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Recruitment Coordinator

Assisting major corporations worldwide, this vibrant management consultancy firm is looking for a bright and switched on Recruitment Coordinator, ideally with 2 years minimum within a similar position.

Your main responsibility will be the recruitment of MBAs; which will include screening CVs and applications, scheduling interviews, coordinating Inter programmes, providing input into the recruitment strategies and supporting with ad hoc project work. This articulate and enthusiastic will be required to deliver ultimate support within this team. You may also have the opportunity to travel overseas when necessary for events.

The culture within this company is so great; it is filled with innovative and passionate personalities who enjoy working in a fun environment. 100% commitment, a good sense of humour and an outgoing personality will be expected of you, and in return you would be exposed to a desired company culture with a great benefits package.

Skills/Experience desired;



* Recent, demonstrable experience with recruitment.
* Degree or equivalent is preferred but not essential.
* Sense of humour and a passionate work ethic is key.
* Good logistical skills
* Fully proficient in using Microsoft Outlook, Word, PowerPoint and Excel.
* Excellent communication and listening skills.
* Accuracy/Attention to detail.
* Calm when under pressure and used to juggling multiple tasks.

Job Ref: GW/26979

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Overview

Recruitment Coordinator
Salary: £32000 - £38000 per annum
Location: City
Duration:

Reference: X_QGW26979_1534856326Consultant: Tay Associates 1 Apply

Recruitment Coordinator

A global consultancy with an exceptional name in their field and extensive success with well known brands is seeking a proactive and hugely motivated Recruitment Administrator who will be relied on to work in a truly collaborative, supportive and hard working team where your contribution is acknowledged. The company are leaders in their field so expectations are high in terms of extensive administration handling, strong communication skills and a genuine passion for always delivering exceptional service. With a focus on delivering feedback you will feel hugely supported from day one.

This role has candidate liaison so gravitas and the ability to network with ease are traits that are essential for this highly desirable role. For the right person as well there will be international travel! This is a really exciting time to be joining such a market leading business that is looking to expand their enviable brand.

Supporting the Graduate recruitment teams with an array of administrative duties this role will make full use of your strong organisational skills; you are meticulous in all you do and take pride on delivering work of an outstandingly high standard.

Duties will include:



* Assisting with the organisation and planning of each recruitment programme
* Maintaining records for all new hires; ensuring they are updated at all times
* Handling recruitment enquiries and being a gatekeeper for the Graduate recruitment teams
* Assisting with advertising, liaising with Universities, targeted emails and preparing marketing materials
* Coordinate all logistics for all events; sourcing and booking venues, travel booking for the team, catering planning, attending events and representing the brand as well as feedback collection
* Assist with all applications for roles; tracking candidates through the process, ensuring records are updated, CV screening for the interviewing team, assist with booking all interviews which will include meeting/greeting candidates an ensuring the receive a positive recruitment experience

You would describe yourself as someone with excellent interpersonal skills, someone who is proactive, confident and motivated with a genuine interest in people. Experience of working in a demanding administration role where you are handling a high and varied volume of administration would be welcomed for this role!

Core hours are 9-5.30 although there will be flexibility especially during peak recruiting times.

job reference X_QGW26979

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Overview

Recruitment Coordinator
Salary: £34000 - £38000 per annum + Benefits
Location: City
Duration:

Reference: X_QGW26979_1534856193Consultant: Tay Associates 1 Apply

Customer Care Consultants

Are you happiest when you can resolve a query and full customer satisfaction is achieved?

If you can answer a resounding yes, we have an exciting customer service role within a luxury furniture brand based in West London, with stunning offices and a fabulous on site training centre.

You'll need to be great on the phone, an excellent creative writer and a good listener with a natural flair for speaking.

Skills and Attributes:



* Previous experience within a customer services role.
* Excellent listening and communication skills both written and verbal.
* The ability to problem solve and prioritise workload effectively.
* Self-motivated with a positive approach.
* Initiate, execute and embrace new methods of work and projects.
* Support and train new members of the team.
* Good knowledge of Excel & Mac proficiency

This role will require weekend work.

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Overview

Customer Care Consultants
Salary: Up to £21000 per annum + bonus
Location: City
Duration:

Reference: X_QSK/NM27134_1534856105Consultant: Tay Associates 1 Apply

Spanish Speaking Office Assistant

As the Office Assistant, you will primarily be liaising with the Head Office in Spain, so it is vital that you have an intermediate level of Spanish.

You will be providing full administrative support to this small and friendly office in Victoria, and the role is part time.

Duties as the Office Assistant include:



* Speaking and writing with intermediate Spanish
* General administrative tasks
* Supporting the sales team and your manager in their duties
* Diary and travel
* Organising trade fairs and events.

Experience and skills required:



* Intermediate in Spanish
* 2+ years in an admin role
* Organised, flexible, with a willing attitude
* Strong Microsoft skills.

Job Reference: X_QTF/NM26981

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Overview

Spanish Speaking Office Assistant
Salary: £25000 - £28000 per annum
Location: City
Duration:

Reference: X_QTF/NM26981_1534840673Consultant: Tay Associates 1 Apply

Private PA

A small private equity company, based in a great West End location, is looking for a bubbly and credible PA to provide private support to a board level member. Your role will be heavily focused on holiday bookings, scheduling appointments, ensuring family dates are in the diary, manage trusts and finances, run personal errands, dealing with medical affairs and insurance and assisting with the management of properties.

Therefore, having the previous experience providing private PA support will be necessary, including to a UHNWI.

This small team are all very confident, collaborative and incredibly passionate about what they do.

This role will be perfect for someone who is incredibly switched on, articulate and takes pride in their appearance. Therefore, being a team player and someone who is confident working in a high pressured environment will be incredibly beneficial in this role.

This role will be based in the office.

Skills/Experience desired;



* Recent demonstrable experience supporting a senior individual with private PA support. Bubbly team player
* Excellent organisational and communicational skills.
* Providing a high-quality of work, with a proactive attitude.
* Flexibility with working hours.
* Being able to work at pace without errors.
* Articulate
* Accuracy and attention to detail.

Job Ref/GW26880

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Overview

Private PA
Salary: £35000 - £45000 per annum
Location: West End
Duration:

Reference: X_QGW26880_1534776431Consultant: Tay Associates 1 Apply

Executive Assistant

A boutique investment firm based in the West End in lovely offices are looking for a strong Executive Assistant to provide high level support to the CEO.

The role is a 1:1 EA position supporting a very busy CEO through balancing a workload and meeting deadlines whilst still producing quality output. It actively requires someone who is self-motivated and thrives on success, with the ability to work independently.

Extensive diary and inbox management, arranging complex global travel, arranging and presenting documentation and itineraries will require accurate time-management and an attention to detail.

This role would be suited to an articulate, bubbly and credible EA, who takes pride in their appearance and is a real team player.

Skills/Experience required;



* Recent, demonstrable experience within a similar role supporting at senior level.
* Accuracy/Attention to detail.
* Strong research and analytical skills.
* Transparent verbal and written communication.
* Energetic and stress resistant.
* Use of initiative.

Job Ref: GW/26599

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Overview

Executive Assistant
Salary: £45000 - £55000 per annum
Location: West End
Duration:

Reference: X_QGW26599_1534776409Consultant: Tay Associates 1 Apply

Team Assistant

Do you want to work for a highly renowned and respected consultancy firm? Would you describe yourself as a logistical guru? Are you looking to work for a company which has one of the best cultures in the market? And a very competitive benefit package?

An unique opportunity has arisen for a confident, on the ball and self motivated individual to support 5 extremely busy Partners. This organisation is forward thinking, innovative and creative; the ideal candidate would be someone who reflects these characteristics and can think outside the box when dealing with challenging situations. Due to the nature of this industry this environment is tough and would suit a top quality PA.

Travel and diary arrangements will be the main component of the role you will be expected to be on the ball and deal with ever changing travel plans. Therefore you will be well versed in managing multi stop travel including arranging visas and providing extensive international travels . You have full control of 5 diaries and successfully and manage

Experience:



* Background within Consultancy or Financial services/ other blue chip company
* Excellent communications skills
* Forward thinking and able to think outside the boxes with problems
* PA or EA experience working within a fast paced and constantly evolving environment

Benefits:



* Generous bonus
* Free gym membership
* Private medial
* Competitive pension contribution

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Overview

Team Assistant
Salary: £30000 - £35000 per annum
Location: City
Duration:

Reference: X_QDK26658_1534776100Consultant: Tay Associates 1 Apply

Administration Assistant

Administration Assistant

Are you a proactive, personable and efficient individual? Are you looking to work within a fun and fast paced environment?

A forward thinking and internationally recognised company is currently recruiting for a switched on and on the ball Administrator to join their stunning offices in the West End. This is a great opportunity for someone who enjoys being the go to person in the office, has strong administration and IT skills and who is willing and able.

You will be supporting the PA in the business with booking travel, invoices, managing the meeting rooms, ordering stationery, supporting HR with admin support when required and providing cover for the Receptionist.

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Overview

Administration Assistant
Salary: £21000 - £22000 per annum + benefits
Location: West End
Duration:

Reference: X_QDK27015_1534776037Consultant: Tay Associates 1 Apply

Team Coordinator

Administrator - City of London - £28,000 - £32,000 - Job Ref:X_QDD26588

A leading insurance company is currently looking for an energetic and confident individual. As a Regional Administrator you will be an integral part of the team and play a key role in providing great service to all brokers, you will be the sole support to the London professions and specialty commercial team as well as providing PA support to the Regional Manager.



* Full team coordination and support to the underwriters including diary management, arranging meeting, travel arrangements and managing expenses
* PA duties to the Regional Manager, diary management, arrangement of travel and hotel booking, production of documents and presentations
* Underwriting support
* Hospitality and marketing
* Intranet content champion
* Represent the team in UK meetings, on projects and in other day to day tasks

You will have advanced knowledge of Microsoft Outlook, Word and PowerPoint. You will have advanced Excel as this role requires the analysis and manipulation of data.

Do you have proven experience as a team administrator providing support within a professional environment? Are you confident in your approach at all times and have the ability to build relationships with internal and external clients?

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Overview

Team Coordinator
Salary: £28000 - £32000 per annum
Location: City
Duration:

Reference: X_QDD26588_1534767212Consultant: Tay Associates 1 Apply

Administrator

Are you keen to progress into administration?

Are you able to work under pressure?

If so, a city based accountancy firm with a reputable name is looking for an Administrative Assistant, with an element of marketing support.

Internal training and progression is very common within this dynamic organisation. They are a growing company filled with hardworking and friendly individuals where your work will be valued and appreciated.

Skills/Experience desired;



* Interest in accountancy would be beneficial, notably tax.
* Recent and demonstrable experience working in an office environment is desired, possibly as an apprentice or intern.
* A hardworking and keen attitude to work.
* Personable and confident.
* Articulate with good attention to detail.
* Confident using MS Office (Word, Excel, PowerPoint and Outlook).

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Overview

Administrator
Salary: Up to £19000 per annum
Location: City
Duration:

Reference: X_QNMGW26956_1534752224Consultant: Tay Associates 1 Apply

Legal PA

PA - City of London - £45k and beneifts.

A investment banking firm is currently looking for a PA to support the international head of compliance and general counsel. A professional and diligent individual with legal assistant experience in a similar tole is whats needed.

You'll be providing full administrative support and diary management duties including arranging travel and project work, including board level support for non-executive directors.

Responsiblities include:



* Producing and distributing the formal agendas and hard copy Board/Committee packs.
* Creating board packs
* sending out invites and booking meeting rooms, VCs and lunches etc. and liaise with other senior management PAs in London/NY.
* Produce first drafts of routine legal documents, including fee letters, key man letters, indemnification letters, etc.
* Assisting with planning of team functions.
* Dealing with legal fees accruals, setting up Tymetrix matters. Assisting external firms with Tymetrix onboarding.
* Diary management for 2 executives, travel management, managing expenses and dealing with procurment processes and legal and compliance.

Requirements:



* Will have supported board level and Executive level management
* Legal PA experience, understanding and interpreting legal and compliance documents
* Diligent, able to meet deadlines and have the ability to multi task. Thinking on your feet and calm under pressure.

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Overview

Legal PA
Salary: £42000 - £45000 per annum
Location: City
Duration:

Reference: X_QSK27133_1534500941Consultant: Tay Associates 1 Apply

Executive Assistant

A leading international management consultancy, based in the West End, is looking for a credible and bright Executive Assistant to provide meticulous support to multiple individuals. Supporting these very busy and demanding individuals on a daily basis will require a high degree of proficiency and commitment. A high proportion of the role will be; extensive diary and international travel arrangements and scheduling meetings both internally and externally, as well as providing all other necessary administrative support.

This role will be perfect for someone who is incredibly switched on and articulate, with impeccable communication skills. Being a team player will also be incredibly beneficial in this role.

Skills/Experience desired;



* Recent demonstrable experience supporting senior individuals with diary and international travel arrangements.
* Graduate or equivalent preferred.
* Excellent organisational and communicational skills.
* Providing a high-quality of work, with a proactive attitude.
* Flexibility with working hours.
* Being able to work at pace without errors.
* Articulate
* Proficient using PowerPoint
* Accuracy and attention to detail.

Job Ref/GW27036

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Overview

Executive Assistant
Salary: £40000 - £46000 per annum
Location: West End
Duration:

Reference: X_QGW27036_1534499745Consultant: Tay Associates 1 Apply

Team Assistant

Assisting major corporations worldwide, this vibrant management consultancy firm is looking for an articulate and astute Team Assistant to deliver strong administrative support to multiple individuals. The culture within this company is so great; it is filled with innovative and passionate personalities who enjoy working in a fun environment.

The successful Team Assistant will be required to present excellent organisational skills and the ability to juggle tasks. It will be important for you as this Team Assistant to understand the priorities of your team and their and key clients. The role involves booking incredibly frequent complex international travel, managing multiple diaries and being a right hand assistant to these busy individuals.

100% commitment, a good sense of humour and an outgoing personality will be expected of you, and in return you would be exposed to a desired company culture with a great benefits package.

Skills/Experience desired;



* Recent, demonstrable experience supporting a team with back to back diary scheduling and complex international travel booking.
* Sense of humour and a passionate work ethic is key.
* Good logistical skills
* Fully proficient in using Microsoft Outlook, Word, PowerPoint and Excel.
* Excellent communication and listening skills.
* Accuracy/Attention to detail.
* Calm when under pressure and used to juggling multiple tasks.

Job Ref: GW/26700

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Overview

Team Assistant
Salary: £30000 - £33000 per annum
Location: West End
Duration:

Reference: X_QGW26700_1534499392Consultant: Tay Associates 1 Apply

Executive Assistant

Would you describe yourself as a logistical guru?

Are you motivated by managing the time of senior executives who rely on your exemplary skills in planning to maximise their time?

Are you super organised and instinctively think pre-emptively with every decision you make as an EA?

Are you seeking a career defining role that will send your career stratospheric?

Would you relish the change to work for a global leader in their field with an instantly recognisable name?

If you are excited about what you have read so far and can answer an emphatic YES to all of the above questions and have at least five years working as an EA in any sector supporting multiple senior executives then apply on the link below:



* Handling up to 300 emails each day, walking into a minimum of 50 in the morning that all need actioning
* Managing ever changing diaries that will lean on your expertise in working within global time zones
* Understanding the needs of both your executive and clients who rely on their expertise and in turn your ability to consistently exceed expectations
* Scheduling global and intricate travel often at a moment's notice and changing on an hourly basis
* Proactively managing at least two inboxes currently where you are happy just to 'dive in' and focus on solutions

Within this role you will make full use of your carefully honed EA skills to preempt and solve any knock on effects from changes made last minute. You are confident and passionate about delivering an exceptionally high level of support for extremely pressurised executives and you gain your job satisfaction from always being at least three steps ahead (!) then this is the role that will capitalise on your skills and develop you further.

Above all you will be involved in an exciting, fast paced office environment where the culture is focused on working as a team to support each other and the success of the business.

Reference - X_QLM27036

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Overview

Executive Assistant
Salary: £43000 - £46000 per annum + Benefits
Location: City
Duration:

Reference: X_QLM27036_1534499017Consultant: Tay Associates 1 Apply

Customer Service Consultants

Customer Service Consultant - £21k + Bonus - West London

Our exciting, creative retail client is looking for a passionate customer service consultant. They have an amazing furniture retail brand, forward thinkers in the retail space and they wan't great people that will have just as much passion for their brand as they have, offering extensive growth opportunity in the business.



Key Responsibilities:



* Ensuring that the customer message is kept on-brand at all times
* Ensuring that all customer communication is of the highest standard.
* Ensure that you have excellent product knowledge at all times
* Resolve all customer questions and queries in a professional and timely manner
* Resolve all customer questions and queries in a professional and timely manner
* Support the team to pick, pack and send out brochures and swatches
* Display a professional attitude towards the job at hand and the rest of the team
* Ensure that all systems and processes are followed with regards to returns and refunds.


Skills & Attributes:



* Excellent listening and communication skills both written and verbal.
* Excellent attention to detail.
* The ability to problem solve and prioritise workload effectively.
* Be a team player - work well with other team members and be a fully participating team member.
* Willing to go the extra mile (and then some) for every single customer.
* A quick learner who's flexible and willing to help out where needed.
* Good knowledge of Excel & Mac proficiency
* Sales and/or customer service experience

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Overview

Customer Service Consultants
Salary: £20000 - £21000 per annum + Bonus
Location: City
Duration:

Reference: X_QSK27134_1534437901Consultant: Tay Associates 1 Apply

Finance Assistant

We are looking for a Finance Administrator to join a close knit and collaborative team, in the recruitment and independent consultancy industry on a permanent basis.

Great City of London location.

Full training will be provided but previous experience within an administration role is necessary.

Responsibilities for the Finance Administrator position include;



* Raising permanent invoices
* Processing expenses on behalf of the team
* Credit control type duties
* Sending invoices and raising purchase orders
* Updating the time-sheet portal
* Finance administration duties

Qualifications for the Finance Administrator position include;



* Previous administration experience
* Experience using Sage 50 is desirable but not essential
* Fully competent in Microsoft word including; Excel, Word and Outlook

Apply now as interview slots are limited, we look forward to hearing from you.

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Overview

Finance Assistant
Salary: £20000 - £24000 per annum + benefits
Location: City
Duration:

Reference: X_QEF/NM26852_1534437023Consultant: Tay Associates 1 Apply

Personal Assistant

A fabulous opportunity has arisen in a prestigious, boutique investment bank in Mayfair, to join their Fixed Income and Operations team as an Administrative Assistant.

The dream candidate will be a strong team player with exceptional interpersonal and communication skills and have the ability to demonstrate initiative, being diplomatic and discreet in approach.

Duties including:



* Responsible for supporting the Fixed Income and Operations teams, including 3 Managing Directors and other senior members of the team, coordinating their day-to-day business activities;
* Coordinate extensive travel arrangements, locally and internationally, as well as organizing visas as required;
* Extensive diary management and coordination of meeting and calls in several time zones, accommodating changing diaries and communicating schedules;
* Preparing invoices for payment;
* Preparing agenda and taking notes in board meetings.

Requirements:



* Solid corporate experience is essential;
* Polished communication skills, both verbal and written, are essential;
* Must be adept and reliable, with the ability to multi-task and prioritise;
* Efficiency and accuracy is essential to the role;
* Must have strong Microsoft Excel, PowerPoint, Word, and Outlook skills;
* Previous experience working in Asset Management or Financial Services more broadly is a premium.

Apply now as this prestigious role will not be around for long.

Job Reference: X_QJG/NM27094

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Overview

Personal Assistant
Salary: £40000 - £50000 per annum
Location: West End
Duration:

Reference: X_QJG/NM27094_1534337712Consultant: Tay Associates 1 Apply

Team Assistant

We have an exciting role as Team Assistant in an executive search company, based in the heart of the City of London, who have an amazing base salary and even better benefits - including birthday off, health insurance, 50% off gym membership AND a free fitbit!

As Team Assistant, you will be supporting the executive search team of highly successful consultants, in a very fast paced environment, and if you have the ability to think on your feet, support in terms of diary management and expenses, then this could be the perfect role for you!

Requirements:

* Minimum of 2 years experience in an office administration / team assistant role
* Proficient with all Microsoft packages (Excel, PowerPoint, Word etc.)
* Excellent time management skills
* Ability to prioritise and multitask
* Positive attitude and eager to learn and hit the ground running

Apply soon as there are only a limited number of interview slots available.

Job Reference: X_QEF/NM27060

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Overview

Team Assistant
Salary: £28000 - £30000 per annum + health insurance, 50% off gym membership
Location: City
Duration:

Reference: X_QEF/NM27060_1534331723Consultant: Tay Associates 1 Apply

PA

PA - City of London - £35,000 - £37,500 - X_QDD/JG27073

A leading insurance company is currently looking for energetic and confident individual, who has strength of character to support two UK Strategy Group members, the UK Managing Director for Alternative Distribution and the Chief Operating Officer.



* Providing a high standard of PA support to two UK Strategy Group members
* Full Outlook management, including email monitoring and prioritisation
* Complex diary management, including ever-changing schedules and co-ordinating internal and external meetings, lunches and dinners
* Managing complex, and often last-minute, travel and accommodation arrangements and preparing itineraries
* Organisation of and assistance in meeting numerous board report and other key deadlines throughout the year
* Preparing accurate documents and presentations, for meeting packs and attendance to minute meeting as required
* Meeting and greeting internal and external visitors at all levels of seniority, screening calls
* Assisting in personal work and managing diary to accommodate personal commitments
* Assisting in the coordination of broker entertainment / team events / seminars / forums
* Maintenance of filing / archiving
* Handling confidential information
* Assisting with cost centre expense budgets and reforecasting
* Preparing and submitting personal expenses for managers
* Preparing correspondence on the managers behalf
* Absence and holiday monitoring for wider teams
* Collation and timely distribution of board pack

Preferably you will be educated to an A-level or equivalent and be advanced in Microsoft Word, Excel, Outlook and Powerpoint.

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Overview

PA
Salary: £35000 - £37500 per annum
Location: City
Duration:

Reference: X_QDD/JG27073_1534325990Consultant: Tay Associates 1 Apply

PA

A leading global trading company is currently looking for Team Assistant to join their team based in City of London. You will be providing sole support to x2 senior members of management along with the wider team based in the Market Development division.

Duties will include;



* Pro-active inbox management and diary management
* Administration and operational support to x2 senior members of management along with the wider team based in the Market Development division
* Arranging large complexed meetings and conference calls with the external parties
* Travel arrangements and related logistics such as expenses

Key Skills;



* High attention to detail
* Minute taking experience would be beneficial
* Ability to exercise complete discretion when dealing with matters of a highly confidential nature
* Outstanding organisational, multi-tasking and prioritisation abilities
* Previous experience with 1 to 1 support along with supporting a large team or equivalent.

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Overview

PA
Salary: £35000 - £38000 per annum
Location: City
Duration:

Reference: X_QJG26801_1534325990Consultant: Tay Associates 1 Apply

PA

A Board Level PA opportunity has arisen to support a busy and diverse CEO, this role is based within the City and requires a PA that is confident in using shorthand, as this will be used daily.

This role requires an enthusiastic and articulate PA with previous board level and financial services experience who has shorthand and is happy to use this everyday as part of the role. This role is a fantastic opportunity to work closely with another PA.

Responsibilities:



* Shorthand day to day
* To be able to prioritise all incoming communications
* Ability to provide a full range of confidential secretarial support
* Ensuring appropriate maintenance and management of written and electronic data is in accordance with data protection
* Preparing meeting rooms and providing overall support including PowerPoint and minute taking
* Liaison with Board members and Group Executives along with their PA's
* Managing / Co-ordinating travel arrangements
* Diary and inbox management
* Providing holiday cover and ensuring a seamless and smooth running on a daily basis within the CEO's office.

Skills and Capabilities:



* Shorthand (100 words per minute) is desirable but not essential
* A strong knowledge of Word and MS office is beneficial
* Attention to detail
* A strong communicator interfacing with all levels within the business, building excellent working relationships with Board members, the Executive team and their PA's.

Job ref: X_QJG26322

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Overview

PA
Salary: £45000 - £60000 per annum
Location: City
Duration:

Reference: X_QJG26322_1534325990Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - West End- £40,000-£45,000 - JG26898

Are you a personable and confident Executive Assistant looking for a new challenge? Do you have experience managing multiple diaries? If so we want to hear from you! Our well established and successful client based in the West End is looking for a Executive Assistant to join the business on a permanent basis.

EA duties:

Extensive and proactive management of very busy and constantly changing diaries, reacting responsibilities to the needs of the business and the current projects of the bankers

Ensure all information pertaining to diary entries are recorded accurately

Arrange internal and external meetings

Manage logistics for all travel to client meetings

Obtain pre-approval for all travel via the internal system

Compile detailed itineraries and ensure accuracy of all items

Monitor and respond to all emails where appropriate, MD's inboxes should be monitored and where applicable respond to any urgent queries and requests for availability

For client entertainment ensure prior approval is obtained. The company policy on client entertainment must be adhered to and updated on the register accordingly

Booking and arranging meetings with client reception

Support clients on the 6th and 7th floor as necessary

Build and maintain trusted relationships with client EA's

General administrative duties daily

Key skills

Strong written and verbal communication skills

Ability to multi task, prioritise, meet tight deadlines and work under pressure

Must maintain high standards of professional and ethical conduct.

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Overview

Executive Assistant
Salary: £40000 - £45000 per annum
Location: City
Duration:

Reference: X_QJG26898_1534325988Consultant: Tay Associates 1 Apply

PA

X_QJG27034 - £28,000 - £33,000 - PA - City of London

An opportunity has arisen for a passionate and experienced PA to provide sole support to one or more directors within the risk department. You will be managing demanding workloads.

Duties



* Providing full secretarial and administrative support, ensuring the highest levels of speed, accuracy, presentation and confidentiality
* Plan and organise daily routine
* Proactively maintain an accurate diary of commitments and manage electronic filing
* Organising workshops, meetings, room bookings, reception and refreshments as required
* Organising meetings and ensuring the Head's are well prepared with briefing packs
* Keeping accurate and confidential records
* Preparing and submitting business expenses
* Preparing power point presentations, briefing papers and documents
* Reading and responding to emails
* Raising purchase orders and processing invoices
* Arranging travel / hotel accommodation
* Ensuring leavers and joiners are kept up to date and maintained

You will have a depth of experience in a similar role, be organised and possess a high level of attention to detail.

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Overview

PA
Salary: £28000 - £33000 per annum
Location: City
Duration:

Reference: X_QJG27034_1534325989Consultant: Tay Associates 1 Apply

PA / Office Manager

PA / Office Manager - 30,000 - 35,000 - X_QJG26786

A well known advisory company based in the City of London is currently looking for Personal Assistant / Office Manager to join their team.

As a PA you will provide support to a group of 5 partners and 2-3 senior advisers. Daily you will manage diaries and contacts, travel arrangements, expenses reporting, general administration, typing, presentation preparation, filing, in house systems, print production (binding and creating client facing documents)

As an office manager you will manage the general office and facilities including liaising with outside service providers and suppliers. This is an important and full component of the role and can extend across all of the firm's administrative functions.

Personal specification

High education would be desirable for this role; you will be an experience PA to senior individuals and some office management experience.

You will be committed to delivering the highest quality work and client service along with providing strong team support with flexibility and initiative.

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Overview

PA / Office Manager
Salary: £30000 - £35000 per annum
Location: City
Duration:

Reference: X_QJG26786_1534325989Consultant: Tay Associates 1 Apply

PA

A global, worldwide powerhouse in the entertainment sector has an exciting opening for a Personal Assistant.

As the Personal Assistant you will have the opportunity to work at a company that is a household name, and showcase your talents in a busy, fast paced, all action role.

Your duties as the PA will include, but not be limited to:



* Extensive diary management
* High quantities of International travel
* High levels of expenses
* In charge of invoices
* Working on exciting projects
* Presentations

This is a rare opportunity to step foot into a company that is known for being one of the biggest and best in the world in their space. This role will give you bragging rights, but you will also need to be able to prove you are the best at what you do.

Reference X_QTF/JG26917

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Overview

PA
Salary: £32000 - £38000 per annum
Location: City
Duration:

Reference: X_QTF/JG26917_1534325988Consultant: Tay Associates 1 Apply

Team Assistant

Team Assistant, £35,000 - £45,000, X_QJG26881 - Primrose Hill

A well established leading consulting company based in the City of London is currently seeking a proactive and organised Team Assistant to join their tight knitted team who will be supporting three associate consultants. This will be a demanding role with heavy paperwork and scheduling.

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Overview

Team Assistant
Salary: £35000 - £45000 per annum
Location: City
Duration:

Reference: X_QDD/JG26881_1534325988Consultant: Tay Associates 1 Apply

PA to CEO

X_QJG26977 - PA to CEO - £45,000 - £55,000 - City of London

A financial services company is currently looking for an Executive Assistant to work for the CEO, you will be professional and diligent, with a wealth of experience in a similar role. You will be providing full administrative support and diary management duties including arranging travel and project work. There will be ad-hoc support of and others in the team where required. This role will also entail line management to the board assistant.



* Proactively manage the inbox of the CEO, including re-directing or responding to emails on the CEO's behalf as and when required
* Ensuring the smooth day to day running of the CEO's diary, including providing refreshments where required
* Assist with the preparation of documents for Board, management committee, regulator and other reports to key stakeholders
* Handling telephone calls and enquiries
* Being the first point of contact for the CEO
* Handling new joins set-up and leavers process
* Liaise with IT for all technical issues
* Attend meetings where required in order to take minutes
* Ensure all presentations and papers are printed in advance for each committee meeting for the CEO
* Supporting the CEO's Executive Business Manager, when requested
* Events organising on an ad-hoc basis
* Maintaining appropriate records of key documents
* Organise video conference calls
* Handling of travel and accommodation requirements and expenses

You will have previous experience working for the board along with being advanced in Microsoft Office suite.

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Overview

PA to CEO
Salary: £45000 - £55000 per annum
Location: City
Duration:

Reference: X_QJG26977_1534325356Consultant: Tay Associates 1 Apply

PA

X_QJG26977

A financial services company is currently looking for a Personal Assistant to work for the CEO. You will be professional and diligent, with a wealth of experience in a similar role. You will be required to provide full administrative support and diary management duties including arranging travel and project work. There will also be ad-hoc support of and others in the team where required.

Duties



* Proactively managing the inbox of the CEO, including re-directing or responding to emails on their behalf as and when required
* Ensuring the smooth day to day running of the CEO's diary, including providing refreshments where required
* First point of contact for the CEO
* Handle the new joins set-up and leavers process
* Liaise with IT for all technical issues encountered by the CEO
* Attend meetings where required in order to take minutes, distributing them in a timely fashion
* Ensure all presentations and papers are printed in advance for each committee meeting for the CEO
* Supporting the CEO's executive business manager, when requested
* Events organising on an ad-hoc basis
* Maintaining appropriate records of key documents
* Overseeing of the following tasks undertaken by the board assistant, or handling in their absence
* Diary management and prioritising, scheduling internal and external meetings
* Organising video conference calls
* Handling of travel and accommodation requirements and expenses

Experience



* Previous experience working for the board and understanding of business structures and requirements
* Minute taking
* Computer literacy
* Managing deadlines and changing priorities
* Total discretion is required, working with sensitive data and information

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Overview

PA
Salary: £45000 - £55000 per annum
Location: City
Duration:

Reference: X_QJG26977_1534325353Consultant: Tay Associates 1 Apply

Receptionist

Are you an energetic, professional and hard-working Receptionist who would love to work in a reputable, independently owned wealth management company?

Our prestigious client, based in Farringdon, is looking for an experienced, confident receptionist proficient in Word/Excel/Outlook who is willing to take on new challenges and able to deal with the exciting changing needs of the business.

Responsibilities Include:



* To operate a busy switchboard answering and forwarding phone calls (Avaya)
* Booking meeting rooms and ensure rooms are set-up to correct specification
* Assistance with catering requirements - i.e. lunches/events - booking, setting up and clearing
* Manage incoming emails in regards to booking meeting rooms
* Update and maintain the Electronic Diary to ensure visitor access and security is maintained
* General Administration

Job Reference - X_QNM/JG24711

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Overview

Receptionist
Salary: £25000 - £30000 per annum
Location: City
Duration:

Reference: X_QNM/JG24711_1534325351Consultant: Tay Associates 1 Apply

PA

PA - X_QJG27094 - 40K - 50K - West End

A small investment bank is currently looking for a friendly professional PA to join their team based in the West End. You will be supporting the Fixed Income and Operations teams along with managing x3 MD's. You will have experience as an Administrative Assistant with excellent secretarial and organisational skills.

Are you diplomatic and discreet in approach? You will be managing a complex and demanding workload and have the capability to be able to work to deadlines and have the ability to multi-task. Overall you will need to be capable of turning your hand to a variety of tasks and able to stay calm under pressure whilst capable of thinking on your feet.

Daily:



* Supporting the Fixed Incomes and Operations team including 3 Managing Directors and other senior members of the team, you will be coordinating their day-to-day business activities
* Coordinating extensive travel arrangements, locally and internationally as well as organising visas as required and compiling travel itineraries
* Booking transport, accommodation and restaurants
* Acting as a point of contact in their absence for employees and clients
* Extensive diary management and coordination of meeting and calls in several time zones which will accommodate ever changing diaries and communicating schedules
* Processing expenses for reimbursement in accordance with company policy
* Handling of confidential information and documentation
* Telephone cover for the department
* Updating contacts in Outlook / sales database
* Preparing invoices for payment
* Printing, photocopying and scanning
* Archiving and filing of documentation / information
* Preparing agenda and taking notes in board meetings.

Do you have solid experience within a corporate environment? Do you have demonstrable experience working confidently at pace along with efficiency and accuracy.

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Overview

PA
Salary: £40000 - £50000 per annum
Location: West End
Duration:

Reference: X_QJG27094_1534325343Consultant: Tay Associates 1 Apply

PA

Team PA - West End- £40,000-£45,000 - JG27025

Are you a team orientated and confident PA looking for a new challenge? Do you have experience managing multiple diaries? If so we want to hear from you! Our well established and successful client based in the West End is looking for a Personal Assistant to join the business on a permanent basis.

PA duties:



* Ensure all information is treated in a confidential and sensitive manner
* Extensive and proactive management of very busy and constantly changing diaries
* Ensure all information pertaining to diary entries are recorded accurately
* Arrange internal and external meetings
* Manage logistics for all travel to client meetings, book flights, train tickets, ground transportation where necessary
* Obtain pre-approval for all travel via the internal system
* Compile detailed itineraries
* For client entertainment, ensure prior approval is obtained
* Book and arrange meetings with client reception and update client reception of any meeting or dining changes or cancellations by email
* Accurately formatting and typing of letters, emails and other correspondence as required
* Inform the EA manager of any absences from work
* Comply with and encourage adherence within the team to the clear desk policy
* Maintain appropriate filing system for the team as required. Ensure logical electronic filing of relevant documents and spreadsheets that have been prepared for bankers and/or clients.

You will have the ability to build and maintain trusted relationships with client executive assistants, strong written and verbal communication skills are key.

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Overview

PA
Salary: £40000 - £45000 per annum
Location: West End
Duration:

Reference: X_QJG27025_1534325344Consultant: Tay Associates 1 Apply

Executive Assistant

A global technology company with huge plans for growth and immense success already is seeking an EA to support their UK Managing Partner who has EMEA responsibilities also.

You would also support another senior executive in this exceptionally logistical role that will lean heavily on your organisational skills.

Duties include:



* Extensive diary management that will include various time zones, vc's and working with colleagues to leverage time
* Preparing meeting agendas, taking minutes and following up actions
* Arranging all travel including intricate well thought out itineraries that allows for flexibility for often last minute changes!
* Work with the global network of EA's to build your network and ensure the support team work seamlessly and collaboratively

Ranked in the '100 Best Companies To Work For' this is a pivotal hire for an EA with recent and demonstrable experience of supporting a senior executive to join an award winning culture that truly lives and breathes their values.

You would describe yourself a team player, who is positive, committed and approaches everything with a 'can do' attitude! You are accustomed to being under pressure and juggling several requests.

Whilst the role requires someone adept at managing a truly hectic diary, you will have to think creatively as things change last minute and you will be thinking on your feet and prioritising constantly.

Reference - X_QLM27035

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Overview

Executive Assistant
Salary: £40000 - £50000 per annum
Location: City
Duration:

Reference: X_QLM27035_1534325292Consultant: Tay Associates 1 Apply

Market Research Analyst

A global consultancy located in West London is seeking a Market Research Analyst to join the business supporting two key areas of building products and chemical industries.

This role would suit someone who wants to use their qualitative and quantitative research skills working in an internationally client facing role that will enable a global understanding.

Duties will include:



* Conducting interviews with industry experts
* Gathering intelligence including the gathering and analysing of statistics
* Analysing date to a high standard that will include converting this to numerical data to reflect outcomes
* Travelling internationally to meet with clients and attend careers fairs to both maintain and increase industry contacts
* Writing clear and engaging reports so a good command of English is essential
* Working extensively with Excel and PowerPoint so it is expected you have advanced skills here

Recent and demonstrable experience of working in a similar market research or intelligence gather role would be welcomed.

Degree level or equivalent

Reference - X_QLM27010

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Overview

Market Research Analyst
Salary: £27000 - £32000 per annum
Location: City
Duration:

Reference: X_QLM27010_1534325283Consultant: Tay Associates 1 Apply

Team Assistant

Are you a logistical expert who is adept at managing ever changing and complex diaries?

Do you enjoy juggling multiple inboxes and are able to multi task with ease?

Do you take pleasure in managing intense travel plans that are liable to change at the last minute?

Do you want to work in a supportive team who are collaborative, committed and full of energy?

If you can answer an emphatic YES to these questions and want a role that will keep you busy and engaged working for inspirational managers then apply ASAP. You will be working in stunning offices in the heart of the West End with regular social events in a company who are globally known for being a fabulous place to work who champion career development. On a typical day you will be:



* Proactively managing complex and ever changing diaries - up to five - whilst working to very tight deadlines.
* Arranging multi stop global travel that is frequent, often very last minute and subject to change. As this could form 90% of your day, it is vital that you understand the significance of meeting/flight changes and react in more than a transactional fashion; you innately think pre-emptively and take a helicopter view of multiple diaries to ensure you are consistently solutions focused.
* Liaising with senior level clients so you have the ability to provide exceptional service and problem solve.
* Submitting billing and expenses
* Creating presentations for your team from inception through to completion ensuring you are on brand message.
* Given the opportunity to manage smaller projects; attending client meetings, taking minutes and reporting on projects to ensure deadlines are met.

This would be a career defining role for someone who has gained at least two years recent and demonstrable assistant experience in any sector supporting exceptionally busy individuals who have high expectations of the support they receive.

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Overview

Team Assistant
Salary: £30000 - £34000 per annum
Location: City
Duration:

Reference: X_QLM26700_1534325282Consultant: Tay Associates 1 Apply

Legal PA

This City of London based legal company are searching for motivated, passionate, Legal PA's to support a busy team of fee earners.

As the Legal PA it will be your duty to provide a world class service, and in return be rewarded for your hard work in the prestigious law industry.

Key responsibilities include:



* Extensive UK and international travel (including organising visas, flights, accommodation and restaurants) and provide the fee earners with detailed itineraries.
* Build an understanding of the nature of the fee earners' work, get to know their clients and build relationships with them and the client PAs.
* Take ownership of enquiries, resolving or escalating (or identifying alternative contacts) as appropriate.
* Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions.

Skills and Experience:



* Previous legal PA experience; Finance experience would be ideal.
* Excellent secretarial skills, fast accurate typing.
* Excellent written and verbal communication skills.
* Strong document production skills
* Billing experience.
* Excellent organisational and administrative ability.
* Meticulous attention to detail and quality.
* Professional telephone manner, fielding calls where appropriate.

Professional/Technical Skills:



* Accurate typing at minimum 60 wpm net.
* Advanced knowledge of MS Outlook, Word, Excel and PowerPoint.

Qualifications and Training:



* Minimum 5 GCSE's or equivalent at A-C including English and Maths.

If you feel this is the role for you, then please send your CV in.

Job Reference: X_QTF/NM27043

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Overview

Legal PA
Salary: £32000 - £36000 per annum
Location: City
Duration:

Reference: X_QTF/NM27043_1534245176Consultant: Tay Associates 1 Apply

Team Assistant

Are you a logistical expert who is adept at managing ever changing and complex diaries?

Do you enjoy juggling multiple inboxes and are able to multi task with ease?

Do you take pleasure in managing intense travel plans that are liable to change at the last minute?

Do you want to work in a supportive team who are collaborative, committed and full of energy?

If you can answer an emphatic YES to these questions and want a role that will keep you busy and engaged working for inspirational managers then apply ASAP. You will be working in stunning offices in the heart of the West End with regular social events in a company who are globally known for being a fabulous place to work who champion career development. On a typical day you will be:



* Proactively managing complex and ever changing diaries - up to five - whilst working to very tight deadlines.
* Arranging multi stop global travel that is frequent, often very last minute and subject to change. As this could form 90% of your day, it is vital that you understand the significance of meeting/flight changes and react in more than a transactional fashion; you innately think pre-emptively and take a helicopter view of multiple diaries to ensure you are consistently solutions focused.
* Liaising with senior level clients so you have the ability to provide exceptional service and problem solve.
* Submitting billing and expenses
* Creating presentations for your team from inception through to completion ensuring you are on brand message.
* Given the opportunity to manage smaller projects; attending client meetings, taking minutes and reporting on projects to ensure deadlines are met.

This would be a career defining role for someone who has gained at least two years recent and demonstrable assistant experience in any sector supporting exceptionally busy individuals who have high expectations of the support they receive.

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Overview

Team Assistant
Salary: £30000 - £34000 per annum
Location: City
Duration:

Reference: X_QLM26700_1534237012Consultant: Tay Associates 1 Apply

Office Assistant

A global company export company is looking for a Spanish speaking office assistant to provide full administrative support to their small west end office. As the Office Assistant you will need to Liaise with Spain Head Office, so it is vital you are intermediate in Spanish.

Duties as the Office Assistant will include:



* General admin tasks
* Diary and travel
* Agendas and appointments
* Organising trade fairs and events
* Supporting the sales team and your manager in their duties
* Speaking and writing with intermediate Spanish

Experience & Skills:



* 2+ years experience in admin focussed role
* Flexible with a can do attitude
* Organised and willing to help all
* Strong Microsoft skills
* Intermediate In Spanish

This role is all encompassing and requires a lot of responsibility, it offers a competitive salary.

Reference - X_QTF26981

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Overview

Office Assistant
Salary: £25000 - £28000 per annum
Location: City
Duration:

Reference: X_QTF26981_1533908567Consultant: Tay Associates 1 Apply

Executive Assistant

A very innovative and creative technology company based in the West End is looking for a credible and enthusiastic EA to support two high level individuals. As this is a very traditional role, they are looking for an EA who enjoys the scheduling and managing the logistics. A high proportion of the role will be; extensive diary and travel management, processing expenses and providing seamless administrative support.

This is an incredibly fun company very much invests in their staff, and has a fantastic benefits package. As a high level EA, you will be exposed to a company which stands by their values and rewards staff for hard work.

Skills/Experience desired;



* Recent demonstrable experience supporting high level individuals with diary and travel arrangements.
* Experience with a technology company or similar is preferred but not essential.
* Excellent organisational and communicational skills.
* Providing a high-quality of work, with a proactive attitude.
* Proactive and positive.
* Being able to work at pace without errors.
* Accuracy and attention to detail.

Job Ref: GW/27035

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Overview

Executive Assistant
Salary: £50000 - £60000 per annum
Location: West End
Duration:

Reference: X_QGW27035_1533904657Consultant: Tay Associates 1 Apply

Market Research Analyst

A global consultancy located in West London is seeking a Market Research Analyst to join the business supporting two key areas of building products and chemical industries.

This role would suit someone who wants to use their qualitative and quantitative research skills working in an internationally client facing role that will enable a global understanding.

Duties will include:



* Conducting interviews with industry experts
* Gathering intelligence including the gathering and analysing of statistics
* Analysing date to a high standard that will include converting this to numerical data to reflect outcomes
* Travelling internationally to meet with clients and attend careers fairs to both maintain and increase industry contacts
* Writing clear and engaging reports so a good command of English is essential
* Working extensively with Excel and PowerPoint so it is expected you have advanced skills here

Recent and demonstrable experience of working in a similar market research or intelligence gather role would be welcomed.

Degree level or equivalent

Reference - X_QLM27010

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Overview

Market Research Analyst
Salary: £27000 - £32000 per annum
Location: City
Duration:

Reference: X_QLM27010_1533825398Consultant: Tay Associates 1 Apply

Finance Assistant

Finance Administrator
Our excellent client based in Central London is looking for a Finance Administrator to join their close knit and collaborative team on a permanent basis. Full training will be provided but previous experience within an administration role is necessary.

Benefits for the Finance Administrator position include;



* Team nights out
* Monthly cinema nights
* Drinks on a Friday

Responsibilities for the Finance Administrator position include;



* Raising permanent invoices
* Processing expenses on behalf of the team
* Credit control type duties
* Sending invoices and raising purchase orders
* Updating the time-sheet portal
* Timesheet checking
* Bank reconciliations
* Finance administration duties

Qualifications for the Finance Administrator position include;



* Previous administration experience
* Experience using Sage 50 is desirable but not essential
* Fully competent in Microsoft word including; Excel, Word and Outlook
* Team player
* Flexible and adaptable work ethic

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Overview

Finance Assistant
Salary: £20000 - £24000 per annum
Location: City
Duration:

Reference: X_QEF26852_1533740727Consultant: Tay Associates 1 Apply

Office Assistant

We have an amazing opportunity for a motivated, enthusiastic person who is willing to study and develop in multiple areas.

Do you have the following requirements?



* Eager to learn
* Good organisational skills
* The ability to prioritise and meet deadlines
* The ability to take directives and use initiative to further develop these
* Good communication and customer service skills
* Able to work under own initiative and to tight deadlines

Duties include office management, compliance and finance. As more knowledge is gained in the different areas, the work load will increase and the tasks will become more complex.

Desirable:



* Practical knowledge and skills in using a range of packages, including Word, Excel and PowerPoint.
* Excellent verbal and written communication skills in order to liaise with clients/colleagues in a professional manner.
* Willingness to achieve objectives and gain experience and knowledge in all areas.

If you feel like you're up to the challenge, we can't wait to hear from you.

Job Reference: X_QSK27063

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Overview

Office Assistant
Salary: Up to £22000 per annum
Location: City
Duration:

Reference: X_QSK27063_1533738998Consultant: Tay Associates 1 Apply

PA

PA - X_QJG27094 - 40K - 50K - West End

A small investment bank is currently looking for a friendly professional PA to join their team based in the West End. You will be supporting the Fixed Income and Operations teams along with managing x3 MD's. You will have experience as an Administrative Assistant with excellent secretarial and organisational skills.

Are you diplomatic and discreet in approach? You will be managing a complex and demanding workload and have the capability to be able to work to deadlines and have the ability to multi-task. Overall you will need to be capable of turning your hand to a variety of tasks and able to stay calm under pressure whilst capable of thinking on your feet.

Daily:



* Supporting the Fixed Incomes and Operations team including 3 Managing Directors and other senior members of the team, you will be coordinating their day-to-day business activities
* Coordinating extensive travel arrangements, locally and internationally as well as organising visas as required and compiling travel itineraries
* Booking transport, accommodation and restaurants
* Acting as a point of contact in their absence for employees and clients
* Extensive diary management and coordination of meeting and calls in several time zones which will accommodate ever changing diaries and communicating schedules
* Processing expenses for reimbursement in accordance with company policy
* Handling of confidential information and documentation
* Telephone cover for the department
* Updating contacts in Outlook / sales database
* Preparing invoices for payment
* Printing, photocopying and scanning
* Archiving and filing of documentation / information
* Preparing agenda and taking notes in board meetings.

Do you have solid experience within a corporate environment? Do you have demonstrable experience working confidently at pace along with efficiency and accuracy.

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Overview

PA
Salary: £40000 - £50000 per annum
Location: West End
Duration:

Reference: X_QJG27094_1533723699Consultant: Tay Associates 1 Apply

Receptionist

A City based Property Developer with an enviable and collaborative culture is looking for a personable and engaging Receptionist. You will work alongside one of other person, and you will essentially be the brand of the company.

This is a company which very much invests in their staff - they have a fun company culture and progression is very important to them, as they like to retain their staff.

You liaise with all individuals across the business, and greet all guests coming through to door. They are looking for a polite Receptionist, who has a can-do attitude and one who takes pride in their appearance.

Candidate Specification Desired;



* Recent, demonstrable experience as a Receptionist is ideal.
* Personable and welcoming.
* Ability to work on your own initiative
* Good telephone manner
* Great attention to detail
* Bubbly and a good sense of humour

Job Ref: GW/27093

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Overview

Receptionist
Salary: £23000 - £28000 per annum
Location: City
Duration:

Reference: X_QGW27093_1533721731Consultant: Tay Associates 1 Apply

PA/EA

Tay Associates has an excellent opportunity for an experienced EA to join one of the worlds largest energy commodity companies with their head office based in London.

This position is responsible for supporting a General Manager of Finance ensuring the smooth functioning of their department.

Responsiblities:



* Diary management, ensuring control of meeting times, efficient and timely organisation of calendars, keeping the Director aware of calendar changes and preparing documents etc. in advance of meetings
* Extensive business correspondence in both English and Russian languages
* Processing invoices in SAP, acting as first signatory on the approval process and ensuring prompt payment;
* Assistance in the preparation of various reports (daily deposits report, monthly department report etc);
* Event organisation including Departmental Away Days and coordination of attendance at other corporate events for the General Manager
* Production of presentations in various formats for internal and external meetings;
* Ad-hoc translations (English to Russian and Russian to English) and work together with translation company;
* Compiling expense claims for the General Manager, for cash expenses, fuel claims and corporate credit card claims;
* Travel arrangements (flights, hotels, transfers, visas etc) for General Managers;

Skills & Competencies



* Excellent written and spoken English and Russian including grammatical proficiency is must.
* Knowledge of Russian formal business correspondence standards is essential
* Good numeric and analytical ability including spreadsheet skills;
* Thorough organisational, planning and administrative skills;
* Able to cope with multiple priorities and changing environment;
* Solid understanding of MS Office (Outlook, Word, Excel, PowerPoint);

Experience & Education



* Previous experience in secretarial/PA positions is essential;
* Experience of working in an international organisation / corporate environment
* Strong academic track record, preferably a university degree;
* Bachelor degree or secretarial qualifications preferred but not essential (or equivalent experience).

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Overview

PA/EA
Salary: Up to £45000 per annum
Location: City
Duration: 12 months

Reference: X_QSK27054_1533643537Consultant: Tay Associates 1 Apply

Executive Assistant

Tay Associates has an excellent opportunity for an experienced EA to join one of the worlds largest energy commodity companies with their head office based in London.

This position is responsible for supporting a General Manager of Finance ensuring the smooth functioning of their department.

Responsiblities:



* Diary management, ensuring control of meeting times, efficient and timely organisation of calendars, keeping the Director aware of calendar changes and preparing documents etc. in advance of meetings
* Extensive business correspondence in both English and Russian languages
* Processing invoices in SAP, acting as first signatory on the approval process and ensuring prompt payment;
* Assistance in the preparation of various reports (daily deposits report, monthly department report etc);
* Event organisation including Departmental Away Days and coordination of attendance at other corporate events for the General Manager
* Production of presentations in various formats for internal and external meetings;
* Ad-hoc translations (English to Russian and Russian to English) and work together with translation company;
* Compiling expense claims for the General Manager, for cash expenses, fuel claims and corporate credit card claims;
* Travel arrangements (flights, hotels, transfers, visas etc) for General Managers;

Skills & Competencies



* Excellent written and spoken English and Russian including grammatical proficiency is must.
* Knowledge of Russian formal business correspondence standards is essential
* Good numeric and analytical ability including spreadsheet skills;
* Thorough organisational, planning and administrative skills;
* Able to cope with multiple priorities and changing environment;
* Solid understanding of MS Office (Outlook, Word, Excel, PowerPoint);

Experience & Education



* Previous experience in secretarial/PA positions is essential;
* Experience of working in an international organisation / corporate environment
* Strong academic track record, preferably a university degree;
* Bachelor degree or secretarial qualifications preferred but not essential (or equivalent experience).

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Overview

Executive Assistant
Salary: Up to £45000 per annum
Location: City
Duration: 12 months

Reference: X_QSK27054_1533639527Consultant: Tay Associates 1 Apply

PA

PA/ Office Manager with research - Start up consultancy - City. Up to 45K.

A global legal consultancy who are setting up a London presence are looking for someone to take the reins and manage all administrative functions for their boutique office located in beautiful serviced offices in the City.

Working closely with a counterpart in the USA you will be shown the ropes and fully trained in how their systems work before taking the helm and truly making this brand new role your own.

Duties will include:



* Scheduling client and candidate meetings in person and via videoconference
* Preparing background information for all meetings, making use of you research skills and ability so assimilate information!
* Working with their CRM system ensuring it is updated, with notes and all relevant information stored accurately
* Provide administrative support to up to four recruiters ensuring their travel is booked, expenses managed and events planned
* Support with research to support each consultant taking ownership and thinking creatively to support their work
* Ensuring the office runs smoothly so working with suppliers, ordering stationery, handling all mail as well as supporting with copying, faxing and scanning

As a culture champion you will be able to shape what the office is like, you are happy making decisions and working autonomously but within a friendly and open environment. You have a good working knowledge of Microsoft Office and have experience of working in a small office environment, ideally another start up.

Job Reference - X_QLM26855

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Overview

PA
Salary: £40000 - £45000 per annum
Location: City
Duration:

Reference: X_QLM26855_1533629651Consultant: Tay Associates 1 Apply

Recruitment Coordinator

A global consultancy with an exceptional name in their field and extensive success with well known brands is seeking a proactive and hugely motivated Recruitment Administrator who will be relied on to work in a truly collaborative, supportive and hard working team where your contribution is acknowledged. The company are leaders in their field so expectations are high in terms of extensive administration handling, strong communication skills and a genuine passion for always delivering exceptional service. With a focus on delivering feedback you will feel hugely supported from day one.

This role has candidate liaison so gravitas and the ability to network with ease are traits that are essential for this highly desirable role. For the right person as well there will be international travel! This is a really exciting time to be joining such a market leading business that is looking to expand their enviable brand.

Supporting the Graduate recruitment teams with an array of administrative duties this role will make full use of your strong organisational skills; you are meticulous in all you do and take pride on delivering work of an outstandingly high standard.

Duties will include:



* Assisting with the organisation and planning of each recruitment programme
* Maintaining records for all new hires; ensuring they are updated at all times
* Handling recruitment enquiries and being a gatekeeper for the Graduate recruitment teams
* Assisting with advertising, liaising with Universities, targeted emails and preparing marketing materials
* Coordinate all logistics for all events; sourcing and booking venues, travel booking for the team, catering planning, attending events and representing the brand as well as feedback collection
* Assist with all applications for roles; tracking candidates through the process, ensuring records are updated, CV screening for the interviewing team, assist with booking all interviews which will include meeting/greeting candidates an ensuring the receive a positive recruitment experience

You would describe yourself as someone with excellent interpersonal skills, someone who is proactive, confident and motivated with a genuine interest in people. Experience of working in a demanding administration role where you are handling a high and varied volume of administration would be welcomed for this role!

Core hours are 9-5.30 although there will be flexibility especially during peak recruiting times.

job reference X_QLM26979

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Overview

Recruitment Coordinator
Salary: £34000 - £38000 per annum + Benefits
Location: City
Duration:

Reference: X_QLM26979_1533629300Consultant: Tay Associates 1 Apply

Administrator

An established financial services company, in the heart of the City, is looking for a friendly and flexible Administrative Assistant to working alongside a senior EA within the business. However, having the exposure working alongside will NOT give the successful candidate an internal progression route into a PA role. What it will do is giving you an excellent grounding within administration long term, within a successful financial organisation.

The duties will include receptionist duties, assisting with travel bookings, processing expenses, greet clients, manage meeting room bookings, ordering supplies and providing general administrative support.

It is important that the successful administrative assistant has a real muck in attitude and approachable nature, no job too big or too small.

This is very much a corporate yet relaxed working environment and as a PA you will gain a lot of exposure to all the front office functions.

Skills/Experience Required;



* Recent and demonstrable office experience preferred.
* Confident using MS Office - Word, Excel, Outlook and PowerPoint.
* Confident and articulate.
* A real muck in attitude.
* Positive and approachable nature.

Job Ref:GW/26942

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Overview

Administrator
Salary: £20000 - £25000 per annum
Location: City
Duration:

Reference: X_QGW26942_1533568528Consultant: Tay Associates 1 Apply

Receptionist

A stunning corporate building in the City is looking for well presented and confident Receptionist to sit on their ground floor desk. They're approximately 8 floors in the building so you will be a first point of contact for guests, greeting them as they come in and directing them to the correct floor.

If you had hotel or concierge experience this would be highly beneficial, however not essential. As you will be constantly greeting guests, it is important that you are adaptable, professional and confident working on your own initiative.

Candidate Specification Desired;



* Recent, demonstrable experience as a Front of house Receptionist. Ideally from hotel or concierge ideally.
* Personable and welcoming
* Confidence and resilience
* Ability to work on your own initiative
* Good telephone manner
* Great attention to detail

Job Ref: GW/26987

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Overview

Receptionist
Salary: £23000 - £27000 per annum
Location: City
Duration:

Reference: X_QGW26987_1533568525Consultant: Tay Associates 1 Apply

PA

PA - City of London - £35,000 - £37,500 - X_QDD/JG27073

A leading insurance company is currently looking for energetic and confident individual, who has strength of character to support two UK Strategy Group members, the UK Managing Director for Alternative Distribution and the Chief Operating Officer.



* Providing a high standard of PA support to two UK Strategy Group members
* Full Outlook management, including email monitoring and prioritisation
* Complex diary management, including ever-changing schedules and co-ordinating internal and external meetings, lunches and dinners
* Managing complex, and often last-minute, travel and accommodation arrangements and preparing itineraries
* Organisation of and assistance in meeting numerous board report and other key deadlines throughout the year
* Preparing accurate documents and presentations, for meeting packs and attendance to minute meeting as required
* Meeting and greeting internal and external visitors at all levels of seniority, screening calls
* Assisting in personal work and managing diary to accommodate personal commitments
* Assisting in the coordination of broker entertainment / team events / seminars / forums
* Maintenance of filing / archiving
* Handling confidential information
* Assisting with cost centre expense budgets and reforecasting
* Preparing and submitting personal expenses for managers
* Preparing correspondence on the managers behalf
* Absence and holiday monitoring for wider teams
* Collation and timely distribution of board pack

Preferably you will be educated to an A-level or equivalent and be advanced in Microsoft Word, Excel, Outlook and Powerpoint.

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Overview

PA
Salary: £35000 - £37500 per annum
Location: City
Duration:

Reference: X_QDD/JG27073_1533564462Consultant: Tay Associates 1 Apply

Marketing Assistant

A City based accountancy firm is looking for an incredibly innovative and confident Marketing Assistant to support within their small and vibrant marketing team. You will be based in this close nit team so you will have exposure to all Marketing operations. A large portion of your role with be assisting with external activities.

Your duties will include coordinating firm events, managing campaigns and projects from beginning to end, assist with the client experience strategy, managing the social media and proof reading marketing material.

This is an incredibly busy role, with a heavy workload so they are looking for a credible Administrator who can handle the pace and pressure.

This is a growing company filled with warm and friendly personalities, where training and progression is regularly encouraged.

Skills/Experience Desired;



* Demonstrable experience within a marketing role is ideal.
* Professional services experience preferred but not essential.
* Warm and personable personality.
* Articulate and good attention to detail.
* Advanced using MS Office (Word, Excel, PowerPoint and Outlook)

Job Reference GW/27049

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Overview

Marketing Assistant
Salary: Up to £25000 per annum
Location: City
Duration:

Reference: X_QGW27049_1533551588Consultant: Tay Associates 1 Apply

PA/ Office Manager

A privately owned independent fund management business is looking for an office/PA manager that can support the director as well as the team. Great growth prospects and the company based in the city.

This role will support the directors of the Company by assisting with the day to day managemnt activities of the industry and the needs of the company.

Responsiblities:



* Developing a broad understanding of the industry and the needs of the Company
* Liaising with building management, liaising with suppliers, stationery orders, coffee/lunch orders and
* room bookings
* General office management duties
* On-boarding new clients including
* Assisting appointed representatives with day to day queries.
* Assist in implementing the Company's compliance policy and procedures.
* Invoicing, ensuring payments are made on time and chasing late payments.

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Overview

PA/ Office Manager
Salary: £35000 - £45000 per annum
Location: City
Duration:

Reference: X_QSK27067_1533226900Consultant: Tay Associates 1 Apply

Administrator

A City based firm, with a collaborative team environment, is looking for a warm individual to come on board. Supporting this team of 20 will require a good work ethic and someone who is happy in the role.

The role will heavily be based around administrative support and data entry; you will assist the team when they're submitting VAT registrations. You will be submitting documents, monitoring data sheets, taking incoming post and tracking returns.

This is a growing company filled with warm and friendly personalities, where training is incredibly important.

Skills/Experience Required;



* Solid administrative/data entry experience preferred, however not essential.
* Warm and personable personality.
* Articulate and good attention to detail.
* Good previous use of MS Office (Word, Excel, PowerPoint and Outlook)

Job Reference GW/26781

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Overview

Administrator
Salary: £20000 - £23000 per annum
Location: City
Duration:

Reference: X_QGW26781_1533200645Consultant: Tay Associates 1 Apply

PA/ Office Manager

If you're looking for the next step in your career, moving from an Jnr PA role into a PA/ Office manager. This intimate office will give you the freedom to make the role your own, working closely with all of senior management in the business.

Key Responsibilites:



* Reactively taking calls/messages, arranging appointments, preparing information for meetings and dealing with specific requests
* Proactively contacting external clients and arranging meetings on behalf of the Director
* Diary management, travel arrangements, monthly expenses
* Office maintenance management
* First point of contact for all calls coming through from x3 companies; include transferring calls and email messages
* Keeping the office organised and stocked with office supplies

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Overview

PA/ Office Manager
Salary: £26000 - £30000 per annum
Location: City
Duration:

Reference: X_QSK27085_1533141866Consultant: Tay Associates 1 Apply

German Speaking Receptionist

German speaking Receptionist

We have an exciting opportunity for a Fluent German Speaking Receptionist to join a global finance investment company based in the West End. They are looking for a Receptionist who is passionate about delivering excellent customer service to a high standard, enjoys adminstratve tasks such as diary management and travel arrangements and has the ability to work in a fast paced environment.

Duties will include:



* Meeting and greeting visitors/clients.
* Operating switchboard, forward calls and taking accurate messages
* Co-ordination and preparation of meeting rooms ensuring that they are kept tidy and checked throughout the day.
* Arranging travel (both corporate and private), transportation, visas and accommodation for Senior Management
* Photocopying/Scanning/Printing and Binding various documents, sometimes on behalf of other colleagues.
* Distribute incoming post; manage outgoing post and book couriers.
* Maintaining kitchen and office supplies.
* Using a range of office software, including email, spreadsheets and databases.

Working alongside another receptionist on a shift pattern (weekly rotation) between (7am - 3pm) and (2.30pm - 10pm) as well as one saturday in three.

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Overview

German Speaking Receptionist
Salary: £26000 - £28000 per annum + Benefits
Location: West End
Duration:

Reference: X_QDK26388_1533128386Consultant: Tay Associates 1 Apply

Team Assistant

Team Assistant

This is a fantastic opportunity for a Team Assistant to join a boutique Mayfair based investment company. You will be supporting five international investment professionals with core PA dutiess to ensure they are always fully prepared with duties including:



* Diary management
* Complex travel arrangements across multi time zones to nclude flights, hotels and visas
* Monthly expense management
* Restaurant bookings
* Ad hoc projects and administration tasks

This role will suit an experienced Assistant used to working in fast paced environments, someone proactive in nature and a great team player.

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Overview

Team Assistant
Salary: Up to £35000 per annum + benefits
Location: West End
Duration:

Reference: X_QDK26578_1533128143Consultant: Tay Associates 1 Apply

Administrator

A City based Accountancy firm, with a reputable name, is looking for an incredibly proactive administrator to support within their tax team. An interest in tax will be highly beneficial, however not essential for this position.

Presenting your seamless organisational skills and a high attention to detail will be crucial in this busy and all-encompassing role. This is a close nit team and you will be required to work well under pressure. The duties will include allocating post, filing and archiving documents, updating the database, taking phone calls, ensure stock levels are up to date and all other administrative support necessary.

This is a growing company filled with hardworking and friendly individuals, where your work will be valued and appreciated. Internal training and progression is very common within this dynamic company.

Skills/Experience Desired;



* Interest in tax would be beneficial but not essential.
* Recent demonstrable experience working in an office environment preferred.
* No office experience? - Apprenticeships, internships etc. with professional services would be preferred but not essential.
* A hardworking and keen attitude to work.
* Personable and confident.
* Articulate and good attention to detail.
* Confident using MS Office (Word, Excel, PowerPoint and Outlook)

Job Ref:GW/26956

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Overview

Administrator
Salary: Up to £19000 per annum
Location: City
Duration:

Reference: X_QGW26956_1533112412Consultant: Tay Associates 1 Apply

Receptionist

Are you an energetic, professional and hard-working Receptionist who would love to work in a reputable, independently owned wealth management company?

Our prestigious client, based in Farringdon, is looking for an experienced, confident receptionist proficient in Word/Excel/Outlook who is willing to take on new challenges and able to deal with the exciting changing needs of the business.

Responsibilities Include:



* To operate a busy switchboard answering and forwarding phone calls (Avaya)
* Booking meeting rooms and ensure rooms are set-up to correct specification
* Assistance with catering requirements - i.e. lunches/events - booking, setting up and clearing
* Manage incoming emails in regards to booking meeting rooms
* Update and maintain the Electronic Diary to ensure visitor access and security is maintained
* General Administration

Job Reference - X_QNM/JG24711

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Overview

Receptionist
Salary: £25000 - £30000 per annum
Location: City
Duration:

Reference: X_QNM/JG24711_1533052417Consultant: Tay Associates 1 Apply

Mandarin Speaking Office Assistant

An East London based development company is looking for a hands on and approachable Mandarin speaking Office Assistant to join them in their beautiful offices.

This role will require someone with a real muck in attitude who sees no job too big or too small. As a right hand assistant to the HR/Operations Manager, assisting with events/hospitality will be a main part of your role. For conferences/pitches and events you will be ordering and providing refreshments, setting up and clearing meeting rooms, greeting guests, keeping the kitchen area satisfactory and more. You will also ensure stock levels are updated, in put data into their computer system, take calls and providing any other administrative support necessary.

As they are a Chinese company, this role does require a Mandarin speaker. It is important that you are fluent and confident translating to/from Mandarin (speaking and written), for presentations and speeches etc. The ability to work to fast pace and with accuracy is very important.

This role would be suited to someone who is passionate for the position and loves providing excellent service to those they are supporting.

Experience/Skills Desired;



* Mother-tongue/fluent in Mandarin is essential.
* Positive muck in attitude, no job too big or too small
* Friendly and switched on
* Confidence working independently
* Willingness to help in all tasks
* Proactive and hard-working

Job Ref: /GW26935

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Overview

Mandarin Speaking Office Assistant
Salary: £26000 - £28000 per annum
Location: City
Duration:

Reference: X_QGW26935_1533049853Consultant: Tay Associates 1 Apply

Personal Assistant

A world renowend law firm is looking for a part time Personal Assistant to support partners and a team of fee earners in the Real Estate Division.

As the Real Estate PA it will be your duty to provide a first class secretarial service, and showcase your skills with document amending, diary, travel and expenses. This role will be Monday & Tuesdays 09:00am to 17:30am.

Duties As the Real Estate PA Will Include:



* Taking audio dictation
* Resolving and escalating enquiries
* Build relationships with clients
* Build a strong understanding of the fee earners work
* Complex diary management
* Maintenance of filing systems
* Amending and creating complex documents
* Expenses and producing bills
* International travel including multi-stop and visas

The Specification of the Real Estate PA Will Include:



* Excellent interpersonal skills
* Experience as a Legal PA or a PA in Real Estate
* Resilient and able to handle pressure
* Client-orientated
* Flexible working approach
* 2+ years experience as a legal PA
* Accurate typing - Min 60 wpm
* Strong document production skills
* Meticulous attention to detail
* Extensive experience with travel, diary management and expenses

In Return:



* Progression
* Competitive salary
* Excellent benefits
* Onsite gym and restaurant

Job Reference: X_QTF27046.

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Overview

Personal Assistant
Salary: £32000 - £36000 per annum + Pro Rata
Location: City
Duration:

Reference: X_QTF27046_1533048605Consultant: Tay Associates 1 Apply

Administration Assistant

Administration Assistant

This is a fantastic opportunity for an Administrator to join a welcoming, friendly boutique organisation close to Victoria to support the team and CEO's PA. This role will suit an enthusiastic candidate with at last one years worth of office experience.

The role will involve:



* Organising travel arrangements for the team to include flights hotels and visas
* Arranging meetings
* Managing mid and end of month expenses
* Coordinating meeting room bookings
* Managing team holidays/absence
* Ordering office supplies
* General administrative tasks

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Overview

Administration Assistant
Salary: Up to £26000 per annum + benefits
Location: West End
Duration:

Reference: X_QDK27070_1533048040Consultant: Tay Associates 1 Apply

Personal Assistant

As the Legal Personal Assistant it will be your duty to provide a first class secretarial service, and showcase your skills with document amending, diary, travel and expenses

Duties As the Legal PA Will Include:



* Producing and amending complex documents
* Taking audio dictation
* Resolving and escalating enquiries
* Build relationships with clients
* Build a strong understanding of the fee earners work
* Complex diary management
* Maintenance of filing systems
* Expenses and producing bills
* International travel including multi-stop and visas

The Specification of the Legal PA Will Include:



* Excellent interpersonal skills
* Resilient and able to handle pressure
* Client-orientated
* Flexible working approach
* 2+ years experience as a legal PA
* Accurate typing - Min 60 wpm
* Strong document production skills
* Meticulous attention to detail
* Extensive experience with travel, diary management and expenses

In Return:



* Progression
* Competitive salary
* Excellent benefits
* Onsite gym and restaurant
* Work with one of the best companies in the world in their field.

Job Reference: X_QTF27043.

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Overview

Personal Assistant
Salary: £32000 - £36000 per annum
Location: City
Duration:

Reference: X_QTF27043_1533047854Consultant: Tay Associates 1 Apply

Team Assistant

A fantastic opportunity has arisen within a reputable Executive Search firm for a Team Assistant to support a team of their highly successful consultants. This is a brilliant opportunity for a motivated, eager individual to join a well established organisation and become an integral member of the business.

Responsibilities



* Extensive diary management for all 4 consultants
* Proof reading documents
* Responding to emails
* General admin throughout the recruitment search
* Taking phone calls and transferring to the correct individual
* Putting together presentations
* Occasionally meeting and greeting candidates / clients if the Receptionist is busy
* Happy to help out around the office when needed

Requirements



* Minimum of 2 years experience in an office administration / team assistant role
* Ability to think on your feet
* Proficient with all Microsoft packages (Excel, PowerPoint, Word etc.)
* Excellent time management skills
* Ability to prioritise and multitask
* Positive attitude and eager to learn and hit the ground running

Benefits



* Private Healthcare
* Summer Yoga Classes
* 50% per month contribution to gym membership
* Free drinks on the first Thursday of every month
* Volunteering opportunities. Up to 3 days off per year for volunteering. Matched holidays for 2 days of holiday
* Travel card loan

If this sounds like an opportunity that could be of interest to you, apply now for more information

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Overview

Team Assistant
Salary: £28000 - £30000 per annum
Location: City
Duration:

Reference: X_QEF27060_1532707258Consultant: Tay Associates 1 Apply

Recruitment Consultant

Tay Associates is a leading City based recruitment agency, specialising in the placement of office support professionals into London's most reputable companies. With a passion for relationship building, efficient client delivery and candidate care that is renowned for being second to none, our team of successful consultants work across a variety of industries including banking, finance, media and creative, insurance, professional services, technology and entrepreneurial start-ups to provide the most intelligent and creative recruitment solutions to our clients.

Due to growth, we are looking for talented recruitment consultants who are driven by excellence and enjoy working in a fast paced environment, to join our successful team.

Integrity is at the heart of everything we do and as such, whether you are at the beginning of your recruitment career or a senior consultant, our bespoke comprehensive training programme will be tailored to support your individual development and backed up by industry professional body memberships.

We are the only independent recruitment consultancy in our field to be awarded with the industry Gold accreditation for risk and compliance, an accolade that reflects the level of Best Practice across our business operations.

In addition to competitive basic salary. We offer an enviable, uncapped commission and bonus structure and a comprehensive benefits package that includes free private medical, company pension scheme, 25 days holiday (increasing to 30) and access to hundreds of retail discounts, subsidised gym memberships, free mobile phone insurance and free taste card and loads of fun incentives that over the past year included a weekend in Vegas, weekend in Paris, team trip to Portugal, theatre tickets and Ascot race day.

Reference - X_QTA25506

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Overview

Recruitment Consultant
Salary: £18000 - £60000 per annum
Location: City
Duration:

Reference: X_QTA25506_1532618821Consultant: Tay Associates 1 Apply

PA

Junior PA, City. £27,000- Ref:X_QSK/GW27022

A financial solutions company based in the city is looking for a bright and energetic personal assistant. The role requires this person to support multiple individuals within the senior management team so a confident and proactive PA is what we're looking for.

The role offers endless amount of opportunities and will get you involved in more responsibilities covering HR, Marketing etc. You will need to be articulate, ambitious and approachable by nature.

Skills/Experience Desired;



* Previous experience in an administrative role in a professional services company would be ideal.
* Previous demonstrable experience supporting at senior level and booking international travel in a professional capacity is preferred.
* Managing diary, travel, general administrative, data support and expenses
* Confident using a MAC is ideal but not essential.
* Confident using MS Office - Word, Excel, Outlook and PowerPoint.

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Overview

PA
Salary: Up to £27000 per annum
Location: City
Duration:

Reference: X_QSK/GW27022_1532618004Consultant: Tay Associates 1 Apply

Administrative Assistant

Administrator, Accountancy Firm,City. £19k - Job Ref: X_QSK/GW26956

Join one of the largest accountancy firms in the city. Trust underpins the culture of this company, together with specialist expertise, approachable and exceptional client service.

We're looking for an incredibly proactive office administrator, supporting a small team and ensuring client service is maintained.

The role is perfect for someone who is well organised, has a confident attitude to work and likes to be collaborative in your approach to teams - please get in touch with us.

Skills/Experience Required;



* Providing PA support in a corporate environment preferred.
* Experience in providing office support in a financial environment preferred
* Articulate and good attention to detail.
* Advanced using MS Office (Word, Excel, PowerPoint and Outlook)

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Overview

Administrative Assistant
Salary: Up to £19000 per annum
Location: City
Duration:

Reference: X_QSK/GW26956_1532617902Consultant: Tay Associates 1 Apply

PA

X_QJG27034 - £28,000 - £33,000 - PA - City of London

An opportunity has arisen for a passionate and experienced PA to provide sole support to one or more directors within the risk department. You will be managing demanding workloads.

Duties



* Providing full secretarial and administrative support, ensuring the highest levels of speed, accuracy, presentation and confidentiality
* Plan and organise daily routine
* Proactively maintain an accurate diary of commitments and manage electronic filing
* Organising workshops, meetings, room bookings, reception and refreshments as required
* Organising meetings and ensuring the Head's are well prepared with briefing packs
* Keeping accurate and confidential records
* Preparing and submitting business expenses
* Preparing power point presentations, briefing papers and documents
* Reading and responding to emails
* Raising purchase orders and processing invoices
* Arranging travel / hotel accommodation
* Ensuring leavers and joiners are kept up to date and maintained

You will have a depth of experience in a similar role, be organised and possess a high level of attention to detail.

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Overview

PA
Salary: £28000 - £33000 per annum
Location: City
Duration:

Reference: X_QJG27034_1532534914Consultant: Tay Associates 1 Apply

PA

X_QJG26977

A financial services company is currently looking for a Personal Assistant to work for the CEO. You will be professional and diligent, with a wealth of experience in a similar role. You will be required to provide full administrative support and diary management duties including arranging travel and project work. There will also be ad-hoc support of and others in the team where required.

Duties



* Proactively managing the inbox of the CEO, including re-directing or responding to emails on their behalf as and when required
* Ensuring the smooth day to day running of the CEO's diary, including providing refreshments where required
* First point of contact for the CEO
* Handle the new joins set-up and leavers process
* Liaise with IT for all technical issues encountered by the CEO
* Attend meetings where required in order to take minutes, distributing them in a timely fashion
* Ensure all presentations and papers are printed in advance for each committee meeting for the CEO
* Supporting the CEO's executive business manager, when requested
* Events organising on an ad-hoc basis
* Maintaining appropriate records of key documents
* Overseeing of the following tasks undertaken by the board assistant, or handling in their absence
* Diary management and prioritising, scheduling internal and external meetings
* Organising video conference calls
* Handling of travel and accommodation requirements and expenses

Experience



* Previous experience working for the board and understanding of business structures and requirements
* Minute taking
* Computer literacy
* Managing deadlines and changing priorities
* Total discretion is required, working with sensitive data and information

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Overview

PA
Salary: £45000 - £55000 per annum
Location: City
Duration:

Reference: X_QJG26977_1532533020Consultant: Tay Associates 1 Apply

Receptionist

Receptionist

An incredibly reputable and prestigious west end based Hedge Fund is currently seeking a Receptionist to join their London team. Located in stunning offices that have the 'wow' factor this is a wow factor role for those who enjoy exceeding expectations. Due to how visible this role is within the office and the clients you will be liaising you will be expected to be on the ball and one step ahead.

Located in the heart of Mayfair this is a superb opportunity for a Receptionist who is passionate about delivering exceptional customer service to clients and takes pride in ensuring that the Reception area is immaculate. You are a true representative for the company you currently work for and are looking to further hone your reception skills.

Duties will include:



* Managing the switchboard, being the first contact for couriers and deliveries
* Meeting and greeting all guests and ensuring that refreshments are organised and all six meetings rooms maintained to a very high standard
* Ensuring the meeting rooms are fit for purpose for each meeting
* Managing the annual leave spreadsheet, updating the visitor's daily spreadsheet and ensuring subscriptions are renewed
* Undertaking ad hoc administration when needed

With stunning offices and an outstanding benefits package this is a stand out Reception role for someone who is passionate about delivering an impeccable concierge service.

Experience:

-Graduate or graduate calibre

-Switched on, on the ball, charismatic

Job ad- 25869

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Overview

Receptionist
Salary: £30000 - £45000 per annum + benefits
Location: West End
Duration:

Reference: X_QDK25869_1532531347Consultant: Tay Associates 1 Apply

Receptionist

Receptionist


Are you looking to work for a reputable corporate, city based financial services company as their front of house Receptionist?

This is a stand alone role creating the first impression to this organisation. Their offices are slick, the location is central to Liverpool Street, Moorgate and Bank stations and the salary and benefits are highly competitive.

In return we are looking for a professional, well presented, confident Receptionist to take ownership of this role, manage the meeting room bookings and preparation, arranging any catering, welcoming clients/visitors and managing the switchboard. This role works closely with hospitality to ensure all visitors are looked after.

Being a stand alone role someone proactive and confident are a must; someone welcoming and a natural people person and someone with good attention to detail.

With a compepitive salary and a full benefits package the hours are 8am to 6pm.

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Overview

Receptionist
Salary: £26000 - £32000 per annum + benefits
Location: City
Duration:

Reference: X_QDK26976_1532530993Consultant: Tay Associates 1 Apply

PA

A very small financial solutions company based in the City is looking for switched on and bright PA. You will be supporting multiple individuals within the senior management team with diary, travel and expenses. However, as this is a smaller unstructured company you will also be required to provide general administrative and data entry support.

This is a very much a role that has an endless amount of opportunities and if desired, you can have the opportunity to get involved in more responsibilities such as marketing, HR etc. You will have exposure to all internal coordination, and have the chance to liaise with some employees based in Asia.

This role would be suited to someone who is articulate, ambitious and comfortable being based in a smaller, often quiet, environment. Therefore, it is important that the PA demonstrates a muck in attitude and approachable nature.

This role is requiring a confident and proactive Junior PA who is comfortable taking direction and can also work on their own initiative.

Skills/Experience Desired;



* Previous experience in an administrative role in a professional services company would be ideal.
* Previous demonstrable experience supporting at senior level and booking international travel in a professional capacity is preferred.
* Confident using a MAC is ideal but not essential.
* Articulate and switched on.
* Confident using MS Office - Word, Excel, Outlook and PowerPoint.
* Confident and articulate.

Job Ref: GW27022

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Overview

PA
Salary: £25000 - £27000 per annum
Location: City
Duration:

Reference: X_QGW27022_1532523943Consultant: Tay Associates 1 Apply

Tay Associates Limited, Boston House, 63-64 New Broad Street, London, EC2M 1JJ, United Kingdom   Tel: +44 (0) 20 7065 6700   Fax: +44 (0) 20 7065 6701