Job Detail

View job detail

Prev Next

Spanish Speaking Office Assistant

As the Office Assistant, you will primarily be liaising with the Head Office in Spain, so it is vital that you have an intermediate level of Spanish.

You will be providing full administrative support to this small and friendly office in Victoria, and the role is part time.

Duties as the Office Assistant include:



* Speaking and writing with intermediate Spanish
* General administrative tasks
* Supporting the sales team and your manager in their duties
* Diary and travel
* Organising trade fairs and events.

Experience and skills required:



* Intermediate in Spanish
* 2+ years in an admin role
* Organised, flexible, with a willing attitude
* Strong Microsoft skills.

Job Reference: X_QTF/NM26981

<< Back to search results
Overview

Spanish Speaking Office Assistant
Salary: £25000 - £28000 per annum
Location: City
Duration:

Reference: X_QTF/NM26981_1534840673Consultant: Tay Associates 1 Apply

Administration Assistant

Administration Assistant

Are you a proactive, personable and efficient individual? Are you looking to work within a fun and fast paced environment?

A forward thinking and internationally recognised company is currently recruiting for a switched on and on the ball Administrator to join their stunning offices in the West End. This is a great opportunity for someone who enjoys being the go to person in the office, has strong administration and IT skills and who is willing and able.

You will be supporting the PA in the business with booking travel, invoices, managing the meeting rooms, ordering stationery, supporting HR with admin support when required and providing cover for the Receptionist.

<< Back to search results
Overview

Administration Assistant
Salary: £21000 - £22000 per annum + benefits
Location: West End
Duration:

Reference: X_QDK27015_1534776037Consultant: Tay Associates 1 Apply

HR Administrator

HR Administrator - X_BR/00027139- £12.00 - £14.00ph

A leading retail investment company are currently looking for a confident HR Assistant to join their team based in the City of London on a temp to perm basis. As a HR Assistant you will be assisting the HR Manager. This role is newly created and you will be part of a newly opened HR department. This is an exciting opportunity for a proactive and well organised individual with bags of initiative

Responsibilities;



* HR correspondence, contracts, salary increase letters, references
* Proactively managing employee lifecycle including recruitment, onboarding, probations, evaluations and off boarding
* Maintaining the HR database and employee records
* Reporting using Excel
* Maintain HR soft / hard copies of files
* Regularly audit employee information to ensure compliance
* Work closely with recruitment team to ensure seamless onboarding
* General support to the Human Resources Manager
* Assist with HR projects such as GDPR and new company benefits

Skills and competencies:



* Strong experience of Microsoft Word, Excel, Outlook and Internet Explorer
* High degree of attention to detail
* Effective oral and written communication skills
* Previous experience within an administrative environment
* Must be able to demonstrate a high level of confidentiality.

<< Back to search results
Overview

HR Administrator
Salary: £12.00 - £14.00 per hour
Location: City
Duration:

Reference: x_QBR/00027139_1534518387Consultant: Tay Associates 1 Apply

PA

PA - City of London - £35,000 - £37,500 - X_QDD/JG27073

A leading insurance company is currently looking for energetic and confident individual, who has strength of character to support two UK Strategy Group members, the UK Managing Director for Alternative Distribution and the Chief Operating Officer.



* Providing a high standard of PA support to two UK Strategy Group members
* Full Outlook management, including email monitoring and prioritisation
* Complex diary management, including ever-changing schedules and co-ordinating internal and external meetings, lunches and dinners
* Managing complex, and often last-minute, travel and accommodation arrangements and preparing itineraries
* Organisation of and assistance in meeting numerous board report and other key deadlines throughout the year
* Preparing accurate documents and presentations, for meeting packs and attendance to minute meeting as required
* Meeting and greeting internal and external visitors at all levels of seniority, screening calls
* Assisting in personal work and managing diary to accommodate personal commitments
* Assisting in the coordination of broker entertainment / team events / seminars / forums
* Maintenance of filing / archiving
* Handling confidential information
* Assisting with cost centre expense budgets and reforecasting
* Preparing and submitting personal expenses for managers
* Preparing correspondence on the managers behalf
* Absence and holiday monitoring for wider teams
* Collation and timely distribution of board pack

Preferably you will be educated to an A-level or equivalent and be advanced in Microsoft Word, Excel, Outlook and Powerpoint.

<< Back to search results
Overview

PA
Salary: £35000 - £37500 per annum
Location: City
Duration:

Reference: X_QDD/JG27073_1534325990Consultant: Tay Associates 1 Apply

PA

A leading global trading company is currently looking for Team Assistant to join their team based in City of London. You will be providing sole support to x2 senior members of management along with the wider team based in the Market Development division.

Duties will include;



* Pro-active inbox management and diary management
* Administration and operational support to x2 senior members of management along with the wider team based in the Market Development division
* Arranging large complexed meetings and conference calls with the external parties
* Travel arrangements and related logistics such as expenses

Key Skills;



* High attention to detail
* Minute taking experience would be beneficial
* Ability to exercise complete discretion when dealing with matters of a highly confidential nature
* Outstanding organisational, multi-tasking and prioritisation abilities
* Previous experience with 1 to 1 support along with supporting a large team or equivalent.

<< Back to search results
Overview

PA
Salary: £35000 - £38000 per annum
Location: City
Duration:

Reference: X_QJG26801_1534325990Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - West End- £40,000-£45,000 - JG26898

Are you a personable and confident Executive Assistant looking for a new challenge? Do you have experience managing multiple diaries? If so we want to hear from you! Our well established and successful client based in the West End is looking for a Executive Assistant to join the business on a permanent basis.

EA duties:

Extensive and proactive management of very busy and constantly changing diaries, reacting responsibilities to the needs of the business and the current projects of the bankers

Ensure all information pertaining to diary entries are recorded accurately

Arrange internal and external meetings

Manage logistics for all travel to client meetings

Obtain pre-approval for all travel via the internal system

Compile detailed itineraries and ensure accuracy of all items

Monitor and respond to all emails where appropriate, MD's inboxes should be monitored and where applicable respond to any urgent queries and requests for availability

For client entertainment ensure prior approval is obtained. The company policy on client entertainment must be adhered to and updated on the register accordingly

Booking and arranging meetings with client reception

Support clients on the 6th and 7th floor as necessary

Build and maintain trusted relationships with client EA's

General administrative duties daily

Key skills

Strong written and verbal communication skills

Ability to multi task, prioritise, meet tight deadlines and work under pressure

Must maintain high standards of professional and ethical conduct.

<< Back to search results
Overview

Executive Assistant
Salary: £40000 - £45000 per annum
Location: City
Duration:

Reference: X_QJG26898_1534325988Consultant: Tay Associates 1 Apply

PA

X_QJG27034 - £28,000 - £33,000 - PA - City of London

An opportunity has arisen for a passionate and experienced PA to provide sole support to one or more directors within the risk department. You will be managing demanding workloads.

Duties



* Providing full secretarial and administrative support, ensuring the highest levels of speed, accuracy, presentation and confidentiality
* Plan and organise daily routine
* Proactively maintain an accurate diary of commitments and manage electronic filing
* Organising workshops, meetings, room bookings, reception and refreshments as required
* Organising meetings and ensuring the Head's are well prepared with briefing packs
* Keeping accurate and confidential records
* Preparing and submitting business expenses
* Preparing power point presentations, briefing papers and documents
* Reading and responding to emails
* Raising purchase orders and processing invoices
* Arranging travel / hotel accommodation
* Ensuring leavers and joiners are kept up to date and maintained

You will have a depth of experience in a similar role, be organised and possess a high level of attention to detail.

<< Back to search results
Overview

PA
Salary: £28000 - £33000 per annum
Location: City
Duration:

Reference: X_QJG27034_1534325989Consultant: Tay Associates 1 Apply

PA / Office Manager

PA / Office Manager - 30,000 - 35,000 - X_QJG26786

A well known advisory company based in the City of London is currently looking for Personal Assistant / Office Manager to join their team.

As a PA you will provide support to a group of 5 partners and 2-3 senior advisers. Daily you will manage diaries and contacts, travel arrangements, expenses reporting, general administration, typing, presentation preparation, filing, in house systems, print production (binding and creating client facing documents)

As an office manager you will manage the general office and facilities including liaising with outside service providers and suppliers. This is an important and full component of the role and can extend across all of the firm's administrative functions.

Personal specification

High education would be desirable for this role; you will be an experience PA to senior individuals and some office management experience.

You will be committed to delivering the highest quality work and client service along with providing strong team support with flexibility and initiative.

<< Back to search results
Overview

PA / Office Manager
Salary: £30000 - £35000 per annum
Location: City
Duration:

Reference: X_QJG26786_1534325989Consultant: Tay Associates 1 Apply

PA

A global, worldwide powerhouse in the entertainment sector has an exciting opening for a Personal Assistant.

As the Personal Assistant you will have the opportunity to work at a company that is a household name, and showcase your talents in a busy, fast paced, all action role.

Your duties as the PA will include, but not be limited to:



* Extensive diary management
* High quantities of International travel
* High levels of expenses
* In charge of invoices
* Working on exciting projects
* Presentations

This is a rare opportunity to step foot into a company that is known for being one of the biggest and best in the world in their space. This role will give you bragging rights, but you will also need to be able to prove you are the best at what you do.

Reference X_QTF/JG26917

<< Back to search results
Overview

PA
Salary: £32000 - £38000 per annum
Location: City
Duration:

Reference: X_QTF/JG26917_1534325988Consultant: Tay Associates 1 Apply

Team Assistant

Team Assistant, £35,000 - £45,000, X_QJG26881 - Primrose Hill

A well established leading consulting company based in the City of London is currently seeking a proactive and organised Team Assistant to join their tight knitted team who will be supporting three associate consultants. This will be a demanding role with heavy paperwork and scheduling.

<< Back to search results
Overview

Team Assistant
Salary: £35000 - £45000 per annum
Location: City
Duration:

Reference: X_QDD/JG26881_1534325988Consultant: Tay Associates 1 Apply

PA to CEO

X_QJG26977 - PA to CEO - £45,000 - £55,000 - City of London

A financial services company is currently looking for an Executive Assistant to work for the CEO, you will be professional and diligent, with a wealth of experience in a similar role. You will be providing full administrative support and diary management duties including arranging travel and project work. There will be ad-hoc support of and others in the team where required. This role will also entail line management to the board assistant.



* Proactively manage the inbox of the CEO, including re-directing or responding to emails on the CEO's behalf as and when required
* Ensuring the smooth day to day running of the CEO's diary, including providing refreshments where required
* Assist with the preparation of documents for Board, management committee, regulator and other reports to key stakeholders
* Handling telephone calls and enquiries
* Being the first point of contact for the CEO
* Handling new joins set-up and leavers process
* Liaise with IT for all technical issues
* Attend meetings where required in order to take minutes
* Ensure all presentations and papers are printed in advance for each committee meeting for the CEO
* Supporting the CEO's Executive Business Manager, when requested
* Events organising on an ad-hoc basis
* Maintaining appropriate records of key documents
* Organise video conference calls
* Handling of travel and accommodation requirements and expenses

You will have previous experience working for the board along with being advanced in Microsoft Office suite.

<< Back to search results
Overview

PA to CEO
Salary: £45000 - £55000 per annum
Location: City
Duration:

Reference: X_QJG26977_1534325356Consultant: Tay Associates 1 Apply

PA

X_QJG26977

A financial services company is currently looking for a Personal Assistant to work for the CEO. You will be professional and diligent, with a wealth of experience in a similar role. You will be required to provide full administrative support and diary management duties including arranging travel and project work. There will also be ad-hoc support of and others in the team where required.

Duties



* Proactively managing the inbox of the CEO, including re-directing or responding to emails on their behalf as and when required
* Ensuring the smooth day to day running of the CEO's diary, including providing refreshments where required
* First point of contact for the CEO
* Handle the new joins set-up and leavers process
* Liaise with IT for all technical issues encountered by the CEO
* Attend meetings where required in order to take minutes, distributing them in a timely fashion
* Ensure all presentations and papers are printed in advance for each committee meeting for the CEO
* Supporting the CEO's executive business manager, when requested
* Events organising on an ad-hoc basis
* Maintaining appropriate records of key documents
* Overseeing of the following tasks undertaken by the board assistant, or handling in their absence
* Diary management and prioritising, scheduling internal and external meetings
* Organising video conference calls
* Handling of travel and accommodation requirements and expenses

Experience



* Previous experience working for the board and understanding of business structures and requirements
* Minute taking
* Computer literacy
* Managing deadlines and changing priorities
* Total discretion is required, working with sensitive data and information

<< Back to search results
Overview

PA
Salary: £45000 - £55000 per annum
Location: City
Duration:

Reference: X_QJG26977_1534325353Consultant: Tay Associates 1 Apply

PA

PA - X_QJG27094 - 40K - 50K - West End

A small investment bank is currently looking for a friendly professional PA to join their team based in the West End. You will be supporting the Fixed Income and Operations teams along with managing x3 MD's. You will have experience as an Administrative Assistant with excellent secretarial and organisational skills.

Are you diplomatic and discreet in approach? You will be managing a complex and demanding workload and have the capability to be able to work to deadlines and have the ability to multi-task. Overall you will need to be capable of turning your hand to a variety of tasks and able to stay calm under pressure whilst capable of thinking on your feet.

Daily:



* Supporting the Fixed Incomes and Operations team including 3 Managing Directors and other senior members of the team, you will be coordinating their day-to-day business activities
* Coordinating extensive travel arrangements, locally and internationally as well as organising visas as required and compiling travel itineraries
* Booking transport, accommodation and restaurants
* Acting as a point of contact in their absence for employees and clients
* Extensive diary management and coordination of meeting and calls in several time zones which will accommodate ever changing diaries and communicating schedules
* Processing expenses for reimbursement in accordance with company policy
* Handling of confidential information and documentation
* Telephone cover for the department
* Updating contacts in Outlook / sales database
* Preparing invoices for payment
* Printing, photocopying and scanning
* Archiving and filing of documentation / information
* Preparing agenda and taking notes in board meetings.

Do you have solid experience within a corporate environment? Do you have demonstrable experience working confidently at pace along with efficiency and accuracy.

<< Back to search results
Overview

PA
Salary: £40000 - £50000 per annum
Location: West End
Duration:

Reference: X_QJG27094_1534325343Consultant: Tay Associates 1 Apply

PA

Team PA - West End- £40,000-£45,000 - JG27025

Are you a team orientated and confident PA looking for a new challenge? Do you have experience managing multiple diaries? If so we want to hear from you! Our well established and successful client based in the West End is looking for a Personal Assistant to join the business on a permanent basis.

PA duties:



* Ensure all information is treated in a confidential and sensitive manner
* Extensive and proactive management of very busy and constantly changing diaries
* Ensure all information pertaining to diary entries are recorded accurately
* Arrange internal and external meetings
* Manage logistics for all travel to client meetings, book flights, train tickets, ground transportation where necessary
* Obtain pre-approval for all travel via the internal system
* Compile detailed itineraries
* For client entertainment, ensure prior approval is obtained
* Book and arrange meetings with client reception and update client reception of any meeting or dining changes or cancellations by email
* Accurately formatting and typing of letters, emails and other correspondence as required
* Inform the EA manager of any absences from work
* Comply with and encourage adherence within the team to the clear desk policy
* Maintain appropriate filing system for the team as required. Ensure logical electronic filing of relevant documents and spreadsheets that have been prepared for bankers and/or clients.

You will have the ability to build and maintain trusted relationships with client executive assistants, strong written and verbal communication skills are key.

<< Back to search results
Overview

PA
Salary: £40000 - £45000 per annum
Location: West End
Duration:

Reference: X_QJG27025_1534325344Consultant: Tay Associates 1 Apply

Office Assistant

A global company export company is looking for a Spanish speaking office assistant to provide full administrative support to their small west end office. As the Office Assistant you will need to Liaise with Spain Head Office, so it is vital you are intermediate in Spanish.

Duties as the Office Assistant will include:



* General admin tasks
* Diary and travel
* Agendas and appointments
* Organising trade fairs and events
* Supporting the sales team and your manager in their duties
* Speaking and writing with intermediate Spanish

Experience & Skills:



* 2+ years experience in admin focussed role
* Flexible with a can do attitude
* Organised and willing to help all
* Strong Microsoft skills
* Intermediate In Spanish

This role is all encompassing and requires a lot of responsibility, it offers a competitive salary.

Reference - X_QTF26981

<< Back to search results
Overview

Office Assistant
Salary: £25000 - £28000 per annum
Location: City
Duration:

Reference: X_QTF26981_1533908567Consultant: Tay Associates 1 Apply

PA

PA - X_QJG27094 - 40K - 50K - West End

A small investment bank is currently looking for a friendly professional PA to join their team based in the West End. You will be supporting the Fixed Income and Operations teams along with managing x3 MD's. You will have experience as an Administrative Assistant with excellent secretarial and organisational skills.

Are you diplomatic and discreet in approach? You will be managing a complex and demanding workload and have the capability to be able to work to deadlines and have the ability to multi-task. Overall you will need to be capable of turning your hand to a variety of tasks and able to stay calm under pressure whilst capable of thinking on your feet.

Daily:



* Supporting the Fixed Incomes and Operations team including 3 Managing Directors and other senior members of the team, you will be coordinating their day-to-day business activities
* Coordinating extensive travel arrangements, locally and internationally as well as organising visas as required and compiling travel itineraries
* Booking transport, accommodation and restaurants
* Acting as a point of contact in their absence for employees and clients
* Extensive diary management and coordination of meeting and calls in several time zones which will accommodate ever changing diaries and communicating schedules
* Processing expenses for reimbursement in accordance with company policy
* Handling of confidential information and documentation
* Telephone cover for the department
* Updating contacts in Outlook / sales database
* Preparing invoices for payment
* Printing, photocopying and scanning
* Archiving and filing of documentation / information
* Preparing agenda and taking notes in board meetings.

Do you have solid experience within a corporate environment? Do you have demonstrable experience working confidently at pace along with efficiency and accuracy.

<< Back to search results
Overview

PA
Salary: £40000 - £50000 per annum
Location: West End
Duration:

Reference: X_QJG27094_1533723699Consultant: Tay Associates 1 Apply

Part time Assistant with bookkeeping/payroll

Part time Administrator with Bookkeeping/Payroll

This is a fantastic opportunity for a part time 2 days a week role to support a small boutique financial services office with basic bookkeeping and payroll support as well as the ability to take on some company secretarial duties including minuting Board meetings.

Whilst this is a 2 day a week role they are very flexible on which days, full or half days. The role will involve fulfilling bookkeeping tasks for several trusts, processing invoices, reconciling transactions, maintaining cashflow, run and administer payroll and be the HMRC point of contact . In terms of compnay secretarial you will submit statements to Companies House, produce agendas, minutes, manage signatories and KYC documentation.

Whilst there will be a thorough handover some previous bookeeping experience or finance qualification will be advantageous.

If you have the relevant experience and are looking for a part time role please do forward your CV.

<< Back to search results
Overview

Part time Assistant with bookkeeping/payroll
Salary: Up to £18000 per annum + benefits
Location: West End
Duration: 9 months

Reference: X_QDK26776_1533568270Consultant: Tay Associates 1 Apply

PA

PA - City of London - £35,000 - £37,500 - X_QDD/JG27073

A leading insurance company is currently looking for energetic and confident individual, who has strength of character to support two UK Strategy Group members, the UK Managing Director for Alternative Distribution and the Chief Operating Officer.



* Providing a high standard of PA support to two UK Strategy Group members
* Full Outlook management, including email monitoring and prioritisation
* Complex diary management, including ever-changing schedules and co-ordinating internal and external meetings, lunches and dinners
* Managing complex, and often last-minute, travel and accommodation arrangements and preparing itineraries
* Organisation of and assistance in meeting numerous board report and other key deadlines throughout the year
* Preparing accurate documents and presentations, for meeting packs and attendance to minute meeting as required
* Meeting and greeting internal and external visitors at all levels of seniority, screening calls
* Assisting in personal work and managing diary to accommodate personal commitments
* Assisting in the coordination of broker entertainment / team events / seminars / forums
* Maintenance of filing / archiving
* Handling confidential information
* Assisting with cost centre expense budgets and reforecasting
* Preparing and submitting personal expenses for managers
* Preparing correspondence on the managers behalf
* Absence and holiday monitoring for wider teams
* Collation and timely distribution of board pack

Preferably you will be educated to an A-level or equivalent and be advanced in Microsoft Word, Excel, Outlook and Powerpoint.

<< Back to search results
Overview

PA
Salary: £35000 - £37500 per annum
Location: City
Duration:

Reference: X_QDD/JG27073_1533564462Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - £40,000 - £45,000 - West End - X_QYR27096

A large independent investment company is currently seeking a positive and experienced Executive Assistant to join their Administrative Team based in the West End. This role will form part of the assistant support for the Equity Product Management team.

Are you looking for a varied and busy role with the opportunity to grow within a growing business area?

Responsibilities:



* Comprehensive and proactive diary management to 2 Business Development Managers and 2 Portfolio advisers
* Liaising with external clients and administrative teams for all meeting logistics
* Coordinating roadshow activity
* Proactively setting up prep-meetings ahead of the client meeting
* Ensuring meeting rooms are booked globally where necessary
* Understanding and utilising virtual conferencing tool to create video and audio conference requests
* Liaising with reception to request any catering
* Registering external visitors with reception
* Proactively managing meetings and being a gatekeeper
* Managing global travel and expenses
* Providing enterprise reports when requested
* Managing and completing print requests following in-house compliance approval process
* Entering, amending and keeping client data up to date
* Management and processing of team invoices
* Diligent coverage of telephone lines, adhering to best practices

Skills:



* Diligent and high attention to detail
* Advanced proficiency in MS Office (Word, Outlook, Excel and PowerPoint)
* Excellent organisational, multi-tasking and prioritisation abilities
* Ability to work under deadlines and to accommodate last minute changes.

<< Back to search results
Overview

Executive Assistant
Salary: £40000 - £45000 per annum
Location: City
Duration:

Reference: X_QYR27096_1533306528Consultant: Tay Associates 2 Apply

Team Assistant

This role is supporting the extremely busy European Team plus two Directors where you will be managing ever-changing diaries and meetings and being the sole gate keeper. This team is on the road meeting with clients on a daily basis and require a pro-active candidate to manage their heavy expense work load. If you are friendly, organised and not phased by ever changing itineraries then please send your CV in.

<< Back to search results
Overview

Team Assistant
Salary: £30000 - £35000 per annum
Location: West End
Duration:

Reference: X_QYR27074_1533299970Consultant: Tay Associates 2 Apply

Team Assistant

Team Assistant / X_BR/00027090 - London City - £12.00 - £13.00ph

A very fast past leading financial services company is currently looking for a Team Assistant to join their team on a temporary basis. You will be supporting a team of 8. You will have the responsibility of managing the offices needs such as diary management, travel arrangments, meeting and greeting, administration duties, post, ordering materials, managing invoices and facilities.

Responsibilities:



* Completing a broad variety of administrative tasks to the Sales Directors and team of 8
* Providing diary management support to senior members of the team
* Running office management
* Processing invoices and liaising with Accounts Payable teams
* Working closely with Country Head Germany
* Preparing meeting material and putting together presentations using PowerPoint
* Communicating with support functions in London
* Managing expenses and liaising with Accounts Payable teams
* Taking minutes for team meetings as and when required.

Skills and Experience:



* Strong administrative skills
* Microsoft package experience
* Impeccable time management
* Ability to adapt to high volumes of workload
* Capability to work efficiently in a calm and collective manner.

<< Back to search results
Overview

Team Assistant
Salary: £12.00 - £13.00 per hour
Location: City
Duration:

Reference: x_QBR/00027090_1533129528Consultant: Tay Associates 1 Apply

German Speaking Receptionist

German speaking Receptionist

We have an exciting opportunity for a Fluent German Speaking Receptionist to join a global finance investment company based in the West End. They are looking for a Receptionist who is passionate about delivering excellent customer service to a high standard, enjoys adminstratve tasks such as diary management and travel arrangements and has the ability to work in a fast paced environment.

Duties will include:



* Meeting and greeting visitors/clients.
* Operating switchboard, forward calls and taking accurate messages
* Co-ordination and preparation of meeting rooms ensuring that they are kept tidy and checked throughout the day.
* Arranging travel (both corporate and private), transportation, visas and accommodation for Senior Management
* Photocopying/Scanning/Printing and Binding various documents, sometimes on behalf of other colleagues.
* Distribute incoming post; manage outgoing post and book couriers.
* Maintaining kitchen and office supplies.
* Using a range of office software, including email, spreadsheets and databases.

Working alongside another receptionist on a shift pattern (weekly rotation) between (7am - 3pm) and (2.30pm - 10pm) as well as one saturday in three.

<< Back to search results
Overview

German Speaking Receptionist
Salary: £26000 - £28000 per annum + Benefits
Location: West End
Duration:

Reference: X_QDK26388_1533128386Consultant: Tay Associates 1 Apply

Team Assistant

Team Assistant

This is a fantastic opportunity for a Team Assistant to join a boutique Mayfair based investment company. You will be supporting five international investment professionals with core PA dutiess to ensure they are always fully prepared with duties including:



* Diary management
* Complex travel arrangements across multi time zones to nclude flights, hotels and visas
* Monthly expense management
* Restaurant bookings
* Ad hoc projects and administration tasks

This role will suit an experienced Assistant used to working in fast paced environments, someone proactive in nature and a great team player.

<< Back to search results
Overview

Team Assistant
Salary: Up to £35000 per annum + benefits
Location: West End
Duration:

Reference: X_QDK26578_1533128143Consultant: Tay Associates 1 Apply

Executive Assistant

An exciting opportunity has arisen for an Executive Assistant to join a global firm based in the City to support the European Equity Research department. It is immediate start and ideally to be on an ongoing contract basis.

They are ideally seeking a versatile, dynamic and adaptable individual to provide the highest level of support to their top ranked analyst teams. You will need to have strong background in managing multiple complex travel/diary, processing of expenses, organising events, dealing with numerous ad hoc internal and external client requests and able to build excellent rapport to maintain relationships.

This is a fantastic role to work for a well-established global business and for a company who is focused on a collaborative culture of inclusivity, open to fresh ideas and diversity.

If you are a highly motivated, flexible and adaptable individual as well as being an excellent communicator then please do apply for the role. Alternatively, you can give me a call directly on 020 70656700 to discuss more.

<< Back to search results
Overview

Executive Assistant
Salary: Up to £22 per hour
Location: City
Duration:

Reference: X_QLV27024_1533111312Consultant: Tay Associates 2 Apply

Team Assistant

Part Time 25 hours - Temp to Perm - £28k pro rata - Team Assistant

A privately owned, care company based in the City are looking for a Team Assistant to join their team to support the CEO and wider team.

This is a temp to perm role to start immediately and an amazing opportunity for someone looking to get into the Team Assistance, PA and EA field.

You will be based on reception and duties will include:



* Diary Management for CEO
* Booking travel
* Expenses
* Meeting and greeting clients
* Managing and looking after meeting rooms
* Booking meetings, appointments
* Managing incoming mail, emails and calls
* General admin support to the wider team
* Office maintenance

You will have worked in a support role, be available to work a flexible part time role and come with enthusiasm, professionalism and an excellent work ethic.

<< Back to search results
Overview

Team Assistant
Salary: £13 - £15 per day
Location: City
Duration: Temp-To-Perm

Reference: X_QNS27080_1533055268Consultant: Tay Associates 1 Apply

Administrative Assistant

Location: City

Role: Float PA

Type: Ongoing Contact

Salary: £20-23 per hour inclusive of holiday pay

An exciting opportunity has arisen for an experienced Float PA to join a fantastic banking firm in the City to support the Sales and Trading department. It is immediate start and an on a contract basis.

They are ideally seeking a versatile, dynamic and adaptable individual to provide the highest level of support to the Sales and Trading team. You will need to have strong background in extensive travel (including international and multi-stop travel and visas) and complex diary management.

This is a fantastic role to work for a well-established global business and for a company who is focused on a collaborative culture of inclusivity, open to fresh ideas and diversity.

If you are a highly motivated, organised and confident individual who is able to thrive within a fast-paced environment and have the relevant expertise then please do apply for the role. Alternatively, you can give me a call directly on 020 70656700 to discuss more.

<< Back to search results
Overview

Administrative Assistant
Salary: £20 - £23 per hour
Location: City
Duration:

Reference: X_QLV/JMA27072_1533049636Consultant: Tay Associates 2 Apply

Personal Assistant

A world renowend law firm is looking for a part time Personal Assistant to support partners and a team of fee earners in the Real Estate Division.

As the Real Estate PA it will be your duty to provide a first class secretarial service, and showcase your skills with document amending, diary, travel and expenses. This role will be Monday & Tuesdays 09:00am to 17:30am.

Duties As the Real Estate PA Will Include:



* Taking audio dictation
* Resolving and escalating enquiries
* Build relationships with clients
* Build a strong understanding of the fee earners work
* Complex diary management
* Maintenance of filing systems
* Amending and creating complex documents
* Expenses and producing bills
* International travel including multi-stop and visas

The Specification of the Real Estate PA Will Include:



* Excellent interpersonal skills
* Experience as a Legal PA or a PA in Real Estate
* Resilient and able to handle pressure
* Client-orientated
* Flexible working approach
* 2+ years experience as a legal PA
* Accurate typing - Min 60 wpm
* Strong document production skills
* Meticulous attention to detail
* Extensive experience with travel, diary management and expenses

In Return:



* Progression
* Competitive salary
* Excellent benefits
* Onsite gym and restaurant

Job Reference: X_QTF27046.

<< Back to search results
Overview

Personal Assistant
Salary: £32000 - £36000 per annum + Pro Rata
Location: City
Duration:

Reference: X_QTF27046_1533048605Consultant: Tay Associates 1 Apply

Administration Assistant

Administration Assistant

This is a fantastic opportunity for an Administrator to join a welcoming, friendly boutique organisation close to Victoria to support the team and CEO's PA. This role will suit an enthusiastic candidate with at last one years worth of office experience.

The role will involve:



* Organising travel arrangements for the team to include flights hotels and visas
* Arranging meetings
* Managing mid and end of month expenses
* Coordinating meeting room bookings
* Managing team holidays/absence
* Ordering office supplies
* General administrative tasks

<< Back to search results
Overview

Administration Assistant
Salary: Up to £26000 per annum + benefits
Location: West End
Duration:

Reference: X_QDK27070_1533048040Consultant: Tay Associates 1 Apply

Personal Assistant

As the Legal Personal Assistant it will be your duty to provide a first class secretarial service, and showcase your skills with document amending, diary, travel and expenses

Duties As the Legal PA Will Include:



* Producing and amending complex documents
* Taking audio dictation
* Resolving and escalating enquiries
* Build relationships with clients
* Build a strong understanding of the fee earners work
* Complex diary management
* Maintenance of filing systems
* Expenses and producing bills
* International travel including multi-stop and visas

The Specification of the Legal PA Will Include:



* Excellent interpersonal skills
* Resilient and able to handle pressure
* Client-orientated
* Flexible working approach
* 2+ years experience as a legal PA
* Accurate typing - Min 60 wpm
* Strong document production skills
* Meticulous attention to detail
* Extensive experience with travel, diary management and expenses

In Return:



* Progression
* Competitive salary
* Excellent benefits
* Onsite gym and restaurant
* Work with one of the best companies in the world in their field.

Job Reference: X_QTF27043.

<< Back to search results
Overview

Personal Assistant
Salary: £32000 - £36000 per annum
Location: City
Duration:

Reference: X_QTF27043_1533047854Consultant: Tay Associates 1 Apply

Personal Assistant

Legal PA

12 Month FTC £32,000 - £36,000

Duties As the Legal PA Will Include:



* Producing and amending complex documents
* Taking audio dictation
* Resolving and escalating enquiries
* Build relationships with clients
* Complex diary management
* Maintenance of filing systems
* Expenses and producing bills
* International travel including multi-stop and visas

The Specification of the Legal PA Will Include:



* Excellent interpersonal skills
* Client-orientated
* Flexible working approach
* 2+ years experience as a legal PA
* Accurate typing - Min 60 wpm
* Strong document production skills
* Meticulous attention to detail
* Extensive experience with travel, diary management and expenses

In Return:



* Progression
* Competitive salary
* Excellent benefits
* Onsite gym and restaurant
* Work with one of the best companies in the world in their field.

Job Reference: X­_QTF26980.

<< Back to search results
Overview

Personal Assistant
Salary: £32000 - £36000 per annum
Location: City
Duration: 12 months

Reference: X­_QTF26980_1533046400Consultant: Tay Associates 2 Apply

Personal Assistant

Temporary PA Investment Banking

£18.00 - 22.00 per hour

The role would suit an individual who thrives under pressure, enjoys a busy financial environment and understands how to work to strict deadlines. The large London office has a true sense of professional collaboration and determination with a fantastic PA network where everyone mucks in and helps each other out - therefore, a true team player is key.

Responsibilities and requirements



* A proven background as a PA or Team Assistant working for a financial services organisation is desired
* Ability to organise complex, multi stop, international travel arrangements with detailed itineraries and request Visa's
* Multiple diary management with prioritisation of conflicting meetings and last minute changes
* Help with coverage of admin inbox which is shared across all PA's
* Working closely with other PA's in the business, building internal relationships and offering team support when needed
* Organising overseas meetings and researching when necessary
* Acting as first point of contact for senior level staff maintaining the company's standards at all times
* Arranging global conference calls
* Submit and track expenses on a monthly basis.

Job Reference: X_QJMA 27072.

<< Back to search results
Overview

Personal Assistant
Salary: £18 - £22 per hour
Location: City
Duration:

Reference: X_QJMA27072_1533045072Consultant: Tay Associates 2 Apply

Office Assistant

Part Time 25 hours - Temp to Perm - £28k pro rata - Office Assistant

A privately owned, home care business is looking for a part time Office Assistant/Office Administrator to join their team on a temp to perm basis. In brand new offices near Angel station this is an exciting time to join a growing company and the perfect opportunity for someone looking to work 25 hours over 5 days.

You will be based on reception and duties will include:



* Meeting and greeting clients
* Managing and looking after meeting rooms
* Booking meetings, appointments
* Ordering office supplies
* Managing incoming mail, emails and calls
* General admin support to the wider team
* General Office maintenance
* Ensuring the reception area is maintained and welcoming

You will have previous experience supporting a team in an Administrative capacity; you will be approachable, articulate and have the ability to work on your own using initiative.

<< Back to search results
Overview

Office Assistant
Salary: £13 - £15 per hour
Location: City
Duration: Temp-To-Perm

Reference: X_QNS27080_1533025579Consultant: Tay Associates 2 Apply

Team Assistant

A fantastic opportunity has arisen within a reputable Executive Search firm for a Team Assistant to support a team of their highly successful consultants. This is a brilliant opportunity for a motivated, eager individual to join a well established organisation and become an integral member of the business.

Responsibilities



* Extensive diary management for all 4 consultants
* Proof reading documents
* Responding to emails
* General admin throughout the recruitment search
* Taking phone calls and transferring to the correct individual
* Putting together presentations
* Occasionally meeting and greeting candidates / clients if the Receptionist is busy
* Happy to help out around the office when needed

Requirements



* Minimum of 2 years experience in an office administration / team assistant role
* Ability to think on your feet
* Proficient with all Microsoft packages (Excel, PowerPoint, Word etc.)
* Excellent time management skills
* Ability to prioritise and multitask
* Positive attitude and eager to learn and hit the ground running

Benefits



* Private Healthcare
* Summer Yoga Classes
* 50% per month contribution to gym membership
* Free drinks on the first Thursday of every month
* Volunteering opportunities. Up to 3 days off per year for volunteering. Matched holidays for 2 days of holiday
* Travel card loan

If this sounds like an opportunity that could be of interest to you, apply now for more information

<< Back to search results
Overview

Team Assistant
Salary: £28000 - £30000 per annum
Location: City
Duration:

Reference: X_QEF27060_1532707258Consultant: Tay Associates 1 Apply

PA

Junior PA, City. £27,000- Ref:X_QSK/GW27022

A financial solutions company based in the city is looking for a bright and energetic personal assistant. The role requires this person to support multiple individuals within the senior management team so a confident and proactive PA is what we're looking for.

The role offers endless amount of opportunities and will get you involved in more responsibilities covering HR, Marketing etc. You will need to be articulate, ambitious and approachable by nature.

Skills/Experience Desired;



* Previous experience in an administrative role in a professional services company would be ideal.
* Previous demonstrable experience supporting at senior level and booking international travel in a professional capacity is preferred.
* Managing diary, travel, general administrative, data support and expenses
* Confident using a MAC is ideal but not essential.
* Confident using MS Office - Word, Excel, Outlook and PowerPoint.

<< Back to search results
Overview

PA
Salary: Up to £27000 per annum
Location: City
Duration:

Reference: X_QSK/GW27022_1532618004Consultant: Tay Associates 1 Apply

Administrative Assistant

Administrator, Accountancy Firm,City. £19k - Job Ref: X_QSK/GW26956

Join one of the largest accountancy firms in the city. Trust underpins the culture of this company, together with specialist expertise, approachable and exceptional client service.

We're looking for an incredibly proactive office administrator, supporting a small team and ensuring client service is maintained.

The role is perfect for someone who is well organised, has a confident attitude to work and likes to be collaborative in your approach to teams - please get in touch with us.

Skills/Experience Required;



* Providing PA support in a corporate environment preferred.
* Experience in providing office support in a financial environment preferred
* Articulate and good attention to detail.
* Advanced using MS Office (Word, Excel, PowerPoint and Outlook)

<< Back to search results
Overview

Administrative Assistant
Salary: Up to £19000 per annum
Location: City
Duration:

Reference: X_QSK/GW26956_1532617902Consultant: Tay Associates 1 Apply

PA

X_QJG27034 - £28,000 - £33,000 - PA - City of London

An opportunity has arisen for a passionate and experienced PA to provide sole support to one or more directors within the risk department. You will be managing demanding workloads.

Duties



* Providing full secretarial and administrative support, ensuring the highest levels of speed, accuracy, presentation and confidentiality
* Plan and organise daily routine
* Proactively maintain an accurate diary of commitments and manage electronic filing
* Organising workshops, meetings, room bookings, reception and refreshments as required
* Organising meetings and ensuring the Head's are well prepared with briefing packs
* Keeping accurate and confidential records
* Preparing and submitting business expenses
* Preparing power point presentations, briefing papers and documents
* Reading and responding to emails
* Raising purchase orders and processing invoices
* Arranging travel / hotel accommodation
* Ensuring leavers and joiners are kept up to date and maintained

You will have a depth of experience in a similar role, be organised and possess a high level of attention to detail.

<< Back to search results
Overview

PA
Salary: £28000 - £33000 per annum
Location: City
Duration:

Reference: X_QJG27034_1532534914Consultant: Tay Associates 1 Apply

PA

X_QJG26977

A financial services company is currently looking for a Personal Assistant to work for the CEO. You will be professional and diligent, with a wealth of experience in a similar role. You will be required to provide full administrative support and diary management duties including arranging travel and project work. There will also be ad-hoc support of and others in the team where required.

Duties



* Proactively managing the inbox of the CEO, including re-directing or responding to emails on their behalf as and when required
* Ensuring the smooth day to day running of the CEO's diary, including providing refreshments where required
* First point of contact for the CEO
* Handle the new joins set-up and leavers process
* Liaise with IT for all technical issues encountered by the CEO
* Attend meetings where required in order to take minutes, distributing them in a timely fashion
* Ensure all presentations and papers are printed in advance for each committee meeting for the CEO
* Supporting the CEO's executive business manager, when requested
* Events organising on an ad-hoc basis
* Maintaining appropriate records of key documents
* Overseeing of the following tasks undertaken by the board assistant, or handling in their absence
* Diary management and prioritising, scheduling internal and external meetings
* Organising video conference calls
* Handling of travel and accommodation requirements and expenses

Experience



* Previous experience working for the board and understanding of business structures and requirements
* Minute taking
* Computer literacy
* Managing deadlines and changing priorities
* Total discretion is required, working with sensitive data and information

<< Back to search results
Overview

PA
Salary: £45000 - £55000 per annum
Location: City
Duration:

Reference: X_QJG26977_1532533020Consultant: Tay Associates 1 Apply

Receptionist

Receptionist

An incredibly reputable and prestigious west end based Hedge Fund is currently seeking a Receptionist to join their London team. Located in stunning offices that have the 'wow' factor this is a wow factor role for those who enjoy exceeding expectations. Due to how visible this role is within the office and the clients you will be liaising you will be expected to be on the ball and one step ahead.

Located in the heart of Mayfair this is a superb opportunity for a Receptionist who is passionate about delivering exceptional customer service to clients and takes pride in ensuring that the Reception area is immaculate. You are a true representative for the company you currently work for and are looking to further hone your reception skills.

Duties will include:



* Managing the switchboard, being the first contact for couriers and deliveries
* Meeting and greeting all guests and ensuring that refreshments are organised and all six meetings rooms maintained to a very high standard
* Ensuring the meeting rooms are fit for purpose for each meeting
* Managing the annual leave spreadsheet, updating the visitor's daily spreadsheet and ensuring subscriptions are renewed
* Undertaking ad hoc administration when needed

With stunning offices and an outstanding benefits package this is a stand out Reception role for someone who is passionate about delivering an impeccable concierge service.

Experience:

-Graduate or graduate calibre

-Switched on, on the ball, charismatic

Job ad- 25869

<< Back to search results
Overview

Receptionist
Salary: £30000 - £45000 per annum + benefits
Location: West End
Duration:

Reference: X_QDK25869_1532531347Consultant: Tay Associates 1 Apply

Receptionist

Receptionist


Are you looking to work for a reputable corporate, city based financial services company as their front of house Receptionist?

This is a stand alone role creating the first impression to this organisation. Their offices are slick, the location is central to Liverpool Street, Moorgate and Bank stations and the salary and benefits are highly competitive.

In return we are looking for a professional, well presented, confident Receptionist to take ownership of this role, manage the meeting room bookings and preparation, arranging any catering, welcoming clients/visitors and managing the switchboard. This role works closely with hospitality to ensure all visitors are looked after.

Being a stand alone role someone proactive and confident are a must; someone welcoming and a natural people person and someone with good attention to detail.

With a compepitive salary and a full benefits package the hours are 8am to 6pm.

<< Back to search results
Overview

Receptionist
Salary: £26000 - £32000 per annum + benefits
Location: City
Duration:

Reference: X_QDK26976_1532530993Consultant: Tay Associates 1 Apply

Tay Associates Limited, Boston House, 63-64 New Broad Street, London, EC2M 1JJ, United Kingdom   Tel: +44 (0) 20 7065 6700   Fax: +44 (0) 20 7065 6701