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Team Assistant

Team Assistant - 45k - X_QJG27298

A hugely successful global investment bank based in impressive offices in the heart of the City are looking for a Team Assistant to join their operations department. In this role you will be supporting the Head of International Operations and wider team to help support all aspects of their day-to-day responsibilities as and when required.

Responsibilities



* Managing and organising the Head of International Operations diary and meeting schedules
* Preparing the operations management meeting agenda, minute taking during meetings and following up on actions
* Organising travel arrangements and submitting claims
* Maintaining international operation organisation charts
* Participating in departmental headcount resourcing meetings
* Liaising with managers and the HR department to manage hire approval, recruitment and onboarding of staff
* Monitoring and controlling consultants and temporary contract renewals
* Assisting in budget preparation, variance analysis and expense tracking
* Reviewing and updating operations support
* Maintenance and tracking of departmental objectives, goals and cost save initiatives

You



* Degree education or equivalent
* Working within a similar organisation and team environment
* Strong organisational and communication skills
* Ability to prioritise and work effectively under pressure
* Strong Microsoft Office experience

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Overview

Team Assistant
Salary: Up to £45000 per annum
Location: City
Duration:

Reference: X_QJG27298_1539618331Consultant: Tay Associates 1 Apply

VAT Executive

One of London's largest Consultancy firms is looking for a switched on, confident person to deal with all VAT related enquires and submission. Alongside a hard working, approachable team you will be dealing with any filing deadlines and document preparations for clients.

Personal attributes and requirements



* Experience of UK/EU VAT submissions and returns
* Excellent written and communication skills
* Advance MS office
* Great attention to detail
* Enthusiastic team player with a flexible working approach
* Experience within compliance and a second European language would be ideal

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Overview

VAT Executive
Salary: Up to £27000 per annum
Location: City
Duration:

Reference: X_QAM/GW/27219_1539617127Consultant: Tay Associates 1 Apply

Medical Secretary

One of the UK's largest independent hospitals is looking for a Medical Secretary to support a busy consultant in his surgery on Harley Street.

The Medical Secretary is responsible for the management of our consultant's administrative needs, providing day to day operational support and progressively developing the service. You need to be able to act as a flexible administrative resource actively supporting consultants to provide a high level of care to our patients.

You must have previous experience as a medical secretary, ideally in a private practise, used to working in a fast paced environment, and flexible approach to working patterns.

Essential skills:



* Excellent organisational and interpersonal skills.
* Excellent verbal and written communication skills.
* Excellent time management skills.
* Proficient with Microsoft Office: Word/Excel/Outlook.
* Able to work on own initiative.
* Able to handle patient data and information in a confidential and sensitive fashion.
* Able to analyse problems and to develop practical and workable solutions to address them.
* Able to persuade and influence people to engage in service improvements.

Previous experience:



* Previous healthcare industry administrative background with knowledge of doctor's practice, ideally private practice.
* Strong secretarial and PA skills in a fast pace environment. Experience of handling a diverse workload in both a busy administrative and clinical setting.
* Ability to work effectively with people from a range of diverse backgrounds, as well as a range of healthcare professionals.
* Experience of data collection and data entry.

Job ref: X_QNM27309

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Overview

Medical Secretary
Salary: Up to £25000 per annum + benefits
Location: City
Duration:

Reference: X_QNM27309_1539614175Consultant: Tay Associates 1 Apply

Team Assistant

HR Team Assistant - 27k - X_QJG27296

An opportunity has arisen for a HR Team Assistant to join a busy team based in South London. This is an ideal opportunity for a highly driven and passionate individual to advance their knowledge and experience.

The successful candidate will be a positive team player; the company are very passionate about working together to produce the finest level of results. Being a team player is an essential attribute for your success within the company, along with excellent interpersonal skills and a good sense of humour.

It is beneficial to have previous experience within a HR Team Assistant position supporting large teams along with supporting the CEO and CFO. You will have a good understanding of all Microsoft office packages, including PowerPoint, Word and Excel. This position would suit someone self motivated, efficient and flexible in their approach.

This is a fantastic opportunity for anyone who wants to grow within a team environment and work alongside a group of very passionate professionals.

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Overview

Team Assistant
Salary: Up to £27000 per annum
Location: City
Duration:

Reference: X_QJG27296_1539613477Consultant: Tay Associates 1 Apply

Team Assistant

A fantastic opportunity for a highly motivated, Team Assistant to join an innovative consultancy. The company are seeking a dynamic, upbeat candidate who has the ability to hit the ground running. This is a great opportunity for an individual to become an integral member of a well established team.

With beautiful offices based in Victoria, this is a great company to work for and an opportunity not to miss out on!

Responsibilities



* Diary management for multiple individuals
* Booking international travel
* Ability to prioritise and multitask
* General administrative duties to the team
* Answering and directing telephone calls
* Any ad hoc duties for the team

Requirements



* Previous experience booking international travel and diary management
* Proactive attitude with the ability to hit the ground running
* Bright, articulate (both written and oral)
* Team playing who is also able to lead by example
* Ability to manage and prioritise workload

To hear more about this fantastic opportunity, get in touch now.

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Overview

Team Assistant
Salary: Negotiable
Location: City
Duration:

Reference: X_QEF26948_1539359744Consultant: Tay Associates 2 Apply

PA

PA - 45k - X_QJG27299

A hugely successful global investment bank based in impressive offices in the heart of the City are seeking a PA who will primarily be responsible for one-to-one support to the General Counsel and will also support the Legal and Compliance team.

Daily



* Maintaining company systems
* Translate and organise complex documents
* Coordinating meetings, sending out invites and booking meeting rooms
* Producing and distributing the formal agendas and hard copy for board and committee packs
* Administrative requirements, uploading board / committee packs and updating the FCA data
* Creating board packs
* Prepare engagement letters to the transaction specifics
* Produce first drafts of legal documents
* Setting up internal and external meetings
* Assisting with planning of team functions
* dealing with the procurement processes for Legal and Compliance
* managing stationary orders and department correspondence
* general document production, filing, faxing, scanning, photocopying and uploading documents to internal databases
* help with expense reimbursements claims, payment of invoices and booking business travel and accommodation

Qualifications



* Experience supporting senior leadership role / head of division is ideal for this role
* Delivery of first class customer / client service
* Pro-active approach and proven experience of delivering efficient solutions
* Experience with contract drafting and contract negotiation.

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Overview

PA
Salary: Up to £45000 per annum
Location: City
Duration:

Reference: X_QJG27299_1539359642Consultant: Tay Associates 1 Apply

PA

A global consultancy firm based in West London is looking for a resilient, personable and confident PA who is comfortable pushing back on individuals when necessary. The reason for this, is because the person you will be supporting is incredibly busy and everyone is keen to schedule meetings in their diary.

As a trusted PA, you will provide support to this Global Head, plus ad hoc support to one other Partner. Your duties will include diary and travel management, as well as all other administrative and project support. This is a fast paced environment with very warm individuals.

Skills/Experience desired;



* Recent demonstrable experience supporting 1:1 with diary management and international travel arrangements for a senior level individual preferred.
* Excellent organisational and communicational skills
* Providing a high-quality of work, with a proactive attitude.
* Warm and personable attitude.
* Being able to work at pace without errors.
* Articulate
* Accuracy and attention to detail.

Job Ref: GW/27294

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Overview

PA
Salary: £28000 - £30000 per annum
Location: West End
Duration:

Reference: X_QGW27294_1539358711Consultant: Tay Associates 1 Apply

Mandarin Speaking Office Assistant

An East London based development company is looking for a hands on and approachable Mandarin speaking Office Assistant to join them in their beautiful offices.

This role will require someone with a real muck in attitude who sees no job too big or too small. As a right hand assistant to the HR/Operations Manager, assisting with events/hospitality will be a main part of your role. For conferences/pitches and events you will be ordering and providing refreshments, setting up and clearing meeting rooms, greeting guests, keeping the kitchen area satisfactory and more. You will also ensure stock levels are updated, in put data into their computer system, take calls and providing any other administrative support necessary.

As they are a Chinese company, this role does require a Mandarin speaker. It is important that you are fluent and confident translating to/from Mandarin (speaking and written), for presentations and speeches etc. The ability to work to fast pace and with accuracy is very important.

This role would be suited to someone who is passionate for the position and loves providing excellent service to those they are supporting.

Experience/Skills Desired;



* Mother-tongue/fluent in Mandarin is essential.
* Positive muck in attitude, no job too big or too small
* Friendly and switched on
* Confidence working independently
* Willingness to help in all tasks
* Proactive and hard-working

Job Ref: /GW26935

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Overview

Mandarin Speaking Office Assistant
Salary: £26000 - £28000 per annum
Location: City
Duration:

Reference: X_QGW26935_1539357455Consultant: Tay Associates 1 Apply

Receptionist

A stunning corporate building in the City is looking for well presented and confident Receptionist to sit on their ground floor desk. They're approximately 8 floors in the building so you will be a first point of contact for guests, greeting them as they come in and directing them to the correct floor.

If you had hotel or concierge experience this would be highly beneficial, however not essential. As you will be constantly greeting guests, it is important that you are adaptable, professional and confident working on your own initiative.

Candidate Specification Desired;



* Recent, demonstrable experience as a Front of house Receptionist. Ideally from hotel or concierge ideally.
* Personable and welcoming
* Confidence and resilience
* Ability to work on your own initiative
* Good telephone manner
* Great attention to detail

Job Ref: GW/26987

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Overview

Receptionist
Salary: £23000 - £27000 per annum
Location: City
Duration:

Reference: X_QGW26987_1539357443Consultant: Tay Associates 1 Apply

EA to CEO

Are you looking for your career defining role, supporting someone who has exacting standards and is used to exemplary PA support?

A highly successful yet entrepreneurial technology company located in new and stunning offices in the City of London is looking for a PA with board level experience to support their CEO.

We need a PA who is capable of handling both business and personal duties effiecently but with a postive mental attitude - you must be professional, astute and hugely proactive and used to working at pace with meticulous attention to detail.

Duties:



* Used to handling highly confidential information with ease
* The ability to work with little direction in a proactive and ambassadorial manner
* Extensive liaising with clients so are used to highly levels of professionalism, networking and research
* The ability to work with ease alongside CEO's, and Executive Assistants within other businesses
* Thinking ahead at all times with multiple solutions to hand for any given scenario
* Ensuring the CEO is fully briefed for all meetings and any action points are followed up on in a timely manner
* Being the ultimate gatekeeper whilst able to retain warmth and approachability
* Working for someone who has exacting standards with a focus on precision and attention to detail.

Job ref: X_QNM/JG27281

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Overview

EA to CEO
Salary: £60000 - £70000 per annum + amazing benefits
Location: City
Duration:

Reference: X_QNM/JG27281_1539347282Consultant: Tay Associates 1 Apply

PA

PA to CEO - global technology company - City of London - 60k - 70kplus - JG27281

A highly successful yet entrepreneurial technology company located in new and stunning offices in the City of London is looking for a PA with board level experience to support their CEO.

This role will be a career defining role for a professional, astute and hugely proactive candidate who is looking to move into a role where working at pace with meticulous attention to detail is business critical. You enjoy working under pressure and supporting someone who has exacting standards and is used to exemplary PA support.

With a positive and collaborative culture this role would suit a PA who naturally takes a holistic view of managing their executive (both business and personal) efficiently and is comfortable taking full ownership of managing a somewhat insane schedule!

Duties will include



* working to very tight and constantly changing deadlines with absolute discretion
* The ability to work with little direction in a proactive and ambassadorial manner
* Extensive liaising with clients so are used to highly levels of professionalism, networking and research
* The ability to push back with ease and network with CEO's, Executive Assistants within other businesses, HWNI's and key executives internally.
* Working pre-emptively and thinking ahead at all times with multiple solutions to hand for any given scenario
* Ensuring the CEO is full briefed for all meetings and any action points are followed up on in a timely manner
* Being the ultimate gatekeeper for a highly sought after figure within whilst able to retain warmth and approachability
* Working for someone who has exacting standards with a focus on precision and attention to detail.

You are used to supporting a client facing senior executive and recognise their personal and professional life will merge, so you will be handling highly confidential information with ease.

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Overview

PA
Salary: £60000 - £70000 per annum
Location: City
Duration:

Reference: X_QJG27281_1539337289Consultant: Tay Associates 1 Apply

Administrator

A professional and established underwriting company, based in the City, is looking for an Administrator to support within their small HR team.

Supporting this very busy team will require you to balance your workload and meet tight deadlines whilst still producing quality output. You will administratively support within most aspects of HR including on boarding, the recruitment process, payroll, benefits and the leavers process. This successful Administrator will also need the flexible and happy to muck in with odd jobs and general administration.

This is an excellent opportunity for an approachable and personable Administrator.

Skills/Experience desired;



* Professional experience as a Administrator is essential. Supporting as an Administrator in HR is preferred.
* Team Player
* Accuracy and attention to detail.
* Transparent verbal and written communication.
* Energetic and stress resistant.
* Ability to use of initiative.

Job Ref: /GW27231

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Overview

Administrator
Salary: Up to £30000 per annum
Location: City
Duration:

Reference: X_QGW27231_1539333659Consultant: Tay Associates 1 Apply

PA

PA - Hammersmith - £35,000 - X_QJG26720

A creative company is currently looking for a PA to join their team based in London. You will be providing comprehensive PA support to the Vice President, Business Affairs, VP based in Finance, Director and Senior Sales Executives, so you will be the sole support.

Skills/Experience desired;



* Arranging internal meetings
* Organizing out of office meetings, including organizing suitable accommodation, travel and facilities in a cost effective and timely manner
* Coordinate any travel domestically and internationally
* Manage expenses claims to ensure accuracy and compliance with policy
* Assist with preparation of documentation for key meetings
* Managing any ad hoc projects to support the team

Are you advanced in IT, including Microsoft Office suite? Do you have excellent written and oral communication skills?

You will be a highly positive individual and a strong team player.

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Overview

PA
Salary: £30000 - £35000 per annum
Location: City
Duration:

Reference: X_QJG26720_1539274185Consultant: Tay Associates 1 Apply

Admin Assistant

This unique, well-known law firm based in the city are looking to hire a new key member of their team. The role is an administrative assistant working alongside an amazing team of support staff. The uniqueness and entrepreneurial style of the business is reflected through their working environment. Based in bright, modern offices the team works together to ensure that all tasks are completed to the highest standard.

You will be responsible for a wide range of duties throughout all aspects of an administrative role, some of these include; managing the post on behalf of the lawyers, scanning and emailing files, liaising with lawyers, dealing with external suppliers and general office support.

If you are looking for a new challenge then this is a great opportunity to work within a prominent law firm. Full training will be provided but an outgoing personality and great attitude are the most important attributes.

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Overview

Admin Assistant
Salary: Up to £22000 per annum + benefits
Location: City
Duration:

Reference: X_QDK27270_1539272405Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistants

Up to 35k - 45K JG27264

The London division of a prestigious consultancy, with impressive offices in the heart of the West End, are recruiting an Executive Assistant to support one of their most visible Partners who is looking to recruit the 'rock star' of logistical EA's. This is a truly outstanding opportunity that could prove to be a pivotal point in your career. You would have exposure to working with some of the most prestigious names within financial services; in order to be credible it is important that you are able to discuss your career and understanding of financial services.

The key requirement of this role is to deliver and coordinate an exceptionally high level of support for an exceptionally busy executive who travels extensively. Using your strong organisational and time management skills you will be responsible for complex diary management, booking global multi-stop travel and full inbox management. The ability to remain calm under pressure and juggle multiple tasks are essential as is the ability to build rapport quickly and easily in this role as you will be liaising with high profile clients and colleagues alike. You are someone who relishes the opportunity to work at pace with very tight and frequently changing deadlines.

This is an exciting opportunity for an ambitious EA who is looking for an involved role and the opportunity to propel their career.

Skills and experience required:



* Demonstrable senior level EA experience in financial services
* Outstanding time management skills and ability to multi-task
* The ability to remain calm and focused under pressure
* Advanced MS Office skills
* Excellent communication skills (both written and oral)
* A proactive and flexible approach to your workload

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Overview

Executive Assistant
Salary: £35000 - £45000 per annum
Location: West End
Duration:

Reference: X_QJG27264_1539188324Consultant: Tay Associates 1 Apply

Legal PA

With a reputable brand and fast paced culture, this global legal firm, based in Central London is looking for a bright and meticulous Personal Assistant. Based in slick offices, you will act as a responsible right-hand assistant coordinating extensive diary and travel arrangements, processing expenses, compiling and formatting documents and minute taking, as well as ad hoc administrative support on a daily basis.

You will support multiple fee earners with managing all documentation and ensuring their day is run as efficiently as possible, therefore it is important that prior experience supporting fee earners is necessary for this role. This is a perfect opportunity for a personable individual who is switched on and hard working, to offer impeccable organisational skills within a professional office environment.

Skills/Experience desired;



* Experience as a Legal PA working for a large legal firm is preferred.
* Experience supporting multiple fee earners is preferred.
* Experience supporting with a litigation department is preferred.
* Excellent organisational and communicational skills.
* Providing a high-quality of work, with a proactive attitude.
* Warm and personable attitude.
* Being able to work at pace without errors.
* Ability to multi-task and prioritise.
* Accuracy and attention to detail.

Job Ref: GW/27230

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Overview

Legal PA
Salary: Up to £37000 per annum
Location: City
Duration:

Reference: X_QGW27230_1539178305Consultant: Tay Associates 1 Apply

Office Manager

Office Manager

Are you an experienced and dedicated Office Manager within professional services? An exciting opportunity has arisen to work for a west end based financial services company as an Office Manager. This is a high level role in a company that is fast growing and thus the successful candidate will be at the centre of faciliting change and development and be IT savvy.

With international scope you will manage the London office with oversight of two other european offices. You will manage the front of house team, manage all facilities and stakeholder relationships, budgets, manage the training schedule and be IT savvy. Due to growth there will be a forthcoming floor extension to be managed as well as IT/equipment upgrades. Previous experience and exposure to these areas will be advantageous.

This is a role for a confident individual who has the gravitas and experience to take this role on and proactively contribute towards the growth of the company.

Duties to include:



* Full facilities management to include health and safety, supplier management and review, training schedules, procurement
* Manage a front of house team
* Manage stakeholder relationships internally and externally
* Projects such as space expansion and business continuity plans
* Budgetary controls
* Oversee european offices and occasional travel

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Overview

Office Manager
Salary: £45000 - £65000 per annum + benefits
Location: West End
Duration:

Reference: X_QDK27284_1539166785Consultant: Tay Associates 1 Apply

Office Manager

Office Manager

Are you an experienced and dedicated Office Manager within professional services? An exciting opportunity has arisen to work for a west end based financial services company as an Office Manager. This is a high level role in a company that is fast growing and thus the successful candidate will be at the centre of faciliting change and development and be IT savvy.

With international scope you will manage the London office with oversight of two other european offices. You will manage the front of house team, manage all facilities and stakeholder relationships, budgets, manage the training schedule and be IT savvy. Due to growth there will be a forthcoming floor extension to be managed as well as IT/equipment upgrades. Previous experience and exposure to these areas will be advantageous.

This is a role for a confident individual who has the gravitas and experience to take this role on and proactively contribute towards the growth of the company.

Duties to include:



* Full facilities management to include health and safety, supplier management and review, training schedules, procurement
* Manage a front of house team
* Manage stakeholder relationships internally and externally
* Projects such as space expansion and business continuity plans
* Budgetary controls
* Oversee european offices and occasional travel

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Overview

Office Manager
Salary: £45000 - £58000 per annum + benefits
Location: West End
Duration:

Reference: X_QDK27284_1539165402Consultant: Tay Associates 1 Apply

Executive Assistant

A large and established management consultancy, based in the West End, is looking for a credible and switched on Executive Assistant to provide diligent support to multiple individuals. Supporting in this very fast paced and team orientated environment will require to have the ability to prioritise and have a constant attention to detail. In return you will be exposed to a great support network of EAs, nice working hours and an attractive benefits package.

A high proportion of the role will be; extensive diary and international travel arrangements and scheduling meetings both internally and externally, as well as providing all other necessary administrative support.

Skills/Experience desired;



* Recent demonstrable experience supporting senior individuals with constant diary and international travel arrangements.
* Comfortable handling a large volume of emails on a daily basis.
* Excellent organisational and communicational skills.
* Providing a high-quality of work, with a proactive attitude.
* Being able to work at pace without errors.
* Accuracy and attention to detail.
* Team Player

Job Ref/GW27264

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Overview

Executive Assistant
Salary: £35000 - £45000 per annum
Location: West End
Duration:

Reference: X_QGW27264_1539160316Consultant: Tay Associates 1 Apply

Roadshow Manager

Roadshow Coordinator - £45k - £55k - City of London - X_QJG25380

A well known investment banking company with stunning offices is currently looking for a Head Roadshow Coordinator to provide professional and efficient travel arrangement to support analysts. You will arrange company travel and provide general administrative support to the sales team.

Duties



* Company and analyst travel
* Sales team support
* General administrative duties
* Liaise with the sales team to assess their client requirements and book travel when required
* Managing conference calls
* Organise itineraries and prepare invitations for clients to group events
* Ensure presentations are received in a timely manner
* Sending confirmation emails for meetings

You



* Ability to meet deadlines under pressure
* Excellent interpersonal communication skills
* Extremely accurate and high attention to detail
* Ability to form solutions
* Understanding the regulatory environment
* Workload management

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Overview

Roadshow Manager
Salary: £45000 - £55000 per annum
Location: City
Duration:

Reference: X_QJG25380_1539152060Consultant: Tay Associates 1 Apply

Executive Assistant

Our prestigious management consultancy client is looking for a proactive, confident and experienced Executive Assistant to support 2 MD's in a fantastic office in London Bridge.

This global company is growing quickly in the UK, and are very keen to get a new Executive Assistant on-board to look after their 2 demanding and inspiring MD's, who can work collaboratively within the whole office to ensure maximum productivity.

Duties Include:



* Deliver proactive, flexible and highly efficient support to allocated two Managing Directors
* Extensive diary, email and inbox management across multiple time zones
* Co-ordinate conference calls and take minutes in meetings with clients
* Arrange and manage extensive domestic and international travel, including agenda's and itineraries
* Organise accommodation, transportation and agendas for visiting international MD's and EVP's
* Effectively use internal systems and internal communications
* EA cover for additional MD's when assigned EA's are out of the office
* Work collaboratively and respectfully with the Executive Assistant team, Receptionist and wider Operations team to ensure high levels of productivity.

Requirements:



* Confident on various Microsoft packages
* A background in Management Consultancy or Financial Services industries is preferred
* Experience in supporting a Managing Director is essential
* Ability to operate with the utmost levels of integrity
* Ability to build trust, and maintain confidences
* Be able to work under own initiative

Job ref: X_QNM/VG27285

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Overview

Executive Assistant
Salary: Up to £45000 per annum
Location: City
Duration:

Reference: X_QNM/VG27285_1539102998Consultant: Tay Associates 1 Apply

Executive Assistant

Calling all Executive Assistants…

A growing managing consultancy company are offering an amazing opportunity to work for a managing consultancy company.

Have you got experience in supporting a Managing Director or two? Are you looking for a role with Executive Assistant duties? Are you looking for a role in the City?

If you are looking to be part of a exciting company that are growing, have amazing offices and be part of an environment where everyone is friendly then we have got a role for you.

Duties Include:



* Deliver proactive, flexible and highly efficient support to allocated two Managing Directors
* Extensive diary, email and inbox management across multiple time zones
* Co-ordinate conference calls and take minutes in meetings with clients
* Arrange and manage extensive domestic and international travel, including agenda's and itineraries
* Organise accommodation, transportation and agendas for visiting international MD's and EVP's
* Effectively use internal systems and internal communications
* EA cover for additional MD's when assigned EA's are out of the office
* Work collaboratively and respectfully with the EA team, Receptionist and wider Operations team to ensure high levels of productivity.

Requirements:



* Confident on various Microsoft packages
* Experience in supporting a Managing Director is desired
* Ability to operate with the utmost levels of integrity
* Ability to form strong relationships and influence people
* Be able to work under own initiative

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Overview

Executive Assistant
Salary: £40000 - £45000 per annum + Bonus and Benefits
Location: City
Duration:

Reference: X_QVG27285_1539101545Consultant: Tay Associates 1 Apply

PA

Office Manager

Are you an experienced and dedicated Office Manager within professional services? An exciting opportunity has arisen to work for a west end based financial services company as an Office Manager. This is a high level role in a company that is fast growing and thus the successful candidate will be at the centre of faciliting change and development and be IT savvy.

With international scope you will manage the London office with oversight of two other european offices. You will manage the front of house team, manage all facilities and stakeholder relationships, budgets, manage the training schedule and be IT savvy. Due to growth there will be a forthcoming floor extension to be managed as well as IT/equipment upgrades. Previous experience and exposure to these areas will be advantageous.

This is a role for a confident individual who has the gravitas and experience to take this role on and proactively contribute towards the growth of the company.

Duties to include:



* Full facilities management to include health and safety, supplier management and review, training schedules, procurement
* Manage a front of house team
* Manage stakeholder relationships internally and externally
* Projects such as space expansion and business continuity plans
* Budgetary controls
* Oversee european offices and occasional travel

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Overview

PA
Salary: £45000 - £58000 per annum + benefits
Location: West End
Duration:

Reference: X_QDK27284_1539096065Consultant: Tay Associates 1 Apply

Roadshow Coordinator

Roadshow Coordinator - £45k - £55k - City of London - X_QJG25380

A well known investment banking company with stunning offices is currently looking for a Head Roadshow Coordinator to provide professional and efficient travel arrangement to support analysts. You will arrange company travel and provide general administrative support to the sales team.

Duties



* Company and analyst travel
* Sales team support
* General administrative duties
* Liaise with the sales team to assess their client requirements and book travel when required
* Managing conference calls
* Organise itineraries and prepare invitations for clients to group events
* Ensure presentations are received in a timely manner
* Sending confirmation emails for meetings

You



* Ability to meet deadlines under pressure
* Excellent interpersonal communication skills
* Extremely accurate and high attention to detail
* Ability to form solutions
* Understanding the regulatory environment
* Workload management

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Overview

Roadshow Coordinator
Salary: £45000 - £55000 per annum
Location: City
Duration:

Reference: X_QJG25380_1539014529Consultant: Tay Associates 1 Apply

Team Assistant / PA

Team Assistant / PA - City of London 24747 - 28K - 30K

A well known investment banking company with stunning offices are currently looking for an experienced Team Assistant / PA to provide sole support to the Investment Banking team, including Directors, Managing Directors, Vice Presidents, Associates and Analysts.



* Responsible for diary management, organising meetings, coordinating conference calls and ensuring the team's priorities are met
* Arrange UK and oversea travel and produce accurate and detailed itineraries
* Provide administrative support on projects
* Prepare expense claim forms for signature by the COO
* Promote excellent client relationships at all times
* Produce high quality documentation and professionally bound presentations to help secure new business transactions
* General department administration
* Input / update data into the company database
* Support visiting colleagues from other offices
* Cover for other assistants as and when required

Do you have proof reading experience? You will have excellent attention to detail, accuracy and the ability to meet deadlines.

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Overview

Team Assistant / PA
Salary: £28000 - £30000 per annum
Location: City
Duration:

Reference: X_QJG24747_1538753000Consultant: Tay Associates 1 Apply

PA

Team PA - West End- £40,000-£45,000 - JG27025

Are you a team orientated and confident PA looking for a new challenge? Do you have experience managing multiple diaries? If so we want to hear from you! Our well established and successful client based in the West End is looking for a Personal Assistant to join the business on a permanent basis.

PA duties:



* Ensure all information is treated in a confidential and sensitive manner
* Extensive and proactive management of very busy and constantly changing diaries
* Ensure all information pertaining to diary entries are recorded accurately
* Arrange internal and external meetings
* Manage logistics for all travel to client meetings, book flights, train tickets, ground transportation where necessary
* Obtain pre-approval for all travel via the internal system
* Compile detailed itineraries
* For client entertainment, ensure prior approval is obtained
* Book and arrange meetings with client reception and update client reception of any meeting or dining changes or cancellations by email
* Accurately formatting and typing of letters, emails and other correspondence as required
* Inform the EA manager of any absences from work
* Comply with and encourage adherence within the team to the clear desk policy
* Maintain appropriate filing system for the team as required. Ensure logical electronic filing of relevant documents and spreadsheets that have been prepared for bankers and/or clients.

You will have the ability to build and maintain trusted relationships with client executive assistants, strong written and verbal communication skills are key.

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Overview

PA
Salary: £40000 - £45000 per annum
Location: West End
Duration:

Reference: X_QJG27025_1538752991Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - West End- £40,000-£45,000 - JG26898

Are you a personable and confident Executive Assistant looking for a new challenge? Do you have experience managing multiple diaries? If so we want to hear from you! Our well established and successful client based in the West End is looking for a Executive Assistant to join the business on a permanent basis.

EA duties:

Extensive and proactive management of very busy and constantly changing diaries, reacting responsibilities to the needs of the business and the current projects of the bankers

Ensure all information pertaining to diary entries are recorded accurately

Arrange internal and external meetings

Manage logistics for all travel to client meetings

Obtain pre-approval for all travel via the internal system

Compile detailed itineraries and ensure accuracy of all items

Monitor and respond to all emails where appropriate, MD's inboxes should be monitored and where applicable respond to any urgent queries and requests for availability

For client entertainment ensure prior approval is obtained. The company policy on client entertainment must be adhered to and updated on the register accordingly

Booking and arranging meetings with client reception

Support clients on the 6th and 7th floor as necessary

Build and maintain trusted relationships with client EA's

General administrative duties daily

Key skills

Strong written and verbal communication skills

Ability to multi task, prioritise, meet tight deadlines and work under pressure

Must maintain high standards of professional and ethical conduct.

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Overview

Executive Assistant
Salary: £40000 - £45000 per annum
Location: City
Duration:

Reference: X_QJG26898_1538752991Consultant: Tay Associates 1 Apply

Facilities Manager

Facilities Manager - City of London and West End - £43,000

You will be a first class Front of House / Facilities service, focusing on a proactive approach to deliver a high quality, professional service in line with client expectations.

The main activities of the services team include providing exceptional client experience, managing property, general administration operation, maintenance and repairs to provide a quality safe and secure environment for staff, clients and visitors.

This role will be the central point of contact for all building / service related issues ensuring the team are confident representing facilities as the 'go to' point of contact with any customer queries / problems.



* Lead and develop the London FOH / Facilities team across two locations in London utilising performance management techniques to monitor and demonstrate achievement of agreed service levels and to lead on improvement / change as required
* Act as the go-to individual for the South East / West Region in relation to all facilities / projects / crisis management activities on site
* Direct, coordinate and plan essential services such as reception, security, maintenance, mail, archiving, reprographics, cleaning, catering, waste disposal and recycling
* You will take ownership and lead an ongoing service / a number of commodity services for the group
* Control location operational / budget and support the forecasting process for future budget requirements
* Ensure timely responses to maintenance / service issues, minimising downtime whilst demonstrating value for money
* Project management, supervise and coordinate the work of contractors and service providers
* Plan, lead and deliver all aspects of property relocation projects
* Ensure at all times adherence to all regulations, legislation and policies relevant to the working environment which will include health and safety and building regulations

Preferably you will be experienced in delivering services for a professional services organisation along with experience in financial management and budgeting while identifying cost savings / avoidance.

Do you have an advanced skill set in Microsoft Office? Do you have experience in management with a proven ability in leading, developing and motivating teams to successful outcomes? A recognised qualification in management and leadership would be an advantage for this role.

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Overview

Facilities Manager
Salary: Up to £43000 per annum
Location: City
Duration:

Reference: X_QJG27141_1538752990Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - £37,000 - X_QJG26600 - City of London

A professional services company based in the City of London is currently looking for a motivated and enthusiastic Executive Assistant to join their team. You will be a sole support to Security Directors and ensure Security budget is actively managed.

Responsibilities:



* Assisting the security director with the financial systems where required
* Liaise internally to lead an annual refresh of security communications strategy
* Maintain and improve visibility of the security function within the organisation with monthly requirements.
* Keeping both the business impact analysis and departmental contingency plan, keeping these documents up to date on the business continuity software
* Organising and scheduling and then reporting on 3 exercises on an annual basis
* Keep "An Intro to Security" induction document up to date.
* Welcome new starters at their relevant office on their first day. Give them a tour and go through Security induction pack with them.
* Ensure new starters have the relevant access / equipment to be able to start their jobs right away.
* Assist the Security Director and his DRs with recruitment.

You will be able to work with minimal supervision along with being a strong team player. Your organisation and detailed planning will be essential for this role, you will be able to demonstrate strong disciplines with regards to accuracy and quality of output.

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Overview

Executive Assistant
Salary: Up to £37000 per annum
Location: City
Duration:

Reference: X_QJG26600_1538752989Consultant: Tay Associates 1 Apply

PA

A global organisation with offices based in America and London are currently looking for a PA to join their team. Do you have strong PA experience? The role is based in London with a short walk away from the station. Are you confident and hard-working with strong PA experience? If so then this role could be for you...

Responsibilities for the PA to Partner position Include;



* Complex diary management
* Preparing and presenting presentations
* Having flexibility and able to travel on occasions
* Providing full administration support to the partner
* Arranging all travel and accommodation
* Speaking to clients, handling any enquiries and maintaining strong working relationships

Qualifications for the PA to Partner position Include;



* Strong attention to detail
* Fully competent in all Microsoft applications including; Word, Excel and Outlook
* Strong PA experience or equivalent
* Interest in Search

Benefits for the PA to Partner position include;



* Private health scheme
* A budget to spend on attending lunches and networking
* Monthly competitions

Job Reference: X_QJG25171

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Overview

PA
Salary: £38000 - £40000 per annum
Location: City
Duration:

Reference: X_QJG25171_1538752989Consultant: Tay Associates 1 Apply

Reward Analyst

Reward Analyst - 12 month FTC - X_QJG27263

A leading insurance company is currently looking for an energetic and confident Reward Analyst to join their team on a 12 month fixed term contract covering a maternity leave. You will be working with a high degree of autonomy in a fast paced environment. You will report into the Head of Rewards and together you will be responsible for a broad remit of reward related matters.

Do you have International relocation management experience and are you able to work in a collaborative manner, managing cross-functional projects across teams spread over different locations?

Duties



* Lead the global annual salary and bonus review
* Lead the biannual launch and maturity of the UK and international share save schemes
* Maintain the structure and manage the integration to the HR system (Workday)
* Complete benchmark surveys
* Deal with international assignments
* Handling and resolving of employee reward queries
* Analysing and producing data for various committees
* Preparing monthly data files for third parties
* Processing of invoices

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Overview

Reward Analyst
Salary: £40000 - £50000 per annum
Location: City
Duration: 12 months

Reference: X_QJG27263_1538752987Consultant: Tay Associates 1 Apply

PA

A well known financial services company with stunning offices are currently looking for an experienced PA who has previously worked within an Investment Banking Division to join their team based in the City of London. This role will include extensive diary management, travel arrangements and the co-ordination of meetings.

You will be a well organised individual with a high attention to detail, especially when preparing presentations and expense reports in the way of helping to secure new business transactions. This is an exciting opportunity for someone with the ability to work on own initiative with confidence and accuracy, whilst looking to advance their skillset.

Experience / Skills:



* Senior level demonstrable experience within a similar role or IBD, essentially in financial services
* Accuracy and impeccable high attention to detail
* Ability to multi-task and meet a number of deadlines
* Professionalism and awareness of corporate surroundings
* Excellent communication, interpersonal and organisation skills
* Intermediate experience of MS Office Software (Word, Excel, Outlook and PowerPoint)

Ref: 25380

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Overview

PA
Salary: £38000 - £42000 per annum
Location: City
Duration:

Reference: X_QJG25380_1538752984Consultant: Tay Associates 1 Apply

Team Assistant

Team Assistant - 27211 - £30,000

A leading, highly established and reputable company with a great culture based in the City of London are currently looking for a Team Assistant to join their team. You will be providing comprehensive administrative support to 2 or more executive level managers. This role anticipates and considers requirements, whilst ensuring managers are kept up to date and are made aware of any issues.

Responsibilities:

Diary management to all managers

Complexity of diary management comes from high level of travel across time zones, meeting with senior management / industry peers

High level of juggling involved to ensure manager is able to prioritise key business issues

Managing a 'bring forward' system

May be required to support overseas visitors when in the UK

Regularly setting up meetings, conference call

Proactively managing inboxes and respond to a large proportion of emails

Travel arrangements for managers

General administrative tasks

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Overview

Team Assistant
Salary: Up to £30000 per annum
Location: City
Duration:

Reference: X_QJG27211_1538752985Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - £40,000 - £45,000 - West End 27201

A large independent investment company is currently seeking a positive and experienced Executive Assistant to join their Administrative Team based in the West End. As the Executive Assistant you will be supporting various functions and several professionals in the Compliance team including compliance officers and the COO.

Are you looking for a varied and busy role with the opportunity to grow within a growing business area?

Responsibilities:



* Fund marketing compliance
* Compliance training support
* Billing processing and coordination
* Creating and maintaining Sharepoint sites and team metrics
* Assistance with a variety of departmental projects and processes
* Coordination of meeting and travel arrangements

Skills:



* High education qualifications
* High level of attention to detail
* Possess a high degree of professionalism

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Overview

Executive Assistant
Salary: £40000 - £45000 per annum
Location: West End
Duration:

Reference: X_QJG27201_1538752985Consultant: Tay Associates 1 Apply

Administration Coordinator

A prestigious West End Clinic is looking for someone who loves to provide excellent customer service and has high attention to detail. You will do the initial phase of testing for patients before they have any procedures and complete all administration related duties. Full training will be provided, no previous knowledge needed. In return they offer a great benefit package inside beautiful surroundings and a great social environment.

You will



* Perform daily testing (full training provided)
* Enter patient data and update records
* Liaise with surgeons and the clinic team
* Order stock and handle medical supplies

Personal Attributes and Requirements



* 1 year + customer facing experience
* Outstanding attention to detail
* Knowledge of Outlook/Excel/Word
* Administration experience
* Have strong organisational skills
* Good time management

Benefits



* 28 days holiday plus bank holidays
* Private Healthcare and Dental
* Season ticket loan
* Pension

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Overview

Administration Coordinator
Salary: Up to £23000 per annum + Healthcare and Dental
Location: West End
Duration:

Reference: X_QAM27274_1538750685Consultant: Tay Associates 1 Apply

Receptionist

Corporate Receptionist
Do you have what it takes to provide a first class, welcoming, professional front of house Reception service?
Our client, a fun, social yet corporate organisation is looking for a Receptionist with a bubbly personality, full of energy and a great attitude to take control of the Reception desk. You may have corporate experience, you may have recently graduated, you may have experience from a previous customer focused role, if you are well presented, articulate and great with people we would love to hear from you.

This role will involve:



* Providing a welcoming and professional front of house service
* Manage Meeting and Board rooms and refreshments
* Taking and redirecting all telephone calls into the business
* Managing the reception area to maintain company standards
* Helping out other teams as required
* Being the go to person

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Overview

Receptionist
Salary: £20000 - £22000 per annum + benefits
Location: City
Duration:

Reference: X_QDK27270_1538729400Consultant: Tay Associates 1 Apply

German Speaking Receptionist

German speaking Receptionist

We have an exciting opportunity for a Fluent German Speaking Receptionist to join a global finance investment company based in the West End. They are looking for a Receptionist who is passionate about delivering excellent customer service to a high standard, enjoys adminstratve tasks such as diary management and travel arrangements and has the ability to work in a fast paced environment.

Duties will include:



* Meeting and greeting visitors/clients.
* Operating switchboard, forward calls and taking accurate messages
* Co-ordination and preparation of meeting rooms ensuring that they are kept tidy and checked throughout the day.
* Arranging travel (both corporate and private), transportation, visas and accommodation for Senior Management
* Photocopying/Scanning/Printing and Binding various documents, sometimes on behalf of other colleagues.
* Distribute incoming post; manage outgoing post and book couriers.
* Maintaining kitchen and office supplies.
* Using a range of office software, including email, spreadsheets and databases.

Working alongside another receptionist on a shift pattern (weekly rotation) between (7am - 3pm) and (2.30pm - 10pm) as well as one saturday in three.

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Overview

German Speaking Receptionist
Salary: £26000 - £28000 per annum + Benefits
Location: West End
Duration:

Reference: X_QDK26388_1538729181Consultant: Tay Associates 1 Apply

Recruitment Consultant

Tay Associates is an award winning City based recruitment agency, specialising in the placement of office support professionals into an array of London's most reputable companies.

With a passion for relationship building, efficient client delivery and candidate care that is renowned for being second to none, our team of successful consultants work across a variety of industries including banking, finance, media and creative, insurance, professional services, technology and entrepreneurial start-ups to provide the most intelligent and creative recruitment solutions to our clients.

Every consultant works with a varied portfolio of clients so you are kept on your toes as you learn about each business and how they operate.

Due to growth, we are looking for a talented recruitment consultant who is driven by excellence and enjoys working in a fast paced environment to join our successful and committed team.

Integrity is at the heart of everything we do and as such, whether you are at the beginning of your recruitment career or a senior consultant, our bespoke comprehensive training programme will be tailored to support your individual development and backed up by industry professional body memberships.

You will learn not only on the job but have specific mentoring from the CEO and senior consultants who have a wide range of knowledge they want to share to help get up and running and earning!

We are the only independent recruitment consultancy in our field to be awarded with the industry Gold accreditation for risk and compliance, an accolade that reflects the level of Best Practice across our business operations.

In addition to a competitive basic salary, we offer an enviable, uncapped commission and bonus structure as well as a comprehensive benefits package that includes free private medical insurance, company pension scheme that you are able to contribute to, 25 days holiday (increasing to 30 with long service) and access to hundreds of significant retail discounts, subsidised gym memberships, free mobile phone insurance, free Taste card to explore London's foodie delights.

All this as well as internal and fun sales incentives that over the past year included a weekend in Vegas, weekend in Paris, team trip to Portugal, theatre tickets and Ascot race day.

Reference - X_QTA25506

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Overview

Recruitment Consultant
Salary: £18000 - £60000 per annum
Location: City
Duration:

Reference: X_QTA25506_1538644763Consultant: Tay Associates 1 Apply

Receptionist

Our prestigious client, specialising in Visual and Laser Eye Surgeries is looking for a well presented receptionist, who will be the face of the company and the first point of contact for patients.

You will work in a fast paced, highly pressured reception supporting a number of surgeons and medical staff in a beautiful clinic.

Duties include:



* Book appointments and take payments
* Keep the clinic areas clean and tidy
* Management of senior diaries
* Provide general administration
* Open and close the premises
* Meet and greetwith the upmost level of discretion.

Candidate requirments:



* 5* customer service skills
* Calm and passionate nature
* Customer service experience
* Knowledge of Word/Excel/Outlook

Benefits:



* 28 days holiday
* Private health insurance
* Pension

This role will include weekend work.

Job ref: X_QNM/AM27206

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Overview

Receptionist
Salary: Up to £24000 per annum
Location: West End
Duration:

Reference: X_QNM/AM27206_1538644459Consultant: Tay Associates 1 Apply

Part Time EA

We are looking for an efficient, confident and competent Executive Assistant to support two UHNWI's in a private and corporate capacity on a part time basis, based in their Kensington office.

This requires a highly confident and competent individual who possesses the ability to proceed at a fast pace, with great enthusiasm.

We are seeking an individual to assist them 3 - 4 days a week along side the current EA.

Responsibilities



* Booking all travel, international / multi-stop
* Putting together detailed itineraries for all trips / meetings etc.
* Heavy diary management for both
* Arranging conferences / seminars
* General upkeep of office administration
* Booking in meetings / appointments

Requirements



* A minimum of 5 years experience
* Experience supporting UHNWI in a private capacity
* Ability to multitask and think on your feet
* Exceptional organisational skills and high attention to detail are key
* Confident in managing busy diaries
* Experience in putting together busy and detailed itineraries for more than one individual

This person will be working on their own for a large portion of time so will need to be able to manage their time efficiently and productively.

Job ref: X_QNM/EF2726

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Overview

Part Time EA
Salary: £40000 - £45000 per annum
Location: West End
Duration:

Reference: X_QNM/EF2726_1538643464Consultant: Tay Associates 1 Apply

Administrator

Being part of a friendly and tight-knit team at the heart of everything the firm does, you will have a key role looking after the firm's lawyers and its clients.

Training will be provided and there is the opportunity for internal promotion for high achieving candidates.

Responsibilities and duties:

Working closely with accounts team on receipt of cheques, fees and invoices

Day-to-day check of stock levels for all printers, post and office supplies

Log all post / cheques information on excel file

Managing the disposal of confidential waste

Managing, sorting and circulating all lawyers / central office post

Ad hoc administrative tasks

Ideal applicants will be able to demonstrate:

Good knowledge of MS Office

Excellent written, telephone and office manner

Attention to detail

A positive pro-active attitude

Ability to multi task and prioritise

Ability to work independently and as part of a team

If you feel you have the skills please get in touch today. Please note experience in a legal environment is not necessary for this role.

Job ref: Q_XNM/DK27270

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Overview

Administrator
Salary: Up to £22000 per annum
Location: City
Duration:

Reference: X_QNM/DK27270_1538642550Consultant: Tay Associates 1 Apply

Office Assistant

We are looking for a competent Office Assistant in a boutique wealth management business located within the West End of London.

You will support the Operations Director and manage general office duties to ensure the office and company processes run smoothly.

The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure.

Candidate responsibilities:



* Manage supplier relationships, communicate with suppliers and respond to requests or issues
* Monitor level of supplies, place orders and handle shortages
* Create and maintain/ update records ensuring accuracy and validity of information
* Organise the office and assist directors in ways that optimise procedures
* Types correspondence and meeting notes among other documents
* Edit documents for accuracy
* Assist with marketing projects and client events
* Conduct research and compile data
* Update and maintain financial database records
* Assist with company compliance and updating policies
* Perform additional ad hoc projects when required

Job ref: Q_XNM/EF27212

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Overview

Office Assistant
Salary: £20000 - £25000 per annum
Location: West End
Duration:

Reference: X_QNM/EF27212_1538642351Consultant: Tay Associates 1 Apply

Reward Analyst

Reward Analyst - 12 month FTC - X_QJG27263

A leading insurance company is currently looking for an energetic and confident Reward Analyst to join their team on a 12 month fixed term contract covering a maternity leave. You will be working with a high degree of autonomy in a fast paced environment. You will report into the Head of Rewards and together you will be responsible for a broad remit of reward related matters.

Do you have International relocation management experience and are you able to work in a collaborative manner, managing cross-functional projects across teams spread over different locations?

Duties



* Lead the global annual salary and bonus review
* Lead the biannual launch and maturity of the UK and international share save schemes
* Maintain the structure and manage the integration to the HR system (Workday)
* Complete benchmark surveys
* Deal with international assignments
* Handling and resolving of employee reward queries
* Analysing and producing data for various committees
* Preparing monthly data files for third parties
* Processing of invoices

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Overview

Reward Analyst
Salary: £40000 - £50000 per annum
Location: City
Duration: 12 months

Reference: X_QJG27263_1538574884Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - West End - 30k - 40k - X_QDD/GW27240

An independent creative agency is looking for an Executive Assistant to support the Head of Talent and Culture, CFO and Head of Account Management. You will be the reflection of your management, it is in your nature to treat everything they do / have to do with professionalism and you will be two steps ahead at all times. This role is not limited to this as you will help support the running of the agency as a whole.

Your previous experience

Your will have experience as a PA, but supporting a C-Suite level is not a necessity and you will be passionate and committed to the agency, the role is personal and based on interactions with individuals. This is a full on role so you need to be fully dedicated and both willing and happy to work outside of set-hours when required.

Duties



* Extensive diary management
* Arranging conference / video conference calls
* Research and booking restaurants / bars
* Organising travel and accommodation which will include flights, hotels, trains, taxis and Visas (when applicable)
* Help out ad hoc personal admin tasks - respecting privacy is a must
* Assist with HR issues
* Administrative tasks include processing expenses and timesheets as well as logging travel purchase orders
* Covering on Front of House when necessary

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Overview

Executive Assistant
Salary: £30000 - £35000 per annum
Location: West End
Duration:

Reference: X_QDD/GW27240_1538564616Consultant: Tay Associates 1 Apply

Team Assistant

Team Assistant - 27211 - £30,000

A leading and highly established company with a great culture based in the City of London are currently seeking a Team Assistant to join their team. You will be providing comprehensive administrative support to 2 or more executive level managers. You will be flexible on all requirements whilst ensuring managers are kept up to date and are aware of any issues.

Duties



* Diary management for all managers that comes from a high level of travel across time zones, meetings with senior management / industry peers
* High level of prioritising involved to ensure managers are able to prioritise key business issues
* Regularly setting up meetings and conference calls
* Monitor and book meeting rooms using the on-line system and anticipate / respond to requests for catering
* Ensuring managers are preparing and have required documentation for meetings
* Meetings will be a mix of both internal and external
* May be responsible for taking, typing and distributing minutes for key meetings
* Regularly manage travel arrangements which also involves travel across time zones
* Providing general administrative support
* Collating, checking, reconciles and forward expenses for senior management
* Check and monitor expenses for direct reports
* Entering invoices onto the companies system
* Chasing outstanding and pending invoices
* Preparing presentations for key business meetings using standardised templates
* Binding presentation material when required
* Organise events when required
* Providing support during periods of absence or when peer workload pressures dictate.

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Overview

Team Assistant
Salary: Up to £30000 per annum
Location: City
Duration:

Reference: X_QDD/JG27211_1538563221Consultant: Tay Associates 1 Apply

Team Assistant

A London based private market company is seeking a Roadshow Coordinator and Team Assistant to join their service team.

The role will include but is not limited to, the following:



* Co-ordinate client roadshows
* Meeting confirmations, Itineraries and IT support liaison
* Travel arrangements (team and client)
* Meeting room management
* Expenses and accounts payable
* Liaise with Personal Assistants, roadshow coordinators and administrative assistants
* Personal Assistant to the managing partner and team
* Diary and travel management
* Meeting confirmation
* General administrative support and office supplies
* Office management and operations support

You are a proactive self-starter and a team player with prior experience in financial services and private equity.

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Overview

Team Assistant
Salary: £38000 - £40000 per annum
Location: City
Duration:

Reference: X_QPV/JMA272243_1538556311Consultant: Tay Associates 2 Apply

Legal PA

One of the worlds top 30 law firms in the UK are looking for a Legal personal assistant to join their litigation team.

Do you enjoy being part of a fast paced environment? Have you got experience in Litigation? Or have you got experience in the Legal sector? Then we have a legal personal assistant role for you!

This company has a presence in the world's major financial and commercial markets. They are able to provide brilliant business- oriented advice to their clients locally and internationally.

Duties Include:



* Taking ownership of enquiries and handling appropriately including escalations
* Producing complex, house style documents
* Experience of supporting in a litigation environment
* Document and manuscript amendments
* Extensive diary management and extensive expenses
* Managing filing systems
* Preparing and producing bills
* International travel arrangement

Requirements:



* Previous litigation legal PA experience.
* Excellent secretarial skills, fast accurate typing.
* Billing experience.
* Excellent organisational and administrative ability.
* Professional telephone manner, fielding calls where appropriate

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Overview

Legal PA
Salary: £32000 - £37000 per annum
Location: City
Duration:

Reference: X_QVG/TF27230_1538555391Consultant: Tay Associates 1 Apply

Office Assistant

Are you an Office Assistants looking for a role based in the West End?

Do you want to work for a wealth management company who are focused on building that long term, collaborative relationship with their client?

Are you looking to be part of an exciting, energetic company that really gets involved with each of their clients and truly being part of their journey?

A really exciting opportunity for an Office Assistant who wants to get great exposure to different duties and have a varied role.

Duties Include:



* General Admin
* Working closely with the Operations Director
* Assisting with Marketing and any projects that the company are currently working on
* Adhoc duties.

Requirements:



* 1+ years experience within an admin role
* Efficient organised and proactive
* Excellent communication skills
* Computer literate in all Microsoft programs

Job reference - X_QVG/EF27212

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Overview

Office Assistant
Salary: £20000 - £25000 per annum
Location: City
Duration:

Reference: X_QVG/EF27212_1538554821Consultant: Tay Associates 1 Apply

PA

Calling all part time Personal Assistants!

Are you looking to work for a charitable organisation based in West London?

Are you looking to work 3-4 times a week?

This role is incredibly varied as you won't just be getting involved and assisting on the business side but you will also be assisting on the private part of the business.

An exciting opportunity for someone who want that varied part time role.

Duties Include:



* Managing the directors diary
* Creating detailed travel itineraries for the family
* Assisting and organising any international travel that is required
* Arranging conferences and organising seminars
* Handling any expenses
* Adhoc duties

Requirements:



* Minimum of 5 years experience as a personal assistance private/ business.

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Overview

PA
Salary: £40000 - £45000 per annum
Location: City
Duration:

Reference: X_QVG/EF27261_1538488086Consultant: Tay Associates 1 Apply

Sales Executive

A high end private clinic is looking for a Sales Executive with outstanding customer service skills. As the Sales Executive you will meet the patients on their first visit and be their point of contact throughout their time with the clinic. You will book in potential patients using only warm leads. For your expertise in customer service, in return you will be working in a beautiful clinic surrounded by with a fantastic team.

Duties:



* Introducing patients to the clinic
* Hitting monthly targets- WARM LEADS ONLY
* Booking clients in and liaising between surgeons and medical team
* Updating medical record and managing record/ invoices

Requirements and attributes:



* 4+ years in a customer service
* Clear verbal and written communication
* Ideally some sales experience
* Knowledge of Word/Excel/Outlook
* Saleforce knowledge welcome
* Calm and friendly approach

Benefits:



* 28 Holidays
* Private health/dental care
* Pension

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Overview

Sales Executive
Salary: Up to £26000 per annum + Commission up to 38K
Location: West End
Duration:

Reference: X_QAM27208_1538408071Consultant: Tay Associates 1 Apply

PA to 4

Do you want to work for a highly renowned and respected financial services firm? Would you describe yourself as a logistical guru?

An unique opportunity has arisen for a confident, on the ball and self motivated individual to support 4 extremely busy individuals. This organisation is forward thinking, innovative and creative; the ideal candidate would be someone who reflects these characteristics and can think outside the box when dealing with challenging situations. Due to the pace this will suit a high calibre PA used to working at pace.

Travel and diary arrangements will be the main component of the role dealing with ever changing travel plans. You will be well versed in managing multi stop travel including arranging visas and be confident managing busy diaires.

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Overview

PA to 4
Salary: £35000 - £50000 per annum + benefits
Location: City
Duration:

Reference: X_QDK26658_1538138567Consultant: Tay Associates 1 Apply

Executive Assistant/Investment Team Assistant

We are looking for an astute and instinctive EA, with a financial degree, for a prestigious international investment research consultancy firm.

You will be supporting the deputy CIO, who appreciates and expects competency and confidence and pride in this all encompassing role. You will also support 2 small investment teams and help with financial and analytical projects, preferably with experience in equity research.

You will be working alongside 1 other EA, and you both will work seamlessly together for fluid results.

Expectations include:



* Trained on 3rd party data providers such as Bloomberg.
* Financially astute.
* Small, boutique experience preferably within a financial or law environment.
* Diligence, competency and a quietly smart confident attitude.
* Extensive diary management.
* Team mentality.
* Advanced knowledge of Excel and the confidence to oversee and flag up errors.

You will report to the HR Manager and work closely together with the lead Receptionist/Administrator in terms of running and maintaining the front desk and any overflow admin.

Please get in touch soon as this is a very sought after role and interview slots are limited.

Job Ref: X_QNM27168

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Overview

Executive Assistant/Investment Team Assistant
Salary: Up to £45000 per annum + amazing benefits
Location: West End
Duration:

Reference: X_QNM27168_1538130025Consultant: Tay Associates 1 Apply

Patient Support Administrator

The role as Patient Support Administrator is to work with the Patient Support Team as the first point of contact with patients, consultants and medical secretaries, and to be responsible for the management of self-pay enquiries to include out-patient and inpatient procedures, tests and therapies.

This will involve dealing with the initial enquiry, and monitoring the outcome of the enquiry in order to meet monthly targets.

Who we're looking for:

* Candidates will preferably be from a Medical Sales or similar background
* Proven experience within a sales role, handling a large number of enquiries and meeting sales targets
* Numeracy with the ability to calculate procedure prices
* Excellent telephone manner and customer service focused
* Analytical approach, able to ascertain fact, problem solve and seek answers to queries for the customer
* A strong understanding of the Private Healthcare business , medical terminology and procedures available.

Personal Attributes:

* Excellent communication and interpersonal skills
* Good team player
* Strong customer service focus
* Polite and friendly demeanour with a positive approach
* Adaptable and flexible, calm under pressure
* Ability to manage multiple tasks
* Self-motivated, tenacious and target driven with ability to negotiate and influence.

37.5 hours per week and weekend work may be required.

Job reference: X_QNM27162

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Overview

Patient Support Administrator
Salary: £24000 - £27000 per annum + Additional benefits
Location: City
Duration:

Reference: X_QNM27162_1538129581Consultant: Tay Associates 1 Apply

PA

A global organisation with offices based in America and London are currently looking for a PA to join their team. Do you have strong PA experience? The role is based in London with a short walk away from the station. Are you confident and hard-working with strong PA experience? If so then this role could be for you...

Responsibilities for the PA to Partner position Include;



* Complex diary management
* Preparing and presenting presentations
* Having flexibility and able to travel on occasions
* Providing full administration support to the partner
* Arranging all travel and accommodation
* Speaking to clients, handling any enquiries and maintaining strong working relationships

Qualifications for the PA to Partner position Include;



* Strong attention to detail
* Fully competent in all Microsoft applications including; Word, Excel and Outlook
* Strong PA experience or equivalent
* Interest in Search

Benefits for the PA to Partner position include;



* Private health scheme
* A budget to spend on attending lunches and networking
* Monthly competitions

Job Reference: X_QJG25171

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Overview

PA
Salary: £38000 - £40000 per annum
Location: City
Duration:

Reference: X_QJG25171_1538129071Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - £37,000 - X_QJG26600 - City of London

A professional services company based in the City of London is currently looking for a motivated and enthusiastic Executive Assistant to join their team. You will be a sole support to Security Directors and ensure Security budget is actively managed.

Responsibilities:



* Assisting the security director with the financial systems where required
* Liaise internally to lead an annual refresh of security communications strategy
* Maintain and improve visibility of the security function within the organisation with monthly requirements.
* Keeping both the business impact analysis and departmental contingency plan, keeping these documents up to date on the business continuity software
* Organising and scheduling and then reporting on 3 exercises on an annual basis
* Keep "An Intro to Security" induction document up to date.
* Welcome new starters at their relevant office on their first day. Give them a tour and go through Security induction pack with them.
* Ensure new starters have the relevant access / equipment to be able to start their jobs right away.
* Assist the Security Director and his DRs with recruitment.

You will be able to work with minimal supervision along with being a strong team player. Your organisation and detailed planning will be essential for this role, you will be able to demonstrate strong disciplines with regards to accuracy and quality of output.

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Overview

Executive Assistant
Salary: Up to £37000 per annum
Location: City
Duration:

Reference: X_QJG26600_1538129065Consultant: Tay Associates 1 Apply

Team Assistant

Team Assistant, £35,000 - £45,000, X_QJG26881 - Primrose Hill

A well established leading consulting company based in the City of London is currently seeking a proactive and organised Team Assistant to join their tight knitted team who will be supporting three associate consultants. This will be a demanding role with heavy paperwork and scheduling.

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Overview

Team Assistant
Salary: £35000 - £45000 per annum
Location: City
Duration:

Reference: X_QDD/JG26881_1538129064Consultant: Tay Associates 1 Apply

PA

Team PA - West End- £40,000-£45,000 - JG27025

Are you a team orientated and confident PA looking for a new challenge? Do you have experience managing multiple diaries? If so we want to hear from you! Our well established and successful client based in the West End is looking for a Personal Assistant to join the business on a permanent basis.

PA duties:



* Ensure all information is treated in a confidential and sensitive manner
* Extensive and proactive management of very busy and constantly changing diaries
* Ensure all information pertaining to diary entries are recorded accurately
* Arrange internal and external meetings
* Manage logistics for all travel to client meetings, book flights, train tickets, ground transportation where necessary
* Obtain pre-approval for all travel via the internal system
* Compile detailed itineraries
* For client entertainment, ensure prior approval is obtained
* Book and arrange meetings with client reception and update client reception of any meeting or dining changes or cancellations by email
* Accurately formatting and typing of letters, emails and other correspondence as required
* Inform the EA manager of any absences from work
* Comply with and encourage adherence within the team to the clear desk policy
* Maintain appropriate filing system for the team as required. Ensure logical electronic filing of relevant documents and spreadsheets that have been prepared for bankers and/or clients.

You will have the ability to build and maintain trusted relationships with client executive assistants, strong written and verbal communication skills are key.

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Overview

PA
Salary: £40000 - £45000 per annum
Location: West End
Duration:

Reference: X_QJG27025_1538129065Consultant: Tay Associates 1 Apply

Facilities Manager

Facilities Manager - City of London and West End - £43,000

You will be a first class Front of House / Facilities service, focusing on a proactive approach to deliver a high quality, professional service in line with client expectations.

The main activities of the services team include providing exceptional client experience, managing property, general administration operation, maintenance and repairs to provide a quality safe and secure environment for staff, clients and visitors.

This role will be the central point of contact for all building / service related issues ensuring the team are confident representing facilities as the 'go to' point of contact with any customer queries / problems.



* Lead and develop the London FOH / Facilities team across two locations in London utilising performance management techniques to monitor and demonstrate achievement of agreed service levels and to lead on improvement / change as required
* Act as the go-to individual for the South East / West Region in relation to all facilities / projects / crisis management activities on site
* Direct, coordinate and plan essential services such as reception, security, maintenance, mail, archiving, reprographics, cleaning, catering, waste disposal and recycling
* You will take ownership and lead an ongoing service / a number of commodity services for the group
* Control location operational / budget and support the forecasting process for future budget requirements
* Ensure timely responses to maintenance / service issues, minimising downtime whilst demonstrating value for money
* Project management, supervise and coordinate the work of contractors and service providers
* Plan, lead and deliver all aspects of property relocation projects
* Ensure at all times adherence to all regulations, legislation and policies relevant to the working environment which will include health and safety and building regulations

Preferably you will be experienced in delivering services for a professional services organisation along with experience in financial management and budgeting while identifying cost savings / avoidance.

Do you have an advanced skill set in Microsoft Office? Do you have experience in management with a proven ability in leading, developing and motivating teams to successful outcomes? A recognised qualification in management and leadership would be an advantage for this role.

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Overview

Facilities Manager
Salary: Up to £43000 per annum
Location: City
Duration:

Reference: X_QJG27141_1538129065Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - West End- £40,000-£45,000 - JG26898

Are you a personable and confident Executive Assistant looking for a new challenge? Do you have experience managing multiple diaries? If so we want to hear from you! Our well established and successful client based in the West End is looking for a Executive Assistant to join the business on a permanent basis.

EA duties:

Extensive and proactive management of very busy and constantly changing diaries, reacting responsibilities to the needs of the business and the current projects of the bankers

Ensure all information pertaining to diary entries are recorded accurately

Arrange internal and external meetings

Manage logistics for all travel to client meetings

Obtain pre-approval for all travel via the internal system

Compile detailed itineraries and ensure accuracy of all items

Monitor and respond to all emails where appropriate, MD's inboxes should be monitored and where applicable respond to any urgent queries and requests for availability

For client entertainment ensure prior approval is obtained. The company policy on client entertainment must be adhered to and updated on the register accordingly

Booking and arranging meetings with client reception

Support clients on the 6th and 7th floor as necessary

Build and maintain trusted relationships with client EA's

General administrative duties daily

Key skills

Strong written and verbal communication skills

Ability to multi task, prioritise, meet tight deadlines and work under pressure

Must maintain high standards of professional and ethical conduct.

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Overview

Executive Assistant
Salary: £40000 - £45000 per annum
Location: City
Duration:

Reference: X_QJG26898_1538129065Consultant: Tay Associates 1 Apply

PA

A well known financial services company with stunning offices are currently looking for an experienced PA who has previously worked within an Investment Banking Division to join their team based in the City of London. This role will include extensive diary management, travel arrangements and the co-ordination of meetings.

You will be a well organised individual with a high attention to detail, especially when preparing presentations and expense reports in the way of helping to secure new business transactions. This is an exciting opportunity for someone with the ability to work on own initiative with confidence and accuracy, whilst looking to advance their skillset.

Experience / Skills:



* Senior level demonstrable experience within a similar role or IBD, essentially in financial services
* Accuracy and impeccable high attention to detail
* Ability to multi-task and meet a number of deadlines
* Professionalism and awareness of corporate surroundings
* Excellent communication, interpersonal and organisation skills
* Intermediate experience of MS Office Software (Word, Excel, Outlook and PowerPoint)

Ref: 25380

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Overview

PA
Salary: £38000 - £42000 per annum
Location: City
Duration:

Reference: X_QJG25380_1538129062Consultant: Tay Associates 1 Apply

Team Assistant

Team Assistant - 27211 - £30,000

A leading, highly established and reputable company with a great culture based in the City of London are currently looking for a Team Assistant to join their team. You will be providing comprehensive administrative support to 2 or more executive level managers. This role anticipates and considers requirements, whilst ensuring managers are kept up to date and are made aware of any issues.

Responsibilities:

Diary management to all managers

Complexity of diary management comes from high level of travel across time zones, meeting with senior management / industry peers

High level of juggling involved to ensure manager is able to prioritise key business issues

Managing a 'bring forward' system

May be required to support overseas visitors when in the UK

Regularly setting up meetings, conference call

Proactively managing inboxes and respond to a large proportion of emails

Travel arrangements for managers

General administrative tasks

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Overview

Team Assistant
Salary: Up to £30000 per annum
Location: City
Duration:

Reference: X_QJG27211_1538129059Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - £40,000 - £45,000 - West End 27201

A large independent investment company is currently seeking a positive and experienced Executive Assistant to join their Administrative Team based in the West End. As the Executive Assistant you will be supporting various functions and several professionals in the Compliance team including compliance officers and the COO.

Are you looking for a varied and busy role with the opportunity to grow within a growing business area?

Responsibilities:



* Fund marketing compliance
* Compliance training support
* Billing processing and coordination
* Creating and maintaining Sharepoint sites and team metrics
* Assistance with a variety of departmental projects and processes
* Coordination of meeting and travel arrangements

Skills:



* High education qualifications
* High level of attention to detail
* Possess a high degree of professionalism

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Overview

Executive Assistant
Salary: £40000 - £45000 per annum
Location: West End
Duration:

Reference: X_QJG27201_1538129059Consultant: Tay Associates 1 Apply

Team Assistant / PA

Team Assistant / PA - City of London 24747 - 28K - 30K

A well known investment banking company with stunning offices are currently looking for an experienced Team Assistant / PA to provide sole support to the Investment Banking team, including Directors, Managing Directors, Vice Presidents, Associates and Analysts.



* Responsible for diary management, organising meetings, coordinating conference calls and ensuring the team's priorities are met
* Arrange UK and oversea travel and produce accurate and detailed itineraries
* Provide administrative support on projects
* Prepare expense claim forms for signature by the COO
* Promote excellent client relationships at all times
* Produce high quality documentation and professionally bound presentations to help secure new business transactions
* General department administration
* Input / update data into the company database
* Support visiting colleagues from other offices
* Cover for other assistants as and when required

Do you have proof reading experience? You will have excellent attention to detail, accuracy and the ability to meet deadlines.

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Overview

Team Assistant / PA
Salary: £28000 - £30000 per annum
Location: City
Duration:

Reference: X_QJG24747_1538129058Consultant: Tay Associates 1 Apply

PA

Executive Assistant

Our client a well respected consultancy based in the heart of the west end is looking for an EA to support a corporate Senior Partner.

Are you looking to work for an organisation amongst highly motivated, inspiring individuals, in a role that is more than traditional ?

This is a 1:1 role supporting a female boss who is extremely busy and has high standards . The successful candidate whilst enjoying a 1:1 role will have a willing, team attitude to help out where required. You will have excellent attention to detail and be commercially savvy and keen to have a more involved role.

Whilst the fundamentals of the PA role such as diary and travel are key this is a role with further involvement; you will undertake research ahead of meetings with prospective clients across Bloomberg and Factiva to create a tailored pack for your Partner. You will assist throughout the pitch process, support across projects liaising and coordinating with stakeholders, keep on top of market updates relating to their clients as well as have a strong sense of attention to detail to proofread.

This is a involved role where you can add real value. You will have excellent organisation skills, meticulous attention to detail, an interest in business and used to a client driven, project environment.

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Overview

PA
Salary: £40000 - £47000 per annum + benefits
Location: West End
Duration:

Reference: X_QDK27246_1538128838Consultant: Tay Associates 1 Apply

Administrative Assistant

A global investment bank is looking for an Administrative Assistant with recent and demonstrable experience within investment banking or wider financial services. You will support a Managing Director, VPs and analysts.

Daily tasks include:



* Managing high volumes of calls, screening them and taking accurate messages
* Maintaining multiple calendars and contacts including coordinating meetings and conference calls
* Coordinating complex international travel arrangements including full and comprehensive itineraries. This will include booking, flights, hotels, cars as well as cash advances and subsequent expenses.

You possess excellent communication skills in person, on the phone and by email. You have high attention to detail, good judgement and the ability to work at pace. Must be proficient in Microsoft word, Excel, Powerpoint and Outlook.

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Overview

Administrative Assistant
Salary: £18 - £22 per hour
Location: City
Duration:

Reference: X_QPV/YR27235_1538064008Consultant: Tay Associates 2 Apply

Administration Assistant

An instantly recognisable investment bank in Canary Wharf is looking for an Administration Assistant to support within sales and trading.

The role will include:



* Extensive diary management - arranging meetings , conference calls, interviews and calendars
* Extensive global travel management using your networks for hotels, airlines, trains and cars
* Room bookings including catering management
* Phone coverage using Avaya phone and Dealer board, experience of these would be beneficial
* Invoice management, processing complete invoices and ensuring deadlines are met
* Using the buddy system, work alongside assistants to ensure there is full desk coverage
* Well versed in Microsoft Word , Excel, PowerPoint and Outlook

You are proactive, able to work quickly and accurately under pressure on a trading floor. You are flexible with your working hours, organised and able to prioritise complicated international travel.

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Overview

Administration Assistant
Salary: £18 - £22 per hour
Location: City
Duration:

Reference: X_QPV/LV27144_1538063866Consultant: Tay Associates 2 Apply

VAT Client Executive

A highly successful and growing accountancy company is looking to recruit a VAT Client Executive in their City office. This role is to provide support to the VAT team and liaise with clients.

The duties will include:



* Obtain documents from clients before submission deadlines and to prepare EC VAT returns, reports, sales listings and filings for the portfolio
* Advise clients on VAT payable or refundable amounts for the VAT return period
* Being the main point of contact for specific clients / agents
* Submit documents and liaise with tax offices
* Ensure management are updated and that the internal tracker is accurate at all times
* Take incoming calls when staff members are unavailable, ideally responding to queries when applicable.

You have a background in accountancy and ideally tax practice. Previous experience in a client facing environment and the ability to liaise with internal and external clients verbally and in writing.

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Overview

VAT Client Executive
Salary: Up to £27000 per annum
Location: City
Duration:

Reference: X_QPV/GW27221_1538063327Consultant: Tay Associates 1 Apply

HR Assistant

A successful and growing accountancy firm in the heart of the City is looking to recruit an HR Assistant. This is an administrative role designed to support teams in project management, client outsourcing, learning and development.

The role will entail:



* Assisting the HR teams to provide a range of services to clients within deadlines, so prioritising skills are essential
* Responsible for ensuring that any client databases are updated accurately
* Prepare appointments, reference check letters, offer documents and contracts for employment approval
* Ensure all written communication to clients is reviewed
* Plan, deliver and organise seminars and training sessions
* Proactively market HR services through mailshots, case studies, seminars, networking and mail shots to both new and existing clients
* Ensure documents are filed in accordance with the clients procedure
* Support the team with ongoing strategic development and identifying new business opportunities
* Involved in the generation of client bills
* Develop tenders and other proposals

Prior experience in HR administration would be ideal. Able to work towards tight deadlines, using your strong communication skills both verbally and in writing.

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Overview

HR Assistant
Salary: Up to £24000 per annum
Location: City
Duration:

Reference: X_QPV/GW27219_1538062747Consultant: Tay Associates 2 Apply

Patient Support Administrator

We have a prestigious client within the private health care sector, providing pioneering treatment within luxury surroundings in the West End of London.

The role as Patient Support Administrator is to work with the Patient Support Team as the first point of contact with patients, consultants and medical secretaries, and to be responsible for the management of self-pay enquiries to include out-patient and inpatient procedures, tests and therapies.

This will involve dealing with the initial enquiry, and monitoring the outcome of the enquiry in order to meet monthly targets.

Who we're looking for:



* Candidates will preferably be from a Medical Sales or similar background
* Proven experience within a sales role, handling a large number of enquiries and meeting sales targets
* Numeracy with the ability to calculate procedure prices
* Excellent telephone manner and customer service focused
* Analytical approach, able to ascertain fact, problem solve and seek answers to queries for the customer
* A strong understanding of the Private Healthcare business , medical terminology and procedures available.

Personal Attributes:



* Excellent communication and interpersonal skills
* Good team player
* Strong customer service focus
* Polite and friendly demeanour with a positive approach
* Adaptable and flexible, calm under pressure
* Ability to manage multiple tasks
* Self-motivated, tenacious and target driven with ability to negotiate and influence.

37.5 hours per week and weekend work may be required.

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Overview

Patient Support Administrator
Salary: £24000 - £27000 per annum
Location: West End
Duration:

Reference: X_QNM27162_1538059601Consultant: Tay Associates 1 Apply

Executive Assistant

An international creative agency based in the West End of London is looking for an EA.

This EA role will involve diary and travel scheduling, as well as assisting with HR administration

when required.

It is important that this EA is a team player, especially as you will be covering for the Receptionist

when necessary.

You will be constantly juggling multiple tasks, so it is important that you stay switched on.

Supporting and working alongside the HR Manager will require this EA to be level headed and

discreet when being exposed to confidential information.

This is a company which very much invests in their staff, and you are free to be yourself.

You could have multiple things thrown at you and it is your job to take them all on, and prioritise.

In return you will have the opportunity to build relationships with those you are working with, a

great company culture and a generous benefits package.

Desirable skills;


* Recent demonstrable experience within a PA role.
* Incredible work ethic and passion to provide PA support to a multiple individuals.
* Positive and energetic attitude.
* Good sense of humour.
* Proactive and ability to work on your own initiative.
* Willingness to help in all tasks.
* Excellent communicational skills
* High level of organisational and interpersonal skills

Job reference: Q_XNM/GW27240

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Overview

Executive Assistant
Salary: £30000 - £35000 per annum
Location: West End
Duration:

Reference: X_QNM/GW27240_1538057791Consultant: Tay Associates 1 Apply

Team Assistant

As Team Assistant you will be an enthusiastic self starter who has previous experience in a fast paced environment.

In return they promise an opportunity of progression and a great benefits package.

Responsibilities include:

* Multiple diary and inbox management
* Supporting 2 or more executive managers and wider team
* Extensive expenses and process invoices
* Document producing
* Multi-stop travel
* Creating presentations
* Event organisation when required

Personal requirements and attributes:

* Experience dealing with diary, travel and expenses
* Ability to multi task and prioritise key issues
* Experience as being part of a project team
* Good time management
* Excellent written and verbal communication
* Previously managed a team
* Experience with Microsoft packages
* Attention to detail

Job reference: X_QNM/JG 27211

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Overview

Team Assistant
Salary: Up to £30000 per annum
Location: City
Duration:

Reference: X_QNM/JG27211_1538055219Consultant: Tay Associates 1 Apply

Receptionist

A High-end Private Clinic is looking for a well presented receptionist to represent their West End Front of house. You will work along side a fantastic team in their fast paced, highly pressured reception supporting a number of surgeons and medical staff in a beautiful clinic.

As a Receptionist you will



* Management of senior diaries
* Book appointments and take payments
* Keep the clinic areas clean and tidy
* Manage applications
* Provide general administration
* Open and close the premises
* Meet and greet high number of patients everyday

Personal requirements and traits



* Flexible, adaptable and resilient
* 5* customer service skills
* Have a calm and passionate nature
* Customer service experience
* Knowledge of Word/Excel/Outlook
* Flexible on working Saturday and shift patterns (early shift from 6.30am and late shift finishing 8.30pm with 1 day off in the week)

Benefits



* 28 days holiday
* Private health insurance
* Pension
* Working in a sociable and fun team

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Overview

Receptionist
Salary: £24000 - £224000 per annum + Pension, Private Health Care & Dental
Location: West End
Duration:

Reference: X_QAM27206_1537977278Consultant: Tay Associates 1 Apply

Team Assistant

A world renown insurance firm is seeking a Team Assistant to become apart of their London office. As a Team Assistant you will be an enthusiastic self starter who has previous experience in a fast paced environment. In return they promise an opportunity of progression and a great benefits package.

As a Team Assistant you will:



* Multiple diary and inbox management
* Supporting 2 or more executive managers and wider team
* Extensive expenses and process invoices
* Document producing
* Multi-stop travel
* Creating presentations
* Event organisation when required

Personal requirements and attributes:



* Proven history with diary, travel and expenses
* Ability to multi task and prioritise key issues
* Experience as being part of a project team
* Good time management
* Excellent written and verbal communication
* Previously managed a team
* Experience with Microsoft packages
* Attention to detail

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Overview

Team Assistant
Salary: Up to £30000 per annum
Location: City
Duration:

Reference: X_QAM/JG27211_1537951259Consultant: Tay Associates 1 Apply

Team Assistant

A global consultancy are currently seeking a proactive, motivated Team Assistant to join their business in their beautiful Victoria offices. They are a supportive, cultured network of individuals who work collaboratively to deliver the best possible service to their clients. The company are seeking an individual with a team player attitude who is not afraid to muck in and get involved where and when needed throughout the business.

Responsibilities

(Will include but are not limited to)



* Inbox and diary management of multiple members of the team
* Supporting and organising any and all corporate submissions
* Co-ordinating functions and briefings
* Booking hotels, travel, meetings, catering assistance etc.
* Providing a high level of support to a variety of functions, services, corporate projects etc.
* Involvement in event preparation with marketing support
* Assisting the resource team
* Coordinating meetings and minute taking

Requirements



* Some experience of working in a support role is ideal, if not experience within a varied role with some administrative / supporting responsibilities
* Cross functional working is desirable but not essential
* Strong administrative skills
* Excellent communication skills both written and verbal
* Ability to manage a large and varied work load
* Ability to prioritise and multitask
* Natural team player who is happy to much in wherever needed across teams

If this sounds like a position that could be of interest and would like to find out more, get in touch now.

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Overview

Team Assistant
Salary: £25000 - £28000 per annum
Location: City
Duration:

Reference: X_QEF26948_1537882973Consultant: Tay Associates 2 Apply

Senior PA

A Global Investment Firm is currently seeking an experienced Senior PA to join their beautiful Mayfair office to support their Investment Team. This is a fantastic opportunity for a highly motivated, organised PA looking to take the next step in their career into a more senior position within a global organisation. The company are seeking a personable yet professional individual who possesses a can do attitude and is happy to muck in wherever needed.

Responsibilities

(Will include but are not limited to)



* Diary management
* Organising global travel, accommodation and visas
* Handling all expenses
* Assisting on projects, managing a busy and varied workload
* Liaising with clients, updating CRM systems and administering deals
* Coordinating meetings, across time zones & subject to change at short notice

Requirements



* Experience working within Financial Services industry
* Can do attitude
* Ability to work well under pressure
* Strong organisational skills
* High attention to detail
* Ability to manage own work flow and ensure all tasks carried out to the best of your ability

If this sounds like a position that could be of interest to you and would like to find out more, do not hesitate to get in touch

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Overview

Senior PA
Salary: £40000 - £43000 per annum
Location: City
Duration:

Reference: X_QEF26802_1537882588Consultant: Tay Associates 2 Apply

Executive Assistant

A successful and collaborative international creative agency is looking for an astute and personable EA to support multiple senior level individuals.

This EA role will involve diary and travel scheduling, as well as assisting with HR administration when required. It is important that this EA has a real muck in attitude and is a team player especially as you will be covering for the Receptionist when necessary. You will be constantly juggling multiple tasks, so it is important that you stay switched on. Supporting and working alongside the HR Manager will require this EA to be level headed and discrete when being exposed to confidential information.

This is a company which very much invests in their staff, and you are free to be yourself.

You could have multiple things thrown at you and it is your job to take them all on, and prioritise. In return you will have the opportunity to build relationships with those you are working with, a great company culture and a generous benefits package.

Candidate specification desired;



* Recent demonstrable experience within a PA role.
* Incredible work ethic and passion to provide PA support to a multiple individuals.
* Willing to cover Reception when necessary.
* Comfortable liaising with external clients and businesses.
* Positive and energetic attitude.
* Good sense of humour.
* Proactive and ability to work on your own initiative.
* Willingness to help in all tasks.
* Excellent communicational skills
* High level of organisational and interpersonal skills

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Overview

Executive Assistant
Salary: £30000 - £35000 per annum
Location: West End
Duration:

Reference: X_QGW27240_1537874161Consultant: Tay Associates 1 Apply

Customer Care Consultant

Want to grow within a creative environment?

A leading bespoke furniture manufacturer is looking for a customer care consultant in their West End Head office. This is an office based role for someone who can deliver strong warm customer service with a creative positive attitude. You will receive excellent training and support within a fantastic company with the promise of an opportunity to grow within the ever expanding environment.

As a Customer Care Consultant you will:



* Provide a exceptional all round customer service experience
* Resolve all customer enquires timely and professional manner
* Ensure all customer communication is on-brand
* Communicate effectively and passionately within a team
* Work with other department and showroom if needed

Personal attributes:



* 1 year in customer service role
* Excellent listening and communication skills both written and verbal
* Keeping calm when under pressure
* With the ability to problem solve and prioritise workload effectively
* Good knowledge of Excel & Mac proficiency
* Organised and self-motivated

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Overview

Customer Care Consultant
Salary: £20000 - £21000 per annum
Location: West End
Duration:

Reference: X_QAM/SK27134_1537794719Consultant: Tay Associates 1 Apply

Recruitment Coordinator

An established financial PR consultancy based in Central London is looking for a bright, switched and personable Recruitment Coordinator to work on a global scale, across UK and Europe, and often EMEA.

Therefore similar experience recruiting on this scale, for a professional firm would be preferred. You will be involved in the whole recruitment process from sourcing and interviewing to contracts and on boarding.

This articulate and enthusiastic Recruitment Coordinator will be required to deliver ultimate support within this team.

The culture within this company is so great; it is filled with passionate, hardworking and bright individuals, who all care about the company. To ensure all tasks are complete everyone will stay until they need to, as well as muck in with all tasks - being a team player will be vital.

You will be expected to be switched on and committed, and in return you would be exposed to attractive core working hours and a great benefits package.

Skills/Experience desired;



* Recent, demonstrable experience with recruitment, preferably on a global scale within a professional services firm.
* Degree or equivalent is preferred but not essential.
* Good logistical skills
* Fully proficient in using Microsoft Outlook, Word, PowerPoint and Excel.
* Excellent communication and listening skills.
* Accuracy/Attention to detail.
* Calm when under pressure and used to juggling multiple tasks.

Job Ref: GW/7164

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Overview

Recruitment Coordinator
Salary: £35000 - £50000 per annum
Location: City
Duration:

Reference: X_QGW27164_1537786019Consultant: Tay Associates 1 Apply

Legal PA

A high profile Law firm are looking to recruit a Legal PA, to manage 2 partners and 4 fee earners. As a Legal PA will be providing a first class legal personal assistant service and support while keeping up with there fast paced environment surrounded by the best in there field.

You would be expected to understanding the nature of the fee earners' work and know their clients and build relationships with them and the client PAs. In return they promise an opportunity of progression with yearly salary reviews and excellent benefits.

This role requires minimum of 1 years experience in a similar role or background.

Key responsibilities:



* Manage complex diaries
* Build client relationships
* Audio dictation
* Expenses report and invoicing fee earners time
* Multi-stop travel and visas
* Fast and accurate typing
* Document production skills
* Filing system maintenance

Personal requirements:



* 1+ legal PA experience
* Flexible
* Excellent verbal and written
* Accurate typing
* strong document production skill
* Client orientate
* Meticulous attention to detail

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Overview

Legal PA
Salary: £34000 - £36000 per annum
Location: City
Duration:

Reference: X_QAM/TF27043_1537545663Consultant: Tay Associates 1 Apply

Legal PA

One of the worlds top 30 law firms are looking for a Legal PA to join their litigation team and support with the fee earners with administrative duties. This will be a fast paced role that will suit someone with strong Legal PA experience.

Duties of the Legal PA



* Taking ownership of enquiries and handling appropriately including escalations
* Producing complex, house style documents
* Document and manuscript amendments
* Extensive Diary Management
* Managing filing systems
* Preparing and producing bills
* International travel arrangement
* Extensive Expenses
* Experience supporting fee earners

In Return



* Competitive starting salary - yearly reviews
* Chance to progress to senior PA - Including pay rise
* Work life balance - 09:00am to 17:30
* Extensive benefits - flexi package, onsite gym, subsidised café and restaurant

Due to the pace and intricacy of this role people with less than 1+ years Legal experience cannot be considered for this particular role.

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Overview

Legal PA
Salary: £32000 - £37000 per annum
Location: City
Duration:

Reference: X_QTF27230_1537529663Consultant: Tay Associates 1 Apply

Facilities Manager

Facilities Manager - City of London and West End - £43,000

You will be a first class Front of House / Facilities service, focusing on a proactive approach to deliver a high quality, professional service in line with client expectations.

The main activities of the services team include providing exceptional client experience, managing property, general administration operation, maintenance and repairs to provide a quality safe and secure environment for staff, clients and visitors.

This role will be the central point of contact for all building / service related issues ensuring the team are confident representing facilities as the 'go to' point of contact with any customer queries / problems.



* Lead and develop the London FOH / Facilities team across two locations in London utilising performance management techniques to monitor and demonstrate achievement of agreed service levels and to lead on improvement / change as required
* Act as the go-to individual for the South East / West Region in relation to all facilities / projects / crisis management activities on site
* Direct, coordinate and plan essential services such as reception, security, maintenance, mail, archiving, reprographics, cleaning, catering, waste disposal and recycling
* You will take ownership and lead an ongoing service / a number of commodity services for the group
* Control location operational / budget and support the forecasting process for future budget requirements
* Ensure timely responses to maintenance / service issues, minimising downtime whilst demonstrating value for money
* Project management, supervise and coordinate the work of contractors and service providers
* Plan, lead and deliver all aspects of property relocation projects
* Ensure at all times adherence to all regulations, legislation and policies relevant to the working environment which will include health and safety and building regulations

Preferably you will be experienced in delivering services for a professional services organisation along with experience in financial management and budgeting while identifying cost savings / avoidance.

Do you have an advanced skill set in Microsoft Office? Do you have experience in management with a proven ability in leading, developing and motivating teams to successful outcomes? A recognised qualification in management and leadership would be an advantage for this role.

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Overview

Facilities Manager
Salary: Up to £43000 per annum
Location: City
Duration:

Reference: X_QJG27141_1537526303Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - £37,000 - X_QJG26600 - City of London

A professional services company based in the City of London is currently looking for a motivated and enthusiastic Executive Assistant to join their team. You will be a sole support to Security Directors and ensure Security budget is actively managed.

Responsibilities:



* Assisting the security director with the financial systems where required
* Liaise internally to lead an annual refresh of security communications strategy
* Maintain and improve visibility of the security function within the organisation with monthly requirements.
* Keeping both the business impact analysis and departmental contingency plan, keeping these documents up to date on the business continuity software
* Organising and scheduling and then reporting on 3 exercises on an annual basis
* Keep "An Intro to Security" induction document up to date.
* Welcome new starters at their relevant office on their first day. Give them a tour and go through Security induction pack with them.
* Ensure new starters have the relevant access / equipment to be able to start their jobs right away.
* Assist the Security Director and his DRs with recruitment.

You will be able to work with minimal supervision along with being a strong team player. Your organisation and detailed planning will be essential for this role, you will be able to demonstrate strong disciplines with regards to accuracy and quality of output.

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Overview

Executive Assistant
Salary: Up to £37000 per annum
Location: City
Duration:

Reference: X_QJG26600_1537526304Consultant: Tay Associates 1 Apply

PA

A global organisation with offices based in America and London are currently looking for a PA to join their team. Do you have strong PA experience? The role is based in London with a short walk away from the station. Are you confident and hard-working with strong PA experience? If so then this role could be for you...

Responsibilities for the PA to Partner position Include;



* Complex diary management
* Preparing and presenting presentations
* Having flexibility and able to travel on occasions
* Providing full administration support to the partner
* Arranging all travel and accommodation
* Speaking to clients, handling any enquiries and maintaining strong working relationships

Qualifications for the PA to Partner position Include;



* Strong attention to detail
* Fully competent in all Microsoft applications including; Word, Excel and Outlook
* Strong PA experience or equivalent
* Interest in Search

Benefits for the PA to Partner position include;



* Private health scheme
* A budget to spend on attending lunches and networking
* Monthly competitions

Job Reference: X_QJG25171

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Overview

PA
Salary: £38000 - £40000 per annum
Location: City
Duration:

Reference: X_QJG25171_1537526302Consultant: Tay Associates 1 Apply

Administrative Assistant

Receptionist / Administrator - West End - £24,000 - £27,000 - Ref: 24213

An investment management company with stunning offices based in the West End is currently looking for an all round receptionist who is able to multi task and respond swiftly. Great attention to detail is a must. You will manage the reception and meeting area immaculately and make a positive first impression on our guests. Proactive team work with the other administrative team members is vital.

Responsibilities:



* Fully responsible for the reception area
* Work collaboratively with existing receptionist to ensure both desks are managed impeccably
* Welcome visitors, inform host of their arrival and ensure they are looked after
* Manage meeting room status, ensure all rooms are tidy and clean at all times, ready for the next meeting
* Accurately manage meeting room diaries
* Arrange for any refreshments including food when required
* Act as company's switchboard
* Work collaboratively with other support staff
* Distribute incoming post swiftly including couriers and faxes
* Manage all outgoing post and courier requirements
* Ensure reception, client waiting area, meeting rooms and general office areas are immaculate at all times
* Liaise with housekeeper to ensure an immaculate environment can be achieved successfully
* Work closely with existing receptionist to ensure both reception desks are managed to a high standard
* General administrative duties
* Manage and deliver ad hoc projects as required
* Support office manager with basic office management duties when required

You will have excellent interpersonal and communication skills who is a true team player with the ability to handle confidential information.

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Overview

Administrative Assistant
Salary: £24000 - £27000 per annum
Location: West End
Duration:

Reference: X_QJG24213_1537526300Consultant: Tay Associates 1 Apply

Team Assistant / PA

Team Assistant / PA - City of London 24747 - 28K - 30K

A well known investment banking company with stunning offices are currently looking for an experienced Team Assistant / PA to provide sole support to the Investment Banking team, including Directors, Managing Directors, Vice Presidents, Associates and Analysts.



* Responsible for diary management, organising meetings, coordinating conference calls and ensuring the team's priorities are met
* Arrange UK and oversea travel and produce accurate and detailed itineraries
* Provide administrative support on projects
* Prepare expense claim forms for signature by the COO
* Promote excellent client relationships at all times
* Produce high quality documentation and professionally bound presentations to help secure new business transactions
* General department administration
* Input / update data into the company database
* Support visiting colleagues from other offices
* Cover for other assistants as and when required

Do you have proof reading experience? You will have excellent attention to detail, accuracy and the ability to meet deadlines.

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Overview

Team Assistant / PA
Salary: £28000 - £30000 per annum
Location: City
Duration:

Reference: X_QJG24747_1537526301Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - £40,000 - £45,000 - West End 27201

A large independent investment company is currently seeking a positive and experienced Executive Assistant to join their Administrative Team based in the West End. As the Executive Assistant you will be supporting various functions and several professionals in the Compliance team including compliance officers and the COO.

Are you looking for a varied and busy role with the opportunity to grow within a growing business area?

Responsibilities:



* Fund marketing compliance
* Compliance training support
* Billing processing and coordination
* Creating and maintaining Sharepoint sites and team metrics
* Assistance with a variety of departmental projects and processes
* Coordination of meeting and travel arrangements

Skills:



* High education qualifications
* High level of attention to detail
* Possess a high degree of professionalism

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Overview

Executive Assistant
Salary: £40000 - £45000 per annum
Location: West End
Duration:

Reference: X_QJG27201_1537526299Consultant: Tay Associates 1 Apply

Team Assistant

Team Assistant - 27211 - £30,000

A leading, highly established and reputable company with a great culture based in the City of London are currently looking for a Team Assistant to join their team. You will be providing comprehensive administrative support to 2 or more executive level managers. This role anticipates and considers requirements, whilst ensuring managers are kept up to date and are made aware of any issues.

Responsibilities:

Diary management to all managers

Complexity of diary management comes from high level of travel across time zones, meeting with senior management / industry peers

High level of juggling involved to ensure manager is able to prioritise key business issues

Managing a 'bring forward' system

May be required to support overseas visitors when in the UK

Regularly setting up meetings, conference call

Proactively managing inboxes and respond to a large proportion of emails

Travel arrangements for managers

General administrative tasks

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Overview

Team Assistant
Salary: Up to £30000 per annum
Location: City
Duration:

Reference: X_QJG27211_1537526300Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - West End- £40,000-£45,000 - JG26898

Are you a personable and confident Executive Assistant looking for a new challenge? Do you have experience managing multiple diaries? If so we want to hear from you! Our well established and successful client based in the West End is looking for a Executive Assistant to join the business on a permanent basis.

EA duties:

Extensive and proactive management of very busy and constantly changing diaries, reacting responsibilities to the needs of the business and the current projects of the bankers

Ensure all information pertaining to diary entries are recorded accurately

Arrange internal and external meetings

Manage logistics for all travel to client meetings

Obtain pre-approval for all travel via the internal system

Compile detailed itineraries and ensure accuracy of all items

Monitor and respond to all emails where appropriate, MD's inboxes should be monitored and where applicable respond to any urgent queries and requests for availability

For client entertainment ensure prior approval is obtained. The company policy on client entertainment must be adhered to and updated on the register accordingly

Booking and arranging meetings with client reception

Support clients on the 6th and 7th floor as necessary

Build and maintain trusted relationships with client EA's

General administrative duties daily

Key skills

Strong written and verbal communication skills

Ability to multi task, prioritise, meet tight deadlines and work under pressure

Must maintain high standards of professional and ethical conduct.

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Overview

Executive Assistant
Salary: £40000 - £45000 per annum
Location: City
Duration:

Reference: X_QJG26898_1537526299Consultant: Tay Associates 1 Apply

Team Assistant

Team Assistant, £35,000 - £45,000, X_QJG26881 - Primrose Hill

A well established leading consulting company based in the City of London is currently seeking a proactive and organised Team Assistant to join their tight knitted team who will be supporting three associate consultants. This will be a demanding role with heavy paperwork and scheduling.

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Overview

Team Assistant
Salary: £35000 - £45000 per annum
Location: City
Duration:

Reference: X_QDD/JG26881_1537526299Consultant: Tay Associates 1 Apply

PA

A well known financial services company with stunning offices are currently looking for an experienced PA who has previously worked within an Investment Banking Division to join their team based in the City of London. This role will include extensive diary management, travel arrangements and the co-ordination of meetings.

You will be a well organised individual with a high attention to detail, especially when preparing presentations and expense reports in the way of helping to secure new business transactions. This is an exciting opportunity for someone with the ability to work on own initiative with confidence and accuracy, whilst looking to advance their skillset.

Experience / Skills:



* Senior level demonstrable experience within a similar role or IBD, essentially in financial services
* Accuracy and impeccable high attention to detail
* Ability to multi-task and meet a number of deadlines
* Professionalism and awareness of corporate surroundings
* Excellent communication, interpersonal and organisation skills
* Intermediate experience of MS Office Software (Word, Excel, Outlook and PowerPoint)

Ref: 25380

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Overview

PA
Salary: £38000 - £42000 per annum
Location: City
Duration:

Reference: X_QJG25380_1537526299Consultant: Tay Associates 1 Apply

PA

Team PA - West End- £40,000-£45,000 - JG27025

Are you a team orientated and confident PA looking for a new challenge? Do you have experience managing multiple diaries? If so we want to hear from you! Our well established and successful client based in the West End is looking for a Personal Assistant to join the business on a permanent basis.

PA duties:



* Ensure all information is treated in a confidential and sensitive manner
* Extensive and proactive management of very busy and constantly changing diaries
* Ensure all information pertaining to diary entries are recorded accurately
* Arrange internal and external meetings
* Manage logistics for all travel to client meetings, book flights, train tickets, ground transportation where necessary
* Obtain pre-approval for all travel via the internal system
* Compile detailed itineraries
* For client entertainment, ensure prior approval is obtained
* Book and arrange meetings with client reception and update client reception of any meeting or dining changes or cancellations by email
* Accurately formatting and typing of letters, emails and other correspondence as required
* Inform the EA manager of any absences from work
* Comply with and encourage adherence within the team to the clear desk policy
* Maintain appropriate filing system for the team as required. Ensure logical electronic filing of relevant documents and spreadsheets that have been prepared for bankers and/or clients.

You will have the ability to build and maintain trusted relationships with client executive assistants, strong written and verbal communication skills are key.

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Overview

PA
Salary: £40000 - £45000 per annum
Location: West End
Duration:

Reference: X_QJG27025_1537526297Consultant: Tay Associates 1 Apply

Team Assistant

A global Insurance powerhouse is looking for the best Team Assistants to provide support to an important part of their business. The Team Assistants will be energetic, fast paced and quick thinkers who are able to handle pressure - you will need to have previous experience as a Team Assistant in a high tempo role.

Duties As the Team Assistant Will Include But Not Be Limited To:



* Diary management
* Inbox management
* International Travel
* Extensive expenses
* Extensive emailing
* Creating presentations
* Processing invoices
* Creating meetings
* Supporting the company Secretary and wider team

As the Team Assistant You Will Need The Following Skills:



* Knowledge of Microsoft packages
* Proven track record of supporting busy teams with diary, travel and expenses
* A proactive multitasker, with great initiative
* Strong time management
* Attention to detail
* High level of written and verbal communication

In return

You will receive a competitive pay rate at a world renowned company that prides themselves on developing their staff. This company will aid you in your career progression and offer you a supportive environment.

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Overview

Team Assistant
Salary: £30000 - £32000 per annum
Location: City
Duration:

Reference: X_QTF/JG27211_1537526292Consultant: Tay Associates 1 Apply

Receptionist

A high end hedge fund based in Central London is in need of a hardworking, presentable, personable receptionist to join their growing business. As the Receptionist nothing but the best will do when it comes to greeting visitors and supporting the office.

The successful candidate will have experience on a busy, corporate Reception and will be able to:



* Take responsibility
* Work quickly and effectively to a high standard
* Work independently
* Will remain confidential with sensitive information
* Will possess excellent communication
* Can multi -task and prioritise a large workload
* Meet and greet in an effective, professional manner.
* Work as a team with other receptionists
* Provide high quality admin support

This is a great opportunity for a corporate receptionist looking to step up in the calibre of office they support and earn a very generous salary.

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Overview

Receptionist
Salary: £25000 - £35000 per annum
Location: City
Duration:

Reference: X_QTF25869_1537523503Consultant: Tay Associates 1 Apply

Team Assistant

A global Insurance powerhouse is looking for the best Team Assistants to provide support to an important part of their business. The Team Assistants will be energetic, fast paced and quick thinkers who are able to handle pressure - you will need to have previous experience as a Team Assistant in a high tempo role.

Duties As the Team Assistant Will Include But Not Be Limited To:



* Diary management
* Inbox management
* International Travel
* Extensive expenses
* Extensive emailing
* Creating presentations
* Processing invoices
* Creating meetings
* Supporting the company Secretary and wider team

As the Team Assistant You Will Need The Following Skills:



* Knowledge of Microsoft packages
* Proven track record of supporting busy teams with diary, travel and expenses
* A proactive multitasker, with great initiative
* Strong time management
* Attention to detail
* High level of written and verbal communication

In return

You will receive a competitive pay rate at a world renowned company that prides themselves on developing their staff. This company will aid you in your career progression and offer you a supportive environment.

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Overview

Team Assistant
Salary: £30000 - £32000 per annum
Location: City
Duration:

Reference: X_QTF/JG27211_1537522838Consultant: Tay Associates 1 Apply

Office Assistant

A global company export company is looking for a Spanish speaking office assistant to provide full administrative support to their small west end office. As the Office Assistant you will need to Liaise with Spain Head Office, so it is vital you are intermediate in Spanish.

Duties as the Office Assistant will include:



* General admin tasks
* Diary and travel
* Agendas and appointments
* Organising trade fairs and events
* Supporting the sales team and your manager in their duties
* Speaking and writing with intermediate Spanish

Experience & Skills:



* 2+ years experience in admin focussed role
* Flexible with a can do attitude
* Organised and willing to help all
* Strong Microsoft skills
* Intermediate In Spanish

This role is all encompassing and requires a lot of responsibility, it offers a competitive salary.

Reference - X_QTF26981

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Overview

Office Assistant
Salary: £25000 - £28000 per annum
Location: City
Duration:

Reference: X_QTF26981_1537521186Consultant: Tay Associates 1 Apply

PA

A well known financial services company with stunning offices are currently looking for an experienced PA who has previously worked within an Investment Banking Division to join their team based in the City of London. This role will include extensive diary management, travel arrangements and the co-ordination of meetings.

You will be a well organised individual with a high attention to detail, especially when preparing presentations and expense reports in the way of helping to secure new business transactions. This is an exciting opportunity for someone with the ability to work on own initiative with confidence and accuracy, whilst looking to advance their skillset.

Experience / Skills:



* Senior level demonstrable experience within a similar role or IBD, essentially in financial services
* Accuracy and impeccable high attention to detail
* Ability to multi-task and meet a number of deadlines
* Professionalism and awareness of corporate surroundings
* Excellent communication, interpersonal and organisation skills
* Intermediate experience of MS Office Software (Word, Excel, Outlook and PowerPoint)

Ref: 25380

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Overview

PA
Salary: £38000 - £42000 per annum
Location: City
Duration:

Reference: X_QJG25380_1537520955Consultant: Tay Associates 1 Apply

PA

Do you want to work for a fun, fast paced and collaborative insurance firm? Are you looking to work for a globally recognised company?

An incredibly unique opportunity has arisen for a charismatic, confident and on the ball PA to join a leading insurance company in the heart of the city. The company is medium sized and there is a team of PA and Team Assistant's who all work together.

In this role you will be providing flawless PA support to a board member and team. This will involve the core PA duties such as extensive calendar and travel arrangements however you will also be sitting in on Committee meetings taking minutes, proofing reports as well as pullling together presentations and corporate events.

Preferred experience:



* Experience of insurance or financial services sectors
* Team player, proactive and on the ball
* Experience working in a fact paced environment angbeing able to juggleever changng travel plans and diary.

Job Ref - 27131

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Overview

PA
Salary: £30000 - £34000 per annum + benefits
Location: City
Duration:

Reference: X_QDK27131_1537520623Consultant: Tay Associates 1 Apply

Administrator

A City based accountancy firm is looking for a confident and diligent Administrator who thoroughly enjoys Administration. This role will work within their HR Consultancy team, and you will provide all administrative to support to them.

You don't need previous experience with HR or even a real interest - the progression will more likely be within general administrative support.

The successful Administrator will pull together reports and records, set up new clients on the system, plan seminars and training for the team, draft communications, arrange travel for the team, maintain spreadsheets and databases, set up new clients on the system, research new clients, scheduling meetings, ensure clients have received documents, order stationery and providing all other general administrative support.

This is a growing company which is going very well, and your worked is certainly valued.

Skills/Experience Desired;



* Keen interest to progress within administration
* Demonstrable experience providing heavy administrative support in an office environment preferred.
* Warm and personable personality.
* Resilience and confidence.
* Excellent attention to detail.
* Advanced using MS Office (Word, Excel, PowerPoint and Outlook)

Job Ref: /GW27221

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Overview

Administrator
Salary: Up to £24000 per annum
Location: City
Duration:

Reference: x_QGW27221_1537337753Consultant: Tay Associates 1 Apply

Administrative Assistant

Receptionist / Administrator - West End - £24,000 - £27,000 - Ref: 24213

An investment management company with stunning offices based in the West End is currently looking for an all round receptionist who is able to multi task and respond swiftly. Great attention to detail is a must. You will manage the reception and meeting area immaculately and make a positive first impression on our guests. Proactive team work with the other administrative team members is vital.

Responsibilities:



* Fully responsible for the reception area
* Work collaboratively with existing receptionist to ensure both desks are managed impeccably
* Welcome visitors, inform host of their arrival and ensure they are looked after
* Manage meeting room status, ensure all rooms are tidy and clean at all times, ready for the next meeting
* Accurately manage meeting room diaries
* Arrange for any refreshments including food when required
* Act as company's switchboard
* Work collaboratively with other support staff
* Distribute incoming post swiftly including couriers and faxes
* Manage all outgoing post and courier requirements
* Ensure reception, client waiting area, meeting rooms and general office areas are immaculate at all times
* Liaise with housekeeper to ensure an immaculate environment can be achieved successfully
* Work closely with existing receptionist to ensure both reception desks are managed to a high standard
* General administrative duties
* Manage and deliver ad hoc projects as required
* Support office manager with basic office management duties when required

You will have excellent interpersonal and communication skills who is a true team player with the ability to handle confidential information.

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Overview

Administrative Assistant
Salary: £24000 - £27000 per annum
Location: West End
Duration:

Reference: X_QJG24213_1537337643Consultant: Tay Associates 1 Apply

Tay Associates Limited, Boston House, 63-64 New Broad Street, London, EC2M 1JJ, United Kingdom   Tel: +44 (0) 20 7065 6700   Fax: +44 (0) 20 7065 6701