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Executive Assistant

Executive Assistant - West End- £40,000-£45,000 - JG26898

Are you a personable and confident Executive Assistant looking for a new challenge? Do you have experience managing multiple diaries? If so we want to hear from you! Our well established and successful client based in the West End is looking for a Executive Assistant to join the business on a permanent basis.

EA duties:

Extensive and proactive management of very busy and constantly changing diaries, reacting responsibilities to the needs of the business and the current projects of the bankers

Ensure all information pertaining to diary entries are recorded accurately

Arrange internal and external meetings

Manage logistics for all travel to client meetings

Obtain pre-approval for all travel via the internal system

Compile detailed itineraries and ensure accuracy of all items

Monitor and respond to all emails where appropriate, MD's inboxes should be monitored and where applicable respond to any urgent queries and requests for availability

For client entertainment ensure prior approval is obtained. The company policy on client entertainment must be adhered to and updated on the register accordingly

Booking and arranging meetings with client reception

Support clients on the 6th and 7th floor as necessary

Build and maintain trusted relationships with client EA's

General administrative duties daily

Key skills

Strong written and verbal communication skills

Ability to multi task, prioritise, meet tight deadlines and work under pressure

Must maintain high standards of professional and ethical conduct.

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Overview

Executive Assistant
Salary: £40000 - £45000 per annum
Location: City
Duration:

Reference: X_QJG26898_1529677192Consultant: Tay Associates 1 Apply

Team Secretary

A Financial services company are currently looking for a forward thinking Team Secretary to join their team based in the City of London. This will be a 10 month FTC maternity cover. You will be providing standard secretarial duties for the team.

Responsibilities:



* Providing secretarial and administrative support ensuring that the highest level of efficiency is maintained with accuracy
* Carrying out mail merges and general office correspondence
* Orderly maintenance of incoming and outgoing correspondence and records, scanning documents onto the filing system and filing documents away
* Help in preparation of presentations and pitch documents using PowerPoint
* Coordinating team events
* Preparing expenses for team members
* You may be required to perform some private work occasionally and any other appropriate duties.

You will have a good general education background along with a financial services background. You will have a strong knowledge and experience of Microsoft Word, Excel, essentially for use of mail merge along with Outlook and PowerPoint experience.

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Overview

Team Secretary
Salary: £28000 - £30000 per annum
Location: City
Duration:

Reference: X_QJG26454_1529676184Consultant: Tay Associates 1 Apply

PA

A global consultancy based in the heart of the West End is currently looking for a PA to provide first class support to the Finance Director, taking full ownership of key strategic projects, proactively supporting on customer contract matters and data protection enquiries.

Responsibilities



* Managing customer contracts
* Acting as a key interface between clients and the Finance Director, providing support and confidence in the negotiation and review process of customer contracts
* Ensure all client deadlines are met
* Being proactive in identifying problems or potential problems, working to resolve, supporting others to resolve and ensuring the finance director is aware in an appropriate, professional manner
* Inbox and diary management
* Internal facing, liaising with consultants, operations team and the wider business on behalf of the finance director
* General administration duties daily
* Attending meetings where necessary to take minutes and monitor
* Data management, document management and version control
* Preparation of materials for events and meetings
* Proof reading and formatting documents for internal and client use
* Expenses submission

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Overview

PA
Salary: £40000 - £42000 per annum
Location: West End
Duration:

Reference: X_QJG26790_1529675810Consultant: Tay Associates 1 Apply

PA

X_QJG26808 - PA - £40,000 - City of London

A financial services company is currently looking for a PA to support the Group HR Director. The role will also provide support to other members of the Human Resources Management team and provide administrative back-up to the HR team dealing with routine tasks to ensure the smooth running of the department and service which meets the demands of the wider group.

Responsibilities



* Ensuring the prompt dispatch of agendas and supporting documentation for committee and team meetings and attending meetings in order to take minutes in a timely fashion
* Assist with the preparation of documents for management committee, board and other reports to key stakeholders for the office
* Assist with business planning activities including maintaining action plans and resource allocation records are kept up to date
* Diary management and meeting scheduling for the HR director
* Managing of email correspondence, including responding to emails on their behalf as and when required
* Handling of travel and accommodation requirements and expenses for both the HR director and other members of the HR management team when required

You will have previous experience with minute taking along with PA, Executive Assistant, secretarial and administrative experience within a HR environment.

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Overview

PA
Salary: Up to £40000 per annum
Location: City
Duration:

Reference: X_QJG26808_1529675808Consultant: Tay Associates 1 Apply

Team Administrator

Team Administrator - West End - X_QJG26789 - £22,000 - £24,000

A global consultancy based in the heart of the West End is currently looking for x2 Team Administrators. You will be supporting across to teams on a variety of clients and consultants requests. There will be diary management, client communication, internal stakeholder management, monitoring progress of projects and updating managers with key information.

Responsibilities



* Assisting with tracking, monitoring and reporting on all aspects of projects
* Scheduling large volumes of client appointments and diary management
* Working to deadlines across multiple geographies and time zones
* Scheduling internal meetings
* Proof reading various documents, predominantly assessment reports and also including client presentations and proposals
* General ad-hoc cover of admin requests from consultant and the wider operations team
* Liaising between clients, consultants and the wider business to deliver to deadlines
* Reception and switchboard cover

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Overview

Team Administrator
Salary: £22000 - £24000 per annum
Location: West End
Duration:

Reference: X_QJG26789_1529675809Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - £45,000 - £50,000 - X_QJG26796

A global Asset Management firm are recruiting for an Executive Assistant to support senior members of the development team based in the London office. This position will regularly interact with employees from all over the company.

Responsibilities



* Interfacing / liaison with external contacts, including screening phone calls and fostering relationships with defined key relationships
* Interfacing with all levels of management
* Managing calenders, scheduling travel arrangements and preparing expense reports
* Maintaining contacts and records using the internal tracking systems
* Gathering and analysing market and company data
* Preparation of correspondence, briefing notes and PowerPoint presentations
* Organising and maintaining files and preparing and binding marketing materials
* Occasional event organisation and logistics
* Administration support to the London office
* Other projects and duties as and when required

Do you have 3 to 5 years related experience in a asset management environment? You will have the ability to prioritise a variety of tasks with good follow-through skills and strong attention to detail. You will be able to maintain confidential information reliably and with utmost respect of privacy.

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Overview

Executive Assistant
Salary: £45000 - £50000 per annum
Location: City
Duration:

Reference: X_QJG26796_1529675808Consultant: Tay Associates 1 Apply

PA

PA, Canary Wharf - £35,000 - £38,000, X_QJG26801

A leading global trading company is currently looking for Team Assistant to join their team based in Canary Wharf. You will be providing sole support to x2 senior members of management along with the wider team based in the Market Development division.

Duties will include;



* Pro-active inbox management and diary management
* Administration and operational support to x2 senior members of management along with the wider team based in the Market Development division
* Arranging large complexed meetings and conference calls with the external parties
* Travel arrangements and related logistics such as expenses

Key Skills;



* High attention to detail
* Minute taking experience would be beneficial
* Ability to exercise complete discretion when dealing with matters of a highly confidential nature
* Outstanding organisational, multi-tasking and prioritisation abilities
* Previous experience with 1 to 1 support along with supporting a large team or equivalent.

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Overview

PA
Salary: £35000 - £38000 per annum
Location: City
Duration:

Reference: X_QJG26801_1529675808Consultant: Tay Associates 1 Apply

Team Assistant

A global investment bank located in the heart of the City is seeking an analytical and unflappable Team Assistant to support a team of investment professionals who require someone who is confident, assured and has demonstrable experience within a client facing team assistant role within investment banking.

Duties will include:



* Taking full responsibility for diary management, meeting planning and scheduling conference calls
* Arrange all travel, including internationally for the team which will include details itineraries
* Use Salesforce to ensure information is updated and maintained
* Prepare expense claims and ensure all deadlines are met
* Use your current experience of liaising with clients to forge strong working relationships and handle queries with ease giving clients' confidence their enquiry will be handled in a timely manner
* Assists with presentations and reporting on an ad hoc basis
* When needed act as a point of contact for global visitors from other offices

You are someone who works well in a small team who are logical in their style and rely on their assistant to be the calm in the storm (!) who is unfazed by juggling multiple tasks and working with different personalities. The environment here is professional, hard working with a focus on the pursuit of excellent.

Working with Salesforce and/or SharePoint would be an advantage.

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Overview

Team Assistant
Salary: £35000 - £37000 per annum
Location: City
Duration:

Reference: X_QJG24747_1529675807Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - City of London - Ref: X_QJG26809

A global Management Consulting firm is currently seeking an experienced, switched on Executive Assistant to join the business based in their London office. This is the perfect opportunity for a highly motivated individual to join an international business where they can become a part of a collaborative environment and enhance their skillset greatly.

Responsibilities

Strong administrative skills

Excellent diary management skills using Microsoft Outlook

Excellent travel management skills booking multiple trips weekly

Keeping good business development records by using the companies tool system

Attend practice meetings on occasion to take action points, distribute and follow up actions accordingly

Provide broad administrative support to assigned partner and principles by liaising with clients and internal stakeholders

Assume responsibility for planning, organising and executing meetings including travel arrangements, meeting logistics and lunches, set up conferences, video conferences

Preparing paperwork for new engagements, monitor engagement budgets and interface with accounting from time to time

Process expense claims by using in-house expense system and inputting weekly and appropriate codes

Collect and maintain reference materials

Pull together the occasional marketing / business development events from business breakfast meetings to evening dinners which will include on occasion helping at the event to greet clients and be part of the overall team.

You will have strong interpersonal skills with the ability to interact effectively at all levels, whilst acting as informed deputy for assigned partner by managing all communications, including travel and calendar. You will have comprehensive knowledge of core applications and technology and be proficient in Microsoft Office Suite.

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Overview

Executive Assistant
Salary: Up to £38000 per annum
Location: City
Duration:

Reference: X_QJG26809_1529675806Consultant: Tay Associates 1 Apply

Team PA / Front of House

Team PA / Front of House - 20,000 - 25,000 - X_QJG26785

A well known consultancy company based in the City of London is currently looking for Team PA / Front of House individual to join their team.

As a PA you will manage diaries and contacts, travel arrangements, expenses reporting, general administration, typing, presentation preparation, filing, in house systems, print production (binding and creating client facing documents)

As a front of house administrator you will be maintaining meeting rooms and other supplies, preparing meeting rooms for meetings, overall you will be responsible in being hospitable and providing a first class client experience in the offices. You will support with researching and report writing of marketing and client relationship or transaction work.

You will be making a positive impression on clients when interacting by telephone, welcoming for in-house meetings and organising client entertainment events.

Personal specification

High education would be desirable for this role to a GCSE / A level degree or equivalent; you will be an experienced client facing individual.

You will be committed to delivering the highest quality work and client service along with providing strong team support with flexibility and initiative.

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Overview

Team PA / Front of House
Salary: £20000 - £25000 per annum
Location: City
Duration:

Reference: X_QJG26785_1529675806Consultant: Tay Associates 1 Apply

Appraisal Administration Coordinator

Appraisal Administration Coordinator - Insurance - 23,500 - City of London - 26886

An Insurance firm based in the City are recruiting for an Appraisal Administration Co-ordinator based in the City of London. The key responsibilities include navigation of the IT systems, liaising with clients and underwriters daily, organising and controlling appointments within appraiser's diaries and distributing work as required. Time management and focus is essential to ensure that each appraisal is completed within dedicated authority limits and necessary skill sets. Providing support to ensure that each finished report is produced in a timely manner and escalated to the underwriter for dispatch.

Duties



* Providing the most effective appointment making service for the appraisal team throughout the UK, Ireland and Europe
* Plan and manage appraisers diaries to ensure each member of the appraisal team achieve maximum effectiveness of their team, whilst ensuring their targets are consistently met
* Propose and confirm all appointments in advance, ensuring all appropriate information is obtained and shared with the appraisal team
* Promote a favourable image of the company to both internal and external customers
* Engage in proactive liaison with the appraisers, underwriters and clients on an ongoing basis
* Gain sufficient knowledge of the product and the appraisal process in order to communicate effectively to the customer when arranging the appointments
* Update and maintain various filing systems

You will be experienced in customer service, with an excellent telephone manner. Computer literacy is key along with GCSE passes or equivalent.

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Overview

Appraisal Administration Coordinator
Salary: Up to £23500 per annum
Location: City
Duration:

Reference: X_QJG26886_1529675805Consultant: Tay Associates 1 Apply

Team Assistant

Team Assistant - City Of London - JG26901 - £30,000

A leading, highly established and reputable company with a great culture based in the City of London are currently seeking for a Team Assistant to provide 40% support to the Managing Director and 60% support to the team.

Responsibilities

Company secretarial administration

Preparing legal documentation

Liaise with external providers of services

Request certificates from companies' house

Assist with induction process for board members and senior executives

Creation and distribution of soft copy packs

Archiving of packs and maintenance, including replacement papers

Preparation of documentation for board and committee meetings as required

Issue of board and committee packs and minute taking

Diary management to the MD and team

Managing shared team Microsoft calender and associated meeting schedules

Monitor and book meeting rooms using the on-line system

Liaise with peer groups for internally based meetings, including director's availability list

Organising travel for the team, preparing itinerary for business trips

General administrative tasks

Organise new team members equipment

Assisting with expenses for the company secretary and member of the team

Organise meeting arrangements for non-executive directors

Ensure all action relating to leavers are dealt with

Invoice / purchase order management

Preparing presentations, using standardised templates and/or tidying up presentations.

You will be a competent touch typist along with office systems, especially Outlook with the ability to pick up new systems quickly. French speaking is desirable for this role.

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Overview

Team Assistant
Salary: Up to £30000 per annum
Location: City
Duration:

Reference: X_QJG26901_1529675803Consultant: Tay Associates 1 Apply

Secretarial Manager and PA

A global Lloyd's Underwriter, with impressive offices offering panoramic views of The City is seeking a Secretarial Manager and PA, so support two executives to join their most profitable division be the buffer between the team of secretaries and senior managers.

This is a career defining opportunity to join an international brand within their field and to add value to a busy and productive team who respond well to a manager who is engaging and wants to inspire the team they head up.

Duties will include:



* Mentoring a team of secretaries who work together and support their training and development in conjunction with HR
* Ensuring that the workload is managed appropriately with an equal division of work and adequate cover within the team
* Handling any issues within the team focusing on a positive resolution for all and taking into consideration different personalities and working styles
* Delivering reviews and annual appraisals working in partnership with managers
* Working with HR to recruit and mentor new team members
* Organising the annual 'away day' to support both the professional and personal development of the team
* Sharing best practices and ideas across the team to ensure that processes are standardised to ensure efficiency and enhanced productivity

Whilst your focus will be to ensure a happy and positive team of secretaries you will also be able to flex your secretarial skills by:



* Scheduling meetings, preparing papers and ensuring that all relevant rooms are booked for senior management meetings
* Taking minutes at committee meetings which happen weekly, monthly and quarterly. Minute taking at a very senior level would will be a pre-requisite
* Ensuring that all actions are followed up and relevant parties kept abreast of timelines
* Providing diary management and acting as a gatekeeper to ensure that you leverage the time of senior managers accordingly
* Supporting with scheduling global and complex travel planning
* Undertaking ad hoc tasks as requested by senior managers across the business who rely on your discretion and ability to work to tight deadlines

This is a unique position for someone who has recent demonstrable experience gained within a similar role. Ideal for someone who takes pleasure in managing people, supporting their development and would relish the opportunity to work with a team who require guidance and support from a manager who wants to build rapport and nurture a team.

Reference - X_QLM26803

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Overview

Secretarial Manager and PA
Salary: £40000 - £50000 per annum + Benefits
Location: City
Duration:

Reference: X_QLM26803_1529662227Consultant: Tay Associates 1 Apply

Team Assistant

Team Assistant - City Of London - JG26901 - £30,000

A leading, highly established and reputable company with a great culture based in the City of London are currently seeking for a Team Assistant to provide 40% support to the Managing Director and 60% support to the team.

Responsibilities

Company secretarial administration

Preparing legal documentation

Liaise with external providers of services

Request certificates from companies' house

Assist with induction process for board members and senior executives

Creation and distribution of soft copy packs

Archiving of packs and maintenance, including replacement papers

Preparation of documentation for board and committee meetings as required

Issue of board and committee packs and minute taking

Diary management to the MD and team

Managing shared team Microsoft calender and associated meeting schedules

Monitor and book meeting rooms using the on-line system

Liaise with peer groups for internally based meetings, including director's availability list

Organising travel for the team, preparing itinerary for business trips

General administrative tasks

Organise new team members equipment

Assisting with expenses for the company secretary and member of the team

Organise meeting arrangements for non-executive directors

Ensure all action relating to leavers are dealt with

Invoice / purchase order management

Preparing presentations, using standardised templates and/or tidying up presentations.

You will be a competent touch typist along with office systems, especially Outlook with the ability to pick up new systems quickly. French speaking is desirable for this role.

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Overview

Team Assistant
Salary: Up to £30000 per annum
Location: City
Duration:

Reference: X_QJG26901_1529594506Consultant: Tay Associates 1 Apply

Executive Assistant

Would you describe yourself as a logistical guru?

Are you motivated by managing the time of senior executives who rely on your exemplary skills in planning to maximise their time?

Are you super organised and instinctively think pre-emptively with every decision you make as an EA?

Are you seeking a career defining role that will send your career stratospheric?

Would you relish the change to work for a global leader in their field with an instantly recognisable name?

If you are excited about what you have read so far and have at least three years working as an EA in any sector supporting two senior executives delivering the following then apply on the link below:



* Handling up to 300 emails each day, walking into a minimum of 50 in the morning that all need actioning
* Managing ever changing diaries that will lean on your expertise in working within global time zones
* Understanding the needs of both your executive and clients who rely on their expertise and in turn your ability to consistently exceed expectations
* Scheduling intricate travel often at a moment's notice and changing on an hourly basis
* Proactively managing at least two inboxes currently where you are happy just to 'dive in' and focus on solutions

Within this role you will make full use of your carefully honed EA skills to preempt and solve any knock on effects from changes made last minute. You are confident and passionate about delivering an exceptionally high level of support for extremely pressurised executives and you gain your job satisfaction from always being at least three steps ahead (!) then this is the role that will capitalise on your skills and develop you further.

Above all you will be involved in an exciting, fast paced office environment where the culture is focused on working as a team to support each other and the success of the business.

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Overview

Executive Assistant
Salary: £40000 - £45000 per annum + Benefits
Location: City
Duration:

Reference: X_QLM26909_1529511877Consultant: Tay Associates 1 Apply

Appraisal Administration Coordinator

Appraisal Administration Coordinator - Insurance - 23,500 - City of London - 26886

An Insurance firm based in the City are recruiting for an Appraisal Administration Co-ordinator based in the City of London. The key responsibilities include navigation of the IT systems, liaising with clients and underwriters daily, organising and controlling appointments within appraiser's diaries and distributing work as required. Time management and focus is essential to ensure that each appraisal is completed within dedicated authority limits and necessary skill sets. Providing support to ensure that each finished report is produced in a timely manner and escalated to the underwriter for dispatch.

Duties



* Providing the most effective appointment making service for the appraisal team throughout the UK, Ireland and Europe
* Plan and manage appraisers diaries to ensure each member of the appraisal team achieve maximum effectiveness of their team, whilst ensuring their targets are consistently met
* Propose and confirm all appointments in advance, ensuring all appropriate information is obtained and shared with the appraisal team
* Promote a favourable image of the company to both internal and external customers
* Engage in proactive liaison with the appraisers, underwriters and clients on an ongoing basis
* Gain sufficient knowledge of the product and the appraisal process in order to communicate effectively to the customer when arranging the appointments
* Update and maintain various filing systems

You will be experienced in customer service, with an excellent telephone manner. Computer literacy is key along with GCSE passes or equivalent.

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Overview

Appraisal Administration Coordinator
Salary: Up to £23500 per annum
Location: City
Duration:

Reference: X_QJG26886_1529339037Consultant: Tay Associates 1 Apply

Executive Assistant

Job reference: X_QJMA21735

German language 6 month contract - £44,950 pro rata

A global consultancy based in the City are looking for a German speaking to mother tongue standard EA to support two Partners . The company are leaders in their field and recognised for consistent delivery and working with well known clients. Therefore this hire is business critical for them due to the integral part a Team PA plays in their continued success.

This role has extensive client liaison so gravitas and the ability to network with ease are traits that are essential for this highly desirable role. This is a really exciting time to be joining such a market leading business that is thriving and looking to expand their enviable brand. They have recently moved into utterly renovated offices making the atmosphere collaborative, focused and utterly determined. As London is their Head Office they are seeking someone able to demonstrate first class PA support in such a visible role.

Duties include:

- Complex and ever changing diary management and scheduling whilst working to very tight deadlines.

- Arranging multi stop global travel that is frequent, often very last minute and subject to change. As this will form 90% of your day, it is vital that you understand the significance of meeting/flight changes and react in more than just a transactional fashion; you think pre-emptively and take a helicopter view of multiple diaries to ensure you are consistently solutions focused

- Liaising with senior level clients so has the ability to provide exceptional service, frequently at Senior Executive level

- Submitting billing and expenses

- Creating presentations from inception and templates

- The potential to manage smaller projects; attending client meetings, taking minutes and reporting on the project

Flexibility is key in this role as projects can often change at the last minute so being understanding of this and willing to be adaptable at every turn is vital. Strong attention to detail is something that comes naturally to you as is meticulous planning. You have exceptional organisational skills and are a team player by nature. Based in highly impressive offices with an enviable benefits package easily makes this role one of the most exciting in the current market place.

Graduate or graduate calibre.

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Overview

Executive Assistant
Salary: Up to £44950 per annum
Location: City
Duration:

Reference: X_QJMA21735_1529320124Consultant: Tay Associates 1 Apply

Team Assistant

Are you a logistical expert who is adept at managing ever changing and complex diaries?

Do you enjoy juggling multiple inboxes and are able to multi task with ease?

Do you take pleasure in managing intense travel plans that are liable to change at the last minute?

Do you want to work in a supportive team who are collaborative, committed and full of energy?

If you can answer an emphatic YES to these questions and want a role that will keep you busy and engaged working for inspirational managers then apply ASAP. You will be working in stunning offices in the heart of the West End with regular social events in a company who are globally known for being a fabulous place to work who champion career development. On a typical day you will be:



* Proactively managing complex and ever changing diaries - up to five - whilst working to very tight deadlines.
* Arranging multi stop global travel that is frequent, often very last minute and subject to change. As this could form 90% of your day, it is vital that you understand the significance of meeting/flight changes and react in more than a transactional fashion; you innately think pre-emptively and take a helicopter view of multiple diaries to ensure you are consistently solutions focused.
* Liaising with senior level clients so you have the ability to provide exceptional service and problem solve.
* Submitting billing and expenses
* Creating presentations for your team from inception through to completion ensuring you are on brand message.
* Given the opportunity to manage smaller projects; attending client meetings, taking minutes and reporting on projects to ensure deadlines are met.

This would be a career defining role for someone who has gained at least two years recent and demonstrable assistant experience in any sector supporting exceptionally busy individuals who have high expectations of the support they receive.

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Overview

Team Assistant
Salary: £30000 - £34000 per annum
Location: City
Duration:

Reference: X_QLM26700_1529312490Consultant: Tay Associates 1 Apply

PA

A West End based investment company, is looking for a resilient and articulate individual to essentially be the sole support in this office of 12 people.

As well as providing PA support to the CIO, you will also be required to provide office management duties and cover the reception. Therefore, this role would be suited to someone who has an incredibly muck attitude and flexible nature. Providing the PA support to the CIO will require previous PA experience ideally; as it can include ever-changing schedules, running personal errands and working on your own initiative at all times. This role will include quite a lot of Private PA support, and it is crucial that you have the confidence and professionalism to liaise with individuals at all levels.

This sole position will definitely give you a lot of autonomy and responsibility; however you must be comfortable working independently.

Skills/Experience desired;



* Recent demonstrable experience in a PA role preferred.
* Muck in attitude and happy to help in any given tasks, no matter how small.
* Ability to work on own initiative and comfortable working independently.
* Confidence and resilience.
* Articulate and must comfortable liaising with HNWIs.
* Advanced level of MS Office (Word, Excel, PowerPoint and Outlook)

Job Ref: GW/26865

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Overview

PA
Salary: £30000 - £33000 per annum
Location: West End
Duration:

Reference: X_QGW26865_1529309780Consultant: Tay Associates 1 Apply

Executive Assistant

A prestigious investment bank that is recognised worldwide is offering a very exclusive, exciting permanent opportunity for a meticulously organised and hard working EA. This organisation is renowned for their training and development and is seen to be the very best in their industry.

This would suit an individual who thrives under pressure, enjoys a busy financial environment and understands working to strict deadlines. EA's working here are the crème de le crème and are rewarded for their dedicated and loyalty to the business.

Their London office has a true sense of professional, collaboration and determination with a fantastic EA network where everyone pitches in and helps each other out - therefore a true team player is key for this role.

Responsibilities and requirements;



* A proven EA, ideally within financial services or a globally recognised professional services company. Exposure to a heavily matrixed style of company would be highly advantageous.
* Recent and demonstrable experience of supporting a senior executive at board level, with at least five years working at C Suite level.
* Extensive diary management with prioritisation of conflicting meetings and last minute changes. This will be at least 75% of the role so the ability to multi task and juggle multiple requests is essential.
* Ability to organise complex, multi-stop, international travel arrangements with detailed itineraries and managing complex visa requests.
* Working closely with other EA's in the business, building internal relationships and using your strong networking skills to leverage time
* Acting as first point of contact for this partner and proactively managing their schedule, working with a Chief of Staff
* Meeting and greeting guests and visitor
* Ensuring expenses are proactively managed

You are a logistical guru who takes great pride in ensuring that whoever you support can wholly rely on you to manage their schedule with efficiency, a pre-emptive approach and cope with regular change. You are able to manage confidential information with extreme discretion and are able to make responsible decisions that will positively impact the smooth running of the day. You would describe yourself as intellectually curious and able to work both autonomously but equally within the wider support team.

Degree level or equivalent

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Overview

Executive Assistant
Salary: £60000 - £80000 per annum
Location: City
Duration:

Reference: X_QLM126452_1529056893Consultant: Tay Associates 1 Apply

Administrator

A small investment company based in Central London is looking for an Administrator to support four individuals and provide ad hoc support to the rest of the office is necessary. Therefore this role will be suited to a real team player who is happy to muck in.

This role will give the successful Office Assistant a lot of autonomy and the opportunity to make the role their own. You will ensure the smooth running of the office, liaise clients and shareholders, manage diaries, maintain company books, collate and despatch board papers, ensuring the office is safe and well presented and provide all other general ad hoc administrative and private PA support.

This role is all about the attitude of the person! They are looking for some committed, enthusiastic and organised with a great work ethic.

Experience/Skills Desired;



* Recent demonstrable experience providing administrative support in an office environment.
* Positive work ethic
* Muck in attitude
* Confidence working independently
* Willingness to help in all tasks
* High level of organisational and interpersonal skills
* Proactive and hard-working

Job Ref: /GW26892

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Overview

Administrator
Salary: £25000 - £30000 per annum
Location: City
Duration:

Reference: X_QGW26892_1528970504Consultant: Tay Associates 1 Apply

Executive Assistant

A boutique investment firm based in the West End in lovely offices are looking for a strong Executive Assistant to provide high level support to the CEO.

The role is a 1:1 EA position supporting a very busy CEO through balancing a workload and meeting deadlines whilst still producing quality output. It actively requires someone who is self-motivated and thrives on success, with the ability to work independently.

Extensive diary and inbox management, arranging complex global travel, arranging and presenting documentation and itineraries will require accurate time-management and an attention to detail.

This role would be suited to an articulate, bubbly and credible EA, who takes pride in their appearance and is a real team player.

Skills/Experience required;



* Recent, demonstrable experience within a similar role supporting at senior level.
* Accuracy/Attention to detail.
* Strong research and analytical skills.
* Transparent verbal and written communication.
* Energetic and stress resistant.
* Use of initiative.

Job Ref: GW/26599

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Overview

Executive Assistant
Salary: £45000 - £55000 per annum
Location: West End
Duration:

Reference: X_QGW26599_1528970041Consultant: Tay Associates 1 Apply

Private PA

A small private equity company, based in a great West End location, is looking for a bubbly and credible PA to provide private support to a board level member. Your role will be heavily focused on holiday bookings, scheduling appointments, ensuring family dates are in the diary, manage trusts and finances, run personal errands, dealing with medical affairs and insurance and assisting with the management of properties.

Therefore, having the previous experience providing private PA support will be necessary, including to a UHNWI.

This small team are all very confident, collaborative and incredibly passionate about what they do.

This role will be perfect for someone who is incredibly switched on, articulate and takes pride in their appearance. Therefore, being a team player and someone who is confident working in a high pressured environment will be incredibly beneficial in this role.

This role will be based in the office.

Skills/Experience desired;



* Recent demonstrable experience supporting a senior individual with private PA support. Bubbly team player
* Excellent organisational and communicational skills.
* Providing a high-quality of work, with a proactive attitude.
* Flexibility with working hours.
* Being able to work at pace without errors.
* Articulate
* Accuracy and attention to detail.

Job Ref/GW26880

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Overview

Private PA
Salary: £35000 - £45000 per annum
Location: West End
Duration:

Reference: X_QGW26880_1528969990Consultant: Tay Associates 1 Apply

Team PA

Are you a logistical guru who is adept at managing complex schedules and diaries?

Do you enjoy juggling several inboxes and are able to multi task with ease?

Do you take pleasure in managing intense travel plans that are liable to change at the last minute?

Do you want to work in a supportive team who will stretch you and support you?

If you can answer an emphatic YES to these questions and want a role that will involve the following then please apply ASAP:



* Complex and ever changing diary management and scheduling whilst working to very tight deadlines.
* Arranging multi stop global travel that is frequent, often very last minute and subject to change. As this will form 90% of your day, it is vital that you understand the significance of meeting/flight changes and react in more than just a transactional fashion; you think pre-emptively and take a helicopter view of multiple diaries to ensure you are consistently solutions focused
* Liaising with senior level clients so has the ability to provide exceptional service, frequently at Senior Executive level
* Submitting billing and expenses
* Creating presentations from inception and templates
* The potential to manage smaller projects; attending client meetings, taking minutes and reporting on the project

This is an exceptional role for someone who feels ready to make a step up and really be challenged moving forward. You have gained at least two years recently in any sector supporting exceptionally busy individuals who have high expectations of the support they receive and you want to exceed their expectations.

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Overview

Team PA
Salary: £30000 - £34000 per annum
Location: City
Duration:

Reference: X_QLM126699_1528966087Consultant: Tay Associates 1 Apply

Junior PA

A fantastic opportunity has arisen for a highly motivated, Team Assistant / Junior PA to support a Senior PA to Senior Managing Director of a well established, reputable organisation. This is the perfect position for a Team Assistant / Office Assistant to take the next step in their career and make the jump into the PA world.

This fantastic company are seeking a highly motivated, switched on individual who is happy to muck in and help out wherever needed. This will offer the right candidate the opportunity to expand on their skillset and gain invaluable experience across the board.

Responsibilities

(Will include but are not limited to)



* Diary management
* Booking international travel and putting together itineraries
* Researching to find the most cost effective travel arrangements
* Organising meetings
* Dealing with personal matters such as family trips, doctors / dental appointments etc.
* Assisting with expenses
* Putting together reports and PowerPoint presentations
* Taking minutes
* General administration to support the team

Requirements



* 1 year (min) experience within an office support role e.g. Team Assistant / Office Assistant / Office Admin etc.
* Ability to hit the ground running
* Proficient in all Microsoft packages (Word, PowerPoint, Excel)
* Impeccable organisational skills and time management
* Ability to multitask efficiently
* Hard working, resilient personality

If you feel this position could be for you and would like to find out more, apply now.

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Overview

Junior PA
Salary: £25000 - £30000 per annum
Location: City
Duration:

Reference: X_QEF26862_1528903735Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - City of London - Ref: X_QJG26809

A global Management Consulting firm is currently seeking an experienced, switched on Executive Assistant to join the business based in their London office. This is the perfect opportunity for a highly motivated individual to join an international business where they can become a part of a collaborative environment and enhance their skillset greatly.

Responsibilities

Strong administrative skills

Excellent diary management skills using Microsoft Outlook

Excellent travel management skills booking multiple trips weekly

Keeping good business development records by using the companies tool system

Attend practice meetings on occasion to take action points, distribute and follow up actions accordingly

Provide broad administrative support to assigned partner and principles by liaising with clients and internal stakeholders

Assume responsibility for planning, organising and executing meetings including travel arrangements, meeting logistics and lunches, set up conferences, video conferences

Preparing paperwork for new engagements, monitor engagement budgets and interface with accounting from time to time

Process expense claims by using in-house expense system and inputting weekly and appropriate codes

Collect and maintain reference materials

Pull together the occasional marketing / business development events from business breakfast meetings to evening dinners which will include on occasion helping at the event to greet clients and be part of the overall team.

You will have strong interpersonal skills with the ability to interact effectively at all levels, whilst acting as informed deputy for assigned partner by managing all communications, including travel and calendar. You will have comprehensive knowledge of core applications and technology and be proficient in Microsoft Office Suite.

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Overview

Executive Assistant
Salary: Up to £38000 per annum
Location: City
Duration:

Reference: X_QJG26809_1528902551Consultant: Tay Associates 1 Apply

Team PA / Front of House

Team PA / Front of House - 20,000 - 25,000 - X_QJG26785

A well known consultancy company based in the City of London is currently looking for Team PA / Front of House individual to join their team.

As a PA you will manage diaries and contacts, travel arrangements, expenses reporting, general administration, typing, presentation preparation, filing, in house systems, print production (binding and creating client facing documents)

As a front of house administrator you will be maintaining meeting rooms and other supplies, preparing meeting rooms for meetings, overall you will be responsible in being hospitable and providing a first class client experience in the offices. You will support with researching and report writing of marketing and client relationship or transaction work.

You will be making a positive impression on clients when interacting by telephone, welcoming for in-house meetings and organising client entertainment events.

Personal specification

High education would be desirable for this role to a GCSE / A level degree or equivalent; you will be an experienced client facing individual.

You will be committed to delivering the highest quality work and client service along with providing strong team support with flexibility and initiative.

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Overview

Team PA / Front of House
Salary: £20000 - £25000 per annum
Location: City
Duration:

Reference: X_QJG26785_1528820299Consultant: Tay Associates 1 Apply

Administrator

A distribution company based in Enfield is looking for a bright Administrator to provide excellent customer service to clients.

This role will be based in a small office where you will be taking orders over the phone and email, logging orders onto the system, arrange shipments and provide all other general administrative support necessary.

This role would be suited to a flexible Administrator who is keen to get stuck in and who enjoys administration/data entry. It would be a bonus if you have experience using Oracle and ERP.

Experience/Skills Desired;



* Experience using Oracle and ERP is a bonus, yet not essential.
* Positive work ethic
* Muck in attitude
* Confidence working independently
* Willingness to help in all tasks
* High level of organisational and interpersonal skills
* Proactive and hard-working

Job Ref: /GW26879

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Overview

Administrator
Salary: £17000 - £21000 per annum
Location: City
Duration:

Reference: X_QGW26879_1528807990Consultant: Tay Associates 1 Apply

Team Assistant

Team Assistant in Marketing - Private Equity - West End - up to 46K. LM126721

With a prestigious and well established brand coupled with an enviable culture this West End private equity company is seeking a Team Assistant in their marketing team of eight across London and New York. The company is looking for a highly motivated, proactive team assistant to provide first class support to a busy marketing team. Covering all aspects of marketing globally this role will give incredible exposure to an assistant who wants to take on more and take an interest in the team they support.

Skills/experience requires:



* Knowledge of dealing with complex diary management, occasional global travel booking, expenses and co-ordination for a senior partner who reports into the CEO
* Experience of managing a wide range of administrative requests with varying deadlines
* Someone used to working to tight deadlines and supporting with administration that is business critical
* Experience of being in a client facing role with excellent MS Office skills, in particular Outlook, Word and PowerPoint
* A good knowledge of CRM(Salesforce and Pardot) would prove advantageous, although full training will be given
* Ability to multi-task and prioritise effectively whilst supporting multiple team members
* Excellent organisation skills with a positive communication style
* Initiative and instinct when managing an ever changing workload and working in an anticipatory way to ensure that you maximise the time of your team
* Acting as the lynch pin for your team and working across several departments to support multiple projects
* Photoshop and InDesign would be highly desirable

You would describe yourself as methodical, analytical and organised in your approach and are willing to pitch in to deliver exceptional support to your teamTeam Assistant. You pride yourself on your accuracy and enjoy undertaking a variety of tasks. You enjoy building a positive working relationships and networking as this marketing team will rely on this!

Reference - X_QLM126721

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Overview

Team Assistant
Salary: £40000 - £46000 per annum
Location: West End
Duration:

Reference: X_QLM126721_1528710199Consultant: Tay Associates 1 Apply

Team Assistant

A global investment bank located in the heart of the City is seeking an analytical and unflappable Team Assistant to support a team of investment professionals who require someone who is confident, assured and has demonstrable experience within a client facing team assistant role within investment banking.

Duties will include:



* Taking full responsibility for diary management, meeting planning and scheduling conference calls
* Arrange all travel, including internationally for the team which will include details itineraries
* Use Salesforce to ensure information is updated and maintained
* Prepare expense claims and ensure all deadlines are met
* Use your current experience of liaising with clients to forge strong working relationships and handle queries with ease giving clients' confidence their enquiry will be handled in a timely manner
* Assists with presentations and reporting on an ad hoc basis
* When needed act as a point of contact for global visitors from other offices

You are someone who works well in a small team who are logical in their style and rely on their assistant to be the calm in the storm (!) who is unfazed by juggling multiple tasks and working with different personalities. The environment here is professional, hard working with a focus on the pursuit of excellent.

Working with Salesforce and/or SharePoint would be an advantage.

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Overview

Team Assistant
Salary: £35000 - £37000 per annum
Location: City
Duration:

Reference: X_QJG24747_1528463876Consultant: Tay Associates 1 Apply

Executive Assistant

A boutique private equity company located in stunning office in the heart of Soho is seeking a candidate with recent and demonstrable experience or working within financial services to join their exceptionally collaborative group of support staff who work as a team and cohesively at all times.

This role will work sit within the finance team supporting five and will make full use of your Excel skills. This team will need someone with high attention to detail who would enjoy being mentored by a senior EA who will support you as your role develops.

Duties include:



* Providing support to a team of five including the Finance Director taking full responsibility for their diaries and itineraries. There will be ad hoc personal support.
* Booking travel both nationally and internationally as and when needs arise.
* Composing documents, letters, memos and reports for the team as and when required.
* Filing and working with IT to resolve issues for the team
* Building positive relationships with the other offices to ensure information is communicated in a timely manner.

You would describe yourself as a natural organiser, problem solver and pride yourself on meticulous attention to detail. You would welcome the opportunity to work within a measured and calm environment where people work flexibly in a friendly culture.

Office hours will either be 9-5 or 10-6 and all employees attend an annual ski trip alongside their other benefits!

Reference - X_QLM26860

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Overview

Executive Assistant
Salary: £30000 - £35000 per annum
Location: City
Duration:

Reference: X_QLM26860_1528454497Consultant: Tay Associates 1 Apply

Executive Assistant

Do you have experience of managing multiple diaries and inboxes?

Would you like a role within a boutique finance company where you will be mentored by senior EA's?

Would you like to support with event management for clients and also colleagues?

If you are able to answer an emphatic YES to all those questions then this role could be the right next step in your career.

Duties would include:



* Supporting five people in a busy deal team where attention to detail is business critical. You are adept at scheduling meetings and international travel but would like to have more ownership
* Ensuring that all documentation is accurate and updated; this will include letters, memos and reports
* Covering Reception for any holiday or sickness cover so very much being a team player
* Keeping the CRM system updated
* Working with senior EA's to plan all events for the company that will include printing/binding documents.

With a warm and open culture that is very team focused, this role would suit someone who is eager to learn, is calm in their approach to work but has a positive and 'can do' attitude.

Office hours will either be 9-5 or 10-6 and all employees attend an annual ski trip alongside their other benefits!

Reference - LM26861

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Overview

Executive Assistant
Salary: £30000 - £35000 per annum
Location: City
Duration:

Reference: X_QLM26861_1528454235Consultant: Tay Associates 1 Apply

German speaking PA

A leading consultancy based in the heart of the City is seeking a German speaking PA to support two senior partners who are well known in their niche field.

This is an outstanding opportunity to support known names in their area of speciality. With impressive offices that look over the City and a hugely impressive client list you would relish the chance to work with exceptionally busy executives who need to know there is a focused and committed PA available at the end of the phone or email!

Duties will include:



* Extensive diary management that will take into consideration global time zones and will be subject to frequent change
* Global travel planning that will be comprehensive and multi stop
* Expenses management that is deadline driven
* Undertaking project administration when required, which could include attending meetings with clients
* Working within a team of cohesive PA's who work closely together when under pressure
* Supporting very different personalities so the ability to juggle these and manage timelines effectively
* Supporting in a very pre-emptive and anticipatory way consistently thinking about what is best for your partners and clients
* Project administration to support partners with behind the scenes administration

Experience of working within another consultancy would be anticipated for this role or a background in executive search, professional or financial services.

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Overview

German speaking PA
Salary: £40000 - £46000 per annum
Location: City
Duration:

Reference: X_QLM26640_1528380997Consultant: Tay Associates 1 Apply

Marketing Team Assistant

With a prestigious and well established brand coupled with an enviable culture this West End private equity company is seeking a Marketing Team Assistant. The company is looking for a highly motivated, proactive team assistant to provide first class support to a busy team who work collaboratively and positively at all times. Covering all aspects of marketing globally this role will give incredible exposure to an assistant who wants to take on more and take an interest in the team they support.

With varied personalities and requirements this role would suit a team assistant with recent and demonstrable within financial services. This is a wonderful time for a committed and highly motivated team assistant to join the business and ensure that their team are impeccably organised.

Skills/experience requires:



* Knowledge of dealing with complex diary management, occasional global travel booking, expenses and co-ordination for a senior partner who reports into the CEO
* Experience of managing a wide range of administrative requests with varying deadlines
* Someone used to working to tight deadlines and supporting with administration that is business critical
* Experience of being in a client facing role with excellent MS Office skills, in particular Outlook, Word and PowerPoint
* A good knowledge of CRM(Salesforce and Pardot) would prove advantageous, although full training will be given
* Ability to multi-task and prioritise effectively whilst supporting multiple team members
* Excellent organisation skills with a positive communication style
* Initiative and instinct when managing an ever changing workload and working in an anticipatory way to ensure that you maximise the time of your team
* Acting as the lynch pin for your team and working across several departments to support multiple projects
* Photoshop and InDesign would be highly desirable

You would describe yourself as methodical, analytical and organised in your approach and are willing to pitch in to deliver exceptional support to your team. You pride yourself on your accuracy and enjoy undertaking a variety of tasks. You enjoy building a positive working relationships and networking as this marketing team will rely on this!

You are a good reader of people and appreciate the need to mould around different personalities and their working styles.

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Overview

Marketing Team Assistant
Salary: £42000 - £46000 per annum
Location: City
Duration:

Reference: X_QLM26721_1528361328Consultant: Tay Associates 1 Apply

Administrator

A City based firm, with a collaborative team environment, is looking for a warm individual to come on board. Supporting this team of 20 will require a good work ethic and someone who is happy in the role.

The role will heavily be based around administrative support and data entry; you will assist the team when they're submitting VAT registrations. You will be submitting documents, monitoring data sheets, taking incoming post and tracking returns.

This is a growing company filled with warm and friendly personalities, where training is incredibly important.

Skills/Experience Required;



* Solid administrative/data entry experience preferred, however not essential.
* Warm and personable personality.
* Articulate and good attention to detail.
* Good previous use of MS Office (Word, Excel, PowerPoint and Outlook)

Job Reference GW/26781

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Overview

Administrator
Salary: £20000 - £23000 per annum
Location: City
Duration:

Reference: X_QGW26781_1528300896Consultant: Tay Associates 1 Apply

Office Administrator

A small exciting company based in a beautiful West End location is looking for an Administrator to support two individuals.

This role will give the successful Office Assistant a lot of autonomy and the opportunity to make the role their own. You will ensure the smooth running of the office, liaise with high profile clients, manage diaries, arrange travel, manage couriers, order supplies, schedule meetings, ensuring the office is safe and well presented and provide all other general ad hoc administrative and private PA support.

This role is all about the attitude of the person! They are looking for some committed, confident and articulate with a great work ethic.

It is important that this Office Assistant has a positive attitude to work and who is happy to muck in with odd jobs.

Experience/Skills Desired;



* Positive work ethic
* Muck in attitude
* Confidence working independently
* Willingness to help in all tasks
* High level of organisational and interpersonal skills
* Proactive and hard-working

Job Ref: /GW26859

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Overview

Office Administrator
Salary: £15000 - £20000 per annum
Location: City
Duration:

Reference: X_QGW26859_1528297249Consultant: Tay Associates 1 Apply

Executive Assistant

A well established FTSE technology company with an incredibly great brand behind them, based in the City, is looking for a dedicated Executive Assistant to come on board on a 1:1 basis, supporting a C-Suite member. This role will require an EA who is bright, confident, savvy and has a great work ethic. This individual is responsible for a large division and this is a very exciting time of growth for them.

As this is such a senior and pivotal position it would be very beneficial that the successful Executive Assistant comes from a similar industry background as they would understand the processes and procedures.

This role will involve extensive diary management, arranging internal business trips and the coordination of meetings and calls over several time zones, as well as project assistance. Therefore, as you can imagine, the environment will be incredibly fast paced, highly demanding and offer an incredible level of responsibility. As a result, you will constantly have the opportunity challenge yourself and you will have the chance to advance your skill set.

Skills/Experience Desired;



* Recent, demonstrable experience in a similar EA position is preferred but not essential (E.g. media, tech or retail at board level).
* Ability to handle matters with discretion and professionalism.
* Ability to multi-task.
* Flexible with working hours.
* Excellent organisational and communicational skills.
* Manage your time efficiently and meet deadlines.
* MS Office (Word, PowerPoint, Excel & Outlook)

Ref: X_QGW26845

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Overview

Executive Assistant
Salary: £45000 - £50000 per annum
Location: City
Duration:

Reference: X_QGW26845_1528215045Consultant: Tay Associates 1 Apply

Executive Assistant

A small private equity firm based in Victoria is looking for a calm, credible and approachable Executive Assistant to support a senior level member within the business. This warm EA will be required to support an incredibly demanding and busy individual, and therefore it is important that you are not fazed and can stay composed under pressure. It is important for this senior individual that they can trust you as their right hand assistant - this role would suit a "yes" person.

This 1:1 support will involve extensive diary and travel management, liaising with investors and high profile clients, dealing with a large amount of correspondence and providing all other general administrative support.

Supporting this individual will require you to work in a high pressured and challenging environment, and in return you will gain a massive amount of exposure to the business on a global scale.

Skills/Experience Desired;



* Recent and demonstrable experience supporting a senior level member within a professional services capacity for a minimum of five years is preferred
* Ability to stay calm under pressure and be unflappable.
* Ability to multi-task within a fast paced deadline driven environment
* Warm and approachable personality.
* Strong MS Office skill set and ability (Word, Excel, PowerPoint and Excel)

Job Ref: GW/26838

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Overview

Executive Assistant
Salary: £50000 - £55000 per annum
Location: City
Duration:

Reference: X_QGW26838_1528207600Consultant: Tay Associates 1 Apply

Receptionist

Receptionist


A fantastic opportunity for a corporate Front of house receptionist to join a slick, city based finance company to provide a high end service to their clients and additional support to staff.

You will be a key member of the team to keep the office running smoothly, to manage 6 meeting rooms, provide a meet and greet service, ordering stationery, liaising with building partners and ad hoc assistance to the PA.

Being a stand alone Reception role this role will suit someone with some previous Reception based experience with a confident and professional demeanour and a hands on and flexible attitude.

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Overview

Receptionist
Salary: Up to £25000 per annum + benefits
Location: City
Duration:

Reference: X_QDK26841_1527779592Consultant: Tay Associates 1 Apply

Recruitment Consultant

Tay Associates is a leading City based recruitment agency, specialising in the placement of office support professionals into London's most reputable companies. With a passion for relationship building, efficient client delivery and candidate care that is renowned for being second to none, our team of successful consultants work across a variety of industries including banking, finance, media and creative, insurance, professional services, technology and entrepreneurial start-ups to provide the most intelligent and creative recruitment solutions to our clients.

Due to growth, we are looking for talented recruitment consultants who are driven by excellence and enjoy working in a fast paced environment, to join our successful team.

Integrity is at the heart of everything we do and as such, whether you are at the beginning of your recruitment career or a senior consultant, our bespoke comprehensive training programme will be tailored to support your individual development and backed up by industry professional body memberships.

We are the only independent recruitment consultancy in our field to be awarded with the industry Gold accreditation for risk and compliance, an accolade that reflects the level of Best Practice across our business operations.

In addition to competitive basic salary. We offer an enviable, uncapped commission and bonus structure and a comprehensive benefits package that includes free private medical, company pension scheme, 25 days holiday (increasing to 30) and access to hundreds of retail discounts, subsidised gym memberships, free mobile phone insurance and free taste card and loads of fun incentives that over the past year included a weekend in Vegas, weekend in Paris, team trip to Portugal, theatre tickets and Ascot race day.

Reference - X_QTA25506

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Overview

Recruitment Consultant
Salary: £18000 - £60000 per annum
Location: City
Duration:

Reference: X_QTA25506_1527679985Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - £45,000 - £50,000 - X_QJG26796

A global Asset Management firm are recruiting for an Executive Assistant to support senior members of the development team based in the London office. This position will regularly interact with employees from all over the company.

Responsibilities



* Interfacing / liaison with external contacts, including screening phone calls and fostering relationships with defined key relationships
* Interfacing with all levels of management
* Managing calenders, scheduling travel arrangements and preparing expense reports
* Maintaining contacts and records using the internal tracking systems
* Gathering and analysing market and company data
* Preparation of correspondence, briefing notes and PowerPoint presentations
* Organising and maintaining files and preparing and binding marketing materials
* Occasional event organisation and logistics
* Administration support to the London office
* Other projects and duties as and when required

Do you have 3 to 5 years related experience in a asset management environment? You will have the ability to prioritise a variety of tasks with good follow-through skills and strong attention to detail. You will be able to maintain confidential information reliably and with utmost respect of privacy.

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Overview

Executive Assistant
Salary: £45000 - £50000 per annum
Location: City
Duration:

Reference: X_QJG26796_1527608353Consultant: Tay Associates 1 Apply

PA

X_QJG26808 - PA - £40,000 - City of London

A financial services company is currently looking for a PA to support the Group HR Director. The role will also provide support to other members of the Human Resources Management team and provide administrative back-up to the HR team dealing with routine tasks to ensure the smooth running of the department and service which meets the demands of the wider group.

Responsibilities



* Ensuring the prompt dispatch of agendas and supporting documentation for committee and team meetings and attending meetings in order to take minutes in a timely fashion
* Assist with the preparation of documents for management committee, board and other reports to key stakeholders for the office
* Assist with business planning activities including maintaining action plans and resource allocation records are kept up to date
* Diary management and meeting scheduling for the HR director
* Managing of email correspondence, including responding to emails on their behalf as and when required
* Handling of travel and accommodation requirements and expenses for both the HR director and other members of the HR management team when required

You will have previous experience with minute taking along with PA, Executive Assistant, secretarial and administrative experience within a HR environment.

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Overview

PA
Salary: Up to £40000 per annum
Location: City
Duration:

Reference: X_QJG26808_1527608228Consultant: Tay Associates 1 Apply

PA

PA, Canary Wharf - £35,000 - £38,000, X_QJG26801

A leading global trading company is currently looking for Team Assistant to join their team based in Canary Wharf. You will be providing sole support to x2 senior members of management along with the wider team based in the Market Development division.

Duties will include;



* Pro-active inbox management and diary management
* Administration and operational support to x2 senior members of management along with the wider team based in the Market Development division
* Arranging large complexed meetings and conference calls with the external parties
* Travel arrangements and related logistics such as expenses

Key Skills;



* High attention to detail
* Minute taking experience would be beneficial
* Ability to exercise complete discretion when dealing with matters of a highly confidential nature
* Outstanding organisational, multi-tasking and prioritisation abilities
* Previous experience with 1 to 1 support along with supporting a large team or equivalent.

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Overview

PA
Salary: £35000 - £38000 per annum
Location: City
Duration:

Reference: X_QJG26801_1527608075Consultant: Tay Associates 1 Apply

Team Administrator

Team Administrator - West End - X_QJG26789 - £22,000 - £24,000

A global consultancy based in the heart of the West End is currently looking for x2 Team Administrators. You will be supporting across to teams on a variety of clients and consultants requests. There will be diary management, client communication, internal stakeholder management, monitoring progress of projects and updating managers with key information.

Responsibilities



* Assisting with tracking, monitoring and reporting on all aspects of projects
* Scheduling large volumes of client appointments and diary management
* Working to deadlines across multiple geographies and time zones
* Scheduling internal meetings
* Proof reading various documents, predominantly assessment reports and also including client presentations and proposals
* General ad-hoc cover of admin requests from consultant and the wider operations team
* Liaising between clients, consultants and the wider business to deliver to deadlines
* Reception and switchboard cover

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Overview

Team Administrator
Salary: £22000 - £24000 per annum
Location: West End
Duration:

Reference: X_QJG26789_1527607917Consultant: Tay Associates 1 Apply

PA

A global consultancy based in the heart of the West End is currently looking for a PA to provide first class support to the Finance Director, taking full ownership of key strategic projects, proactively supporting on customer contract matters and data protection enquiries.

Responsibilities



* Managing customer contracts
* Acting as a key interface between clients and the Finance Director, providing support and confidence in the negotiation and review process of customer contracts
* Ensure all client deadlines are met
* Being proactive in identifying problems or potential problems, working to resolve, supporting others to resolve and ensuring the finance director is aware in an appropriate, professional manner
* Inbox and diary management
* Internal facing, liaising with consultants, operations team and the wider business on behalf of the finance director
* General administration duties daily
* Attending meetings where necessary to take minutes and monitor
* Data management, document management and version control
* Preparation of materials for events and meetings
* Proof reading and formatting documents for internal and client use
* Expenses submission

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Overview

PA
Salary: £40000 - £42000 per annum
Location: West End
Duration:

Reference: X_QJG26790_1527607548Consultant: Tay Associates 1 Apply

PA

An award winning recruitment company located in the City has created a brand new role due to their success and need to streamline their administrative function. Working closely with and reporting into the CEO's PA this role will require someone who is able to work flexibly and recognises with any new role it will evolve and change over time!

Duties will include:



* Line managing three PA's and an Office Administrator. Experience of conducting reviews and appraisals would be welcomed but so would overseeing workload and ensuring this is fairly distributed would also be considered
* Supporting with PA duties for Directors to ensure the provision of comprehensive administrative and secretarial support to the Division
* Collating and producing documents for weekly meetings
* Supporting with credit card and cash expenses
* Organising team and divisional events including breakfast meetings, lunches and events. This managing budgets, researching/ booking venues and activities, arranging transport if required as well as attending larger events
* Maintaining holiday and sickness records ensuring sickness absence reporting procedures are followed by team members
* Formatting candidate CVs and update candidate records
* Creating, modifying, printing and binding documents for Managers and consultants
* Support senior manager with collating board slides and promotion panel presentations

This role would be a wonderful opportunity for a PA, who wants to take on more and enjoys working flexibly and would relish the change to be the first person in such a hybrid and key hire in 2018.

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Overview

PA
Salary: £30000 - £40000 per annum
Location: City
Duration:

Reference: X_QLM26797_1527606138Consultant: Tay Associates 1 Apply

PA

A fantastic opportunity has arisen within one of the UK's leading financial investment firms for an experienced PA to support their Group HR Director and other members of the department. They are seeking a bright, motivated individual who possesses the ability to multitask, balance their workload and work on own initiative.

This is a rare opportunity for an individual to become a valued member of a well established organisation and integrate themselves within the business.

Responsibilities

(Will include but are not limited to)



* Diary management and meeting scheduling for HR Director
* Inbox management when required
* Handling telephone calls and enquiries, ensuing they are dealt with in the most effective, timely manner
* Booking travel and accommodation for both the Director and the Management team when required
* Assisting when any business planning activities
* Preparation of documentation for meetings
* Some administrative support to the HR department as and when required

Requirements



* Previous experience in similar role - PA / EA / Secretarial
* Fully confident in Microsoft Office programs (Word, PowerPoint, Excel, Outlook etc.)
* Computer literate
* Ability to work well and collaboratively as part of a close knit team
* Excellent communication and interpersonal skills
* Always approaching work with a friendly, motivated outlook
* Competent at preparing written material, compiling reports.
* Good numerical skills.

If this sounds like a position that be of interest to you, do not hesitate to get in touch now

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Overview

PA
Salary: £35000 - £40000 per annum
Location: City
Duration:

Reference: X_QEF26808_1527603116Consultant: Tay Associates 1 Apply

Team Secretary

A Financial services company are currently looking for a forward thinking Team Secretary to join their team based in the City of London. This will be a 10 month FTC maternity cover. You will be providing standard secretarial duties for the team.

Responsibilities:



* Providing secretarial and administrative support ensuring that the highest level of efficiency is maintained with accuracy
* Carrying out mail merges and general office correspondence
* Orderly maintenance of incoming and outgoing correspondence and records, scanning documents onto the filing system and filing documents away
* Help in preparation of presentations and pitch documents using PowerPoint
* Coordinating team events
* Preparing expenses for team members
* You may be required to perform some private work occasionally and any other appropriate duties.

You will have a good general education background along with a financial services background. You will have a strong knowledge and experience of Microsoft Word, Excel, essentially for use of mail merge along with Outlook and PowerPoint experience.

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Overview

Team Secretary
Salary: £28000 - £30000 per annum
Location: City
Duration:

Reference: X_QJG26454_1527591628Consultant: Tay Associates 1 Apply

Tay Associates Limited, Boston House, 63-64 New Broad Street, London, EC2M 1JJ, United Kingdom   Tel: +44 (0) 20 7065 6700   Fax: +44 (0) 20 7065 6701