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PA / Reception

PA / Reception - City of London - 28k - 32k - X_QJG27316

A small insurance company based in the City of London is currently looking for a Personal Assistant to join their team to provide sole support to the Chief Financial Officer, you will be based in Reception where you will meet and greet and will cover Administrative tasks along with your PA duties. In your PA role you will be responsible for diary management, expenses and heavy travel arrangements. As this company is small you will be required to provide holiday cover.

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Overview

PA / Reception
Salary: £28000 - £32000 per annum
Location: City
Duration:

Reference: X_QJG27316_1539860300Consultant: Tay Associates 1 Apply

Executive Assistant

A leading international management consultancy are seeking an experienced, diligent Executive Assistant to join their fast paced, dynamic team. This person will be providing a high level of support to multiple individuals within the business, it will involve extensive diary management and international travel, booking in meetings with internal / external clients and any ad-hoc duties that may come up.

A highly proactive individual with a muck in attitude will be ideal for this role, you will also need to be a team player.

Skills / Requirements



* Previous experience supporting multiple individuals at a senior level
* Ability to multitask and prioritise a busy workload
* Excellent organisational and time management skills
* Ability to provide a high quality of work at all times
* Flexibility with working hours
* High attention to detail
* Proficient in all Microsoft packages

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Overview

Executive Assistant
Salary: £42000 - £45000 per annum
Location: City
Duration:

Reference: X_QEF27036_1539792840Consultant: Tay Associates 2 Apply

Executive Assistant

An extremely well established, international management consultancy based in London are seeking an experienced, highly credible Executive Assistant to join their business, supporting multiple consultants. The role will be extremely fast paced however you will receive some of the UK's highest level of training wherever needed. You will also be exposed to a great support network of EAs, nice working hours and an attractive benefits package.

The company are seeking a diligent, switched on individual who has the ability to operate in a fast paced, high pressured environment.

Responsibilities:



* Extensive diary management
* Multi-stop, international travel for multiple consultants
* Inbox management
* Any ad-hoc administrative tasks
* Screening calls and acting as a gatekeeper
* Assisting and reviewing any presentations ensuring everything is formatted correctly

Requirements:



* Previous experience managing multiple diaries and providing support to multiple individuals
* Ability to hit the ground running
* Proactive personality with a muck in attitude
* Works well under pressure
* Experience working within a fast paced environment

This is a great opportunity that will offer the right candidate the opportunity to grow within a business and become a part of a highly established organisation.

Apply now for more information.

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Overview

Executive Assistant
Salary: £38000 - £42000 per annum
Location: City
Duration:

Reference: X_QEF27264_1539787173Consultant: Tay Associates 2 Apply

Administrator

A fantastic opportunity has arisen within a top UK accountancy firm based in London. The company are seeking a motivated, hard-working individual to join the business in their HR and L&D team as an Administrator. This is a great opportunity for an individual to become a well integrated member of a hard-working, welcoming team who are looking for a like-minded person to join.

The role will involve providing HR/Administrative advice to external clients and also providing administrative support to the team.

Responsibilities



* Copying, Scanning, filling for the team
* Speaking with external clients on a daily basis
* Handling any general administrative duties around the office
* Inputting data into excel
* Client database system
* Screening calls
* Other ad hoc administrative duties

Requirements



* 6 months administrative support in an office environment
* Articulate and high attention to detail
* Ability to multitask and prioritise workload
* Muck in attitude with a warm, personable personality

If this sounds like an opportunity that could be of interest, apply now for more information.

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Overview

Administrator
Salary: £20000 - £24000 per annum
Location: City
Duration:

Reference: X_QEF27221_1539783976Consultant: Tay Associates 2 Apply

Team Assistant

Team Assistant - 45k - X_QJG27298

A hugely successful global investment bank based in impressive offices in the heart of the City are looking for a Team Assistant to join their operations department. In this role you will be supporting the Head of International Operations and wider team to help support all aspects of their day-to-day responsibilities as and when required.

Responsibilities



* Managing and organising the Head of International Operations diary and meeting schedules
* Preparing the operations management meeting agenda, minute taking during meetings and following up on actions
* Organising travel arrangements and submitting claims
* Maintaining international operation organisation charts
* Participating in departmental headcount resourcing meetings
* Liaising with managers and the HR department to manage hire approval, recruitment and onboarding of staff
* Monitoring and controlling consultants and temporary contract renewals
* Assisting in budget preparation, variance analysis and expense tracking
* Reviewing and updating operations support
* Maintenance and tracking of departmental objectives, goals and cost save initiatives

You



* Degree education or equivalent
* Working within a similar organisation and team environment
* Strong organisational and communication skills
* Ability to prioritise and work effectively under pressure
* Strong Microsoft Office experience

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Overview

Team Assistant
Salary: Up to £45000 per annum
Location: City
Duration:

Reference: X_QJG27298_1539618331Consultant: Tay Associates 1 Apply

Team Assistant

HR Team Assistant - 27k - X_QJG27296

An opportunity has arisen for a HR Team Assistant to join a busy team based in South London. This is an ideal opportunity for a highly driven and passionate individual to advance their knowledge and experience.

The successful candidate will be a positive team player; the company are very passionate about working together to produce the finest level of results. Being a team player is an essential attribute for your success within the company, along with excellent interpersonal skills and a good sense of humour.

It is beneficial to have previous experience within a HR Team Assistant position supporting large teams along with supporting the CEO and CFO. You will have a good understanding of all Microsoft office packages, including PowerPoint, Word and Excel. This position would suit someone self motivated, efficient and flexible in their approach.

This is a fantastic opportunity for anyone who wants to grow within a team environment and work alongside a group of very passionate professionals.

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Overview

Team Assistant
Salary: Up to £27000 per annum
Location: City
Duration:

Reference: X_QJG27296_1539613477Consultant: Tay Associates 1 Apply

Team Assistant

A fantastic opportunity for a highly motivated, Team Assistant to join an innovative consultancy. The company are seeking a dynamic, upbeat candidate who has the ability to hit the ground running. This is a great opportunity for an individual to become an integral member of a well established team.

With beautiful offices based in Victoria, this is a great company to work for and an opportunity not to miss out on!

Responsibilities



* Diary management for multiple individuals
* Booking international travel
* Ability to prioritise and multitask
* General administrative duties to the team
* Answering and directing telephone calls
* Any ad hoc duties for the team

Requirements



* Previous experience booking international travel and diary management
* Proactive attitude with the ability to hit the ground running
* Bright, articulate (both written and oral)
* Team playing who is also able to lead by example
* Ability to manage and prioritise workload

To hear more about this fantastic opportunity, get in touch now.

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Overview

Team Assistant
Salary: Negotiable
Location: City
Duration:

Reference: X_QEF26948_1539359744Consultant: Tay Associates 2 Apply

PA

PA - 45k - X_QJG27299

A hugely successful global investment bank based in impressive offices in the heart of the City are seeking a PA who will primarily be responsible for one-to-one support to the General Counsel and will also support the Legal and Compliance team.

Daily



* Maintaining company systems
* Translate and organise complex documents
* Coordinating meetings, sending out invites and booking meeting rooms
* Producing and distributing the formal agendas and hard copy for board and committee packs
* Administrative requirements, uploading board / committee packs and updating the FCA data
* Creating board packs
* Prepare engagement letters to the transaction specifics
* Produce first drafts of legal documents
* Setting up internal and external meetings
* Assisting with planning of team functions
* dealing with the procurement processes for Legal and Compliance
* managing stationary orders and department correspondence
* general document production, filing, faxing, scanning, photocopying and uploading documents to internal databases
* help with expense reimbursements claims, payment of invoices and booking business travel and accommodation

Qualifications



* Experience supporting senior leadership role / head of division is ideal for this role
* Delivery of first class customer / client service
* Pro-active approach and proven experience of delivering efficient solutions
* Experience with contract drafting and contract negotiation.

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Overview

PA
Salary: Up to £45000 per annum
Location: City
Duration:

Reference: X_QJG27299_1539359642Consultant: Tay Associates 1 Apply

EA to CEO

Are you looking for your career defining role, supporting someone who has exacting standards and is used to exemplary PA support?

A highly successful yet entrepreneurial technology company located in new and stunning offices in the City of London is looking for a PA with board level experience to support their CEO.

We need a PA who is capable of handling both business and personal duties effiecently but with a postive mental attitude - you must be professional, astute and hugely proactive and used to working at pace with meticulous attention to detail.

Duties:



* Used to handling highly confidential information with ease
* The ability to work with little direction in a proactive and ambassadorial manner
* Extensive liaising with clients so are used to highly levels of professionalism, networking and research
* The ability to work with ease alongside CEO's, and Executive Assistants within other businesses
* Thinking ahead at all times with multiple solutions to hand for any given scenario
* Ensuring the CEO is fully briefed for all meetings and any action points are followed up on in a timely manner
* Being the ultimate gatekeeper whilst able to retain warmth and approachability
* Working for someone who has exacting standards with a focus on precision and attention to detail.

Job ref: X_QNM/JG27281

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Overview

EA to CEO
Salary: £60000 - £70000 per annum + amazing benefits
Location: City
Duration:

Reference: X_QNM/JG27281_1539347282Consultant: Tay Associates 1 Apply

PA

PA to CEO - global technology company - City of London - 60k - 70kplus - JG27281

A highly successful yet entrepreneurial technology company located in new and stunning offices in the City of London is looking for a PA with board level experience to support their CEO.

This role will be a career defining role for a professional, astute and hugely proactive candidate who is looking to move into a role where working at pace with meticulous attention to detail is business critical. You enjoy working under pressure and supporting someone who has exacting standards and is used to exemplary PA support.

With a positive and collaborative culture this role would suit a PA who naturally takes a holistic view of managing their executive (both business and personal) efficiently and is comfortable taking full ownership of managing a somewhat insane schedule!

Duties will include



* working to very tight and constantly changing deadlines with absolute discretion
* The ability to work with little direction in a proactive and ambassadorial manner
* Extensive liaising with clients so are used to highly levels of professionalism, networking and research
* The ability to push back with ease and network with CEO's, Executive Assistants within other businesses, HWNI's and key executives internally.
* Working pre-emptively and thinking ahead at all times with multiple solutions to hand for any given scenario
* Ensuring the CEO is full briefed for all meetings and any action points are followed up on in a timely manner
* Being the ultimate gatekeeper for a highly sought after figure within whilst able to retain warmth and approachability
* Working for someone who has exacting standards with a focus on precision and attention to detail.

You are used to supporting a client facing senior executive and recognise their personal and professional life will merge, so you will be handling highly confidential information with ease.

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Overview

PA
Salary: £60000 - £70000 per annum
Location: City
Duration:

Reference: X_QJG27281_1539337289Consultant: Tay Associates 1 Apply

PA

PA - Hammersmith - £35,000 - X_QJG26720

A creative company is currently looking for a PA to join their team based in London. You will be providing comprehensive PA support to the Vice President, Business Affairs, VP based in Finance, Director and Senior Sales Executives, so you will be the sole support.

Skills/Experience desired;



* Arranging internal meetings
* Organizing out of office meetings, including organizing suitable accommodation, travel and facilities in a cost effective and timely manner
* Coordinate any travel domestically and internationally
* Manage expenses claims to ensure accuracy and compliance with policy
* Assist with preparation of documentation for key meetings
* Managing any ad hoc projects to support the team

Are you advanced in IT, including Microsoft Office suite? Do you have excellent written and oral communication skills?

You will be a highly positive individual and a strong team player.

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Overview

PA
Salary: £30000 - £35000 per annum
Location: City
Duration:

Reference: X_QJG26720_1539274185Consultant: Tay Associates 1 Apply

Admin Assistant

This unique, well-known law firm based in the city are looking to hire a new key member of their team. The role is an administrative assistant working alongside an amazing team of support staff. The uniqueness and entrepreneurial style of the business is reflected through their working environment. Based in bright, modern offices the team works together to ensure that all tasks are completed to the highest standard.

You will be responsible for a wide range of duties throughout all aspects of an administrative role, some of these include; managing the post on behalf of the lawyers, scanning and emailing files, liaising with lawyers, dealing with external suppliers and general office support.

If you are looking for a new challenge then this is a great opportunity to work within a prominent law firm. Full training will be provided but an outgoing personality and great attitude are the most important attributes.

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Overview

Admin Assistant
Salary: Up to £22000 per annum + benefits
Location: City
Duration:

Reference: X_QDK27270_1539272405Consultant: Tay Associates 1 Apply

Business Support Manager

X_QYR27297 - 6 Month FTC - Business Support Manager

An opportunity has arisen for a passionate and experienced Business Support Manager to join a large Financial Services company based in the City of London who will support the Legal Team under the direction or Head of Legal Operations. The legal team needs high quality administrative and project support to function at the highest level in an increasingly demanding environment and your support will be key.

Are you advanced and do you have proven skills in Excel and PowerPoint? Having business analytic skills would be an advantage for this role along with brilliant communication and you will have the ability to build strong relationship with internal stakeholders and external suppliers.

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Overview

Business Support Manager
Salary: Up to £46420 per annum
Location: City
Duration: 6 months

Reference: X_QYR27297_1539272285Consultant: Tay Associates 1 Apply

Receptionist

Receptionist - West End - £13.00ph - £15.00ph

A highly successful private equity company based in the West End is currently looking for a approachable, polite and totally professional Receptionist to join their team on a temporary basis.

It is crucial you have the ability to work under pressure in what can be an intense and demanding working environment, working with and supporting the administration staff and the investment relations team. This role requires you to take responsibility to provide an excellent service for guests, to anticipate the needs of the partners and the team along with taking initiative to see what work needs to be done and most importantly to act as a secondary / spare PA when required.

Responsibilities:



* Meeting and greeting guests
* Preparing and clearing all meeting rooms before and after meetings
* If the meeting room screens are required make sure they are functioning as per the requirement of each specific meeting
* Operating the internal switchboard
* Being in charge of the Boardrooms, diary schedule and working to avoid diary clashes
* Supporting the PAs and the investment management team
* Entering data, monitoring its email account and ensuring that new entries are added in time for the partners deal meetings
* Getting lunches for internal partners and other meetings when required
* Be responsible for ordering supplies for the office
* Managing the office keys and fobs and making sure the fob data is up to date
* Managing key relationships and ad hoc management issues

You will report directly to the Executive Assistant day to day.

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Overview

Receptionist
Salary: £13.00 - £15.00 per hour
Location: City
Duration:

Reference: x_QBR/YR00025723_1539238323Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistants

Up to 35k - 45K JG27264

The London division of a prestigious consultancy, with impressive offices in the heart of the West End, are recruiting an Executive Assistant to support one of their most visible Partners who is looking to recruit the 'rock star' of logistical EA's. This is a truly outstanding opportunity that could prove to be a pivotal point in your career. You would have exposure to working with some of the most prestigious names within financial services; in order to be credible it is important that you are able to discuss your career and understanding of financial services.

The key requirement of this role is to deliver and coordinate an exceptionally high level of support for an exceptionally busy executive who travels extensively. Using your strong organisational and time management skills you will be responsible for complex diary management, booking global multi-stop travel and full inbox management. The ability to remain calm under pressure and juggle multiple tasks are essential as is the ability to build rapport quickly and easily in this role as you will be liaising with high profile clients and colleagues alike. You are someone who relishes the opportunity to work at pace with very tight and frequently changing deadlines.

This is an exciting opportunity for an ambitious EA who is looking for an involved role and the opportunity to propel their career.

Skills and experience required:



* Demonstrable senior level EA experience in financial services
* Outstanding time management skills and ability to multi-task
* The ability to remain calm and focused under pressure
* Advanced MS Office skills
* Excellent communication skills (both written and oral)
* A proactive and flexible approach to your workload

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Overview

Executive Assistant
Salary: £35000 - £45000 per annum
Location: West End
Duration:

Reference: X_QJG27264_1539188324Consultant: Tay Associates 1 Apply

Office Manager

Office Manager

Are you an experienced and dedicated Office Manager within professional services? An exciting opportunity has arisen to work for a west end based financial services company as an Office Manager. This is a high level role in a company that is fast growing and thus the successful candidate will be at the centre of faciliting change and development and be IT savvy.

With international scope you will manage the London office with oversight of two other european offices. You will manage the front of house team, manage all facilities and stakeholder relationships, budgets, manage the training schedule and be IT savvy. Due to growth there will be a forthcoming floor extension to be managed as well as IT/equipment upgrades. Previous experience and exposure to these areas will be advantageous.

This is a role for a confident individual who has the gravitas and experience to take this role on and proactively contribute towards the growth of the company.

Duties to include:



* Full facilities management to include health and safety, supplier management and review, training schedules, procurement
* Manage a front of house team
* Manage stakeholder relationships internally and externally
* Projects such as space expansion and business continuity plans
* Budgetary controls
* Oversee european offices and occasional travel

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Overview

Office Manager
Salary: £45000 - £65000 per annum + benefits
Location: West End
Duration:

Reference: X_QDK27284_1539166785Consultant: Tay Associates 1 Apply

Office Manager

Office Manager

Are you an experienced and dedicated Office Manager within professional services? An exciting opportunity has arisen to work for a west end based financial services company as an Office Manager. This is a high level role in a company that is fast growing and thus the successful candidate will be at the centre of faciliting change and development and be IT savvy.

With international scope you will manage the London office with oversight of two other european offices. You will manage the front of house team, manage all facilities and stakeholder relationships, budgets, manage the training schedule and be IT savvy. Due to growth there will be a forthcoming floor extension to be managed as well as IT/equipment upgrades. Previous experience and exposure to these areas will be advantageous.

This is a role for a confident individual who has the gravitas and experience to take this role on and proactively contribute towards the growth of the company.

Duties to include:



* Full facilities management to include health and safety, supplier management and review, training schedules, procurement
* Manage a front of house team
* Manage stakeholder relationships internally and externally
* Projects such as space expansion and business continuity plans
* Budgetary controls
* Oversee european offices and occasional travel

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Overview

Office Manager
Salary: £45000 - £58000 per annum + benefits
Location: West End
Duration:

Reference: X_QDK27284_1539165402Consultant: Tay Associates 1 Apply

Reward Analyst

Are you an experienced reward professional with a strong compensation background?

Are you experienced in managing share plans and global pay reviews?

We have a fantastic opportunity in an international insurance company as Reward Analyst, based in the City of London.

You will cover a period of maternity leave and work with a high degree of autonomy in a fast paced environment.

You will report into the Head of Reward (based in London) and together you will be responsible for reward related matters.

Duties and responsibilities of Reward Analyst include:



* Lead the global annual salary and bonus review
* Lead the biannual launch and maturity of the UK and international share save schemes
* Maintain the structure and manage the integration to the HR system (Workday)
* Complete benchmark surveys
* Deal with international assignments
* Handling and resolving of employee reward queries
* Analysing and producing data for various committees
* Preparing monthly data files for third parties
* Processing of invoices

Job ref: X_QNM/JG27263

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Overview

Reward Analyst
Salary: £40000 - £50000 per annum
Location: City
Duration: 12 months

Reference: X_QNM/JG27263_1539161910Consultant: Tay Associates 1 Apply

Receptionist

Receptionist / Team Assistant

West End

£14.00ph - £16.00ph

A global financial services company are currently seeking a friendly, warm and well presented Receptionist / Team Assistant based in the West End on a temporary basis.

As the Receptionist / Team Assistant you will be the client facing, front of house go-to person in the office. It would suit a poised, organised and discreet individual that is happy to provide team support and liaise day to day with the Global offices

Duties / Requirements:



* Ensuring the office runs smoothly at all times; this will include meeting/greeting all guests, ensuring all rooms are ready for meetings
* Liaising with Global offices
* Diary / inbox management
* Executing and managing travel arrangements
* Managing and building relationships
* French speaking is desirable

A great environment and team orientated office that offers scope within this role to allow you as an individual to develop enormously, so this would suit an individual who is able to articulate well, enjoys working with demanding people and would describe themselves as a 'people person'.

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Overview

Receptionist
Salary: £14.00 - £16.00 per hour
Location: City
Duration:

Reference: x_QBR/LB00025726_1539160838Consultant: Tay Associates 1 Apply

Float Team Assistant

Float Team Assistant - Sales and Trading

£16.00ph - £18.00ph

Canary Wharf

A well-known international investment bank with remarkable offices based in Canary Wharf are currently looking for a Team Assistant to join their team to provide sole support to a fast and efficient team of Bankers within the sales and trading department on a temporary basis.

This Team Assistant role will require extensive verbal and written interaction with internal colleagues and external clients ensuring the building and maintenance of relationships.

Skills / Experience required:



* Exceptional administrative skills
* An experienced, confident, friendly, outgoing, personality who is able to liaise with people on all levels to achieve work goals
* Ability to be able to remain calm under pressure and deal with last-minute changes to schedules effectively and efficiently
* Strong time and priority management skills along with being a strong team player
* Highly organised and ability to multitask to meet tight deadlines
* Microsoft package experience is beneficial

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Overview

Float Team Assistant
Salary: £16.00 - £18.00 per hour
Location: City
Duration:

Reference: x_QBR/YR00025915_1539160503Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - £20.00ph - £22.00ph - City of London

A large independent investment company is currently seeking a positive and experienced Executive Assistant to join their Administrative Team based in the City of London on a temp to perm basis. This role will form part of the assistant support for the Equity Product Management team.

Are you looking for a varied and busy role with the opportunity to grow within a successfully growing business area?

Responsibilities:



* Comprehensive and proactive diary management to 2 Business Development Managers and 2 Portfolio advisers
* Liaising with external clients and administrative teams for all meeting logistics
* Coordinating roadshow activity
* Proactively setting up prep-meetings ahead of the client meeting
* Ensuring meeting rooms are booked globally where necessary
* Understanding and utilising virtual conferencing tool to create video and audio conference requests
* Liaising with reception to request any catering
* Registering external visitors with reception
* Proactively managing meetings and being a gatekeeper
* Managing global travel and expenses
* Providing enterprise reports when requested
* Managing and completing print requests following in-house compliance approval process
* Entering, amending and keeping client data up to date
* Management and processing of team invoices
* Diligent coverage of telephone lines, adhering to best practices

Skills:



* Diligent and high attention to detail
* Advanced proficiency in MS Office (Word, Outlook, Excel and PowerPoint)
* Excellent organisational, multi-tasking and prioritisation abilities
* Ability to work under deadlines and to accommodate last minute changes.

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Overview

Executive Assistant
Salary: £20.00 - £22.00 per hour
Location: City
Duration:

Reference: x_QBR/YR00025990_1539158091Consultant: Tay Associates 1 Apply

Roadshow Manager

Roadshow Coordinator - £45k - £55k - City of London - X_QJG25380

A well known investment banking company with stunning offices is currently looking for a Head Roadshow Coordinator to provide professional and efficient travel arrangement to support analysts. You will arrange company travel and provide general administrative support to the sales team.

Duties



* Company and analyst travel
* Sales team support
* General administrative duties
* Liaise with the sales team to assess their client requirements and book travel when required
* Managing conference calls
* Organise itineraries and prepare invitations for clients to group events
* Ensure presentations are received in a timely manner
* Sending confirmation emails for meetings

You



* Ability to meet deadlines under pressure
* Excellent interpersonal communication skills
* Extremely accurate and high attention to detail
* Ability to form solutions
* Understanding the regulatory environment
* Workload management

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Overview

Roadshow Manager
Salary: £45000 - £55000 per annum
Location: City
Duration:

Reference: X_QJG25380_1539152060Consultant: Tay Associates 1 Apply

Executive Assistant

Our prestigious management consultancy client is looking for a proactive, confident and experienced Executive Assistant to support 2 MD's in a fantastic office in London Bridge.

This global company is growing quickly in the UK, and are very keen to get a new Executive Assistant on-board to look after their 2 demanding and inspiring MD's, who can work collaboratively within the whole office to ensure maximum productivity.

Duties Include:



* Deliver proactive, flexible and highly efficient support to allocated two Managing Directors
* Extensive diary, email and inbox management across multiple time zones
* Co-ordinate conference calls and take minutes in meetings with clients
* Arrange and manage extensive domestic and international travel, including agenda's and itineraries
* Organise accommodation, transportation and agendas for visiting international MD's and EVP's
* Effectively use internal systems and internal communications
* EA cover for additional MD's when assigned EA's are out of the office
* Work collaboratively and respectfully with the Executive Assistant team, Receptionist and wider Operations team to ensure high levels of productivity.

Requirements:



* Confident on various Microsoft packages
* A background in Management Consultancy or Financial Services industries is preferred
* Experience in supporting a Managing Director is essential
* Ability to operate with the utmost levels of integrity
* Ability to build trust, and maintain confidences
* Be able to work under own initiative

Job ref: X_QNM/VG27285

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Overview

Executive Assistant
Salary: Up to £45000 per annum
Location: City
Duration:

Reference: X_QNM/VG27285_1539102998Consultant: Tay Associates 1 Apply

PA

Office Manager

Are you an experienced and dedicated Office Manager within professional services? An exciting opportunity has arisen to work for a west end based financial services company as an Office Manager. This is a high level role in a company that is fast growing and thus the successful candidate will be at the centre of faciliting change and development and be IT savvy.

With international scope you will manage the London office with oversight of two other european offices. You will manage the front of house team, manage all facilities and stakeholder relationships, budgets, manage the training schedule and be IT savvy. Due to growth there will be a forthcoming floor extension to be managed as well as IT/equipment upgrades. Previous experience and exposure to these areas will be advantageous.

This is a role for a confident individual who has the gravitas and experience to take this role on and proactively contribute towards the growth of the company.

Duties to include:



* Full facilities management to include health and safety, supplier management and review, training schedules, procurement
* Manage a front of house team
* Manage stakeholder relationships internally and externally
* Projects such as space expansion and business continuity plans
* Budgetary controls
* Oversee european offices and occasional travel

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Overview

PA
Salary: £45000 - £58000 per annum + benefits
Location: West End
Duration:

Reference: X_QDK27284_1539096065Consultant: Tay Associates 1 Apply

Roadshow Coordinator

Roadshow Coordinator - £45k - £55k - City of London - X_QJG25380

A well known investment banking company with stunning offices is currently looking for a Head Roadshow Coordinator to provide professional and efficient travel arrangement to support analysts. You will arrange company travel and provide general administrative support to the sales team.

Duties



* Company and analyst travel
* Sales team support
* General administrative duties
* Liaise with the sales team to assess their client requirements and book travel when required
* Managing conference calls
* Organise itineraries and prepare invitations for clients to group events
* Ensure presentations are received in a timely manner
* Sending confirmation emails for meetings

You



* Ability to meet deadlines under pressure
* Excellent interpersonal communication skills
* Extremely accurate and high attention to detail
* Ability to form solutions
* Understanding the regulatory environment
* Workload management

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Overview

Roadshow Coordinator
Salary: £45000 - £55000 per annum
Location: City
Duration:

Reference: X_QJG25380_1539014529Consultant: Tay Associates 1 Apply

Team Assistant / PA

Team Assistant / PA - City of London 24747 - 28K - 30K

A well known investment banking company with stunning offices are currently looking for an experienced Team Assistant / PA to provide sole support to the Investment Banking team, including Directors, Managing Directors, Vice Presidents, Associates and Analysts.



* Responsible for diary management, organising meetings, coordinating conference calls and ensuring the team's priorities are met
* Arrange UK and oversea travel and produce accurate and detailed itineraries
* Provide administrative support on projects
* Prepare expense claim forms for signature by the COO
* Promote excellent client relationships at all times
* Produce high quality documentation and professionally bound presentations to help secure new business transactions
* General department administration
* Input / update data into the company database
* Support visiting colleagues from other offices
* Cover for other assistants as and when required

Do you have proof reading experience? You will have excellent attention to detail, accuracy and the ability to meet deadlines.

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Overview

Team Assistant / PA
Salary: £28000 - £30000 per annum
Location: City
Duration:

Reference: X_QJG24747_1538753000Consultant: Tay Associates 1 Apply

PA

Team PA - West End- £40,000-£45,000 - JG27025

Are you a team orientated and confident PA looking for a new challenge? Do you have experience managing multiple diaries? If so we want to hear from you! Our well established and successful client based in the West End is looking for a Personal Assistant to join the business on a permanent basis.

PA duties:



* Ensure all information is treated in a confidential and sensitive manner
* Extensive and proactive management of very busy and constantly changing diaries
* Ensure all information pertaining to diary entries are recorded accurately
* Arrange internal and external meetings
* Manage logistics for all travel to client meetings, book flights, train tickets, ground transportation where necessary
* Obtain pre-approval for all travel via the internal system
* Compile detailed itineraries
* For client entertainment, ensure prior approval is obtained
* Book and arrange meetings with client reception and update client reception of any meeting or dining changes or cancellations by email
* Accurately formatting and typing of letters, emails and other correspondence as required
* Inform the EA manager of any absences from work
* Comply with and encourage adherence within the team to the clear desk policy
* Maintain appropriate filing system for the team as required. Ensure logical electronic filing of relevant documents and spreadsheets that have been prepared for bankers and/or clients.

You will have the ability to build and maintain trusted relationships with client executive assistants, strong written and verbal communication skills are key.

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Overview

PA
Salary: £40000 - £45000 per annum
Location: West End
Duration:

Reference: X_QJG27025_1538752991Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - West End- £40,000-£45,000 - JG26898

Are you a personable and confident Executive Assistant looking for a new challenge? Do you have experience managing multiple diaries? If so we want to hear from you! Our well established and successful client based in the West End is looking for a Executive Assistant to join the business on a permanent basis.

EA duties:

Extensive and proactive management of very busy and constantly changing diaries, reacting responsibilities to the needs of the business and the current projects of the bankers

Ensure all information pertaining to diary entries are recorded accurately

Arrange internal and external meetings

Manage logistics for all travel to client meetings

Obtain pre-approval for all travel via the internal system

Compile detailed itineraries and ensure accuracy of all items

Monitor and respond to all emails where appropriate, MD's inboxes should be monitored and where applicable respond to any urgent queries and requests for availability

For client entertainment ensure prior approval is obtained. The company policy on client entertainment must be adhered to and updated on the register accordingly

Booking and arranging meetings with client reception

Support clients on the 6th and 7th floor as necessary

Build and maintain trusted relationships with client EA's

General administrative duties daily

Key skills

Strong written and verbal communication skills

Ability to multi task, prioritise, meet tight deadlines and work under pressure

Must maintain high standards of professional and ethical conduct.

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Overview

Executive Assistant
Salary: £40000 - £45000 per annum
Location: City
Duration:

Reference: X_QJG26898_1538752991Consultant: Tay Associates 1 Apply

Facilities Manager

Facilities Manager - City of London and West End - £43,000

You will be a first class Front of House / Facilities service, focusing on a proactive approach to deliver a high quality, professional service in line with client expectations.

The main activities of the services team include providing exceptional client experience, managing property, general administration operation, maintenance and repairs to provide a quality safe and secure environment for staff, clients and visitors.

This role will be the central point of contact for all building / service related issues ensuring the team are confident representing facilities as the 'go to' point of contact with any customer queries / problems.



* Lead and develop the London FOH / Facilities team across two locations in London utilising performance management techniques to monitor and demonstrate achievement of agreed service levels and to lead on improvement / change as required
* Act as the go-to individual for the South East / West Region in relation to all facilities / projects / crisis management activities on site
* Direct, coordinate and plan essential services such as reception, security, maintenance, mail, archiving, reprographics, cleaning, catering, waste disposal and recycling
* You will take ownership and lead an ongoing service / a number of commodity services for the group
* Control location operational / budget and support the forecasting process for future budget requirements
* Ensure timely responses to maintenance / service issues, minimising downtime whilst demonstrating value for money
* Project management, supervise and coordinate the work of contractors and service providers
* Plan, lead and deliver all aspects of property relocation projects
* Ensure at all times adherence to all regulations, legislation and policies relevant to the working environment which will include health and safety and building regulations

Preferably you will be experienced in delivering services for a professional services organisation along with experience in financial management and budgeting while identifying cost savings / avoidance.

Do you have an advanced skill set in Microsoft Office? Do you have experience in management with a proven ability in leading, developing and motivating teams to successful outcomes? A recognised qualification in management and leadership would be an advantage for this role.

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Overview

Facilities Manager
Salary: Up to £43000 per annum
Location: City
Duration:

Reference: X_QJG27141_1538752990Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - £37,000 - X_QJG26600 - City of London

A professional services company based in the City of London is currently looking for a motivated and enthusiastic Executive Assistant to join their team. You will be a sole support to Security Directors and ensure Security budget is actively managed.

Responsibilities:



* Assisting the security director with the financial systems where required
* Liaise internally to lead an annual refresh of security communications strategy
* Maintain and improve visibility of the security function within the organisation with monthly requirements.
* Keeping both the business impact analysis and departmental contingency plan, keeping these documents up to date on the business continuity software
* Organising and scheduling and then reporting on 3 exercises on an annual basis
* Keep "An Intro to Security" induction document up to date.
* Welcome new starters at their relevant office on their first day. Give them a tour and go through Security induction pack with them.
* Ensure new starters have the relevant access / equipment to be able to start their jobs right away.
* Assist the Security Director and his DRs with recruitment.

You will be able to work with minimal supervision along with being a strong team player. Your organisation and detailed planning will be essential for this role, you will be able to demonstrate strong disciplines with regards to accuracy and quality of output.

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Overview

Executive Assistant
Salary: Up to £37000 per annum
Location: City
Duration:

Reference: X_QJG26600_1538752989Consultant: Tay Associates 1 Apply

PA

A global organisation with offices based in America and London are currently looking for a PA to join their team. Do you have strong PA experience? The role is based in London with a short walk away from the station. Are you confident and hard-working with strong PA experience? If so then this role could be for you...

Responsibilities for the PA to Partner position Include;



* Complex diary management
* Preparing and presenting presentations
* Having flexibility and able to travel on occasions
* Providing full administration support to the partner
* Arranging all travel and accommodation
* Speaking to clients, handling any enquiries and maintaining strong working relationships

Qualifications for the PA to Partner position Include;



* Strong attention to detail
* Fully competent in all Microsoft applications including; Word, Excel and Outlook
* Strong PA experience or equivalent
* Interest in Search

Benefits for the PA to Partner position include;



* Private health scheme
* A budget to spend on attending lunches and networking
* Monthly competitions

Job Reference: X_QJG25171

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Overview

PA
Salary: £38000 - £40000 per annum
Location: City
Duration:

Reference: X_QJG25171_1538752989Consultant: Tay Associates 1 Apply

Reward Analyst

Reward Analyst - 12 month FTC - X_QJG27263

A leading insurance company is currently looking for an energetic and confident Reward Analyst to join their team on a 12 month fixed term contract covering a maternity leave. You will be working with a high degree of autonomy in a fast paced environment. You will report into the Head of Rewards and together you will be responsible for a broad remit of reward related matters.

Do you have International relocation management experience and are you able to work in a collaborative manner, managing cross-functional projects across teams spread over different locations?

Duties



* Lead the global annual salary and bonus review
* Lead the biannual launch and maturity of the UK and international share save schemes
* Maintain the structure and manage the integration to the HR system (Workday)
* Complete benchmark surveys
* Deal with international assignments
* Handling and resolving of employee reward queries
* Analysing and producing data for various committees
* Preparing monthly data files for third parties
* Processing of invoices

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Overview

Reward Analyst
Salary: £40000 - £50000 per annum
Location: City
Duration: 12 months

Reference: X_QJG27263_1538752987Consultant: Tay Associates 1 Apply

Team Assistant

Team Assistant - 27211 - £30,000

A leading, highly established and reputable company with a great culture based in the City of London are currently looking for a Team Assistant to join their team. You will be providing comprehensive administrative support to 2 or more executive level managers. This role anticipates and considers requirements, whilst ensuring managers are kept up to date and are made aware of any issues.

Responsibilities:

Diary management to all managers

Complexity of diary management comes from high level of travel across time zones, meeting with senior management / industry peers

High level of juggling involved to ensure manager is able to prioritise key business issues

Managing a 'bring forward' system

May be required to support overseas visitors when in the UK

Regularly setting up meetings, conference call

Proactively managing inboxes and respond to a large proportion of emails

Travel arrangements for managers

General administrative tasks

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Overview

Team Assistant
Salary: Up to £30000 per annum
Location: City
Duration:

Reference: X_QJG27211_1538752985Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - £40,000 - £45,000 - West End 27201

A large independent investment company is currently seeking a positive and experienced Executive Assistant to join their Administrative Team based in the West End. As the Executive Assistant you will be supporting various functions and several professionals in the Compliance team including compliance officers and the COO.

Are you looking for a varied and busy role with the opportunity to grow within a growing business area?

Responsibilities:



* Fund marketing compliance
* Compliance training support
* Billing processing and coordination
* Creating and maintaining Sharepoint sites and team metrics
* Assistance with a variety of departmental projects and processes
* Coordination of meeting and travel arrangements

Skills:



* High education qualifications
* High level of attention to detail
* Possess a high degree of professionalism

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Overview

Executive Assistant
Salary: £40000 - £45000 per annum
Location: West End
Duration:

Reference: X_QJG27201_1538752985Consultant: Tay Associates 1 Apply

Team Assistant

Team Assistant

Are you looking to work for a world leader in its field. This is a global city based organisation with $150 billion in assets looking for a Team Assistant to support 2 executive level managers and ad hoc team support.

The role will entail:



* Diary management with complex time zones travel and full itinerary
* Proactively manage inbox and respond where appropriate
* Manage meetings, conference calls
* Minutes, managing contacts, holiday/sickness, presentations and invoices

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Overview

Team Assistant
Salary: Up to £30000 per annum + benefits
Location: City
Duration: 12 months

Reference: X_QDK/JG27211_1538734936Consultant: Tay Associates 1 Apply

Receptionist

Corporate Receptionist
Do you have what it takes to provide a first class, welcoming, professional front of house Reception service?
Our client, a fun, social yet corporate organisation is looking for a Receptionist with a bubbly personality, full of energy and a great attitude to take control of the Reception desk. You may have corporate experience, you may have recently graduated, you may have experience from a previous customer focused role, if you are well presented, articulate and great with people we would love to hear from you.

This role will involve:



* Providing a welcoming and professional front of house service
* Manage Meeting and Board rooms and refreshments
* Taking and redirecting all telephone calls into the business
* Managing the reception area to maintain company standards
* Helping out other teams as required
* Being the go to person

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Overview

Receptionist
Salary: £20000 - £22000 per annum + benefits
Location: City
Duration:

Reference: X_QDK27270_1538729400Consultant: Tay Associates 1 Apply

German Speaking Receptionist

German speaking Receptionist

We have an exciting opportunity for a Fluent German Speaking Receptionist to join a global finance investment company based in the West End. They are looking for a Receptionist who is passionate about delivering excellent customer service to a high standard, enjoys adminstratve tasks such as diary management and travel arrangements and has the ability to work in a fast paced environment.

Duties will include:



* Meeting and greeting visitors/clients.
* Operating switchboard, forward calls and taking accurate messages
* Co-ordination and preparation of meeting rooms ensuring that they are kept tidy and checked throughout the day.
* Arranging travel (both corporate and private), transportation, visas and accommodation for Senior Management
* Photocopying/Scanning/Printing and Binding various documents, sometimes on behalf of other colleagues.
* Distribute incoming post; manage outgoing post and book couriers.
* Maintaining kitchen and office supplies.
* Using a range of office software, including email, spreadsheets and databases.

Working alongside another receptionist on a shift pattern (weekly rotation) between (7am - 3pm) and (2.30pm - 10pm) as well as one saturday in three.

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Overview

German Speaking Receptionist
Salary: £26000 - £28000 per annum + Benefits
Location: West End
Duration:

Reference: X_QDK26388_1538729181Consultant: Tay Associates 1 Apply

Office Assistant

We are looking for a competent Office Assistant in a boutique wealth management business located within the West End of London.

You will support the Operations Director and manage general office duties to ensure the office and company processes run smoothly.

The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure.

Candidate responsibilities:



* Manage supplier relationships, communicate with suppliers and respond to requests or issues
* Monitor level of supplies, place orders and handle shortages
* Create and maintain/ update records ensuring accuracy and validity of information
* Organise the office and assist directors in ways that optimise procedures
* Types correspondence and meeting notes among other documents
* Edit documents for accuracy
* Assist with marketing projects and client events
* Conduct research and compile data
* Update and maintain financial database records
* Assist with company compliance and updating policies
* Perform additional ad hoc projects when required

Job ref: Q_XNM/EF27212

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Overview

Office Assistant
Salary: £20000 - £25000 per annum
Location: West End
Duration:

Reference: X_QNM/EF27212_1538642351Consultant: Tay Associates 1 Apply

Reward Analyst

Reward Analyst - 12 month FTC - X_QJG27263

A leading insurance company is currently looking for an energetic and confident Reward Analyst to join their team on a 12 month fixed term contract covering a maternity leave. You will be working with a high degree of autonomy in a fast paced environment. You will report into the Head of Rewards and together you will be responsible for a broad remit of reward related matters.

Do you have International relocation management experience and are you able to work in a collaborative manner, managing cross-functional projects across teams spread over different locations?

Duties



* Lead the global annual salary and bonus review
* Lead the biannual launch and maturity of the UK and international share save schemes
* Maintain the structure and manage the integration to the HR system (Workday)
* Complete benchmark surveys
* Deal with international assignments
* Handling and resolving of employee reward queries
* Analysing and producing data for various committees
* Preparing monthly data files for third parties
* Processing of invoices

<< Back to search results
Overview

Reward Analyst
Salary: £40000 - £50000 per annum
Location: City
Duration: 12 months

Reference: X_QJG27263_1538574884Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - West End - 30k - 40k - X_QDD/GW27240

An independent creative agency is looking for an Executive Assistant to support the Head of Talent and Culture, CFO and Head of Account Management. You will be the reflection of your management, it is in your nature to treat everything they do / have to do with professionalism and you will be two steps ahead at all times. This role is not limited to this as you will help support the running of the agency as a whole.

Your previous experience

Your will have experience as a PA, but supporting a C-Suite level is not a necessity and you will be passionate and committed to the agency, the role is personal and based on interactions with individuals. This is a full on role so you need to be fully dedicated and both willing and happy to work outside of set-hours when required.

Duties



* Extensive diary management
* Arranging conference / video conference calls
* Research and booking restaurants / bars
* Organising travel and accommodation which will include flights, hotels, trains, taxis and Visas (when applicable)
* Help out ad hoc personal admin tasks - respecting privacy is a must
* Assist with HR issues
* Administrative tasks include processing expenses and timesheets as well as logging travel purchase orders
* Covering on Front of House when necessary

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Overview

Executive Assistant
Salary: £30000 - £35000 per annum
Location: West End
Duration:

Reference: X_QDD/GW27240_1538564616Consultant: Tay Associates 1 Apply

Team Assistant

Team Assistant - 27211 - £30,000

A leading and highly established company with a great culture based in the City of London are currently seeking a Team Assistant to join their team. You will be providing comprehensive administrative support to 2 or more executive level managers. You will be flexible on all requirements whilst ensuring managers are kept up to date and are aware of any issues.

Duties



* Diary management for all managers that comes from a high level of travel across time zones, meetings with senior management / industry peers
* High level of prioritising involved to ensure managers are able to prioritise key business issues
* Regularly setting up meetings and conference calls
* Monitor and book meeting rooms using the on-line system and anticipate / respond to requests for catering
* Ensuring managers are preparing and have required documentation for meetings
* Meetings will be a mix of both internal and external
* May be responsible for taking, typing and distributing minutes for key meetings
* Regularly manage travel arrangements which also involves travel across time zones
* Providing general administrative support
* Collating, checking, reconciles and forward expenses for senior management
* Check and monitor expenses for direct reports
* Entering invoices onto the companies system
* Chasing outstanding and pending invoices
* Preparing presentations for key business meetings using standardised templates
* Binding presentation material when required
* Organise events when required
* Providing support during periods of absence or when peer workload pressures dictate.

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Overview

Team Assistant
Salary: Up to £30000 per annum
Location: City
Duration:

Reference: X_QDD/JG27211_1538563221Consultant: Tay Associates 1 Apply

Team Assistant

A London based private market company is seeking a Roadshow Coordinator and Team Assistant to join their service team.

The role will include but is not limited to, the following:



* Co-ordinate client roadshows
* Meeting confirmations, Itineraries and IT support liaison
* Travel arrangements (team and client)
* Meeting room management
* Expenses and accounts payable
* Liaise with Personal Assistants, roadshow coordinators and administrative assistants
* Personal Assistant to the managing partner and team
* Diary and travel management
* Meeting confirmation
* General administrative support and office supplies
* Office management and operations support

You are a proactive self-starter and a team player with prior experience in financial services and private equity.

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Overview

Team Assistant
Salary: £38000 - £40000 per annum
Location: City
Duration:

Reference: X_QPV/JMA272243_1538556311Consultant: Tay Associates 2 Apply

PA

Calling all part time Personal Assistants!

Are you looking to work for a charitable organisation based in West London?

Are you looking to work 3-4 times a week?

This role is incredibly varied as you won't just be getting involved and assisting on the business side but you will also be assisting on the private part of the business.

An exciting opportunity for someone who want that varied part time role.

Duties Include:



* Managing the directors diary
* Creating detailed travel itineraries for the family
* Assisting and organising any international travel that is required
* Arranging conferences and organising seminars
* Handling any expenses
* Adhoc duties

Requirements:



* Minimum of 5 years experience as a personal assistance private/ business.

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Overview

PA
Salary: £40000 - £45000 per annum
Location: City
Duration:

Reference: X_QVG/EF27261_1538488086Consultant: Tay Associates 1 Apply

Administration Assistant

The service and real estate division within a Financial services company is recruiting and Administration assistant.

Your role includes:



* Proactive diary management including meeting arrangements, planning and coordination's
* Synchronise travel schedules, itineraries, inbox management and process expenses.
* Manage a high number of calls , screening and placing them to the relevant candidate
* Assist senior managers , produce and collate documents , present of client meetings and correspondence
* Prepare agendas ,notes and action items in meeting
* Timesheet entry and approval

You are proficient in Microsoft Word, Excel, PowerPoint and SharePoint. Ability to work under pressure, towards tight deadlines and as part of a team. You possess excellent verbal and written skills with meticulous attention to detail.

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Overview

Administration Assistant
Salary: £18 - £20 per hour
Location: City
Duration:

Reference: X_QPV/YR27254_1538467121Consultant: Tay Associates 2 Apply

Team Assistant

A well known Financial services client is looking to recruit a Senior Team assistant that will support the EMEA contact in their absence.

Your role includes:



* Supporting 3 MD's and a team of 25-30 people
* Heavy diary management
* Proactive in clearing diaries

A self sufficient candidate that can work long hours. Prior banking experience is desirable.

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Overview

Team Assistant
Salary: £18 - £20 per hour
Location: City
Duration:

Reference: X_QPV/YR27253_1538410212Consultant: Tay Associates 2 Apply

PA

City. £23 pound per hour

An established organisation, based in the City, is looking for a committed and diligent PA to support multiple individuals at board level. You will support these individuals with all administrative support including managing diaries, booking international travel, scheduling internal and external meetings, preparing presentations and meeting material and providing general administrative support.

This is a heavily administrative role, and it would be suited to someone who can juggle multiple tasks and work to fast pace.

Skills/Experience Desired;



* Fluent in both Polish and English
* Recent demonstrable experience supporting with similar duties as stated above.
* Experience supporting proof reading and reviewing documents.
* Good attention to detail.
* Confident using MS Office (Word, Excel, PowerPoint and Outlook)

Job Ref: YR/27248

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Overview

PA
Salary: Up to £23.00 per hour
Location: City
Duration:

Reference: X_QYR27248_1538145285Consultant: Tay Associates 1 Apply

PA

A global organisation with offices based in America and London are currently looking for a PA to join their team. Do you have strong PA experience? The role is based in London with a short walk away from the station. Are you confident and hard-working with strong PA experience? If so then this role could be for you...

Responsibilities for the PA to Partner position Include;



* Complex diary management
* Preparing and presenting presentations
* Having flexibility and able to travel on occasions
* Providing full administration support to the partner
* Arranging all travel and accommodation
* Speaking to clients, handling any enquiries and maintaining strong working relationships

Qualifications for the PA to Partner position Include;



* Strong attention to detail
* Fully competent in all Microsoft applications including; Word, Excel and Outlook
* Strong PA experience or equivalent
* Interest in Search

Benefits for the PA to Partner position include;



* Private health scheme
* A budget to spend on attending lunches and networking
* Monthly competitions

Job Reference: X_QJG25171

<< Back to search results
Overview

PA
Salary: £38000 - £40000 per annum
Location: City
Duration:

Reference: X_QJG25171_1538129071Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - £37,000 - X_QJG26600 - City of London

A professional services company based in the City of London is currently looking for a motivated and enthusiastic Executive Assistant to join their team. You will be a sole support to Security Directors and ensure Security budget is actively managed.

Responsibilities:



* Assisting the security director with the financial systems where required
* Liaise internally to lead an annual refresh of security communications strategy
* Maintain and improve visibility of the security function within the organisation with monthly requirements.
* Keeping both the business impact analysis and departmental contingency plan, keeping these documents up to date on the business continuity software
* Organising and scheduling and then reporting on 3 exercises on an annual basis
* Keep "An Intro to Security" induction document up to date.
* Welcome new starters at their relevant office on their first day. Give them a tour and go through Security induction pack with them.
* Ensure new starters have the relevant access / equipment to be able to start their jobs right away.
* Assist the Security Director and his DRs with recruitment.

You will be able to work with minimal supervision along with being a strong team player. Your organisation and detailed planning will be essential for this role, you will be able to demonstrate strong disciplines with regards to accuracy and quality of output.

<< Back to search results
Overview

Executive Assistant
Salary: Up to £37000 per annum
Location: City
Duration:

Reference: X_QJG26600_1538129065Consultant: Tay Associates 1 Apply

Team Assistant

Team Assistant, £35,000 - £45,000, X_QJG26881 - Primrose Hill

A well established leading consulting company based in the City of London is currently seeking a proactive and organised Team Assistant to join their tight knitted team who will be supporting three associate consultants. This will be a demanding role with heavy paperwork and scheduling.

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Overview

Team Assistant
Salary: £35000 - £45000 per annum
Location: City
Duration:

Reference: X_QDD/JG26881_1538129064Consultant: Tay Associates 1 Apply

PA

Team PA - West End- £40,000-£45,000 - JG27025

Are you a team orientated and confident PA looking for a new challenge? Do you have experience managing multiple diaries? If so we want to hear from you! Our well established and successful client based in the West End is looking for a Personal Assistant to join the business on a permanent basis.

PA duties:



* Ensure all information is treated in a confidential and sensitive manner
* Extensive and proactive management of very busy and constantly changing diaries
* Ensure all information pertaining to diary entries are recorded accurately
* Arrange internal and external meetings
* Manage logistics for all travel to client meetings, book flights, train tickets, ground transportation where necessary
* Obtain pre-approval for all travel via the internal system
* Compile detailed itineraries
* For client entertainment, ensure prior approval is obtained
* Book and arrange meetings with client reception and update client reception of any meeting or dining changes or cancellations by email
* Accurately formatting and typing of letters, emails and other correspondence as required
* Inform the EA manager of any absences from work
* Comply with and encourage adherence within the team to the clear desk policy
* Maintain appropriate filing system for the team as required. Ensure logical electronic filing of relevant documents and spreadsheets that have been prepared for bankers and/or clients.

You will have the ability to build and maintain trusted relationships with client executive assistants, strong written and verbal communication skills are key.

<< Back to search results
Overview

PA
Salary: £40000 - £45000 per annum
Location: West End
Duration:

Reference: X_QJG27025_1538129065Consultant: Tay Associates 1 Apply

Facilities Manager

Facilities Manager - City of London and West End - £43,000

You will be a first class Front of House / Facilities service, focusing on a proactive approach to deliver a high quality, professional service in line with client expectations.

The main activities of the services team include providing exceptional client experience, managing property, general administration operation, maintenance and repairs to provide a quality safe and secure environment for staff, clients and visitors.

This role will be the central point of contact for all building / service related issues ensuring the team are confident representing facilities as the 'go to' point of contact with any customer queries / problems.



* Lead and develop the London FOH / Facilities team across two locations in London utilising performance management techniques to monitor and demonstrate achievement of agreed service levels and to lead on improvement / change as required
* Act as the go-to individual for the South East / West Region in relation to all facilities / projects / crisis management activities on site
* Direct, coordinate and plan essential services such as reception, security, maintenance, mail, archiving, reprographics, cleaning, catering, waste disposal and recycling
* You will take ownership and lead an ongoing service / a number of commodity services for the group
* Control location operational / budget and support the forecasting process for future budget requirements
* Ensure timely responses to maintenance / service issues, minimising downtime whilst demonstrating value for money
* Project management, supervise and coordinate the work of contractors and service providers
* Plan, lead and deliver all aspects of property relocation projects
* Ensure at all times adherence to all regulations, legislation and policies relevant to the working environment which will include health and safety and building regulations

Preferably you will be experienced in delivering services for a professional services organisation along with experience in financial management and budgeting while identifying cost savings / avoidance.

Do you have an advanced skill set in Microsoft Office? Do you have experience in management with a proven ability in leading, developing and motivating teams to successful outcomes? A recognised qualification in management and leadership would be an advantage for this role.

<< Back to search results
Overview

Facilities Manager
Salary: Up to £43000 per annum
Location: City
Duration:

Reference: X_QJG27141_1538129065Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - West End- £40,000-£45,000 - JG26898

Are you a personable and confident Executive Assistant looking for a new challenge? Do you have experience managing multiple diaries? If so we want to hear from you! Our well established and successful client based in the West End is looking for a Executive Assistant to join the business on a permanent basis.

EA duties:

Extensive and proactive management of very busy and constantly changing diaries, reacting responsibilities to the needs of the business and the current projects of the bankers

Ensure all information pertaining to diary entries are recorded accurately

Arrange internal and external meetings

Manage logistics for all travel to client meetings

Obtain pre-approval for all travel via the internal system

Compile detailed itineraries and ensure accuracy of all items

Monitor and respond to all emails where appropriate, MD's inboxes should be monitored and where applicable respond to any urgent queries and requests for availability

For client entertainment ensure prior approval is obtained. The company policy on client entertainment must be adhered to and updated on the register accordingly

Booking and arranging meetings with client reception

Support clients on the 6th and 7th floor as necessary

Build and maintain trusted relationships with client EA's

General administrative duties daily

Key skills

Strong written and verbal communication skills

Ability to multi task, prioritise, meet tight deadlines and work under pressure

Must maintain high standards of professional and ethical conduct.

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Overview

Executive Assistant
Salary: £40000 - £45000 per annum
Location: City
Duration:

Reference: X_QJG26898_1538129065Consultant: Tay Associates 1 Apply

Team Assistant

Team Assistant - 27211 - £30,000

A leading, highly established and reputable company with a great culture based in the City of London are currently looking for a Team Assistant to join their team. You will be providing comprehensive administrative support to 2 or more executive level managers. This role anticipates and considers requirements, whilst ensuring managers are kept up to date and are made aware of any issues.

Responsibilities:

Diary management to all managers

Complexity of diary management comes from high level of travel across time zones, meeting with senior management / industry peers

High level of juggling involved to ensure manager is able to prioritise key business issues

Managing a 'bring forward' system

May be required to support overseas visitors when in the UK

Regularly setting up meetings, conference call

Proactively managing inboxes and respond to a large proportion of emails

Travel arrangements for managers

General administrative tasks

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Overview

Team Assistant
Salary: Up to £30000 per annum
Location: City
Duration:

Reference: X_QJG27211_1538129059Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - £40,000 - £45,000 - West End 27201

A large independent investment company is currently seeking a positive and experienced Executive Assistant to join their Administrative Team based in the West End. As the Executive Assistant you will be supporting various functions and several professionals in the Compliance team including compliance officers and the COO.

Are you looking for a varied and busy role with the opportunity to grow within a growing business area?

Responsibilities:



* Fund marketing compliance
* Compliance training support
* Billing processing and coordination
* Creating and maintaining Sharepoint sites and team metrics
* Assistance with a variety of departmental projects and processes
* Coordination of meeting and travel arrangements

Skills:



* High education qualifications
* High level of attention to detail
* Possess a high degree of professionalism

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Overview

Executive Assistant
Salary: £40000 - £45000 per annum
Location: West End
Duration:

Reference: X_QJG27201_1538129059Consultant: Tay Associates 1 Apply

Team Assistant / PA

Team Assistant / PA - City of London 24747 - 28K - 30K

A well known investment banking company with stunning offices are currently looking for an experienced Team Assistant / PA to provide sole support to the Investment Banking team, including Directors, Managing Directors, Vice Presidents, Associates and Analysts.



* Responsible for diary management, organising meetings, coordinating conference calls and ensuring the team's priorities are met
* Arrange UK and oversea travel and produce accurate and detailed itineraries
* Provide administrative support on projects
* Prepare expense claim forms for signature by the COO
* Promote excellent client relationships at all times
* Produce high quality documentation and professionally bound presentations to help secure new business transactions
* General department administration
* Input / update data into the company database
* Support visiting colleagues from other offices
* Cover for other assistants as and when required

Do you have proof reading experience? You will have excellent attention to detail, accuracy and the ability to meet deadlines.

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Overview

Team Assistant / PA
Salary: £28000 - £30000 per annum
Location: City
Duration:

Reference: X_QJG24747_1538129058Consultant: Tay Associates 1 Apply

PA

Executive Assistant

Our client a well respected consultancy based in the heart of the west end is looking for an EA to support a corporate Senior Partner.

Are you looking to work for an organisation amongst highly motivated, inspiring individuals, in a role that is more than traditional ?

This is a 1:1 role supporting a female boss who is extremely busy and has high standards . The successful candidate whilst enjoying a 1:1 role will have a willing, team attitude to help out where required. You will have excellent attention to detail and be commercially savvy and keen to have a more involved role.

Whilst the fundamentals of the PA role such as diary and travel are key this is a role with further involvement; you will undertake research ahead of meetings with prospective clients across Bloomberg and Factiva to create a tailored pack for your Partner. You will assist throughout the pitch process, support across projects liaising and coordinating with stakeholders, keep on top of market updates relating to their clients as well as have a strong sense of attention to detail to proofread.

This is a involved role where you can add real value. You will have excellent organisation skills, meticulous attention to detail, an interest in business and used to a client driven, project environment.

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Overview

PA
Salary: £40000 - £47000 per annum + benefits
Location: West End
Duration:

Reference: X_QDK27246_1538128838Consultant: Tay Associates 1 Apply

Patient Support Administrator

We have a prestigious client within the private health care sector, providing pioneering treatment within luxury surroundings in the West End of London.

The role as Patient Support Administrator is to work with the Patient Support Team as the first point of contact with patients, consultants and medical secretaries, and to be responsible for the management of self-pay enquiries to include out-patient and inpatient procedures, tests and therapies.

This will involve dealing with the initial enquiry, and monitoring the outcome of the enquiry in order to meet monthly targets.

Who we're looking for:



* Candidates will preferably be from a Medical Sales or similar background
* Proven experience within a sales role, handling a large number of enquiries and meeting sales targets
* Numeracy with the ability to calculate procedure prices
* Excellent telephone manner and customer service focused
* Analytical approach, able to ascertain fact, problem solve and seek answers to queries for the customer
* A strong understanding of the Private Healthcare business , medical terminology and procedures available.

Personal Attributes:



* Excellent communication and interpersonal skills
* Good team player
* Strong customer service focus
* Polite and friendly demeanour with a positive approach
* Adaptable and flexible, calm under pressure
* Ability to manage multiple tasks
* Self-motivated, tenacious and target driven with ability to negotiate and influence.

37.5 hours per week and weekend work may be required.

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Overview

Patient Support Administrator
Salary: £24000 - £27000 per annum
Location: West End
Duration:

Reference: X_QNM27162_1538059601Consultant: Tay Associates 1 Apply

Team Assistant

Team Assistant - 23.00ph - X_QYR27235

A well known Investment Bank is currently looking for a Team Assistant to join the Merchant Banking Division to support all levels from Managing Directors, VP to Analyst.

You will perform general tasks including, but not limited to, faxing, copying, archiving and filing with effectively managing a high volume of phone calls. Coordinating travel arrangements, setting up conference calls and meetings, processing travel and entertainment expense reports timely and accurately whilst interacting with colleagues in a professional and effective manner.

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Overview

Team Assistant
Salary: Up to £23 per hour
Location: City
Duration:

Reference: X_QYR27235_1538043835Consultant: Tay Associates 1 Apply

Executive Assistant

X_QYR27170 - Executive Assistant, City of London - £20- 23ph

This leading American Investment Bank is in need of a well organised Executive Assistant to work within the highly professional Finance Division, demonstrating strong administrative support. This is a great opportunity for a confident individual who has strong assistant background and a can do attitude.

This is an extremely busy role providing assistance to 1 partner and 3 MD's along with supporting a large team of 40. This would suit a candidate who has had previous experience working within a fast paced and demanding environment who has the ability to adapt and adjust to different challenges and working styles.

Skills/Experience Required;



* Recent, demonstrable experience in a strong assistant role.
* Extensive diary management along with scheduling meetings
* Ability to exercise discretion in dealing with highly sensitive and confidential information
* Preparation of detailed travel schedules and itineraries
* Extensive telephone interaction with senior management, screening of calls and requests for meetings
* Having experience as a Executive Assistant would be desirable
* Ability to multi-task and work on own initiative
* Degree calibre or equivalent
* Excellent knowledge of MS Outlook, Word, Excel and PowerPoint

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Overview

Executive Assistant
Salary: £20 - £23 per hour
Location: City
Duration:

Reference: X_QYR27170_1538043128Consultant: Tay Associates 1 Apply

Team Assistant

A leading Investment Bank based in the heart of the City is currently looking for an experienced Team Assistant to join their fast paced Securities department.

You will be providing extensive calender, travel and diary management to 1 senior Director and small team along with handling a high volume of phone calls and emails; you will be relaying information in a timely manner daily.

You will be taking on ad hoc projects whilst maintaining a consistent work flow, ordering and organising all supplies, maintaining faxes, printers and photocopiers. You must have the ability to demonstrate dependability, sense of urgency and high attention to detail along with the ability to multi-task.

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Overview

Team Assistant
Salary: £18.00 - £23.00 per hour
Location: City
Duration:

Reference: X_QYR27177_1538037909Consultant: Tay Associates 2 Apply

Executive Assistant

A leading Investment Bank in the City of London is currently looking for an Executive Assistant to join the Human Capital Management department.

You will be working closely with the Operations team, and also advisors, to help manage the involuntary terminations process and also to provide general support to the team. This role will involve broad-based project management and analytical work as ell as crucial processing tasks. This position provides an excellent opportunity for a well-organised, hardworking and enthusiastic individual to learn new skills and gain an excellent insight into company people management and strategy worldwide.



* Support on ad-hoc projects, assignments and presentations
* Oversee selected administrative processes, assisting with rehire checks and regulatory references, assisting team with printing and filing, processing casework records and maintaining databases and files
* Conduct research-based work, analyse data and prepare regular / metrics / dashboards; draft presentations, senior management / firmwide and other committees
* Provide a central point of contact for other internal functions
* Assist with overseeing vendor relationships
* Assist in driving forward the business priorities


* You will have excellent project management and organisational skills, strong self leadership, ability to own and execute on complex projects
* Strong ability to multi-task, prioritise, work under pressure and meeting competing deadlines
* Ability to handle sensitive and confidential information
* Demonstrated ability to work independently and in teams

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Overview

Executive Assistant
Salary: £19.50 - £22.00 per hour
Location: City
Duration:

Reference: X_QYR27189_1538037680Consultant: Tay Associates 2 Apply

Administrator

Administrator - City of London - X_QYR27181

A financial trading company is currently looking for a well organised Administrator to provide sole support to the Associates Membership team.



* Updating accounts and records, backfilling information, and updating meeting notes, company categorisation and profiles on the salesforce system
* Working with the web team to keep Associate member pages and information up to date
* Acting as the first point of contact for initial in-bound enquiries
* Quarterly update to Associate Members
* Supporting the team with Associates Member forums
* Collating results and updating the system following the Associate Member Survey
* Assisting with sponsor liaison and supporting with sponsor logistics
* Proof reading marketing / events materials
* Coordinating associate member meet and greets
* Raising and sending invoices through finance
* Invoicing and administration
* Event bookings and delegate management
* Providing support at events
* Monitoring the events email inbox

You will have a conscientious approach with excellent attention to detail, be a proactive self-starter, willing and able to take ownership and be responsible for all tasks within own remit.

Do you have a good standard of education?

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Overview

Administrator
Salary: £15 - £17 per hour
Location: City
Duration: 3 Months

Reference: X_QYR27181_1538037319Consultant: Tay Associates 2 Apply

Executive Assistant

Temporary EA - 6 month Fixed term contract £40,000 pro rata start October. JMA 27244

A well respected West End based Private Equity company are looking for a proactive and enthusiastic EA to support s 2 Partners and wider team of 3 VPs. This is an incredibly busy and fast paced role where you will arrange complex diary management, client meetings, video conferences, liaising with EA's both internally and externally, organisation of worldwide travel, accommodation and Visas as well general support such as processing expenses. This is a team orientated role where excellent communicational skills and time management will be crucial.

Based in stunning offices, there is a low staff turnover within the business which is evidence of the enjoyable work life current employees have there.

Skills/Experienced Desired;



* Recent and demonstrable experience providing EA support at Director Level.
* Accuracy and Attention to detail.
* High degree of business acumen.
* Stress resistant whilst under pressure.
* Happy to work independently, as well as part of a team.
* Ability to multi-task and meet a number of deadlines.
* Proactive, professionalism and awareness of corporate surroundings.
* Excellent communication, interpersonal and organisational skills.

Intermediate to advance experience of MS Office Software (Word, Excel, Outlook & PowerPoint)

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Overview

Executive Assistant
Salary: Up to £40000 per annum
Location: West End
Duration: 6 months

Reference: X_QJMA27244_1537958267Consultant: Tay Associates 1 Apply

PA

Temporary PA - City (JMA/27202)

A global Investment Bank is seeking a key hire for their support team. This is an ongoing temporary role in a float position, a great opportunity to get to know everyone and build good working relationships with your colleagues, sociable, friendly team. The role would suit someone who enjoys:



* Extensive diary management with a focus on delivering service to senior executives.
* Arranging travel, both internationally and nationally that is subject to last minute changes.
* Working to an exceptionally high standard maintaining the highest level of accuracy throughout.
* Being the consummate gatekeeper to internal stakeholders and able to manage expectations.
* Acting with the up most level of diplomacy and discretion as the success of the company is built on exceptional relationships with clients and stakeholders.
*

The successful candidate would be a step ahead with a backup plan ready to ensure smooth service delivery. You are currently working as a Team Assistant with two to three years' experience ideally Financial Services.

6 month Temporary role £17.50 per hour.

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Overview

PA
Salary: Up to £17.50 per hour
Location: City
Duration:

Reference: X_QJMA27202_1537957990Consultant: Tay Associates 1 Apply

PA

Personal Assistant - Temp to Perm £33,000 - £40,000 JMA27233

Are you a confident Personal Assistant looking for an exciting new challenge ? Based in the West End the company are looking for a Personal Assistant to join their team supporting Managing Partner. This is a great opportunity to really grow and develop the role to add value supporting on a one to one basis with Roadshow Coordination for the wider team and overseeing the smooth running of the office.

Responsibilities for the Personal Assistant to Partner include



* Extensive diary management
* Inbox management and responding to enquiries
* Arranging complex international travel
* Logistics for events across Asia, Europe and USA (roadshows)
* Arranging itineraries
* Processing expenses and keeping track of holiday entitlements
* General administrative tasks
* Assisting with all ad hoc duties

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Overview

PA
Salary: £33000 - £400000 per annum
Location: West End
Duration:

Reference: X_QJMA27233_1537957663Consultant: Tay Associates 1 Apply

PA

Temporary PAs - Investment Banking JMA 27072

£18.00 - 22.00 per hour

London

A global investment bank that is recognised worldwide as being an exceptional employer is currently offering exciting opportunities for an exceptionally organised, hard working PAs to join their London office. These roles would suit an individual who thrives under pressure, enjoys a busy financial environment and understands how to work to strict deadlines. The large London office has a true sense of professional, collaboration and determination with a fantastic PA network where everyone mucks in and helps each other out - therefore a true team player is key.

Responsibilities and requirements;

-A proven background as a PA or Team Assistant working for a financial services organisation is desired

-Ability to organise complex, multi stop, international travel arrangements with detailed itineraries and request Visa's

-Multiple diary management with prioritisation of conflicting meetings and last minute changes

-Help with coverage of admin inbox which is shared across all PA's

-Working closely with other PA's in the business, building internal relationships and offering team support when needed

-Organising overseas meetings and researching when necessary

-Acting as first point of contact for senior level staff maintaining the company's standards at all times

-Arranging global conference calls

-Submit and track expenses on a monthly basis

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Overview

PA
Salary: £18 - £22 per hour
Location: City
Duration:

Reference: X_QJMA27072_1537957402Consultant: Tay Associates 1 Apply

PA

Temp to Perm Team PA- West End- £20.00 plus holiday pay - Excellent Company JMA 27025

Are you a personable and confident Team Assistant/PA looking for a new challenge? Do you have experience managing multiple diaries? If so we want to hear from you! Our well established and successful client based in the West End is looking for a Team Assistant/Team PA to join the business on a permanent basis.

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Overview

PA
Salary: Up to £20 per hour + Holiday pay
Location: West End
Duration: Temp to Perm

Reference: X_QJMA27025_1537890141Consultant: Tay Associates 1 Apply

Team Assistant

A global consultancy are currently seeking a proactive, motivated Team Assistant to join their business in their beautiful Victoria offices. They are a supportive, cultured network of individuals who work collaboratively to deliver the best possible service to their clients. The company are seeking an individual with a team player attitude who is not afraid to muck in and get involved where and when needed throughout the business.

Responsibilities

(Will include but are not limited to)



* Inbox and diary management of multiple members of the team
* Supporting and organising any and all corporate submissions
* Co-ordinating functions and briefings
* Booking hotels, travel, meetings, catering assistance etc.
* Providing a high level of support to a variety of functions, services, corporate projects etc.
* Involvement in event preparation with marketing support
* Assisting the resource team
* Coordinating meetings and minute taking

Requirements



* Some experience of working in a support role is ideal, if not experience within a varied role with some administrative / supporting responsibilities
* Cross functional working is desirable but not essential
* Strong administrative skills
* Excellent communication skills both written and verbal
* Ability to manage a large and varied work load
* Ability to prioritise and multitask
* Natural team player who is happy to much in wherever needed across teams

If this sounds like a position that could be of interest and would like to find out more, get in touch now.

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Overview

Team Assistant
Salary: £25000 - £28000 per annum
Location: City
Duration:

Reference: X_QEF26948_1537882973Consultant: Tay Associates 2 Apply

Senior PA

A Global Investment Firm is currently seeking an experienced Senior PA to join their beautiful Mayfair office to support their Investment Team. This is a fantastic opportunity for a highly motivated, organised PA looking to take the next step in their career into a more senior position within a global organisation. The company are seeking a personable yet professional individual who possesses a can do attitude and is happy to muck in wherever needed.

Responsibilities

(Will include but are not limited to)



* Diary management
* Organising global travel, accommodation and visas
* Handling all expenses
* Assisting on projects, managing a busy and varied workload
* Liaising with clients, updating CRM systems and administering deals
* Coordinating meetings, across time zones & subject to change at short notice

Requirements



* Experience working within Financial Services industry
* Can do attitude
* Ability to work well under pressure
* Strong organisational skills
* High attention to detail
* Ability to manage own work flow and ensure all tasks carried out to the best of your ability

If this sounds like a position that could be of interest to you and would like to find out more, do not hesitate to get in touch

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Overview

Senior PA
Salary: £40000 - £43000 per annum
Location: City
Duration:

Reference: X_QEF26802_1537882588Consultant: Tay Associates 2 Apply

Executive Assistant

Executive Assistant - West End- £18.00 - £22.00ph - x_QBR/00027241

Are you a personable and confident Executive Assistant looking for a new challenge? Do you have experience managing multiple diaries? If so we want to hear from you! Our well established and successful client based in the West End is looking for a Executive Assistant to join the business on a temporary basis.

EA duties:

Extensive and proactive management of very busy and constantly changing diaries, reacting responsibilities to the needs of the business and the 2 Senior Partners.

Ensure all information pertaining to diary entries are recorded accurately

Arrange internal and external meetings

Manage logistics for all travel to client meetings

Obtain pre-approval for all travel via the internal system

Compile detailed itineraries and ensure accuracy of all items

Monitor and respond to all emails where appropriate, MD's inboxes should be monitored and where applicable respond to any urgent queries and requests for availability

For client entertainment ensure prior approval is obtained. The company policy on client entertainment must be adhered to and updated on the register accordingly

Booking and arranging meetings with client reception

Support clients on the 6th and 7th floor as necessary

Build and maintain trusted relationships with client EA's

General administrative duties daily

Key skills

Strong written and verbal communication skills

Ability to multi task, prioritise, meet tight deadlines and work under pressure

Must maintain high standards of professional and ethical conduct.

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Overview

Executive Assistant
Salary: £18.00 - £22.00 per hour
Location: City
Duration: 2 weeks

Reference: x_QBR/00027241_1537879731Consultant: Tay Associates 1 Apply

Facilities Manager

Facilities Manager - City of London and West End - £43,000

You will be a first class Front of House / Facilities service, focusing on a proactive approach to deliver a high quality, professional service in line with client expectations.

The main activities of the services team include providing exceptional client experience, managing property, general administration operation, maintenance and repairs to provide a quality safe and secure environment for staff, clients and visitors.

This role will be the central point of contact for all building / service related issues ensuring the team are confident representing facilities as the 'go to' point of contact with any customer queries / problems.



* Lead and develop the London FOH / Facilities team across two locations in London utilising performance management techniques to monitor and demonstrate achievement of agreed service levels and to lead on improvement / change as required
* Act as the go-to individual for the South East / West Region in relation to all facilities / projects / crisis management activities on site
* Direct, coordinate and plan essential services such as reception, security, maintenance, mail, archiving, reprographics, cleaning, catering, waste disposal and recycling
* You will take ownership and lead an ongoing service / a number of commodity services for the group
* Control location operational / budget and support the forecasting process for future budget requirements
* Ensure timely responses to maintenance / service issues, minimising downtime whilst demonstrating value for money
* Project management, supervise and coordinate the work of contractors and service providers
* Plan, lead and deliver all aspects of property relocation projects
* Ensure at all times adherence to all regulations, legislation and policies relevant to the working environment which will include health and safety and building regulations

Preferably you will be experienced in delivering services for a professional services organisation along with experience in financial management and budgeting while identifying cost savings / avoidance.

Do you have an advanced skill set in Microsoft Office? Do you have experience in management with a proven ability in leading, developing and motivating teams to successful outcomes? A recognised qualification in management and leadership would be an advantage for this role.

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Overview

Facilities Manager
Salary: Up to £43000 per annum
Location: City
Duration:

Reference: X_QJG27141_1537526303Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - £37,000 - X_QJG26600 - City of London

A professional services company based in the City of London is currently looking for a motivated and enthusiastic Executive Assistant to join their team. You will be a sole support to Security Directors and ensure Security budget is actively managed.

Responsibilities:



* Assisting the security director with the financial systems where required
* Liaise internally to lead an annual refresh of security communications strategy
* Maintain and improve visibility of the security function within the organisation with monthly requirements.
* Keeping both the business impact analysis and departmental contingency plan, keeping these documents up to date on the business continuity software
* Organising and scheduling and then reporting on 3 exercises on an annual basis
* Keep "An Intro to Security" induction document up to date.
* Welcome new starters at their relevant office on their first day. Give them a tour and go through Security induction pack with them.
* Ensure new starters have the relevant access / equipment to be able to start their jobs right away.
* Assist the Security Director and his DRs with recruitment.

You will be able to work with minimal supervision along with being a strong team player. Your organisation and detailed planning will be essential for this role, you will be able to demonstrate strong disciplines with regards to accuracy and quality of output.

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Overview

Executive Assistant
Salary: Up to £37000 per annum
Location: City
Duration:

Reference: X_QJG26600_1537526304Consultant: Tay Associates 1 Apply

PA

A global organisation with offices based in America and London are currently looking for a PA to join their team. Do you have strong PA experience? The role is based in London with a short walk away from the station. Are you confident and hard-working with strong PA experience? If so then this role could be for you...

Responsibilities for the PA to Partner position Include;



* Complex diary management
* Preparing and presenting presentations
* Having flexibility and able to travel on occasions
* Providing full administration support to the partner
* Arranging all travel and accommodation
* Speaking to clients, handling any enquiries and maintaining strong working relationships

Qualifications for the PA to Partner position Include;



* Strong attention to detail
* Fully competent in all Microsoft applications including; Word, Excel and Outlook
* Strong PA experience or equivalent
* Interest in Search

Benefits for the PA to Partner position include;



* Private health scheme
* A budget to spend on attending lunches and networking
* Monthly competitions

Job Reference: X_QJG25171

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Overview

PA
Salary: £38000 - £40000 per annum
Location: City
Duration:

Reference: X_QJG25171_1537526302Consultant: Tay Associates 1 Apply

Administrative Assistant

Receptionist / Administrator - West End - £24,000 - £27,000 - Ref: 24213

An investment management company with stunning offices based in the West End is currently looking for an all round receptionist who is able to multi task and respond swiftly. Great attention to detail is a must. You will manage the reception and meeting area immaculately and make a positive first impression on our guests. Proactive team work with the other administrative team members is vital.

Responsibilities:



* Fully responsible for the reception area
* Work collaboratively with existing receptionist to ensure both desks are managed impeccably
* Welcome visitors, inform host of their arrival and ensure they are looked after
* Manage meeting room status, ensure all rooms are tidy and clean at all times, ready for the next meeting
* Accurately manage meeting room diaries
* Arrange for any refreshments including food when required
* Act as company's switchboard
* Work collaboratively with other support staff
* Distribute incoming post swiftly including couriers and faxes
* Manage all outgoing post and courier requirements
* Ensure reception, client waiting area, meeting rooms and general office areas are immaculate at all times
* Liaise with housekeeper to ensure an immaculate environment can be achieved successfully
* Work closely with existing receptionist to ensure both reception desks are managed to a high standard
* General administrative duties
* Manage and deliver ad hoc projects as required
* Support office manager with basic office management duties when required

You will have excellent interpersonal and communication skills who is a true team player with the ability to handle confidential information.

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Overview

Administrative Assistant
Salary: £24000 - £27000 per annum
Location: West End
Duration:

Reference: X_QJG24213_1537526300Consultant: Tay Associates 1 Apply

Team Assistant / PA

Team Assistant / PA - City of London 24747 - 28K - 30K

A well known investment banking company with stunning offices are currently looking for an experienced Team Assistant / PA to provide sole support to the Investment Banking team, including Directors, Managing Directors, Vice Presidents, Associates and Analysts.



* Responsible for diary management, organising meetings, coordinating conference calls and ensuring the team's priorities are met
* Arrange UK and oversea travel and produce accurate and detailed itineraries
* Provide administrative support on projects
* Prepare expense claim forms for signature by the COO
* Promote excellent client relationships at all times
* Produce high quality documentation and professionally bound presentations to help secure new business transactions
* General department administration
* Input / update data into the company database
* Support visiting colleagues from other offices
* Cover for other assistants as and when required

Do you have proof reading experience? You will have excellent attention to detail, accuracy and the ability to meet deadlines.

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Overview

Team Assistant / PA
Salary: £28000 - £30000 per annum
Location: City
Duration:

Reference: X_QJG24747_1537526301Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - £40,000 - £45,000 - West End 27201

A large independent investment company is currently seeking a positive and experienced Executive Assistant to join their Administrative Team based in the West End. As the Executive Assistant you will be supporting various functions and several professionals in the Compliance team including compliance officers and the COO.

Are you looking for a varied and busy role with the opportunity to grow within a growing business area?

Responsibilities:



* Fund marketing compliance
* Compliance training support
* Billing processing and coordination
* Creating and maintaining Sharepoint sites and team metrics
* Assistance with a variety of departmental projects and processes
* Coordination of meeting and travel arrangements

Skills:



* High education qualifications
* High level of attention to detail
* Possess a high degree of professionalism

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Overview

Executive Assistant
Salary: £40000 - £45000 per annum
Location: West End
Duration:

Reference: X_QJG27201_1537526299Consultant: Tay Associates 1 Apply

Team Assistant

Team Assistant - 27211 - £30,000

A leading, highly established and reputable company with a great culture based in the City of London are currently looking for a Team Assistant to join their team. You will be providing comprehensive administrative support to 2 or more executive level managers. This role anticipates and considers requirements, whilst ensuring managers are kept up to date and are made aware of any issues.

Responsibilities:

Diary management to all managers

Complexity of diary management comes from high level of travel across time zones, meeting with senior management / industry peers

High level of juggling involved to ensure manager is able to prioritise key business issues

Managing a 'bring forward' system

May be required to support overseas visitors when in the UK

Regularly setting up meetings, conference call

Proactively managing inboxes and respond to a large proportion of emails

Travel arrangements for managers

General administrative tasks

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Overview

Team Assistant
Salary: Up to £30000 per annum
Location: City
Duration:

Reference: X_QJG27211_1537526300Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - West End- £40,000-£45,000 - JG26898

Are you a personable and confident Executive Assistant looking for a new challenge? Do you have experience managing multiple diaries? If so we want to hear from you! Our well established and successful client based in the West End is looking for a Executive Assistant to join the business on a permanent basis.

EA duties:

Extensive and proactive management of very busy and constantly changing diaries, reacting responsibilities to the needs of the business and the current projects of the bankers

Ensure all information pertaining to diary entries are recorded accurately

Arrange internal and external meetings

Manage logistics for all travel to client meetings

Obtain pre-approval for all travel via the internal system

Compile detailed itineraries and ensure accuracy of all items

Monitor and respond to all emails where appropriate, MD's inboxes should be monitored and where applicable respond to any urgent queries and requests for availability

For client entertainment ensure prior approval is obtained. The company policy on client entertainment must be adhered to and updated on the register accordingly

Booking and arranging meetings with client reception

Support clients on the 6th and 7th floor as necessary

Build and maintain trusted relationships with client EA's

General administrative duties daily

Key skills

Strong written and verbal communication skills

Ability to multi task, prioritise, meet tight deadlines and work under pressure

Must maintain high standards of professional and ethical conduct.

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Overview

Executive Assistant
Salary: £40000 - £45000 per annum
Location: City
Duration:

Reference: X_QJG26898_1537526299Consultant: Tay Associates 1 Apply

Team Assistant

Team Assistant, £35,000 - £45,000, X_QJG26881 - Primrose Hill

A well established leading consulting company based in the City of London is currently seeking a proactive and organised Team Assistant to join their tight knitted team who will be supporting three associate consultants. This will be a demanding role with heavy paperwork and scheduling.

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Overview

Team Assistant
Salary: £35000 - £45000 per annum
Location: City
Duration:

Reference: X_QDD/JG26881_1537526299Consultant: Tay Associates 1 Apply

PA

Team PA - West End- £40,000-£45,000 - JG27025

Are you a team orientated and confident PA looking for a new challenge? Do you have experience managing multiple diaries? If so we want to hear from you! Our well established and successful client based in the West End is looking for a Personal Assistant to join the business on a permanent basis.

PA duties:



* Ensure all information is treated in a confidential and sensitive manner
* Extensive and proactive management of very busy and constantly changing diaries
* Ensure all information pertaining to diary entries are recorded accurately
* Arrange internal and external meetings
* Manage logistics for all travel to client meetings, book flights, train tickets, ground transportation where necessary
* Obtain pre-approval for all travel via the internal system
* Compile detailed itineraries
* For client entertainment, ensure prior approval is obtained
* Book and arrange meetings with client reception and update client reception of any meeting or dining changes or cancellations by email
* Accurately formatting and typing of letters, emails and other correspondence as required
* Inform the EA manager of any absences from work
* Comply with and encourage adherence within the team to the clear desk policy
* Maintain appropriate filing system for the team as required. Ensure logical electronic filing of relevant documents and spreadsheets that have been prepared for bankers and/or clients.

You will have the ability to build and maintain trusted relationships with client executive assistants, strong written and verbal communication skills are key.

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Overview

PA
Salary: £40000 - £45000 per annum
Location: West End
Duration:

Reference: X_QJG27025_1537526297Consultant: Tay Associates 1 Apply

Office Assistant

A global company export company is looking for a Spanish speaking office assistant to provide full administrative support to their small west end office. As the Office Assistant you will need to Liaise with Spain Head Office, so it is vital you are intermediate in Spanish.

Duties as the Office Assistant will include:



* General admin tasks
* Diary and travel
* Agendas and appointments
* Organising trade fairs and events
* Supporting the sales team and your manager in their duties
* Speaking and writing with intermediate Spanish

Experience & Skills:



* 2+ years experience in admin focussed role
* Flexible with a can do attitude
* Organised and willing to help all
* Strong Microsoft skills
* Intermediate In Spanish

This role is all encompassing and requires a lot of responsibility, it offers a competitive salary.

Reference - X_QTF26981

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Overview

Office Assistant
Salary: £25000 - £28000 per annum
Location: City
Duration:

Reference: X_QTF26981_1537521186Consultant: Tay Associates 1 Apply

PA

Do you want to work for a fun, fast paced and collaborative insurance firm? Are you looking to work for a globally recognised company?

An incredibly unique opportunity has arisen for a charismatic, confident and on the ball PA to join a leading insurance company in the heart of the city. The company is medium sized and there is a team of PA and Team Assistant's who all work together.

In this role you will be providing flawless PA support to a board member and team. This will involve the core PA duties such as extensive calendar and travel arrangements however you will also be sitting in on Committee meetings taking minutes, proofing reports as well as pullling together presentations and corporate events.

Preferred experience:



* Experience of insurance or financial services sectors
* Team player, proactive and on the ball
* Experience working in a fact paced environment angbeing able to juggleever changng travel plans and diary.

Job Ref - 27131

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Overview

PA
Salary: £30000 - £34000 per annum + benefits
Location: City
Duration:

Reference: X_QDK27131_1537520623Consultant: Tay Associates 1 Apply

Tay Associates Limited, Boston House, 63-64 New Broad Street, London, EC2M 1JJ, United Kingdom   Tel: +44 (0) 20 7065 6700   Fax: +44 (0) 20 7065 6701