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Receptionist/Team Support

Temporary on-going Receptionist Role - £22,000

Would you like to work for a successful and personable Operations Team? If so then I want to hear from you.

Our client is looking for a proactive, driven and hard working receptionist to support the team.

The role is based close to City Airport and will be working for a diverse and busy operations team.

Duties will include:



* Switchboard
* Meeting and greeting
* Events organisation
* Admin duties
* Ensuring reception area is clear and tidy at all times

If you are available immediately, are driven and looking for a challenging role then apply online.

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Overview

Receptionist/Team Support
Salary: £11 - £12 per hour
Location: Docklands
Duration: On-Going

Reference: x_QNS26916_1529661155Consultant: Tay Associates 2 Apply

Reception

Reception - City of London £15.00 - 16.00

A financial trading company is currently seeking a well organised; client facing individual to manage the Reception on a temporary basis. This stunning office is based in the City of London.

In a fun, fast pace environment you will provide support to the team and be the first point of contact.

Responsibilities:



* To provide basic and accurate information in-person and over the telephone / email
* Maintaining office security by following safety procedures and controlling access via the reception desk
* Ordering supplies as and when required to do so
* Ensuring meeting room bookings are in place
* Keeping updated records of office expenses and costs
* General ad-hoc duties daily

Do you have previous experience as a Receptionist? Would you like to be part of a fun and collaborative office? If so then please do not hesitate to apply to this front of house opportunity.

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Overview

Reception
Salary: £15.00 - £16.00 per hour
Location: City
Duration:

Reference: x_QBR/LB0002560_1529482093Consultant: Tay Associates 1 Apply

Senior Administrator

Senior Administrator - City of London - £15.00 - £17.00

A well established financial services company is currently looking for a professional forward thinking Senior Administrator to join their team based in the City of London on a temporary basis. This role will involve assisting with the day to day administration for the team as well as providing support to senior colleagues dealing with various tasks to ensure the smooth running of the office. You will be communicating with Financial Advisers and clients on a daily basis, along with preparing and processing all new client documentation and amendments.

Duties:



* Monitoring of transfers of assets / cash form other institutions and liaise with the transfers team accordingly
* You will be in charge of record keeping for subscriptions and transfers
* Processing of payments to and from clients
* Liaising with colleagues within the business support department regarding administration of client accounts
* Ensuring client details and reviews are recorded correctly on all systems
* Taking lead on client standing data projects in terms of organising and recording and sending information to the centre and becoming the team's client data expert
* Producing monthly reports required, completing client reviews and being in charge of managing the system to ensure all is up to date

You may also gain the exposure into other areas of the business through performing additional tasks. You will have a good knowledge of business processes and procedures relevant to the role along with strong professional communication skills towards clients and colleagues.

Do you have previous administration experience? Are you intermediate in MS word / Excel / Outlook and do you have the ability to demonstrate core values of the business?

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Overview

Senior Administrator
Salary: £15.00 - £17.00 per hour
Location: City
Duration:

Reference: x_QBR/00025772_1529481463Consultant: Tay Associates 1 Apply

Administrative Assistant / PA

Administrative Assistant / PA - City of London - £18.00 - £22.00ph

A highly successful Financial Services company based in the City of London is currently looking for a switched on professional Administrative Assistant / PA on a temporary basis.

Responsibilities:



* Responsible for the Europe team's diaries ensuring their time is effectively managed (PA to Analysts)
* Inserting company meetings, analyst meetings, conference calls, client meetings and personal engagements into relevant diaries
* Meeting and greeting high net worth potential clients
* Book travel and hotels for the team when attending conferences, marketing trips, company visits in the UK, Europe and USA
* Booking of some personal travel
* Organisation of incoming invoices received, inputting into the Excel Spreadsheet, updating the accounting system, sending out the remittance advice to suppliers once invoices are paid. Credit card consolidation monthly
* Collating and processing staff expenses
* Opening and distributing the office post
* Gym diary, monitoring, inputting weekly personal training sessions

You will be proficient in Outlook and have excellent organisational skills along with having the ability to prioritise.

Are you outgoing, well presented and most importantly a strong communicator?

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Overview

Administrative Assistant / PA
Salary: £18.00 - £22.00 per hour
Location: City
Duration:

Reference: x_QBR/00025760_1529481244Consultant: Tay Associates 1 Apply

Team Assistant

Ongoing temporary role - JMA 26760

Investment Banking - Float Role a pro-active self-starter to support an exceptionally busy team of Bankers. With previous secretarial experience gained within a corporate environment, you will be responsible for managing complex diaries, travel and processing of expenses, whilst assisting with wider team administration. Positive attitude combined with superb communication skills. Hours 8.30am - 5.30pm

Skills/experience required;



* Previous experience gained within a Team role supporting senior management with diary and travel management.
* Excellent communication skill; diplomacy, discretion and the ability to build professional relationships at all levels within a corporate business
* Flexibility in supporting ad hoc projects within the team

Pay rate £20.00 plus holiday pay.

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Overview

Team Assistant
Salary: Up to £20 per hour
Location: City
Duration:

Reference: X_QJMA26760_1529320130Consultant: Tay Associates 1 Apply

PA

Ref: JMA/ 26534 Maternity cover - 6 months

£37,500 plus excellent benefits June start.

We are recruiting for a PA/Secretary for Investment Management Company based in the West End supporting Director and large team up to ten within the business. You would be involved with arranging meetings and preparation of correspondence, reports, spreadsheets and briefing papers, extensive diary and travel management to include itineraries, general admin support to the team such as processing expenses, being a point of contact for the Director and team.

Skills / Experience required gained within a Corporate/Blue Chip company supporting at senior management level.



* Advanced MS Office skills
* Recent, demonstrable experience gained within a team assistant role
* Fine eye for detail
* Outstanding time management skills and the ability to multi task
* Ability to remain calm and focused under pressure
* Ability to work autonomously whilst still being an integral part of the team

Ongoing temporary role (lazard)

Financial Services company bank requires a pro-active self-starter to support an exceptionally busy team of Bankers. With previous secretarial experience gained within a corporate environment, you will be responsible for managing complex diaries, travel and processing of expenses, whilst assisting with wider team administration. Positive attitude combined with superb communication skills. Hours 9.00am - 6.00pm

Skills/experience required;



* Previous experience gained within a Team role supporting senior management with diary and travel management.
* Excellent communication skill; diplomacy, discretion and the ability to build professional relationships at all levels within a corporate business
* Flexibility in supporting ad hoc projects within the team

Ongoing temporary work £20.00 per hour plus holiday pay.

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Overview

PA
Salary: Up to £37500 per annum
Location: West End
Duration: 6 months

Reference: X_QJMA26534_1529320131Consultant: Tay Associates 1 Apply

Facilities Coordinator

Facilities Coordinator - West End - 6 month contract - £35,000 pro rata

A boutique Financial company based in the West End of London are looking for a Facilities Coordinator to join their facilities department. You will be contributing to the smooth running and effectiveness of the facilities department through the management of all procured services, contracts and utilities. This role will involve working closely with internal customers as well as company suppliers, to ensure the highest possible standards of customer service are consistently delivered.

Main duties and responsibilities



* Provide a day to day point of contact for internal clients for services provided by external sources, to ensure that consistently high levels of service and value are maintained
* Work with internal clients, consultants, contractors and vendors to ensure that Health and Safety, security and any other legislative requirements are met
* Ensure that all procured services have the appropriate contract documentation. That the documentation is fully approved by the legal department and signed by two directors
* Raise purchase orders and capital expenditure forms as required. Supply invoices with appropriate back up to the finance department
* Arrange and attend regular review meetings with all key suppliers / contractors to ensure the smooth running of service and the maintenance of good working relationships, obtaining minutes and reports as required
* Ensure that all processes and documentation within facilities are completed in a timely manner and that in all areas the facilities department are fully compliant with records to reflect this
* Work with the health and safety officer to ensure that the records are logged on the system
* Processing of expenses for the direct team

You will have previous experience in a Building Management support role, with proven experience in supporting all aspects of a large building, with diverse needs, to a restricted budget. Do you have professional qualification in facilities management?

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Overview

Facilities Coordinator
Salary: Up to £35000 per annum
Location: West End
Duration: 6 months

Reference: X_QJMA26902_1529320088Consultant: Tay Associates 1 Apply

Banking Assistant

Banking Assistant - Canary Wharf

Your chance to join one of the worlds leading Investment Banking organisations in their stunning Canary Wharf office. Joining at a busy time for the business, this is the opportunity for an experienced Banking Assistant to provide secretarial support within banking to a team of junior bankers; you will be assisting the head of banking and also providing assistance to the business management team with on boarding.

You will be working within a policy to ensure guidelines are followed when booking travel, ensuring all compliance approvals met for any bankers cross boarder travel. You will ensure all compliance approvals are met for all client entertainment. Expenses will be part of your daily duties.

Skills

Judgement and problem solving skills

Excellent communication skills, verbally and written

Ability to work accurately and effectively under pressure whilst remaining calm and composed

Ability to work independently

You will ensure all activities and duties are carried out in full compliance with regulatory requirements.

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Overview

Banking Assistant
Salary: Up to £22 per hour
Location: City
Duration:

Reference: X_QDD/YR26855_1528871338Consultant: Tay Associates 1 Apply

Administrative Assistant

Administrative Assistant - Canary Wharf

Your chance to join one of the worlds leading Investment Banking organisations in their stunning Canary Wharf office. Joining at a busy time for the business, this is the opportunity for an experienced administrator to join a highly successful organisation and become an integral part of the team.

You will be providing administrative support to the banking and business management teams. Daily you will be applying discipline in management of business costs including approval for events, conferences and out of policy expenses. Working on Ad hoc projects as required where additional resource is needed, collaborating and communicating effectively with colleagues across the banking platform. You will be reviewing approvals and rejects access requests to banking floors.

Daily:



* Running expense reports ahead of invoicing clients
* Assisting in the adherence to the travel and entertainment policy and challenge exception requests to policy
* Assist with ensuring the corporate card transaction are expensed in a timely fashion and within policy
* Provide support to the services team including project updates and announcements
* Provide support to the new joiner's team to ensure all requests are processed ahead of new joiners and follow up accordingly
* Liaising with support functions such as compliance, legal, finance and technology

You will ideally have demonstrable experience in:



* Previous administrative experience
* Strong Microsoft office skills
* Judgement and problem solving skills
* Strong attention to detail
* Reporting and database management experience

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Overview

Administrative Assistant
Salary: Up to £25 per hour
Location: City
Duration:

Reference: X_QDD/YR26856_1528801158Consultant: Tay Associates 1 Apply

Recruitment Administrator

Recruitment Administrator - City of London - £15.00 - £19.00 per hour

A well known investment banking company with stunning offices are currently looking for an experienced recruitment administrator to join their team based in the City of London within a temporary position. You will be setting up meetings and interviews (rearranging interviews when need be), chasing feedback, logging information onto the system, updating files, drafting offers, doing a first screen of applications etc. You will be bright, confident and very well organised.

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Overview

Recruitment Administrator
Salary: £15.00 - £19.00 per hour
Location: City
Duration:

Reference: X_QDD/YR26745_1528800411Consultant: Tay Associates 1 Apply

Team Assistant

Are you looking for a temp to perm role working for a dynamic, busy and rewarding company? If so they're looking for an experienced Team Assistant to join them now.

Temporary role with a high chance of becoming permanent.

Team Assistant needed in the City - £17-£19ph

This highly respectable investment bank based in the heart of London City is in need of a resilient and adaptable Team Assistant to join their fast paced and greatly professional team.

This is a great opportunity for a confident individual who has a strong assistant background with a can do attitude.

Your support will stretch across multiple teams to provide cover where needed. The ability to work on your own initiative and multi-task efficiently will help you excel in this role.

This dynamic environment will allow the successful candidate to gain exposure to senior members within the firm and get involved in some exceptionally exciting projects. Joining such an organisation where progression is valued, the successful candidate will find their business acumen, exposure and skill set increase considerably.

To be considered for this role please apply online, call me on 0207 065 6700 or email me on ns@tayassociates.co.uk

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Overview

Team Assistant
Salary: £17 - £19 per hour
Location: City
Duration: Temp-To-Perm

Reference: X_QNS36523_1528798439Consultant: Tay Associates 1 Apply

Recruitment Coordinator

An exciting opportunity has arisen for a Recruiter Coordinator to join an investment firm based in the City. It is immediate start and ideally to be on a temporary to permanent basis.

You will be in charge of providing support to the London based EMEA Talent Acquisition team, which sits with the HR department. The role will be managing the daily support needs of the team which will include scheduling of interviews across multiple time zones, coordinating interviews with external recruitment vendors and with candidates directly, preparing employee letters, producing management reports, providing ad hoc cover to managing ad hoc travel and expenses support. Ideally the candidate will require 4-6 years' experience within a similar role/environment.

This is a fantastic role to work for a well-established business in the heart of the city, and for a company who is focused on a collaborative culture of inclusivity, open to fresh ideas and diversity.

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Overview

Recruitment Coordinator
Salary: £25000 - £35000 per annum
Location: City
Duration:

Reference: X_QYR26736_1528728272Consultant: Tay Associates 1 Apply

PA

Personal Assistant - City of London - £17.00ph - £20:00ph - X_QYR26546

A leading investment financial services company is currently looking for a reliable and flexible Personal Assistant to support 2-3 Managing Directors.

Skills/Experience Required;



* Managing global diaries and action all meeting requests
* Resolving meeting conflicts and clashes on a timely basis
* Helping with coverage of the admin inbox
* Arranging global video conferences
* Assisting global managers when visiting
* Submitting expenses for business travel for senior management
* Covering colleagues during holiday
* Liaising with global peers

Do you have office management experience? You will be approachable, able to multi-task and proficient in Outlook, Word, Excel and PowerPoint.

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Overview

PA
Salary: £17.00 - £20.00 per hour
Location: City
Duration:

Reference: X_QYR26546_1528727749Consultant: Tay Associates 1 Apply

Training Marketing Executive

Temporary Training Marketing Executive Needed!

Educational company based in central London have an exciting opportunity within their Marketing Team.

Looking for an experienced and qualified candidate who will support the development and promotion of the company's commercial training activity using a high volume, multi-channel approach to create awareness within the industry, current and target audience.

The Role



* Work towards meeting commercial objectives in close collaboration with central marketing and communications
* Work closely with department heads and key stakeholders to develop engaging USPS and campaigns
* Work with the Commercial Manager to define and implement the marketing strategy and tactics across the business
* Create and maintain high volume, multi-channel marketing campaigns across various platforms

This is an exciting opportunity for someone seeking a challenging opportunity, if you are available immediately and have relevant previous experience then either apply online, email me on ns@tayassociates.com or call me on 0207 065 6700

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Overview

Training Marketing Executive
Salary: £14.00 - £16.00 per hour
Location: City
Duration: Temporary

Reference: x_qns26843_1527871238Consultant: Tay Associates 1 Apply

Float Team Assistant

Float Team Assistant, West End £17-19.50

This respectable investment bank is in need of a resilient Float Team Assistant to work within the highly professional and fast paced Investment Banking Division, demonstrating strong administrative support. This is a great opportunity for a confident individual who has strong assistant background and a can do attitude. Since this is a float role having a candidate that is able to work with different characters and needs is imperative. Your support will stretch across multiple teams to provide cover where needed. Therefore, the ability to work on your own initiative and multi-task efficiently will help you excel in this role. It is ideal for someone who has strong networking capabilities and is confident looking after large teams at a very fast pace. This dynamic environment will allow the successful candidate to gain exposure to very senior people within the firm and get involved in exciting projects. Within an organisation where progression is highly valued, the opportunity to improve your business acumen will increase considerably with this diverse culture.

Skills/Experience Required;



* Recent, demonstrable experience in a strong assistant role.
* Having experience as a Float Team Assistant would be desirable.
* Proven experience as an Administrative Assistant, support at senior level.
* Extensive diary & travel booking
* Ability to multi-task and work on own initiative.
* Degree calibre or equivalent.
* Excellent knowledge of MS Outlook, Word, Excel and PowerPoint.

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Overview

Float Team Assistant
Salary: £17.00 - £19.50 per hour
Location: City
Duration:

Reference: x_QBR/YR0002560_1527695705Consultant: Tay Associates 1 Apply

Tay Associates Limited, Boston House, 63-64 New Broad Street, London, EC2M 1JJ, United Kingdom   Tel: +44 (0) 20 7065 6700   Fax: +44 (0) 20 7065 6701