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Team Assistant

A leading well-respected, City based financial services company is looking for an experienced Team Assistant to support their Investment Banking Division. The role will include extensive dairy management, travel arrangements and the co-ordination of meetings, which will require excellent organisational skills and a high attention detail, especially when preparing presentations and expense reports in the way of helping to secure new business transactions. Providing general secretarial support to all members of this small team, including Directors, Vice Presidents and Analysts will require you to have a positive can-do attitude to help maintain working relationships. In return, your confidence and networking ability will undeniably increase, especially with the promotion of client relationships and the coordination of various site visits and events

Their stunning offices reflect their slick and professional reputation. Furthermore, a low staff turnover within the business is evidence of the enjoyable work life current employees have there. This is an exciting opportunity for someone with the ability to work on own initiative with confidence and accuracy, whilst looking to advance their skillset.

If you believe you are a brilliant team player who is happy to get stuck in to all different tasks, then please apply immediately and submit your most up to date CV and contact details.

Skills/Experienced Required;



* Mid-Senior level demonstrable experience within a similar role. Essentially in financial services.
* Accuracy and Attention to detail.
* Excellent telephone manner.
* High degree of business acumen.
* Stress resistant whilst under pressure.
* Ability to multi-task and meet a number of deadlines.
* Professionalism and awareness of corporate surroundings.
* Excellent communication, interpersonal and organisational skills.
* Intermediate Experience of MS Office Software (Word, Excel, Outlook & PowerPoint)

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Overview

Team Assistant
Salary: £45000 - £47000 per annum
Location: City
Duration:

Reference: X_QSK/JG25380_1537545956Consultant: Tay Associates 1 Apply

Legal PA

A high profile Law firm are looking to recruit a Legal PA, to manage 2 partners and 4 fee earners. As a Legal PA will be providing a first class legal personal assistant service and support while keeping up with there fast paced environment surrounded by the best in there field.

You would be expected to understanding the nature of the fee earners' work and know their clients and build relationships with them and the client PAs. In return they promise an opportunity of progression with yearly salary reviews and excellent benefits.

This role requires minimum of 1 years experience in a similar role or background.

Key responsibilities:



* Manage complex diaries
* Build client relationships
* Audio dictation
* Expenses report and invoicing fee earners time
* Multi-stop travel and visas
* Fast and accurate typing
* Document production skills
* Filing system maintenance

Personal requirements:



* 1+ legal PA experience
* Flexible
* Excellent verbal and written
* Accurate typing
* strong document production skill
* Client orientate
* Meticulous attention to detail

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Overview

Legal PA
Salary: £34000 - £36000 per annum
Location: City
Duration:

Reference: X_QAM/TF27043_1537545663Consultant: Tay Associates 1 Apply

Legal PA - London

Looking to join a world renowned Legal Firm based in the heart of London. Our client is looking for a Legal PA to join their litigation team, supporting fee earners. In return you will be offered a very competitive salary, great company benefits.

Duties of the Legal PA



* Experience supporting free earners
* Extensive diary, travel and expense management
* Overall office administration
* Producing complex, legal documents
* Managing manuscript amendments
* Produce newsletters using i-Publish.
* Collate documents and produce bibles/CD ROM bibles.
* Create PowerPoint presentations for internal/external seminars.
* Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions.
* Organise and prioritise workload and keep a level-headed approach in a busy working environment.

Skills & Experience



* Previous legal PA experience; Finance experience would be ideal.
* Excellent secretarial skills, fast accurate typing.
* Excellent written and verbal communication skills.
* Strong document production skills
* Billing experience.
* Meticulous attention to detail and quality.

Qualifications and Training



* Minimum 5 GCSE's or equivalent at A-C including English and Maths.

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Overview

Legal PA - London
Salary: £35000 - £36000 per annum + Great benefits
Location: City
Duration:

Reference: Q_SK/TF27230_1537545237Consultant: Tay Associates 1 Apply

Customer Care Consultant

Are you passionate about customer service? Are you looking for an apportunity to be part of a great brand? Then this may be exactly what you're looking for!

Our client based in the West of London are looking for passionate customer experience advisors who will offer their clients the best customer experience and understands what good customer serivce is. This role is an office based role, not a call centre environment but a warm, collaborative environment where training and support will be given with a promising oportunity of growth within this amazing company.

Skills and Attributes:



* Previous experience within a customer services role.
* Excellent listening and communication skills both written and verbal.
* A patient and calm approach.
* The ability to take responsibility and be accountable for your actions.
* The ability to problem solve and prioritise workload effectively.
* Be a team player - work well with other team members and be a fully participating team member.
* Good knowledge of Excel & Mac proficiency.

This role will require weekend work.

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Overview

Customer Care Consultant
Salary: Up to £21000 per annum + bonus
Location: City
Duration:

Reference: X_QSK27134_1537540875Consultant: Tay Associates 1 Apply

Private PA

A small music - media company, based in a great West End location, is looking for a vibrant and credible PA to provide private support to a board level member. Your role will be focused on diary managemet, travel and expenses as well as assisting with the arrangements of private travel and accomodation and running personal errands.

Therefore, having the previous experience providing private PA support with corporate PA requirements will be necessary, including to a UHNWI.

This role will be perfect for someone who is incredibly switched on, articulate and takes pride in their appearance. Therefore, being a team player and someone who is confident working in a high pressured environment will be incredibly beneficial in this role.

This role will be based in the office.

Skills/Experience desired;



* Demonstrable experience supporting a senior individual with private PA support.
* Excellent organisational and communicational skills.
* Providing high-quality of work.
* Flexibility with working hours- ideally a part time role
* Accuracy and attention to detail.

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Overview

Private PA
Salary: £38000 - £45000 per annum
Location: City
Duration:

Reference: X_QSK27217_1537537736Consultant: Tay Associates 1 Apply

Legal PA

One of the worlds top 30 law firms are looking for a Legal PA to join their litigation team and support with the fee earners with administrative duties. This will be a fast paced role that will suit someone with strong Legal PA experience.

Duties of the Legal PA



* Taking ownership of enquiries and handling appropriately including escalations
* Producing complex, house style documents
* Document and manuscript amendments
* Extensive Diary Management
* Managing filing systems
* Preparing and producing bills
* International travel arrangement
* Extensive Expenses
* Experience supporting fee earners

In Return



* Competitive starting salary - yearly reviews
* Chance to progress to senior PA - Including pay rise
* Work life balance - 09:00am to 17:30
* Extensive benefits - flexi package, onsite gym, subsidised café and restaurant

Due to the pace and intricacy of this role people with less than 1+ years Legal experience cannot be considered for this particular role.

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Overview

Legal PA
Salary: £32000 - £37000 per annum
Location: City
Duration:

Reference: X_QTF27230_1537529663Consultant: Tay Associates 1 Apply

PA

PA - X_QJG27094 - 40K - 50K - West End

A small investment bank is currently looking for a friendly professional PA to join their team based in the West End. You will be supporting the Fixed Income and Operations teams along with managing x3 MD's. You will have experience as an Administrative Assistant with excellent secretarial and organisational skills.

Are you diplomatic and discreet in approach? You will be managing a complex and demanding workload and have the capability to be able to work to deadlines and have the ability to multi-task. Overall you will need to be capable of turning your hand to a variety of tasks and able to stay calm under pressure whilst capable of thinking on your feet.

Daily:



* Supporting the Fixed Incomes and Operations team including 3 Managing Directors and other senior members of the team, you will be coordinating their day-to-day business activities
* Coordinating extensive travel arrangements, locally and internationally as well as organising visas as required and compiling travel itineraries
* Booking transport, accommodation and restaurants
* Acting as a point of contact in their absence for employees and clients
* Extensive diary management and coordination of meeting and calls in several time zones which will accommodate ever changing diaries and communicating schedules
* Processing expenses for reimbursement in accordance with company policy
* Handling of confidential information and documentation
* Telephone cover for the department
* Updating contacts in Outlook / sales database
* Preparing invoices for payment
* Printing, photocopying and scanning
* Archiving and filing of documentation / information
* Preparing agenda and taking notes in board meetings.

Do you have solid experience within a corporate environment? Do you have demonstrable experience working confidently at pace along with efficiency and accuracy.

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Overview

PA
Salary: £40000 - £50000 per annum
Location: West End
Duration:

Reference: X_QJG27094_1537526305Consultant: Tay Associates 1 Apply

Facilities Manager

Facilities Manager - City of London and West End - £43,000

You will be a first class Front of House / Facilities service, focusing on a proactive approach to deliver a high quality, professional service in line with client expectations.

The main activities of the services team include providing exceptional client experience, managing property, general administration operation, maintenance and repairs to provide a quality safe and secure environment for staff, clients and visitors.

This role will be the central point of contact for all building / service related issues ensuring the team are confident representing facilities as the 'go to' point of contact with any customer queries / problems.



* Lead and develop the London FOH / Facilities team across two locations in London utilising performance management techniques to monitor and demonstrate achievement of agreed service levels and to lead on improvement / change as required
* Act as the go-to individual for the South East / West Region in relation to all facilities / projects / crisis management activities on site
* Direct, coordinate and plan essential services such as reception, security, maintenance, mail, archiving, reprographics, cleaning, catering, waste disposal and recycling
* You will take ownership and lead an ongoing service / a number of commodity services for the group
* Control location operational / budget and support the forecasting process for future budget requirements
* Ensure timely responses to maintenance / service issues, minimising downtime whilst demonstrating value for money
* Project management, supervise and coordinate the work of contractors and service providers
* Plan, lead and deliver all aspects of property relocation projects
* Ensure at all times adherence to all regulations, legislation and policies relevant to the working environment which will include health and safety and building regulations

Preferably you will be experienced in delivering services for a professional services organisation along with experience in financial management and budgeting while identifying cost savings / avoidance.

Do you have an advanced skill set in Microsoft Office? Do you have experience in management with a proven ability in leading, developing and motivating teams to successful outcomes? A recognised qualification in management and leadership would be an advantage for this role.

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Overview

Facilities Manager
Salary: Up to £43000 per annum
Location: City
Duration:

Reference: X_QJG27141_1537526303Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - £37,000 - X_QJG26600 - City of London

A professional services company based in the City of London is currently looking for a motivated and enthusiastic Executive Assistant to join their team. You will be a sole support to Security Directors and ensure Security budget is actively managed.

Responsibilities:



* Assisting the security director with the financial systems where required
* Liaise internally to lead an annual refresh of security communications strategy
* Maintain and improve visibility of the security function within the organisation with monthly requirements.
* Keeping both the business impact analysis and departmental contingency plan, keeping these documents up to date on the business continuity software
* Organising and scheduling and then reporting on 3 exercises on an annual basis
* Keep "An Intro to Security" induction document up to date.
* Welcome new starters at their relevant office on their first day. Give them a tour and go through Security induction pack with them.
* Ensure new starters have the relevant access / equipment to be able to start their jobs right away.
* Assist the Security Director and his DRs with recruitment.

You will be able to work with minimal supervision along with being a strong team player. Your organisation and detailed planning will be essential for this role, you will be able to demonstrate strong disciplines with regards to accuracy and quality of output.

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Overview

Executive Assistant
Salary: Up to £37000 per annum
Location: City
Duration:

Reference: X_QJG26600_1537526304Consultant: Tay Associates 1 Apply

PA

A global organisation with offices based in America and London are currently looking for a PA to join their team. Do you have strong PA experience? The role is based in London with a short walk away from the station. Are you confident and hard-working with strong PA experience? If so then this role could be for you...

Responsibilities for the PA to Partner position Include;



* Complex diary management
* Preparing and presenting presentations
* Having flexibility and able to travel on occasions
* Providing full administration support to the partner
* Arranging all travel and accommodation
* Speaking to clients, handling any enquiries and maintaining strong working relationships

Qualifications for the PA to Partner position Include;



* Strong attention to detail
* Fully competent in all Microsoft applications including; Word, Excel and Outlook
* Strong PA experience or equivalent
* Interest in Search

Benefits for the PA to Partner position include;



* Private health scheme
* A budget to spend on attending lunches and networking
* Monthly competitions

Job Reference: X_QJG25171

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Overview

PA
Salary: £38000 - £40000 per annum
Location: City
Duration:

Reference: X_QJG25171_1537526302Consultant: Tay Associates 1 Apply

Team Assistant

Team Assistant - City Of London - 27216 - £22,000

An award winning financial advisory company are currently looking for an Administration Assistant to join their team based in the City of London. You will be working with a team of 4 and reporting to the Office Manager, this is a great opportunity for someone who wants to further their career by working in a fast paced and dynamic office environment with potential opportunity for progression. The individual to take on this role will have the opportunity to work in a fast paced and dynamic office environment and will gain exposure by working in various departments with a potential to progress within the company.

Answering the phone and taking messages

Liaise with reception to book meeting rooms for internal and external guests

Organising lunches and snacks where necessary for external meetings

Controlling the internal meeting room diaries

Office supplies, keep constant check of stationary

Assist the office manager with day to day office related tasks and ad hoc projects

Support the professional team of associate directors, associates and analysts in booking travel and accommodation and processing expenses

Providing assistance to the managers across the marketing, HR and operations department with administrational tasks related to their ongoing projects

Minimum of 5 GCSE grades with a minimum of 1 years experience in a corporate administrative or receptionist role.

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Overview

Team Assistant
Salary: Up to £22000 per annum
Location: City
Duration:

Reference: X_QJG27216_1537526302Consultant: Tay Associates 1 Apply

Administrative Assistant

Receptionist / Administrator - West End - £24,000 - £27,000 - Ref: 24213

An investment management company with stunning offices based in the West End is currently looking for an all round receptionist who is able to multi task and respond swiftly. Great attention to detail is a must. You will manage the reception and meeting area immaculately and make a positive first impression on our guests. Proactive team work with the other administrative team members is vital.

Responsibilities:



* Fully responsible for the reception area
* Work collaboratively with existing receptionist to ensure both desks are managed impeccably
* Welcome visitors, inform host of their arrival and ensure they are looked after
* Manage meeting room status, ensure all rooms are tidy and clean at all times, ready for the next meeting
* Accurately manage meeting room diaries
* Arrange for any refreshments including food when required
* Act as company's switchboard
* Work collaboratively with other support staff
* Distribute incoming post swiftly including couriers and faxes
* Manage all outgoing post and courier requirements
* Ensure reception, client waiting area, meeting rooms and general office areas are immaculate at all times
* Liaise with housekeeper to ensure an immaculate environment can be achieved successfully
* Work closely with existing receptionist to ensure both reception desks are managed to a high standard
* General administrative duties
* Manage and deliver ad hoc projects as required
* Support office manager with basic office management duties when required

You will have excellent interpersonal and communication skills who is a true team player with the ability to handle confidential information.

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Overview

Administrative Assistant
Salary: £24000 - £27000 per annum
Location: West End
Duration:

Reference: X_QJG24213_1537526300Consultant: Tay Associates 1 Apply

Team Assistant / PA

Team Assistant / PA - City of London 24747 - 28K - 30K

A well known investment banking company with stunning offices are currently looking for an experienced Team Assistant / PA to provide sole support to the Investment Banking team, including Directors, Managing Directors, Vice Presidents, Associates and Analysts.



* Responsible for diary management, organising meetings, coordinating conference calls and ensuring the team's priorities are met
* Arrange UK and oversea travel and produce accurate and detailed itineraries
* Provide administrative support on projects
* Prepare expense claim forms for signature by the COO
* Promote excellent client relationships at all times
* Produce high quality documentation and professionally bound presentations to help secure new business transactions
* General department administration
* Input / update data into the company database
* Support visiting colleagues from other offices
* Cover for other assistants as and when required

Do you have proof reading experience? You will have excellent attention to detail, accuracy and the ability to meet deadlines.

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Overview

Team Assistant / PA
Salary: £28000 - £30000 per annum
Location: City
Duration:

Reference: X_QJG24747_1537526301Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - £40,000 - £45,000 - West End 27201

A large independent investment company is currently seeking a positive and experienced Executive Assistant to join their Administrative Team based in the West End. As the Executive Assistant you will be supporting various functions and several professionals in the Compliance team including compliance officers and the COO.

Are you looking for a varied and busy role with the opportunity to grow within a growing business area?

Responsibilities:



* Fund marketing compliance
* Compliance training support
* Billing processing and coordination
* Creating and maintaining Sharepoint sites and team metrics
* Assistance with a variety of departmental projects and processes
* Coordination of meeting and travel arrangements

Skills:



* High education qualifications
* High level of attention to detail
* Possess a high degree of professionalism

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Overview

Executive Assistant
Salary: £40000 - £45000 per annum
Location: West End
Duration:

Reference: X_QJG27201_1537526299Consultant: Tay Associates 1 Apply

Personal Assistant

A fabulous opportunity has arisen in a prestigious, boutique investment bank in Mayfair, to join their Fixed Income and Operations team as an Administrative Assistant.

The dream candidate will be a strong team player with exceptional interpersonal and communication skills and have the ability to demonstrate initiative, being diplomatic and discreet in approach.

Duties including:



* Responsible for supporting the Fixed Income and Operations teams, including 3 Managing Directors and other senior members of the team, coordinating their day-to-day business activities;
* Coordinate extensive travel arrangements, locally and internationally, as well as organizing visas as required;
* Extensive diary management and coordination of meeting and calls in several time zones, accommodating changing diaries and communicating schedules;
* Preparing invoices for payment;
* Preparing agenda and taking notes in board meetings.

Requirements:



* Solid corporate experience is essential;
* Polished communication skills, both verbal and written, are essential;
* Must be adept and reliable, with the ability to multi-task and prioritise;
* Efficiency and accuracy is essential to the role;
* Must have strong Microsoft Excel, PowerPoint, Word, and Outlook skills;
* Previous experience working in Asset Management or Financial Services more broadly is a premium.

Apply now as this prestigious role will not be around for long.

Job Reference: X_QJG/NM27094

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Overview

Personal Assistant
Salary: £40000 - £50000 per annum
Location: West End
Duration:

Reference: X_QJG/NM27094_1537526299Consultant: Tay Associates 1 Apply

Team Assistant

Team Assistant - 27211 - £30,000

A leading, highly established and reputable company with a great culture based in the City of London are currently looking for a Team Assistant to join their team. You will be providing comprehensive administrative support to 2 or more executive level managers. This role anticipates and considers requirements, whilst ensuring managers are kept up to date and are made aware of any issues.

Responsibilities:

Diary management to all managers

Complexity of diary management comes from high level of travel across time zones, meeting with senior management / industry peers

High level of juggling involved to ensure manager is able to prioritise key business issues

Managing a 'bring forward' system

May be required to support overseas visitors when in the UK

Regularly setting up meetings, conference call

Proactively managing inboxes and respond to a large proportion of emails

Travel arrangements for managers

General administrative tasks

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Overview

Team Assistant
Salary: Up to £30000 per annum
Location: City
Duration:

Reference: X_QJG27211_1537526300Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - West End- £40,000-£45,000 - JG26898

Are you a personable and confident Executive Assistant looking for a new challenge? Do you have experience managing multiple diaries? If so we want to hear from you! Our well established and successful client based in the West End is looking for a Executive Assistant to join the business on a permanent basis.

EA duties:

Extensive and proactive management of very busy and constantly changing diaries, reacting responsibilities to the needs of the business and the current projects of the bankers

Ensure all information pertaining to diary entries are recorded accurately

Arrange internal and external meetings

Manage logistics for all travel to client meetings

Obtain pre-approval for all travel via the internal system

Compile detailed itineraries and ensure accuracy of all items

Monitor and respond to all emails where appropriate, MD's inboxes should be monitored and where applicable respond to any urgent queries and requests for availability

For client entertainment ensure prior approval is obtained. The company policy on client entertainment must be adhered to and updated on the register accordingly

Booking and arranging meetings with client reception

Support clients on the 6th and 7th floor as necessary

Build and maintain trusted relationships with client EA's

General administrative duties daily

Key skills

Strong written and verbal communication skills

Ability to multi task, prioritise, meet tight deadlines and work under pressure

Must maintain high standards of professional and ethical conduct.

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Overview

Executive Assistant
Salary: £40000 - £45000 per annum
Location: City
Duration:

Reference: X_QJG26898_1537526299Consultant: Tay Associates 1 Apply

Team Assistant

Team Assistant, £35,000 - £45,000, X_QJG26881 - Primrose Hill

A well established leading consulting company based in the City of London is currently seeking a proactive and organised Team Assistant to join their tight knitted team who will be supporting three associate consultants. This will be a demanding role with heavy paperwork and scheduling.

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Overview

Team Assistant
Salary: £35000 - £45000 per annum
Location: City
Duration:

Reference: X_QDD/JG26881_1537526299Consultant: Tay Associates 1 Apply

PA

A well known financial services company with stunning offices are currently looking for an experienced PA who has previously worked within an Investment Banking Division to join their team based in the City of London. This role will include extensive diary management, travel arrangements and the co-ordination of meetings.

You will be a well organised individual with a high attention to detail, especially when preparing presentations and expense reports in the way of helping to secure new business transactions. This is an exciting opportunity for someone with the ability to work on own initiative with confidence and accuracy, whilst looking to advance their skillset.

Experience / Skills:



* Senior level demonstrable experience within a similar role or IBD, essentially in financial services
* Accuracy and impeccable high attention to detail
* Ability to multi-task and meet a number of deadlines
* Professionalism and awareness of corporate surroundings
* Excellent communication, interpersonal and organisation skills
* Intermediate experience of MS Office Software (Word, Excel, Outlook and PowerPoint)

Ref: 25380

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Overview

PA
Salary: £38000 - £42000 per annum
Location: City
Duration:

Reference: X_QJG25380_1537526299Consultant: Tay Associates 1 Apply

PA

Team PA - West End- £40,000-£45,000 - JG27025

Are you a team orientated and confident PA looking for a new challenge? Do you have experience managing multiple diaries? If so we want to hear from you! Our well established and successful client based in the West End is looking for a Personal Assistant to join the business on a permanent basis.

PA duties:



* Ensure all information is treated in a confidential and sensitive manner
* Extensive and proactive management of very busy and constantly changing diaries
* Ensure all information pertaining to diary entries are recorded accurately
* Arrange internal and external meetings
* Manage logistics for all travel to client meetings, book flights, train tickets, ground transportation where necessary
* Obtain pre-approval for all travel via the internal system
* Compile detailed itineraries
* For client entertainment, ensure prior approval is obtained
* Book and arrange meetings with client reception and update client reception of any meeting or dining changes or cancellations by email
* Accurately formatting and typing of letters, emails and other correspondence as required
* Inform the EA manager of any absences from work
* Comply with and encourage adherence within the team to the clear desk policy
* Maintain appropriate filing system for the team as required. Ensure logical electronic filing of relevant documents and spreadsheets that have been prepared for bankers and/or clients.

You will have the ability to build and maintain trusted relationships with client executive assistants, strong written and verbal communication skills are key.

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Overview

PA
Salary: £40000 - £45000 per annum
Location: West End
Duration:

Reference: X_QJG27025_1537526297Consultant: Tay Associates 1 Apply

PA

A global, worldwide powerhouse in the entertainment sector has an exciting opening for a Personal Assistant.

As the Personal Assistant you will have the opportunity to work at a company that is a household name, and showcase your talents in a busy, fast paced, all action role.

Your duties as the PA will include, but not be limited to:



* Extensive diary management
* High quantities of International travel
* High levels of expenses
* In charge of invoices
* Working on exciting projects
* Presentations

This is a rare opportunity to step foot into a company that is known for being one of the biggest and best in the world in their space. This role will give you bragging rights, but you will also need to be able to prove you are the best at what you do.

Reference X_QTF/JG26917

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Overview

PA
Salary: £32000 - £38000 per annum
Location: City
Duration:

Reference: X_QTF/JG26917_1537526295Consultant: Tay Associates 1 Apply

Team Assistant

A global Insurance powerhouse is looking for the best Team Assistants to provide support to an important part of their business. The Team Assistants will be energetic, fast paced and quick thinkers who are able to handle pressure - you will need to have previous experience as a Team Assistant in a high tempo role.

Duties As the Team Assistant Will Include But Not Be Limited To:



* Diary management
* Inbox management
* International Travel
* Extensive expenses
* Extensive emailing
* Creating presentations
* Processing invoices
* Creating meetings
* Supporting the company Secretary and wider team

As the Team Assistant You Will Need The Following Skills:



* Knowledge of Microsoft packages
* Proven track record of supporting busy teams with diary, travel and expenses
* A proactive multitasker, with great initiative
* Strong time management
* Attention to detail
* High level of written and verbal communication

In return

You will receive a competitive pay rate at a world renowned company that prides themselves on developing their staff. This company will aid you in your career progression and offer you a supportive environment.

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Overview

Team Assistant
Salary: £30000 - £32000 per annum
Location: City
Duration:

Reference: X_QTF/JG27211_1537526292Consultant: Tay Associates 1 Apply

Receptionist

A high end hedge fund based in Central London is in need of a hardworking, presentable, personable receptionist to join their growing business. As the Receptionist nothing but the best will do when it comes to greeting visitors and supporting the office.

The successful candidate will have experience on a busy, corporate Reception and will be able to:



* Take responsibility
* Work quickly and effectively to a high standard
* Work independently
* Will remain confidential with sensitive information
* Will possess excellent communication
* Can multi -task and prioritise a large workload
* Meet and greet in an effective, professional manner.
* Work as a team with other receptionists
* Provide high quality admin support

This is a great opportunity for a corporate receptionist looking to step up in the calibre of office they support and earn a very generous salary.

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Overview

Receptionist
Salary: £25000 - £35000 per annum
Location: City
Duration:

Reference: X_QTF25869_1537523503Consultant: Tay Associates 1 Apply

Team Assistant

A global Insurance powerhouse is looking for the best Team Assistants to provide support to an important part of their business. The Team Assistants will be energetic, fast paced and quick thinkers who are able to handle pressure - you will need to have previous experience as a Team Assistant in a high tempo role.

Duties As the Team Assistant Will Include But Not Be Limited To:



* Diary management
* Inbox management
* International Travel
* Extensive expenses
* Extensive emailing
* Creating presentations
* Processing invoices
* Creating meetings
* Supporting the company Secretary and wider team

As the Team Assistant You Will Need The Following Skills:



* Knowledge of Microsoft packages
* Proven track record of supporting busy teams with diary, travel and expenses
* A proactive multitasker, with great initiative
* Strong time management
* Attention to detail
* High level of written and verbal communication

In return

You will receive a competitive pay rate at a world renowned company that prides themselves on developing their staff. This company will aid you in your career progression and offer you a supportive environment.

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Overview

Team Assistant
Salary: £30000 - £32000 per annum
Location: City
Duration:

Reference: X_QTF/JG27211_1537522838Consultant: Tay Associates 1 Apply

Office Assistant

A global company export company is looking for a Spanish speaking office assistant to provide full administrative support to their small west end office. As the Office Assistant you will need to Liaise with Spain Head Office, so it is vital you are intermediate in Spanish.

Duties as the Office Assistant will include:



* General admin tasks
* Diary and travel
* Agendas and appointments
* Organising trade fairs and events
* Supporting the sales team and your manager in their duties
* Speaking and writing with intermediate Spanish

Experience & Skills:



* 2+ years experience in admin focussed role
* Flexible with a can do attitude
* Organised and willing to help all
* Strong Microsoft skills
* Intermediate In Spanish

This role is all encompassing and requires a lot of responsibility, it offers a competitive salary.

Reference - X_QTF26981

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Overview

Office Assistant
Salary: £25000 - £28000 per annum
Location: City
Duration:

Reference: X_QTF26981_1537521186Consultant: Tay Associates 1 Apply

PA

A well known financial services company with stunning offices are currently looking for an experienced PA who has previously worked within an Investment Banking Division to join their team based in the City of London. This role will include extensive diary management, travel arrangements and the co-ordination of meetings.

You will be a well organised individual with a high attention to detail, especially when preparing presentations and expense reports in the way of helping to secure new business transactions. This is an exciting opportunity for someone with the ability to work on own initiative with confidence and accuracy, whilst looking to advance their skillset.

Experience / Skills:



* Senior level demonstrable experience within a similar role or IBD, essentially in financial services
* Accuracy and impeccable high attention to detail
* Ability to multi-task and meet a number of deadlines
* Professionalism and awareness of corporate surroundings
* Excellent communication, interpersonal and organisation skills
* Intermediate experience of MS Office Software (Word, Excel, Outlook and PowerPoint)

Ref: 25380

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Overview

PA
Salary: £38000 - £42000 per annum
Location: City
Duration:

Reference: X_QJG25380_1537520955Consultant: Tay Associates 1 Apply

Executive Assistant

A boutique investment firm based in the West End in lovely offices are looking for a strong Executive Assistant to provide high level support to the CEO.

The role is a 1:1 EA position supporting a very busy CEO through balancing a workload and meeting deadlines whilst still producing quality output. It actively requires someone who is self-motivated and thrives on success, with the ability to work independently.

Extensive diary and inbox management, arranging complex global travel, arranging and presenting documentation and itineraries will require accurate time-management and an attention to detail.

This role would be suited to an articulate, bubbly and credible EA, who takes pride in their appearance and is a real team player.

Skills/Experience required;



* Recent, demonstrable experience within a similar role supporting at senior level.
* Accuracy/Attention to detail.
* Strong research and analytical skills.
* Transparent verbal and written communication.
* Energetic and stress resistant.
* Use of initiative.

Job Ref: GW/26599

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Overview

Executive Assistant
Salary: £45000 - £55000 per annum
Location: West End
Duration:

Reference: X_QGW26599_1537520867Consultant: Tay Associates 1 Apply

Team Assistant

Are you a logistical expert who is adept at managing ever changing and complex diaries?

Do you enjoy juggling multiple inboxes and are able to multi task with ease?

Do you take pleasure in managing intense travel plans that are liable to change at the last minute?

Do you want to work in a supportive team who are collaborative, committed and full of energy?

If you can answer an emphatic YES to these questions and want a role that will keep you busy and engaged working for inspirational managers then apply ASAP. You will be working in stunning offices in the heart of the West End with regular social events in a company who are globally known for being a fabulous place to work who champion career development. On a typical day you will be:



* Proactively managing complex and ever changing diaries - up to five - whilst working to very tight deadlines.
* Arranging multi stop global travel that is frequent, often very last minute and subject to change. As this could form 90% of your day, it is vital that you understand the significance of meeting/flight changes and react in more than a transactional fashion; you innately think pre-emptively and take a helicopter view of multiple diaries to ensure you are consistently solutions focused.
* Liaising with senior level clients so you have the ability to provide exceptional service and problem solve.
* Submitting billing and expenses
* Creating presentations for your team from inception through to completion ensuring you are on brand message.
* Given the opportunity to manage smaller projects; attending client meetings, taking minutes and reporting on projects to ensure deadlines are met.

This would be a career defining role for someone who has gained at least two years recent and demonstrable assistant experience in any sector supporting exceptionally busy individuals who have high expectations of the support they receive.

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Overview

Team Assistant
Salary: £30000 - £34000 per annum
Location: City
Duration:

Reference: X_QGW26700_1537520858Consultant: Tay Associates 1 Apply

Private PA

A small private equity company, based in a great West End location, is looking for a bubbly and credible PA to provide private support to a board level member. Your role will be heavily focused on holiday bookings, scheduling appointments, ensuring family dates are in the diary, manage trusts and finances, run personal errands, dealing with medical affairs and insurance and assisting with the management of properties.

Therefore, having the previous experience providing private PA support will be necessary, including to a UHNWI.

This small team are all very confident, collaborative and incredibly passionate about what they do.

This role will be perfect for someone who is incredibly switched on, articulate and takes pride in their appearance. Therefore, being a team player and someone who is confident working in a high pressured environment will be incredibly beneficial in this role.

This role will be based in the office.

Skills/Experience desired;



* Recent demonstrable experience supporting a senior individual with private PA support. Bubbly team player
* Excellent organisational and communicational skills.
* Providing a high-quality of work, with a proactive attitude.
* Flexibility with working hours.
* Being able to work at pace without errors.
* Articulate
* Accuracy and attention to detail.

Job Ref/GW26880

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Overview

Private PA
Salary: £35000 - £45000 per annum
Location: West End
Duration:

Reference: X_QGW26880_1537520840Consultant: Tay Associates 1 Apply

PA

Do you want to work for a fun, fast paced and collaborative insurance firm? Are you looking to work for a globally recognised company?

An incredibly unique opportunity has arisen for a charismatic, confident and on the ball PA to join a leading insurance company in the heart of the city. The company is medium sized and there is a team of PA and Team Assistant's who all work together.

In this role you will be providing flawless PA support to a board member and team. This will involve the core PA duties such as extensive calendar and travel arrangements however you will also be sitting in on Committee meetings taking minutes, proofing reports as well as pullling together presentations and corporate events.

Preferred experience:



* Experience of insurance or financial services sectors
* Team player, proactive and on the ball
* Experience working in a fact paced environment angbeing able to juggleever changng travel plans and diary.

Job Ref - 27131

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Overview

PA
Salary: £30000 - £34000 per annum + benefits
Location: City
Duration:

Reference: X_QDK27131_1537520623Consultant: Tay Associates 1 Apply

Receptionist

Receptionist / Administrator - West End - £14.00 - £16.00ph

An investment management company with stunning offices based in the West End is currently looking for an all round receptionist who is able to multi task and respond swiftly to join them on a temporary basis. Great attention to detail is a must. You will manage the reception and meeting area immaculately and make a positive first impression on our guests. Proactive team work with the other administrative team members is vital.

Responsibilities:



* Fully responsible for the reception area
* Work collaboratively with existing receptionist to ensure both desks are managed impeccably
* Welcome visitors, inform host of their arrival and ensure they are looked after
* Manage meeting room status, ensure all rooms are tidy and clean at all times, ready for the next meeting
* Accurately manage meeting room diaries
* Arrange for any refreshments including food when required
* Act as company's switchboard
* Work collaboratively with other support staff
* Distribute incoming post swiftly including couriers and faxes
* Manage all outgoing post and courier requirements
* Ensure reception, client waiting area, meeting rooms and general office areas are immaculate at all times
* Liaise with housekeeper to ensure an immaculate environment can be achieved successfully
* Work closely with existing receptionist to ensure both reception desks are managed to a high standard
* General administrative duties
* Manage and deliver ad hoc projects as required
* Support office manager with basic office management duties when required

You will have excellent interpersonal and communication skills who is a true team player with the ability to handle confidential information.

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Overview

Receptionist
Salary: £14.00 - £16.00 per hour
Location: City
Duration:

Reference: x_QBR/YR00025912_1537519759Consultant: Tay Associates 1 Apply

Corporate Receptionist

Corporate Receptionist

£14.00 - £16.00

City of London

Immediate Start

Ongoing temporary role

x_QBR/YR00025914

Corporate Receptionist / Administrator - Immediate Start

A high profile bank are looking for a Receptionist who can provide an equally as high class service to its staff, visitors and customers. As the Receptionist and first point of contact, it is your job to make sure you are representing the business in a professional, polite manner.

In beautiful offices in a prime location in the City of London, you will be stationed on the front reception, it will be your task to greet visitors, find out their needs and act accordingly. You will providing Administration duties and other ad-hoc duties or project work as required.

You will be acting under supervision of the head of Reception and Travel. Do you have a minimum of 2 years experience working on reception in the London corporate environment?

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Overview

Corporate Receptionist
Salary: £14.00 - £16.00 per hour
Location: City
Duration:

Reference: x_QBR/YR00025914_1537519193Consultant: Tay Associates 1 Apply

PA

x_QBR/YR00025911 - £42000 - £45000 - PA

A financial services company is currently looking for a Personal Assistant to work for the CEO. You will be professional and diligent, with a wealth of experience in a similar role. You will be required to provide full administrative support and diary management duties including arranging travel and project work. There will also be ad-hoc support of and others in the team where required.

Duties



* Proactively managing the inbox of the CEO, including re-directing or responding to emails on their behalf as and when required
* Ensuring the smooth day to day running of the CEO's diary, including providing refreshments where required
* First point of contact for the CEO
* Handle the new joins set-up and leavers process
* Liaise with IT for all technical issues encountered by the CEO
* Attend meetings where required in order to take minutes, distributing them in a timely fashion
* Ensure all presentations and papers are printed in advance for each committee meeting for the CEO
* Supporting the CEO's executive business manager, when requested
* Events organising on an ad-hoc basis
* Maintaining appropriate records of key documents
* Overseeing of the following tasks undertaken by the board assistant, or handling in their absence
* Diary management and prioritising, scheduling internal and external meetings
* Organising video conference calls
* Handling of travel and accommodation requirements and expenses

Experience



* Previous experience working for the board and understanding of business structures and requirements
* Minute taking
* Computer literacy
* Previous Executive Assistant experience preferably within financial services
* Managing deadlines and changing priorities
* Total discretion is required, working with sensitive data and information

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Overview

PA
Salary: £40000 - £45000 per annum
Location: City
Duration:

Reference: x_QBR/YR00025911_1537518732Consultant: Tay Associates 1 Apply

Team Assistant

Team Administrator - West End - x_QBR/YR00025912 - £13.00ph

A global consultancy based in the heart of the West End is currently looking for x2 Team Administrators on a temporary basis. You will be supporting across to teams on a variety of clients and consultants requests. There will be diary management, client communication, internal stakeholder management, monitoring progress of projects and updating managers with key information.

Responsibilities



* Assisting with tracking, monitoring and reporting on all aspects of projects
* Scheduling large volumes of client appointments and diary management
* Working to deadlines across multiple geographies and time zones
* Scheduling internal meetings
* Proof reading various documents, predominantly assessment reports and also including client presentations and proposals
* General ad-hoc cover of admin requests from consultant and the wider operations team
* Liaising between clients, consultants and the wider business to deliver to deadlines
* Reception and switchboard cover

You will have previous experience working at pace and volume with previous administration and client facing experience.

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Overview

Team Assistant
Salary: £12.00 - £13.00 per hour
Location: City
Duration:

Reference: x_QBR/YR00025912_1537518484Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - £20.00ph - £22.00ph - West End - x_QBR/00025624

A large independent investment company is currently seeking a positive and experienced Executive Assistant to join their Administrative Team based in the West End on a temporary basis. This role will form part of the assistant support for the Equity Product Management team.

Are you looking for a varied and busy role with the opportunity to grow within a growing business area?

Responsibilities:



* Comprehensive and proactive diary management to 2 Business Development Managers and 2 Portfolio advisers
* Liaising with external clients and administrative teams for all meeting logistics
* Coordinating roadshow activity
* Proactively setting up prep-meetings ahead of the client meeting
* Ensuring meeting rooms are booked globally where necessary
* Understanding and utilising virtual conferencing tool to create video and audio conference requests
* Liaising with reception to request any catering
* Registering external visitors with reception
* Proactively managing meetings and being a gatekeeper
* Managing global travel and expenses
* Providing enterprise reports when requested
* Managing and completing print requests following in-house compliance approval process
* Entering, amending and keeping client data up to date
* Management and processing of team invoices
* Diligent coverage of telephone lines, adhering to best practices

Skills:



* Diligent and high attention to detail
* Advanced proficiency in MS Office (Word, Outlook, Excel and PowerPoint)
* Excellent organisational, multi-tasking and prioritisation abilities
* Ability to work under deadlines and to accommodate last minute changes.

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Overview

Executive Assistant
Salary: £20.00 - £22.00 per hour
Location: City
Duration:

Reference: x_QBR/00025624_1537518187Consultant: Tay Associates 1 Apply

PA to 4

Do you want to work for a highly renowned and respected financial services firm? Would you describe yourself as a logistical guru?

An unique opportunity has arisen for a confident, on the ball and self motivated individual to support 4 extremely busy individuals. This organisation is forward thinking, innovative and creative; the ideal candidate would be someone who reflects these characteristics and can think outside the box when dealing with challenging situations. Due to the pace this will suit a high calibre PA used to working at pace.

Travel and diary arrangements will be the main component of the role dealing with ever changing travel plans. You will be well versed in managing multi stop travel including arranging visas and be confident managing busy diaires.

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Overview

PA to 4
Salary: £35000 - £50000 per annum + benefits
Location: City
Duration:

Reference: X_QDK26658_1537371255Consultant: Tay Associates 1 Apply

Executive Assistant

X_QLM/YR27170 - Executive Assistant - City of London - £20.00 - £22.00 per hour

This leading financial services company is in need of a well organised Executive Assistant to work within the highly professional Finance Division, demonstrating strong administrative support. This is a great opportunity for a confident individual who has strong assistant background and a can do attitude.

This is an extremely busy role providing assistance to x1 partner and x1 MD along with supporting a large team.

Skills/Experience Required;



* Recent, demonstrable experience in a strong assistant role.
* Extensive diary management along with scheduling meetings
* Ability to exercise discretion in dealing with highly sensitive and confidential information
* Preparation of detailed travel schedules and itineraries
* Extensive telephone interaction with senior management, screening of calls and requests for meetings
* Having experience as a Executive Assistant would be desirable
* Ability to multi-task and work on own initiative
* Degree calibre or equivalent
* Excellent knowledge of MS Outlook, Word, Excel and PowerPoint

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Overview

Executive Assistant
Salary: £20 - £22 per hour
Location: City
Duration:

Reference: X_QLM/YR27170_1537348611Consultant: Tay Associates 1 Apply

Administrative Assistant

Job ref: 27112

A leading investment financial services company is currently looking for a Float Admin Assistant to join their Investment Banking division. You will be scheduling internal meetings, setting up conference calls, booking travel and ground transportation, dealing with out of policy requests, booking travel visas and expenses processing.

You will have strong organisational skills with the ability to work alone and with a remote team.

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Overview

Administrative Assistant
Salary: Up to £19.50 per hour
Location: City
Duration:

Reference: X_QLM/YR27112_1537347904Consultant: Tay Associates 1 Apply

Executive Assistant

A leading investment financial services company is currently looking for an Executive Assistant to join the Human Capital Management department.

You will be working closely with the Operations team, and also advisors, to help manage the involuntary terminations process and also to provide general support to the team. This role will involve broad-based project management and analytical work as ell as crucial processing tasks. This position provides an excellent opportunity for a well-organised, hardworking and enthusiastic individual to learn new skills and gain an excellent insight into company people management and strategy worldwide.



* Support on ad-hoc projects, assignments and presentations
* Oversee selected administrative processes, assisting with rehire checks and regulatory references, assisting team with printing and filing, processing casework records and maintaining databases and files
* Conduct research-based work, analyse data and prepare regular / metrics / dashboards; draft presentations, senior management / firmwide and other committees
* Provide a central point of contact for other internal functions
* Assist with overseeing vendor relationships
* Assist in driving forward the business priorities


* You will have excellent project management and organisational skills, strong self leadership, ability to own and execute on complex projects
* Strong ability to multi-task, prioritise, work under pressure and meeting competing deadlines
* Ability to handle sensitive and confidential information
* Demonstrated ability to work independently and in teams

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Overview

Executive Assistant
Salary: Up to £19.50 per hour
Location: City
Duration:

Reference: X_QDD/YR27189_1537347350Consultant: Tay Associates 2 Apply

Administrator

Administrator - City of London - X_QYR27181

A financial trading company is currently looking for a well organised Administrator to provide sole support to the Associates Membership team.



* Updating accounts and records, backfilling information, and updating meeting notes, company categorisation and profiles on the salesforce system
* Working with the web team to keep Associate member pages and information up to date
* Acting as the first point of contact for initial in-bound enquiries
* Quarterly update to Associate Members
* Supporting the team with Associates Member forums
* Collating results and updating the system following the Associate Member Survey
* Assisting with sponsor liaison and supporting with sponsor logistics
* Proof reading marketing / events materials
* Coordinating associate member meet and greets
* Raising and sending invoices through finance
* Invoicing and administration
* Event bookings and delegate management
* Providing support at events
* Monitoring the events email inbox

You will have a conscientious approach with excellent attention to detail, be a proactive self-starter, willing and able to take ownership and be responsible for all tasks within own remit.

Do you have a good standard of education?

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Overview

Administrator
Salary: Up to £15 per hour
Location: City
Duration: 3 Months

Reference: X_QYR27181_1537347348Consultant: Tay Associates 2 Apply

Team Assistant

Team Assistant - City Of London - £17.00

A leading, highly established and reputable company with a great culture based in the City of London are currently seeking for a Team Assistant to provide 40% support to the Managing Director and 60% support to the team.

Responsibilities

Company secretarial administration

Preparing legal documentation

Liaise with external providers of services

Request certificates from companies' house

Assist with induction process for board members and senior executives

Creation and distribution of soft copy packs

Archiving of packs and maintenance, including replacement papers

Preparation of documentation for board and committee meetings as required

Issue of board and committee packs and minute taking

Diary management to the MD and team

Managing shared team Microsoft calender and associated meeting schedules

Monitor and book meeting rooms using the on-line system

Liaise with peer groups for internally based meetings, including director's availability list

Organising travel for the team, preparing itinerary for business trips

General administrative tasks

Organise new team members equipment

Assisting with expenses for the company secretary and member of the team

Organise meeting arrangements for non-executive directors

Ensure all action relating to leavers are dealt with

Invoice / purchase order management

Preparing presentations, using standardised templates and/or tidying up presentations.

You will be a competent touch typist along with office systems, especially Outlook with the ability to pick up new systems quickly. French speaking is desirable for this role.

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Overview

Team Assistant
Salary: £16.00 - £17.00 per hour
Location: City
Duration:

Reference: x_QBR/YR00025912_1537347347Consultant: Tay Associates 1 Apply

Team Assistant

This role is supporting the extremely busy European Team plus two Directors where you will be managing ever-changing diaries and meetings and being the sole gate keeper. This team is on the road meeting with clients on a daily basis and require a pro-active candidate to manage their heavy expense work load. If you are friendly, organised and not phased by ever changing itineraries then please send your CV in.

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Overview

Team Assistant
Salary: £30000 - £35000 per annum
Location: West End
Duration:

Reference: X_QYR27074_1537347190Consultant: Tay Associates 2 Apply

Executive Assistant

This investment bank is currently looking for an Executive Assistant to join their Securities division. You will be managing 1 senior Provisional Marketing Director and 1 Managing Director. Previous experience working on the Trading floor is beneficial, you will have the ability to work well under pressure and be able to work within a team.

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Overview

Executive Assistant
Salary: Up to £19.50 per hour
Location: City
Duration:

Reference: X_QDD/YR27178_1537347189Consultant: Tay Associates 2 Apply

Executive Assistant

A leading investment financial services company is currently looking for an Executive Assistant to join their Securities department.

You will be providing extensive calender, travel and diary management to 1 senior Provisional Marketing Director and small team along with handling a high volume of phone calls and emails; you will be relaying information in a timely manner daily.

You will be taking on ad hoc projects whilst maintaining a consistent work flow, ordering and organising all supplies, maintaining faxes, printers and photocopiers. You must have the ability to demonstrate dependability, sense of urgency and high attention to detail along with the ability to multi-task.

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Overview

Executive Assistant
Salary: Up to £19.50 per hour
Location: City
Duration:

Reference: X_QDD/YR27177_1537347188Consultant: Tay Associates 2 Apply

HR Administrator

HR Administrator - City of London - £15.00 - £17.00

A financial trading company is currently looking for a well organised HR Administrator to work closely with the HR Director and HR Business Partner and provide a professional, proactive, efficient and effective HR administration service to the HR department on a temp to perm basis.

Would you like to be surrounded by stunning offices? Would you like to be part of a fun, collaborative team?

Responsibilities:



* Undertaking all pre-employment screening including sending out reference requests for new joiners and processing CRB/credit checks where required
* Adding new joiners to benefit schemes as appropriate
* Liaising with the business re new joiner start dates, equipment required etc.
* Undertaking exit interviews and ensuring that all responses are recorded
* Ensuring that all administrative actions are completed on the leaver checklist in a timely manner
* Monitor probation periods and ensure that probation review meetings take place
* Preparing monthly statistics for the HR dashboard
* Undertaking all administration for monthly payroll process
* Assisting the finance team and HR Business Partner with monthly payroll checking and due diligence
* Liaising with candidates and agencies
* Booking meeting rooms
* Hosting the monthly HR induction meeting for new joiners
* Responding to ad hoc employee queries
* Assisting the head of HR and the HR business partner with ad hoc projects
* Preparing correspondence using HR template letters as required or drafting letters as appropriate.

Do you have a conscientious approach with excellent attention to detail? You must be a proactive self starter, willing and able to take ownership and responsibility for all tasks within own remit.

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Overview

HR Administrator
Salary: £15.00 - £17.00 per hour
Location: City
Duration:

Reference: x_QBR/YR00025911_1537347184Consultant: Tay Associates 1 Apply

Administrator

A City based accountancy firm is looking for a confident and diligent Administrator who thoroughly enjoys Administration. This role will work within their HR Consultancy team, and you will provide all administrative to support to them.

You don't need previous experience with HR or even a real interest - the progression will more likely be within general administrative support.

The successful Administrator will pull together reports and records, set up new clients on the system, plan seminars and training for the team, draft communications, arrange travel for the team, maintain spreadsheets and databases, set up new clients on the system, research new clients, scheduling meetings, ensure clients have received documents, order stationery and providing all other general administrative support.

This is a growing company which is going very well, and your worked is certainly valued.

Skills/Experience Desired;



* Keen interest to progress within administration
* Demonstrable experience providing heavy administrative support in an office environment preferred.
* Warm and personable personality.
* Resilience and confidence.
* Excellent attention to detail.
* Advanced using MS Office (Word, Excel, PowerPoint and Outlook)

Job Ref: /GW27221

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Overview

Administrator
Salary: Up to £24000 per annum
Location: City
Duration:

Reference: x_QGW27221_1537337753Consultant: Tay Associates 1 Apply

Administrative Assistant

Receptionist / Administrator - West End - £24,000 - £27,000 - Ref: 24213

An investment management company with stunning offices based in the West End is currently looking for an all round receptionist who is able to multi task and respond swiftly. Great attention to detail is a must. You will manage the reception and meeting area immaculately and make a positive first impression on our guests. Proactive team work with the other administrative team members is vital.

Responsibilities:



* Fully responsible for the reception area
* Work collaboratively with existing receptionist to ensure both desks are managed impeccably
* Welcome visitors, inform host of their arrival and ensure they are looked after
* Manage meeting room status, ensure all rooms are tidy and clean at all times, ready for the next meeting
* Accurately manage meeting room diaries
* Arrange for any refreshments including food when required
* Act as company's switchboard
* Work collaboratively with other support staff
* Distribute incoming post swiftly including couriers and faxes
* Manage all outgoing post and courier requirements
* Ensure reception, client waiting area, meeting rooms and general office areas are immaculate at all times
* Liaise with housekeeper to ensure an immaculate environment can be achieved successfully
* Work closely with existing receptionist to ensure both reception desks are managed to a high standard
* General administrative duties
* Manage and deliver ad hoc projects as required
* Support office manager with basic office management duties when required

You will have excellent interpersonal and communication skills who is a true team player with the ability to handle confidential information.

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Overview

Administrative Assistant
Salary: £24000 - £27000 per annum
Location: West End
Duration:

Reference: X_QJG24213_1537337643Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - £40,000 - £45,000 - West End 27201

A large independent investment company is currently seeking a positive and experienced Executive Assistant to join their Administrative Team based in the West End. As the Executive Assistant you will be supporting various functions and several professionals in the Compliance team including compliance officers and the COO.

Are you looking for a varied and busy role with the opportunity to grow within a growing business area?

Responsibilities:



* Fund marketing compliance
* Compliance training support
* Billing processing and coordination
* Creating and maintaining Sharepoint sites and team metrics
* Assistance with a variety of departmental projects and processes
* Coordination of meeting and travel arrangements

Skills:



* High education qualifications
* High level of attention to detail
* Possess a high degree of professionalism

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Overview

Executive Assistant
Salary: £40000 - £45000 per annum
Location: West End
Duration:

Reference: X_QJG27201_1537281561Consultant: Tay Associates 1 Apply

Operations Assistant

Our client is one of the fastest growing cyber security consultancies in the UK

Your responsibility will be to support the CEO and a small operations team administratively. If you're looking for a varied role which enables you to be part of every aspect of a business, then this is a great opportunity for you.

Duties include



* Dealing with incoming telephone calls
* General administration to support the team
* Provide excellent customer service to all customers
* Chasing replies or any relevant documentation from customers and third parties
* Work strictly inline with company policies and procedures
* Working closely with the sales team to assist them with any ongoing requirements
* Maintaining close relationships with customers and keeping them up to date with every stage of the process.
* Escalate concerns to the relevant department where necessary.
* Ensure customer personal data is kept in line with data protection laws.
* Ensuring all jobs are completed professionally and on time
* Office invoicing
* Assist with event co ordination

Requirements



* This role will suit someone who has strong administration skills
* Efficient, organised and proactive
* Project management or interest in this would also be advantageous
* Demonstrate initiative and problem solving skills
* Excellent organisational skills with the ability to manage your own workload.
* Computer literate in all Microsoft programmes.
* Confident communicator
* Able to resolve customer queries and enquiries effectively

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Overview

Operations Assistant
Salary: £23000 - £27000 per annum
Location: City
Duration:

Reference: X_QSK27195_1537272762Consultant: Tay Associates 1 Apply

Team Assistant

Team Assistant - 27211 - £30,000

A leading, highly established and reputable company with a great culture based in the City of London are currently looking for a Team Assistant to join their team. You will be providing comprehensive administrative support to 2 or more executive level managers. This role anticipates and considers requirements, whilst ensuring managers are kept up to date and are made aware of any issues.

Responsibilities:

Diary management to all managers

Complexity of diary management comes from high level of travel across time zones, meeting with senior management / industry peers

High level of juggling involved to ensure manager is able to prioritise key business issues

Managing a 'bring forward' system

May be required to support overseas visitors when in the UK

Regularly setting up meetings, conference call

Proactively managing inboxes and respond to a large proportion of emails

Travel arrangements for managers

General administrative tasks

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Overview

Team Assistant
Salary: Up to £30000 per annum
Location: City
Duration:

Reference: X_QJG27211_1537272130Consultant: Tay Associates 1 Apply

Team Assistant / PA

Team Assistant / PA - City of London 24747 - 28K - 30K

A well known investment banking company with stunning offices are currently looking for an experienced Team Assistant / PA to provide sole support to the Investment Banking team, including Directors, Managing Directors, Vice Presidents, Associates and Analysts.



* Responsible for diary management, organising meetings, coordinating conference calls and ensuring the team's priorities are met
* Arrange UK and oversea travel and produce accurate and detailed itineraries
* Provide administrative support on projects
* Prepare expense claim forms for signature by the COO
* Promote excellent client relationships at all times
* Produce high quality documentation and professionally bound presentations to help secure new business transactions
* General department administration
* Input / update data into the company database
* Support visiting colleagues from other offices
* Cover for other assistants as and when required

Do you have proof reading experience? You will have excellent attention to detail, accuracy and the ability to meet deadlines.

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Overview

Team Assistant / PA
Salary: £28000 - £30000 per annum
Location: City
Duration:

Reference: X_QJG24747_1537271798Consultant: Tay Associates 1 Apply

HR Assistant

A City based accountancy firm is looking for a switched on and personable HR Assistant who previously has worked with HR for at least 6 months prior. This successful HR Assistant will work within a busy and external facing team, providing HR advice to their clients. Your duties will include ensuring the database is correct, prepare letters, draft documents and reports, target key clients and market your services to these clients.

It is important that you understand HR terminology and can juggle multiple tasks at one time.

This is an established company where training and progression is incredibly important. As a real key member of the team you will need to ensure a hard working attitude and passion for HR.

Skills/Experience Desired;



* Demonstrable experience within HR in an office environment is preferred (6 months at least)
* Interest in HR is ideal
* Comfortable providing HR advice to clients.
* Warm and personable personality.
* Resilience and confidence.
* Excellent attention to detail.
* Advanced using MS Office (Word, Excel, PowerPoint and Outlook)

Job Ref: /GW 27222

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Overview

HR Assistant
Salary: Up to £25000 per annum
Location: City
Duration:

Reference: X_QGW27222_1537271743Consultant: Tay Associates 1 Apply

Team Assistant

Team Assistant - City Of London - 27216 - £22,000

An award winning financial advisory company are currently looking for an Administration Assistant to join their team based in the City of London. You will be working with a team of 4 and reporting to the Office Manager, this is a great opportunity for someone who wants to further their career by working in a fast paced and dynamic office environment with potential opportunity for progression. The individual to take on this role will have the opportunity to work in a fast paced and dynamic office environment and will gain exposure by working in various departments with a potential to progress within the company.

Answering the phone and taking messages

Liaise with reception to book meeting rooms for internal and external guests

Organising lunches and snacks where necessary for external meetings

Controlling the internal meeting room diaries

Office supplies, keep constant check of stationary

Assist the office manager with day to day office related tasks and ad hoc projects

Support the professional team of associate directors, associates and analysts in booking travel and accommodation and processing expenses

Providing assistance to the managers across the marketing, HR and operations department with administrational tasks related to their ongoing projects

Minimum of 5 GCSE grades with a minimum of 1 years experience in a corporate administrative or receptionist role.

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Overview

Team Assistant
Salary: Up to £22000 per annum
Location: City
Duration:

Reference: X_QJG27216_1537271245Consultant: Tay Associates 1 Apply

Legal Personal Assistant

A global law firm is looking for two Legal Personal Assistants to support two partners and a team of fee earners. As the Legal Personal Assistant it will be your duty to provide a world class service enabling the fee earners to complete their duties in a timely fashion. In return, you will receive excellent benefits and grow in a world renowned business.

Responsbilities Include:



* Producing and amending complex documents
* Fee earners time
* Taking audio dictation
* Resolving and escalating enquiries
* Build relationships with clients
* Build a strong understanding of the fee earners work
* Complex diary management
* Maintenance of filing systems
* Expenses and producing bills
* International travel including multi-stop and visas

Ideal candidates:



* Excellent interpersonal skills
* Resilient and able to handle pressure
* Client orientated
* Flexible working approach
* 2+ years experience as a legal PA
* Accurate typing and fast typing
* Strong document production skills
* Meticulous attention to detail
* Extensive experience with travel, diary management and expenses

In Return:



* Progression - chance to become senior PA
* Competitive salary - yearly reviews
* Excellent benefits - flexi benefit package
* Onsite gym and restaurant - free gym and subsidised restaurant

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Overview

Legal Personal Assistant
Salary: £34000 - £37000 per annum
Location: City
Duration:

Reference: X_QTF27043_1537267480Consultant: Tay Associates 1 Apply

Legal PA

One of the worlds top 40 Law firms is looking for Legal PA's to support up to 6 senior employers, 4 of which will be fee earners.. As the Legal PA it will be your duty to provide a first class secretarial service in a fast paced environment, surrounded by some of the best in the world in their fields.

Due to the intricacies of this role at least a strong 1-2 years experience in a similar role will be required.

Responsibilities:



* Producing and amending complex documents
* Taking audio dictation
* Fee earners time
* Resolving and escalating enquiries
* Build relationships with key clients
* Complex diary management
* Maintenance of filing systems
* Expenses and producing bills
* International travel including multi-stop and visas

Ideal candidates:



* Excellent interpersonal skills
* Client orientated
* Flexible working approach
* 1-2+ years experience as a legal PA
* Accurate and fast typing
* Strong document production skills
* Meticulous attention to detail
* Extensive experience with travel, diary management and expenses

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Overview

Legal PA
Salary: £32000 - £36000 per annum
Location: City
Duration: 9 Months

Reference: X_QTF27045_1537265696Consultant: Tay Associates 1 Apply

VAT Executive

A City based Accountancy firm, is looking for a switched on individual to support clients with VAT submissions and returns. You will work within a friendly and collaborative team where your work is valued.

The role will heavily be based around advising clients on VAT, submitting documents and preparing VAT returns.

Skills/Experience Required;



* Experience dealing with UK or EU VAT returns/submission.
* Experience working within compliance is preferred but not essential.
* Proficient in a second language is preferred but not essential.
* Warm and personable personality.
* Articulate and good attention to detail.
* Good previous use of MS Office (Word, Excel, PowerPoint and Outlook)

Job Reference GW/27219

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Overview

VAT Executive
Salary: £25000 - £26000 per annum
Location: City
Duration:

Reference: X_QGW27219_1537262587Consultant: Tay Associates 1 Apply

Administrator

A City based Accountancy firm, with a collaborative team environment, is looking for a credible and proactive Administrator to support a large team of individuals, all at different levels. You will work within a team of three Administrators, and you will have the opportunity to supervise one of them. Therefore supervisory experience prior would be preferred.

Presenting your seamless organisational skills and a high attention to detail will be crucial in this busy and all-encompassing role. Your duties will include uploading clients details on to the system, drafting letters, updating information, assisting with ad hoc projects, dealing with correspondence and providing general administrative support. There will also be light PA support to two Directors within the team.

This is a growing corporate business filled with hardworking individuals, where your work will be valued and appreciated and training and progression is encouraged.

Skills/Experience Desired;



* Recent demonstrable experience supporting in a large team with administrative support.
* Recent demonstrable experience supervising other administrative staff is preferred but not essential.
* Real muck in attitude - happy to assist with any given task.
* A hardworking and keen attitude to work.
* Personable and confident.
* Articulate and good attention to detail.
* Confident using MS Office (Word, Excel, PowerPoint and Outlook)

Job Ref: GW27193

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Overview

Administrator
Salary: £25000 - £30000 per annum
Location: City
Duration:

Reference: X_QGW27193_1537199052Consultant: Tay Associates 1 Apply

Senior PA

A Global Investment Firm is currently seeking an experienced Senior PA to join their beautiful Mayfair office to support their Investment Team. This is a fantastic opportunity for a highly motivated, organised PA looking to take the next step in their career into a more senior position within a global organisation. The company are seeking a personable yet professional individual who possesses a can do attitude and is happy to muck in wherever needed.

Responsibilities

(Will include but are not limited to)



* Diary management
* Organising global travel, accommodation and visas
* Handling all expenses
* Assisting on projects, managing a busy and varied workload
* Liaising with clients, updating CRM systems and administering deals
* Coordinating meetings, across time zones & subject to change at short notice

Requirements



* Experience working within Financial Services industry
* Can do attitude
* Ability to work well under pressure
* Strong organisational skills
* High attention to detail
* Ability to manage own work flow and ensure all tasks carried out to the best of your ability

If this sounds like a position that could be of interest to you and would like to find out more, do not hesitate to get in touch

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Overview

Senior PA
Salary: £37000 - £42000 per annum
Location: City
Duration:

Reference: X_QEF26802_1537185880Consultant: Tay Associates 1 Apply

PA

A fantastic opportunity has arisen for a highly motivated, Team Assistant / PA to support a Senior PA to Senior Managing Director of a well established, reputable organisation. This is the perfect position for a Team Assistant / Office Assistant to take the next step in their career and make the jump into the PA world.

This fantastic company are seeking a highly motivated, switched on individual who is happy to muck in and help out wherever needed. This will offer the right candidate the opportunity to expand on their skillset and gain invaluable experience across the board.

Responsibilities

(Will include but are not limited to)



* Diary management
* Booking international travel and putting together itineraries
* Researching to find the most cost effective travel arrangements
* Organising meetings
* Dealing with personal matters such as family trips, doctors / dental appointments etc.
* Assisting with expenses
* Putting together reports and PowerPoint presentations
* Taking minutes
* General administration to support the team

Requirements



* 1 year (min) experience within an office support role e.g. Team Assistant / Office Assistant / Office Admin etc.
* Ability to hit the ground running
* Proficient in all Microsoft packages (Word, PowerPoint, Excel)
* Impeccable organisational skills and time management
* Ability to multitask efficiently
* Hard working, resilient personality

If you feel this position could be for you and would like to find out more, apply now.

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Overview

PA
Salary: £25000 - £30000 per annum
Location: City
Duration:

Reference: X_QEF26862_1537185860Consultant: Tay Associates 1 Apply

Part time Assistant with bookkeeping/payroll

Part time Administrator with Bookkeeping/Payroll

This is a fantastic opportunity for a part time 2 days a week role to support a small boutique financial services office with basic bookkeeping and payroll support as well as the ability to take on some company secretarial duties including minuting Board meetings.

Whilst this is a 2 day a week role they are very flexible on which days, full or half days. The role will involve fulfilling bookkeeping tasks for several trusts, processing invoices, reconciling transactions, maintaining cashflow, run and administer payroll and be the HMRC point of contact . In terms of compnay secretarial you will submit statements to Companies House, produce agendas, minutes, manage signatories and KYC documentation.

Whilst there will be a thorough handover some previous bookeeping experience or finance qualification will be advantageous.

If you have the relevant experience and are looking for a part time role please do forward your CV.

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Overview

Part time Assistant with bookkeeping/payroll
Salary: Up to £18000 per annum + benefits
Location: West End
Duration: 9 months

Reference: X_QDK26776_1537185826Consultant: Tay Associates 1 Apply

Team Assistant

A financial solutions company based in the City is looking for switched on and bright all rounder to assist in their small office. As this is more of a start up environment, you will be supporting multiple individuals within the senior management team with diary, travel and expenses, as well as all necessary internal coordination. These additional duties can include HR administration, marketing, data entry, general administration and ensuring the smooth running of the office.

As it is a smaller company, it is important that you have a real muck in attitude and a flexible work ethic. This is an exciting time to join the company as they are growing and all very passionate about where the company will go.

This is a very much a role that has an endless amount of opportunities and if desired, you can have the opportunity to get involved in more responsibilities if you wanted to. You will also have the chance to liaise with some employees based in Asia.

This role would be suited to someone who is articulate, ambitious and comfortable being based in a smaller, often quiet, environment.

Skills/Experience Desired;



* Previous experience in an administrative role in a professional services company would be ideal.
* Previous demonstrable experience supporting at senior level and booking international travel in a professional capacity is bonus but not essential.
* Confident using a MAC is ideal but not essential.
* Articulate and switched on.
* Confident using MS Office - Word, Excel, Outlook and PowerPoint.
* Confident and articulate.

Job Ref: GW27022

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Overview

Team Assistant
Salary: £25000 - £27000 per annum
Location: City
Duration:

Reference: X_QGW27022_1537185013Consultant: Tay Associates 1 Apply

Executive Assistant

A leading international management consultancy, based in the West End, is looking for a credible and bright Executive Assistant to provide meticulous support to multiple individuals. Supporting these very busy and demanding individuals on a daily basis will require a high degree of proficiency and commitment. A high proportion of the role will be; extensive diary and international travel arrangements and scheduling meetings both internally and externally, as well as providing all other necessary administrative support.

This role will be perfect for someone who is incredibly switched on and articulate, with impeccable communication skills. Being a team player will also be incredibly beneficial in this role.

Skills/Experience desired;



* Recent demonstrable experience supporting senior individuals with diary and international travel arrangements.
* Graduate or equivalent preferred.
* Excellent organisational and communicational skills.
* Providing a high-quality of work, with a proactive attitude.
* Flexibility with working hours.
* Being able to work at pace without errors.
* Articulate
* Proficient using PowerPoint
* Accuracy and attention to detail.

Job Ref/GW27036

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Overview

Executive Assistant
Salary: £40000 - £46000 per annum
Location: West End
Duration:

Reference: X_QGW27036_1537184976Consultant: Tay Associates 1 Apply

Dutch Speaking Executive Assistant

An established organisation, based in the City, is looking for a committed and diligent Dutch-Speaking Assistant to support multiple individuals at board level. You will support these individuals with all administrative support including managing diaries, booking international travel, scheduling internal and external meetings, preparing presentations and meeting material and providing general administrative support.

This a heavily administrative role, and it would be suited to someone who can juggle multiple tasks and work to fast pace.

Skills/Experience Desired;



* Fluent in both Dutch and English
* Recent demonstrable experience supporting with similar duties as stated above.
* Experience supporting proof reading and reviewing documents.
* Good attention to detail.
* Confident using MS Office (Word, Excel, PowerPoint and Outlook)

Job Ref: GW/27198

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Overview

Dutch Speaking Executive Assistant
Salary: £40000 - £43000 per annum
Location: City
Duration:

Reference: X_QGW27198_1537184927Consultant: Tay Associates 1 Apply

Executive Assistant/Investment Team Assistant

As Executive Assistant, you will be supporting the deputy CIO, who appreciates and expects competency and confidence and pride in this all encompassing role. You will also have an element of Investment Team Assistant, supporting 2 small investment teams and help with financial and analytical projects, preferably with experience in equity research.

Must have previous experience in working in a small boutique financial firms and be very hands on.

Diary management for the Deputy CIO and general EA support.

Must be flexible with working hours.

Expectations include:

* Trained on 3rd party data providers such as Bloomberg.
* Financially astute.
* Small, boutique experience preferably within a financial or law environment.
* Diligence, competency and a quietly smart confident attitude.
* Extensive diary management.
* Team mentality.
* Advanced knowledge of Excel and the confidence to oversee and flag up errors.

You will report to the HR Manager and work closely together with the lead Receptionist/Administrator in terms of running and maintaining the front desk and any overflow admin.

Please get in touch soon as this is a very sought after role and interview slots are limited.

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Overview

Executive Assistant/Investment Team Assistant
Salary: Up to £45000 per annum + pension, private medical and dental
Location: West End
Duration:

Reference: X_QNM27168_1537182238Consultant: Tay Associates 1 Apply

Team Assistant

A large global consultancy firm based in the West End is looking for a confident, personable and switched on Team Assistant with a good level of experience supporting multiple individuals with diary and travel management. This is a fast paced and growing environment with friendly and hard working individuals.

This role will be perfect for someone who is enthusiastic and keen to get stuck in. It is important that you are a real team player and in return, you will have attractive working hours and benefits package.

Skills/Experience desired;



* Recent demonstrable experience with diary management and international travel arrangements preferred.
* Excellent organisational and communicational skills
* Providing a high-quality of work, with a proactive attitude.
* Warm and personable attitude.
* Being able to work at pace without errors.
* Articulate
* Accuracy and attention to detail.

Job Ref: GW/26948

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Overview

Team Assistant
Salary: £25000 - £28000 per annum
Location: West End
Duration:

Reference: X_QGW26948_1537178095Consultant: Tay Associates 1 Apply

Sales Executive

Job Reference: X_QAM27208

A prestigious private clinic in the West End is seeking a motivated and friendly Sales Executive to support patients from their first point of contact through to aftercare. You will deliver outstanding client care and work in sync with the entire medical team. As the 'go to' person for these patients it is important that you are warm and informative.

As the Sales Executive you will



* Meet and greet clients following an initial phone call to support them
* Hit monthly booking target, all warm leads, no cold calling
* Book client meetings and surgery appointments
* Invoice and update records

Personal Requirements



* Previous customer service experience
* 5* customer service skills
* Working knowledge of Word/Excel/Outlook. Salesforce knowledge would be welcomed
* Flexible on working Saturday and shifts 8-4.30, 9-5.30, 9.30-6 (with 1 day off in the week)
* Ability to communicate calmly and compassionately

Benefits



* 28 days holiday
* Private health insurance
* Private dental care
* Pension
* Session ticket loan
* Working in a sociable and fun team

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Overview

Sales Executive
Salary: Up to £26000 per annum + Commission, Season Ticket Loan
Location: West End
Duration:

Reference: X_QAM27208_1536936500Consultant: Tay Associates 1 Apply

Administrative Assistant

Job Reference: X_QAM27207

A prestigious private clinic in the West End is seeking an administrator, who can deliver proactive administrative support to the sales team. This is a beautiful office environment filled with fun and sociable people, who enjoy working there.

In this Administrator role



* Supporting a sales team with bringing on new patients
* Being the first point of contact for any queries over telephone and email so attention to detail is vital
* Scheduling appointments
* Updating all records and end of day administration
* Dealing with finance email and deposit receipts
* Taking minutes in meetings
* Creating reports and providing general administrative support

Personal Requirements



* Previous customer service/administration experience
* 5* customer service skills
* Working knowledge of Word/Excel/Outlook
* Flexible on working Saturday and shifts 8-4.30, 9-5.30, 9.30-6 (with 1 day off in the week)
* Ability to communicate calmly and compassionately

Benefits



* Private health
* Private Dental
* 28 days holiday
* Pension
* Session ticket loan

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Overview

Administrative Assistant
Salary: Up to £23000 per annum + Private Healthcare, Season Ticket Loan
Location: West End
Duration:

Reference: X_QAM27207_1536935639Consultant: Tay Associates 1 Apply

Receptionist

Job reference: X_QAM27206

A prestigious private clinic in the West End is seeking a front of house coordinator to support their fast paced and highly pressured front of house working in a team. You will be the face of the company coordinating patients, surgeons and all staff in this luxury surgery.

Front of house coordinator duties:



* Meet and greet up to 100 clients a day
* Diary manage for senior staff
* Book appointments and take payments
* Take up to 50 internal calls
* Keep the clinic areas clean and tidy
* Organise transport for patients
* Manage applications
* Provide general administration
* Open and close the premises

Personal requirements and traits



* Recent and demonstrable customer service experience
* Flexible, adaptable and resilient
* 5* customer service skills
* Working knowledge of Word/Excel/Outlook
* Flexible on working Saturday and shift patterns (early shift from 6.30am and late shift finishing 8.30pm with 1 day off in the week)
* Ability to communicate calmly and compassionately

Benefits



* 28 days holiday
* Private health insurance
* Private dental care
* Pension
* Session ticket loan
* Working in a sociable and fun team

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Overview

Receptionist
Salary: Up to £24000 per annum + Private Healthcare, Season Ticket Loan
Location: West End
Duration:

Reference: X_QAM27206_1536935404Consultant: Tay Associates 1 Apply

PA

A global organisation with offices based in America and London are currently looking for a PA to join their team. Do you have strong PA experience? The role is based in London with a short walk away from the station. Are you confident and hard-working with strong PA experience? If so then this role could be for you...

Responsibilities for the PA to Partner position Include;



* Complex diary management
* Preparing and presenting presentations
* Having flexibility and able to travel on occasions
* Providing full administration support to the partner
* Arranging all travel and accommodation
* Speaking to clients, handling any enquiries and maintaining strong working relationships

Qualifications for the PA to Partner position Include;



* Strong attention to detail
* Fully competent in all Microsoft applications including; Word, Excel and Outlook
* Strong PA experience or equivalent
* Interest in Search

Benefits for the PA to Partner position include;



* Private health scheme
* A budget to spend on attending lunches and networking
* Monthly competitions

Job Reference: X_QJG25171

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Overview

PA
Salary: £38000 - £40000 per annum
Location: City
Duration:

Reference: X_QJG25171_1536854554Consultant: Tay Associates 1 Apply

Executive Assistant

EA, City. 6 month maternity cover £45,000 pro rata

A leading and well-respected, City based media company is looking for a switched on and enthusiastic EA to support senior level individual plus the wider team. This is an incredibly external facing position where you will arrange client meetings, coordinate events and provide support for corporate hospitality, as well as the high volume of traditional PA duties such as diary management and international travel booking.

This is a high profile and team orientated part of the business where excellent communicational skills and time management will be crucial.

Based in stunning offices, there is a low staff turnover within the business which is evidence of the enjoyable work life current employees have there.

Skills/Experienced Desired;



* Recent and demonstrable experience providing PA support at Director Level.
* Accuracy and Attention to detail.
* High degree of business acumen.
* Stress resistant whilst under pressure.
* Happy to work independently, as well as part of a team.
* Ability to multi-task and meet a number of deadlines.
* Professionalism and awareness of corporate surroundings.
* Excellent communication, interpersonal and organisational skills.

Intermediate Experience of MS Office Software (Word, Excel, Outlook & PowerPoint

Job reference: X_QJMA27076

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Overview

Executive Assistant
Salary: Up to £45000 per annum + Pro Rata
Location: City
Duration: 6 Months

Reference: X_QJMA27076_1536854305Consultant: Tay Associates 2 Apply

Personal Assistant

Temporary PA Investment Banking

£18.00 - 22.00 per hour

The role would suit an individual who thrives under pressure, enjoys a busy financial environment and understands how to work to strict deadlines. The large London office has a true sense of professional collaboration and determination with a fantastic PA network where everyone mucks in and helps each other out - therefore, a true team player is key.

Responsibilities and requirements



* A proven background as a PA or Team Assistant working for a financial services organisation is desired
* Ability to organise complex, multi stop, international travel arrangements with detailed itineraries and request Visa's
* Multiple diary management with prioritisation of conflicting meetings and last minute changes
* Help with coverage of admin inbox which is shared across all PA's
* Working closely with other PA's in the business, building internal relationships and offering team support when needed
* Organising overseas meetings and researching when necessary
* Acting as first point of contact for senior level staff maintaining the company's standards at all times
* Arranging global conference calls
* Submit and track expenses on a monthly basis.

Job Reference: X_QJMA 27072.

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Overview

Personal Assistant
Salary: £18 - £22 per hour
Location: City
Duration:

Reference: X_QJMA27072_1536854301Consultant: Tay Associates 2 Apply

Team Assistant

Team Assistant £25,000 - £28,000 + benefits + bonus 4 months Fixed term contract

Looking for that AMAZING company to be a part of? Then please see below for this kick-starting career opportunity…

A well-known, global technology/consultancy company is currently offering a very exciting opportunity for an intelligent and hardworking candidate to join their London team. The London office is open planned, modern, with a high number of staff based in this location creating that buzzy, fast paced and collaborative atmosphere throughout.

This role would suit an individual who wants to work hard, prove themselves, progress within a company and receive excellent training. You will be surrounded by motivational, intelligent and career minded individuals that share banter, team drinks and solid working relationships.

Main responsibilities as the Team Assistant :



* Diary management, requiring constant rescheduling, prioritising, organising meetings, client liaison, arranging lunches etc.
* International travel arrangements - flights, hotels, transfers, itineraries, Visas
* Creating PowerPoint presentations
* Processing expenses
* Updating the CRM system
* Additional administration support to the wider team
* Covering other assistance when on annual leave/sick leave

1 year Team Secretary or administration experience required with ability to manage busy diaries and book international travel is essential, excellent attention to detail and organisational skills.

Job Reference: X_QJMA27077.

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Overview

Team Assistant
Salary: £25000 - £28000 per annum
Location: City
Duration: 4 months

Reference: X_QJMA27077_1536854265Consultant: Tay Associates 2 Apply

Executive Assistant

Executive Assistant - £37,000 - X_QJG26600 - City of London

A professional services company based in the City of London is currently looking for a motivated and enthusiastic Executive Assistant to join their team. You will be a sole support to Security Directors and ensure Security budget is actively managed.

Responsibilities:



* Assisting the security director with the financial systems where required
* Liaise internally to lead an annual refresh of security communications strategy
* Maintain and improve visibility of the security function within the organisation with monthly requirements.
* Keeping both the business impact analysis and departmental contingency plan, keeping these documents up to date on the business continuity software
* Organising and scheduling and then reporting on 3 exercises on an annual basis
* Keep "An Intro to Security" induction document up to date.
* Welcome new starters at their relevant office on their first day. Give them a tour and go through Security induction pack with them.
* Ensure new starters have the relevant access / equipment to be able to start their jobs right away.
* Assist the Security Director and his DRs with recruitment.

You will be able to work with minimal supervision along with being a strong team player. Your organisation and detailed planning will be essential for this role, you will be able to demonstrate strong disciplines with regards to accuracy and quality of output.

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Overview

Executive Assistant
Salary: Up to £37000 per annum
Location: City
Duration:

Reference: X_QJG26600_1536854085Consultant: Tay Associates 1 Apply

Executive Assistant

Tay Associates has an excellent opportunity for an experienced EA to join one of the worlds largest energy commodity companies with their head office based in London.

This position is responsible for supporting a GM and his small, ensuring the smooth functioning of their department. This role will suit someone that has extensive diary, travel and expense management and has previously translated Russian correspondence into English.

Responsibilities:



* Diary management, ensuring control of meeting times, efficient and timely organisation of calendars
* Extensive business correspondence in both English and Russian languages
* Processing invoices in SAP
* Assistance in the preparation of various reports (daily deposits report, monthly department report etc);
* Assisting in projects, event organisation and away days.
* Production of presentations in various formats for internal and external meetings
* Ad-hoc translations (English to Russian and Russian to English) and work together with translation company
* Compiling expense claims for the General Manager
* Travel arrangements (flights, hotels, transfers, visas etc) for General Managers;

Skills & Competencies



* Excellent written and spoken English and Russian including grammatical proficiency is must.
* Knowledge of Russian formal business correspondence standards is essential
* Good numeric and analytical ability including spreadsheet skills;
* Thorough organisational, planning and administrative skills;
* Able to cope with multiple priorities and changing environment;
* Solid understanding of MS Office (Outlook, Word, Excel, PowerPoint);

Experience & Education



* Previous experience in secretarial/PA positions is essential;
* Experience of working in an international organisation / corporate environment
* Strong academic track record, preferably a university degree

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Overview

Executive Assistant
Salary: £40000 - £45000 per annum
Location: City
Duration: 12 months

Reference: X_QSK27054_1536852042Consultant: Tay Associates 1 Apply

Customer Care Consultant

Our client is a leading bespoke furniture manufacturer based, this role will be based at their Head Office in the West of London. They are looking for passionate customer experience advisors who will offer their clients the best customer experience and understands what good customer serivce is. This role is an office based role, not a call centre environment but a warm, collaborative environment where training and support will be given with a promising oportunity of growth within this amazing company.

Skills and Attributes:



* Previous experience within a customer services role.
* Excellent listening and communication skills both written and verbal.
* A patient and calm approach.
* The ability to take responsibility and be accountable for your actions.
* The ability to problem solve and prioritise workload effectively.
* Be a team player - work well with other team members and be a fully participating team member.
* Support and train new members of the team.
* Good knowledge of Excel & Mac proficiency.

This role will require weekend work.

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Overview

Customer Care Consultant
Salary: Up to £21000 per annum + bonus
Location: City
Duration:

Reference: X_QSK27134_1536499660Consultant: Tay Associates 1 Apply

Mandarin Speaking Office Assistant

An East London based development company is looking for a hands on and approachable Mandarin speaking Office Assistant to join them in their beautiful offices.

This role will require someone with a real muck in attitude who sees no job too big or too small. As a right hand assistant to the HR/Operations Manager, assisting with events/hospitality will be a main part of your role. For conferences/pitches and events you will be ordering and providing refreshments, setting up and clearing meeting rooms, greeting guests, keeping the kitchen area satisfactory and more. You will also ensure stock levels are updated, in put data into their computer system, take calls and providing any other administrative support necessary.

As they are a Chinese company, this role does require a Mandarin speaker. It is important that you are fluent and confident translating to/from Mandarin (speaking and written), for presentations and speeches etc. The ability to work to fast pace and with accuracy is very important.

This role would be suited to someone who is passionate for the position and loves providing excellent service to those they are supporting.

Experience/Skills Desired;



* Mother-tongue/fluent in Mandarin is essential.
* Positive muck in attitude, no job too big or too small
* Friendly and switched on
* Confidence working independently
* Willingness to help in all tasks
* Proactive and hard-working

Job Ref: /GW26935

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Overview

Mandarin Speaking Office Assistant
Salary: £26000 - £28000 per annum
Location: City
Duration:

Reference: X_QGW26935_1536332465Consultant: Tay Associates 1 Apply

Patient Support Administrator

If the responsibility of liaising with potential patients and guiding them through their healthcare journey appeals to you, we'd love to hear from you.

In the role of Patient Support Administrator, you will be the initial point of contact, looking after patients journey from the initial enquiry to their after care concerns.

You will be responsible for the management of patients invoices and in/out patient procedures.

Requirements:



* Experience in medical terminology
* Sales/Medical Sales background
* Excellent telephone manner and customer service focused
* Ability to learn quickly
* Problem solving and ability to seek answers to customer's queries
* Numeracy with the ability to calculate procedure prices
* Candidates will preferably be from Medical Sales or similar background.

Benefits include:



* 37.5 hour working week
* 20 days annual leave
* Private health and life insurance
* In-house training will be provided on the internal systems required to undertake the role effectively

Occasional weekend work may be required.

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Overview

Patient Support Administrator
Salary: £24000 - £27000 per annum + private healthcare, life insurance
Location: West End
Duration:

Reference: X_QNM27162_1536321879Consultant: Tay Associates 1 Apply

HR Administrator

HR Administrator - City of London - £15.00 - £17.00

A financial trading company is currently looking for a well organised HR Administrator to work closely with the HR Director and HR Business Partner and provide a professional, proactive, efficient and effective HR administration service to the HR department on a temp to perm basis.

Would you like to be surrounded by stunning offices? Would you like to be part of a fun, collaborative team?

Responsibilities:



* Undertaking all pre-employment screening including sending out reference requests for new joiners and processing CRB/credit checks where required
* Adding new joiners to benefit schemes as appropriate
* Liaising with the business re new joiner start dates, equipment required etc.
* Undertaking exit interviews and ensuring that all responses are recorded
* Ensuring that all administrative actions are completed on the leaver checklist in a timely manner
* Monitor probation periods and ensure that probation review meetings take place
* Preparing monthly statistics for the HR dashboard
* Undertaking all administration for monthly payroll process
* Assisting the finance team and HR Business Partner with monthly payroll checking and due diligence
* Liaising with candidates and agencies
* Booking meeting rooms
* Hosting the monthly HR induction meeting for new joiners
* Responding to ad hoc employee queries
* Assisting the head of HR and the HR business partner with ad hoc projects
* Preparing correspondence using HR template letters as required or drafting letters as appropriate.

Do you have a conscientious approach with excellent attention to detail? You must be a proactive self starter, willing and able to take ownership and responsibility for all tasks within own remit.

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Overview

HR Administrator
Salary: £15.00 - £17.00 per hour
Location: City
Duration:

Reference: x_QBR/YR00025911_1536309964Consultant: Tay Associates 1 Apply

Team Assistant

Team Assistant - City Of London - £17.00

A leading, highly established and reputable company with a great culture based in the City of London are currently seeking for a Team Assistant to provide 40% support to the Managing Director and 60% support to the team.

Responsibilities

Company secretarial administration

Preparing legal documentation

Liaise with external providers of services

Request certificates from companies' house

Assist with induction process for board members and senior executives

Creation and distribution of soft copy packs

Archiving of packs and maintenance, including replacement papers

Preparation of documentation for board and committee meetings as required

Issue of board and committee packs and minute taking

Diary management to the MD and team

Managing shared team Microsoft calender and associated meeting schedules

Monitor and book meeting rooms using the on-line system

Liaise with peer groups for internally based meetings, including director's availability list

Organising travel for the team, preparing itinerary for business trips

General administrative tasks

Organise new team members equipment

Assisting with expenses for the company secretary and member of the team

Organise meeting arrangements for non-executive directors

Ensure all action relating to leavers are dealt with

Invoice / purchase order management

Preparing presentations, using standardised templates and/or tidying up presentations.

You will be a competent touch typist along with office systems, especially Outlook with the ability to pick up new systems quickly. French speaking is desirable for this role.

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Overview

Team Assistant
Salary: £16.00 - £17.00 per hour
Location: City
Duration:

Reference: x_QBR/YR00025912_1536309494Consultant: Tay Associates 1 Apply

Corporate Receptionist

Corporate Receptionist

£14.00

City of London

Immediate Start

Ongoing temporary role

Corporate Receptionist / Administrator - Immediate Start

A high profile bank are looking for a Receptionist who can provide an equally as high class service to its staff, visitors and customers. As the Receptionist and first point of contact, it is your job to make sure you are representing the business in a professional, polite manner.

In beautiful offices in a prime location in the City of London, you will be stationed on the front reception, it will be your task to greet visitors, find out their needs and act accordingly. You will providing Administration duties and other ad-hoc duties or project work as required.

You will be acting under supervision of the head of Reception and Travel. Do you have a minimum of 2 years experience working on reception in the London corporate environment?

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Overview

Corporate Receptionist
Salary: £14.00 - £15.00 per hour
Location: City
Duration:

Reference: x_QBR/00025770_1536309085Consultant: Tay Associates 1 Apply

Administrator

Administrator - City of London - £15.00 - £17.00ph

A financial trading company is currently looking for a well organised Administrator to provide sole support to the Associates Membership team on a temporary basis.



* Updating accounts and records, backfilling information, and updating meeting notes, company categorisation and profiles on the salesforce system
* Working with the web team to keep Associate member pages and information up to date
* Acting as the first point of contact for initial in-bound enquiries
* Quarterly update to Associate Members
* Supporting the team with Associates Member forums
* Collating results and updating the system following the Associate Member Survey
* Assisting with sponsor liaison and supporting with sponsor logistics
* Proof reading marketing / events materials
* Coordinating associate member meet and greets
* Raising and sending invoices through finance
* Invoicing and administration
* Event bookings and delegate management
* Providing support at events
* Monitoring the events email inbox

You will have a conscientious approach with excellent attention to detail, be a proactive self-starter, willing and able to take ownership and be responsible for all tasks within own remit.

Do you have proven work experience as an Administrator? Do you have a good standard of education?

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Overview

Administrator
Salary: £15.00 - £17.00 per hour
Location: City
Duration:

Reference: x_QBR/LB00025714_1536307692Consultant: Tay Associates 1 Apply

Administrator

Administrator - City of London - X_QYR27181

A financial trading company is currently looking for a well organised Administrator to provide sole support to the Associates Membership team.



* Updating accounts and records, backfilling information, and updating meeting notes, company categorisation and profiles on the salesforce system
* Working with the web team to keep Associate member pages and information up to date
* Acting as the first point of contact for initial in-bound enquiries
* Quarterly update to Associate Members
* Supporting the team with Associates Member forums
* Collating results and updating the system following the Associate Member Survey
* Assisting with sponsor liaison and supporting with sponsor logistics
* Proof reading marketing / events materials
* Coordinating associate member meet and greets
* Raising and sending invoices through finance
* Invoicing and administration
* Event bookings and delegate management
* Providing support at events
* Monitoring the events email inbox

You will have a conscientious approach with excellent attention to detail, be a proactive self-starter, willing and able to take ownership and be responsible for all tasks within own remit.

Do you have a good standard of education?

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Overview

Administrator
Salary: Up to £15 per hour
Location: City
Duration: 3 Months

Reference: X_QYR27181_1536248334Consultant: Tay Associates 2 Apply

Receptionist

Corporate Receptionist

£28,000

City of London

Immediate Start

Ongoing temporary role

X_QJMA27183

Corporate Receptionist / Administrator - Immediate Start

A high profile bank are looking for a Receptionist who can provide an equally as high class service to its staff, visitors and customers. As the Receptionist and first point of contact, it is your job to make sure you are representing the business in a professional, polite manner.

In beautiful offices in a prime location in the City of London, you will be stationed on the front reception, it will be your task to greet visitors, find out their needs and act accordingly. You will providing Administration duties and other ad-hoc duties or project work as required.

You will be acting under supervision of the head of Reception and Travel. Do you have a minimum of 2 years experience working on reception in the London corporate environment?

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Overview

Receptionist
Salary: Up to £28000 per annum
Location: City
Duration:

Reference: X_QJMA27183_1536243887Consultant: Tay Associates 2 Apply

Executive Assistant

A leading investment financial services company is currently looking for an Executive Assistant to join the Human Capital Management department.

You will be working closely with the Operations team, and also advisors, to help manage the involuntary terminations process and also to provide general support to the team. This role will involve broad-based project management and analytical work as ell as crucial processing tasks. This position provides an excellent opportunity for a well-organised, hardworking and enthusiastic individual to learn new skills and gain an excellent insight into company people management and strategy worldwide.



* Support on ad-hoc projects, assignments and presentations
* Oversee selected administrative processes, assisting with rehire checks and regulatory references, assisting team with printing and filing, processing casework records and maintaining databases and files
* Conduct research-based work, analyse data and prepare regular / metrics / dashboards; draft presentations, senior management / firmwide and other committees
* Provide a central point of contact for other internal functions
* Assist with overseeing vendor relationships
* Assist in driving forward the business priorities


* You will have excellent project management and organisational skills, strong self leadership, ability to own and execute on complex projects
* Strong ability to multi-task, prioritise, work under pressure and meeting competing deadlines
* Ability to handle sensitive and confidential information
* Demonstrated ability to work independently and in teams

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Overview

Executive Assistant
Salary: Up to £19.50 per hour
Location: City
Duration:

Reference: X_QDD/YR27189_1536163116Consultant: Tay Associates 2 Apply

Executive Assistant

A leading investment financial services company is currently looking for an Executive Assistant to join their Securities department.

You will be providing extensive calender, travel and diary management to 1 senior Provisional Marketing Director and small team along with handling a high volume of phone calls and emails; you will be relaying information in a timely manner daily.

You will be taking on ad hoc projects whilst maintaining a consistent work flow, ordering and organising all supplies, maintaining faxes, printers and photocopiers. You must have the ability to demonstrate dependability, sense of urgency and high attention to detail along with the ability to multi-task.

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Overview

Executive Assistant
Salary: Up to £19.50 per hour
Location: City
Duration:

Reference: X_QDD/YR27177_1536162844Consultant: Tay Associates 2 Apply

Executive Assistant

This investment bank is currently looking for an Executive Assistant to join their Securities division. You will be managing 1 senior Provisional Marketing Director and 1 Managing Director. Previous experience working on the Trading floor is beneficial, you will have the ability to work well under pressure and be able to work within a team.

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Overview

Executive Assistant
Salary: Up to £19.50 per hour
Location: City
Duration:

Reference: X_QDD/YR27178_1536162559Consultant: Tay Associates 2 Apply

Team Assistant

This role is supporting the extremely busy European Team plus two Directors where you will be managing ever-changing diaries and meetings and being the sole gate keeper. This team is on the road meeting with clients on a daily basis and require a pro-active candidate to manage their heavy expense work load. If you are friendly, organised and not phased by ever changing itineraries then please send your CV in.

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Overview

Team Assistant
Salary: £30000 - £35000 per annum
Location: West End
Duration:

Reference: X_QYR27074_1536054134Consultant: Tay Associates 2 Apply

Administrator

A City based firm, with a collaborative team environment, is looking for a warm individual to come on board. Supporting this team of 20 will require a good work ethic and someone who is happy in the role.

The role will heavily be based around administrative support and data entry; you will assist the team when they're submitting VAT registrations. You will be submitting documents, monitoring data sheets, taking incoming post and tracking returns.

This is a growing company filled with warm and friendly personalities, where training is incredibly important.

Skills/Experience Required;



* Solid administrative/data entry experience preferred, however not essential.
* Warm and personable personality.
* Articulate and good attention to detail.
* Good previous use of MS Office (Word, Excel, PowerPoint and Outlook)

Job Reference GW/26781

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Overview

Administrator
Salary: £20000 - £23000 per annum
Location: City
Duration:

Reference: X_QGW26781_1536053716Consultant: Tay Associates 1 Apply

Receptionist

A stunning corporate building in the City is looking for well presented and confident Receptionist to sit on their ground floor desk. They're approximately 8 floors in the building so you will be a first point of contact for guests, greeting them as they come in and directing them to the correct floor.

If you had hotel or concierge experience this would be highly beneficial, however not essential. As you will be constantly greeting guests, it is important that you are adaptable, professional and confident working on your own initiative.

Candidate Specification Desired;



* Recent, demonstrable experience as a Front of house Receptionist. Ideally from hotel or concierge ideally.
* Personable and welcoming
* Confidence and resilience
* Ability to work on your own initiative
* Good telephone manner
* Great attention to detail

Job Ref: GW/26987

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Overview

Receptionist
Salary: £23000 - £27000 per annum
Location: City
Duration:

Reference: X_QGW26987_1536053679Consultant: Tay Associates 1 Apply

Team Assistant

A fantastic opportunity has arisen within a reputable Executive Search firm for a Team Assistant to support a team of their highly successful consultants. This is a brilliant opportunity for a motivated, eager individual to join a well established organisation and become an integral member of the business.

Responsibilities



* Extensive diary management for all 4 consultants
* Proof reading documents
* Responding to emails
* General admin throughout the recruitment search
* Taking phone calls and transferring to the correct individual
* Putting together presentations
* Occasionally meeting and greeting candidates / clients if the Receptionist is busy
* Happy to help out around the office when needed

Requirements



* Minimum of 2 years experience in an office administration / team assistant role
* Ability to think on your feet
* Proficient with all Microsoft packages (Excel, PowerPoint, Word etc.)
* Excellent time management skills
* Ability to prioritise and multitask
* Positive attitude and eager to learn and hit the ground running

Benefits



* Private Healthcare
* Summer Yoga Classes
* 50% per month contribution to gym membership
* Free drinks on the first Thursday of every month
* Volunteering opportunities. Up to 3 days off per year for volunteering. Matched holidays for 2 days of holiday
* Travel card loan

If this sounds like an opportunity that could be of interest to you, apply now for more information

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Overview

Team Assistant
Salary: £28000 - £30000 per annum
Location: City
Duration:

Reference: X_QEF27060_1536051588Consultant: Tay Associates 1 Apply

Receptionist

Receptionist

An incredibly reputable and prestigious west end based Hedge Fund is currently seeking a Receptionist to join their London team. Located in stunning offices that have the 'wow' factor this is a wow factor role for those who enjoy exceeding expectations. Due to how visible this role is within the office and the clients you will be liaising you will be expected to be on the ball and one step ahead.

Located in the heart of Mayfair this is a superb opportunity for a Receptionist who is passionate about delivering exceptional customer service to clients and takes pride in ensuring that the Reception area is immaculate. You are a true representative for the company you currently work for and are looking to further hone your reception skills.

Duties will include:



* Managing the switchboard, being the first contact for couriers and deliveries
* Meeting and greeting all guests and ensuring that refreshments are organised and all six meetings rooms maintained to a very high standard
* Ensuring the meeting rooms are fit for purpose for each meeting
* Managing the annual leave spreadsheet, updating the visitor's daily spreadsheet and ensuring subscriptions are renewed
* Undertaking ad hoc administration when needed

With stunning offices and an outstanding benefits package this is a stand out Reception role for someone who is passionate about delivering an impeccable concierge service.

Experience:

-Graduate or graduate calibre

-Switched on, on the ball, charismatic

Job ad- 25869

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Overview

Receptionist
Salary: £30000 - £45000 per annum + benefits
Location: West End
Duration:

Reference: X_QDK25869_1536051541Consultant: Tay Associates 1 Apply

German Speaking Receptionist

German speaking Receptionist

We have an exciting opportunity for a Fluent German Speaking Receptionist to join a global finance investment company based in the West End. They are looking for a Receptionist who is passionate about delivering excellent customer service to a high standard, enjoys adminstratve tasks such as diary management and travel arrangements and has the ability to work in a fast paced environment.

Duties will include:



* Meeting and greeting visitors/clients.
* Operating switchboard, forward calls and taking accurate messages
* Co-ordination and preparation of meeting rooms ensuring that they are kept tidy and checked throughout the day.
* Arranging travel (both corporate and private), transportation, visas and accommodation for Senior Management
* Photocopying/Scanning/Printing and Binding various documents, sometimes on behalf of other colleagues.
* Distribute incoming post; manage outgoing post and book couriers.
* Maintaining kitchen and office supplies.
* Using a range of office software, including email, spreadsheets and databases.

Working alongside another receptionist on a shift pattern (weekly rotation) between (7am - 3pm) and (2.30pm - 10pm) as well as one saturday in three.

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Overview

German Speaking Receptionist
Salary: £26000 - £28000 per annum + Benefits
Location: West End
Duration:

Reference: X_QDK26388_1536051535Consultant: Tay Associates 1 Apply

Team Assistant

Team Assistant

This is a fantastic opportunity for a Team Assistant to join a boutique Mayfair based investment company. You will be supporting five international investment professionals with core PA dutiess to ensure they are always fully prepared with duties including:



* Diary management
* Complex travel arrangements across multi time zones to nclude flights, hotels and visas
* Monthly expense management
* Restaurant bookings
* Ad hoc projects and administration tasks

This role will suit an experienced Assistant used to working in fast paced environments, someone proactive in nature and a great team player.

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Overview

Team Assistant
Salary: Up to £35000 per annum + benefits
Location: West End
Duration:

Reference: X_QDK26578_1536051496Consultant: Tay Associates 1 Apply

Team Assistant

Team Assistant / X_BR/00027090 - London City - £12.00 - £13.00ph

A very fast past leading financial services company is currently looking for a Team Assistant to join their team on a temporary basis. You will be supporting a team of 8. You will have the responsibility of managing the offices needs such as diary management, travel arrangments, meeting and greeting, administration duties, post, ordering materials, managing invoices and facilities.

Responsibilities:



* Completing a broad variety of administrative tasks to the Sales Directors and team of 8
* Providing diary management support to senior members of the team
* Running office management
* Processing invoices and liaising with Accounts Payable teams
* Working closely with Country Head Germany
* Preparing meeting material and putting together presentations using PowerPoint
* Communicating with support functions in London
* Managing expenses and liaising with Accounts Payable teams
* Taking minutes for team meetings as and when required.

Skills and Experience:



* Strong administrative skills
* Microsoft package experience
* Impeccable time management
* Ability to adapt to high volumes of workload
* Capability to work efficiently in a calm and collective manner.

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Overview

Team Assistant
Salary: £12.00 - £13.00 per hour
Location: City
Duration:

Reference: x_QBR/00027090_1536051395Consultant: Tay Associates 1 Apply

Recruitment Administrator

Recruitment Administrator - 25k - 30k - Victoria, London

A well-known global technology / consultancy company is currently looking for a Recruitment Administrator to support their early careers work, to hire brilliant graduates, interns and industrial placement students into PA.

Are you capable of supporting the whole graduate recruitment cycle, from supporting planning for the campaign, coordinating and attending careers events on campus, through to supporting assessment centres. This is a varied role which sees high volumes of application.

Some responsibilities include;



* Arranging interviews / assessment centres and acting as first point of contact for candidates and interviewers; includes extensive diary management for Recruiters and Consultants, room booking, booking catering, preparation of materials, candidate liaison and correspondence
* Supporting Recruiter's on assessment centre days to ensure a smooth experience for candidates. This will include doing passport scans, briefing candidates on exercises, directing them to rooms, networking during the lunch, taking notes at the wash up etc
* Responsibility for data entry into the recruitment system and maintenance of records; emphasis on quality and high levels of accuracy ensuring compliance with processes and legislation
* Organising careers events and attending, where required
* Assisting with the administration of recruitment campaigns including updating our careers website, advertising with universities and other graduate campaign work
* Administration of selection tools and tests
* Processing of invoices and candidate expenses ensuring timely and accurate payment. Where required organise candidate travel / accommodation
* Working with business area and recruiter to ensure data and reports are produced within timescales and to a high level of accuracy
* Organising and participating in team meetings and projects

Experience:



* Proven recruitment administration or similar experience , experience supporting a graduate campaign is desirable
* Highly computer literate: Word, Excel, PowerPoint
* Demonstrable interest / experience in understanding recruitment and HR processes and how to add value.

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Overview

Recruitment Administrator
Salary: £25000 - £30000 per annum
Location: City
Duration:

Reference: X_QJMA55863_1535728272Consultant: Tay Associates 1 Apply

Recruitment Coordinator

An established financial PR consultancy based in Central London is looking for a bright, switched and personable Recruitment Coordinator to work on a global scale, across UK and Europe, and often EMEA.

Therefore similar experience recruiting on this scale, for a professional firm would be preferred. You will be involved in the whole recruitment process from sourcing and interviewing to contracts and on boarding.

This articulate and enthusiastic Recruitment Coordinator will be required to deliver ultimate support within this team.

The culture within this company is so great; it is filled with passionate, hardworking and bright individuals, who all care about the company. To ensure all tasks are complete everyone will stay until they need to, as well as muck in with all tasks - being a team player will be vital.

You will be expected to be switched on and committed, and in return you would be exposed to attractive core working hours and a great benefits package.

Skills/Experience desired;



* Recent, demonstrable experience with recruitment, preferably on a global scale within a professional services firm.
* Degree or equivalent is preferred but not essential.
* Good logistical skills
* Fully proficient in using Microsoft Outlook, Word, PowerPoint and Excel.
* Excellent communication and listening skills.
* Accuracy/Attention to detail.
* Calm when under pressure and used to juggling multiple tasks.

Job Ref: GW/7164

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Overview

Recruitment Coordinator
Salary: £35000 - £50000 per annum
Location: City
Duration:

Reference: X_QGW7164_1535725622Consultant: Tay Associates 1 Apply

Receptionist

Our prestigious international investment research consultancy firm is looking for a polished Receptionist/Administrator with a 'can-do' attitude for their London headquarters, located in the West End.

You will be reporting to the HR Manager and 2 EA's, and able to manage 2 busy meeting rooms on the ground floor of the building, on one of London's most prestigious and iconic streets.



* A background in financial services would be preferential.
* Solid experience in working on reception solo is essential, as this is a standalone role.
* Ability to multi task, and be proactive, rather than reactive.
* Diary management and Outlook use is essential, as well as use of Powerpoint and Excel, as there will be overflow admin work from the EA.
* Quietly confident and have pride and ownership in your role.
* Commitment to being the face of the company.

Benefits include amazing salary, plus many competitive benefits.

Do get in touch if this wonderful role appeals to you, as this is a highly sought-after opportunity and interview slots are limited.

Job Ref: X_QNM27167

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Overview

Receptionist
Salary: Up to £35000 per annum + pension, private medical and dental
Location: West End
Duration:

Reference: X_QNM27167_1535723819Consultant: Tay Associates 1 Apply

Executive Assistant

As Executive Assistant, you will be supporting the deputy CIO, who appreciates and expects competency and confidence and pride in this all encompassing role. You will also have an element of Investment Team Assistant, supporting 2 small investment teams and help with financial and analytical projects, preferably with experience in equity research.

You will be working alongside one other Executive Assistant within this highly successful and boutique company, located in London's West End, and you both will work seamlessly together for fluid results.

Expectations include:



* Trained on 3rd party data providers such as Bloomberg.
* Financially astute.
* Small, boutique experience preferably within a financial or law environment.
* Diligence, competency and a quietly smart confident attitude.
* Extensive diary management.
* Team mentality.
* Advanced knowledge of Excel and the confidence to oversee and flag up errors.

You will report to the HR Manager and work closely together with the lead Receptionist/Administrator in terms of running and maintaining the front desk and any overflow admin.

Please get in touch soon as this is a very sought after role and interview slots are limited.

Job Ref: X_QNM27168

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Overview

Executive Assistant
Salary: Up to £45000 per annum + healthcare, dental care, pension + more
Location: West End
Duration:

Reference: X_QNM27168_1535722318Consultant: Tay Associates 1 Apply

Team Assistant

X_QDD/27060 Team Assistant 28k - 30k

A reputable Executive Search company are currently looking for a Team Assistant to support a team of highly successful consultants. This is a great opportunity for a very organised and eager individual to join this well known organisation and adapt as an integral member of the company.

Daily you will be responsible in managing 4 extensive diaries for 4 consultants along with inbox management. You will be taking phone calls and transferring to the correct individuals, putting together presentations and occasionally meeting and greeting candidates / clients if the Receptionist is busy. This role will involve general administration duties throughout the recruitment search along with proof reading documentation.

Do you have a minimum of 2 years experience in an office administration / team assistant role? Are you proficient with all Microsoft packages such as Excel, PowerPoint and Word?

Benefits



* Private Healthcare
* Summer Yoga Classes
* 50% per month contribution to gym membership
* Free drinks on the first Thursday of every month
* Volunteering opportunities. Up to 3 days off per year for volunteering. Matched holidays for 2 days of holiday
* Travel card loan

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Overview

Team Assistant
Salary: £28000 - £30000 per annum
Location: City
Duration:

Reference: X_QDD/27060_1535642963Consultant: Tay Associates 1 Apply

Facilities Manager

Facilities Manager - City of London and West End - £43,000

You will be a first class Front of House / Facilities service, focusing on a proactive approach to deliver a high quality, professional service in line with client expectations.

The main activities of the services team include providing exceptional client experience, managing property, general administration operation, maintenance and repairs to provide a quality safe and secure environment for staff, clients and visitors.

This role will be the central point of contact for all building / service related issues ensuring the team are confident representing facilities as the 'go to' point of contact with any customer queries / problems.



* Lead and develop the London FOH / Facilities team across two locations in London utilising performance management techniques to monitor and demonstrate achievement of agreed service levels and to lead on improvement / change as required
* Act as the go-to individual for the South East / West Region in relation to all facilities / projects / crisis management activities on site
* Direct, coordinate and plan essential services such as reception, security, maintenance, mail, archiving, reprographics, cleaning, catering, waste disposal and recycling
* You will take ownership and lead an ongoing service / a number of commodity services for the group
* Control location operational / budget and support the forecasting process for future budget requirements
* Ensure timely responses to maintenance / service issues, minimising downtime whilst demonstrating value for money
* Project management, supervise and coordinate the work of contractors and service providers
* Plan, lead and deliver all aspects of property relocation projects
* Ensure at all times adherence to all regulations, legislation and policies relevant to the working environment which will include health and safety and building regulations

Preferably you will be experienced in delivering services for a professional services organisation along with experience in financial management and budgeting while identifying cost savings / avoidance.

Do you have an advanced skill set in Microsoft Office? Do you have experience in management with a proven ability in leading, developing and motivating teams to successful outcomes? A recognised qualification in management and leadership would be an advantage for this role.

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Overview

Facilities Manager
Salary: Up to £43000 per annum
Location: City
Duration:

Reference: X_QJG27141_1535554625Consultant: Tay Associates 1 Apply

Tay Associates Limited, Boston House, 63-64 New Broad Street, London, EC2M 1JJ, United Kingdom   Tel: +44 (0) 20 7065 6700   Fax: +44 (0) 20 7065 6701