pension + more
Location: West End
Duration:

Reference: X_QNM27168_1535722318Consultant: Tay Associates 1 Apply

Team Assistant

X_QDD/27060 Team Assistant 28k - 30k

A reputable Executive Search company are currently looking for a Team Assistant to support a team of highly successful consultants. This is a great opportunity for a very organised and eager individual to join this well known organisation and adapt as an integral member of the company.

Daily you will be responsible in managing 4 extensive diaries for 4 consultants along with inbox management. You will be taking phone calls and transferring to the correct individuals, putting together presentations and occasionally meeting and greeting candidates / clients if the Receptionist is busy. This role will involve general administration duties throughout the recruitment search along with proof reading documentation.

Do you have a minimum of 2 years experience in an office administration / team assistant role? Are you proficient with all Microsoft packages such as Excel, PowerPoint and Word?

Benefits



* Private Healthcare
* Summer Yoga Classes
* 50% per month contribution to gym membership
* Free drinks on the first Thursday of every month
* Volunteering opportunities. Up to 3 days off per year for volunteering. Matched holidays for 2 days of holiday
* Travel card loan

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Overview

Team Assistant
Salary: £28000 - £30000 per annum
Location: City
Duration:

Reference: X_QDD/27060_1535642963Consultant: Tay Associates 1 Apply

Tay Associates Limited, Boston House, 63-64 New Broad Street, London, EC2M 1JJ, United Kingdom   Tel: +44 (0) 20 7065 6700   Fax: +44 (0) 20 7065 6701