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Personal Assistant

A fabulous opportunity has arisen in a prestigious, boutique investment bank in Mayfair, to join their Fixed Income and Operations team as an Administrative Assistant.

The dream candidate will be a strong team player with exceptional interpersonal and communication skills and have the ability to demonstrate initiative, being diplomatic and discreet in approach.

Duties including:



* Responsible for supporting the Fixed Income and Operations teams, including 3 Managing Directors and other senior members of the team, coordinating their day-to-day business activities;
* Coordinate extensive travel arrangements, locally and internationally, as well as organizing visas as required;
* Extensive diary management and coordination of meeting and calls in several time zones, accommodating changing diaries and communicating schedules;
* Preparing invoices for payment;
* Preparing agenda and taking notes in board meetings.

Requirements:



* Solid corporate experience is essential;
* Polished communication skills, both verbal and written, are essential;
* Must be adept and reliable, with the ability to multi-task and prioritise;
* Efficiency and accuracy is essential to the role;
* Must have strong Microsoft Excel, PowerPoint, Word, and Outlook skills;
* Previous experience working in Asset Management or Financial Services more broadly is a premium.

Apply now as this prestigious role will not be around for long.

Job Reference: X_QJG/NM27094

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Overview

Personal Assistant
Salary: £40000 - £50000 per annum
Location: West End
Duration:

Reference: X_QJG/NM27094_1534337712Consultant: Tay Associates 1 Apply

PA / Office Manager

PA / Office Manager - 30,000 - 35,000 - X_QJG26786

A well known advisory company based in the City of London is currently looking for Personal Assistant / Office Manager to join their team.

As a PA you will provide support to a group of 5 partners and 2-3 senior advisers. Daily you will manage diaries and contacts, travel arrangements, expenses reporting, general administration, typing, presentation preparation, filing, in house systems, print production (binding and creating client facing documents)

As an office manager you will manage the general office and facilities including liaising with outside service providers and suppliers. This is an important and full component of the role and can extend across all of the firm's administrative functions.

Personal specification

High education would be desirable for this role; you will be an experience PA to senior individuals and some office management experience.

You will be committed to delivering the highest quality work and client service along with providing strong team support with flexibility and initiative.

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Overview

PA / Office Manager
Salary: £30000 - £35000 per annum
Location: City
Duration:

Reference: X_QJG26786_1534325989Consultant: Tay Associates 1 Apply

PA

A global, worldwide powerhouse in the entertainment sector has an exciting opening for a Personal Assistant.

As the Personal Assistant you will have the opportunity to work at a company that is a household name, and showcase your talents in a busy, fast paced, all action role.

Your duties as the PA will include, but not be limited to:



* Extensive diary management
* High quantities of International travel
* High levels of expenses
* In charge of invoices
* Working on exciting projects
* Presentations

This is a rare opportunity to step foot into a company that is known for being one of the biggest and best in the world in their space. This role will give you bragging rights, but you will also need to be able to prove you are the best at what you do.

Reference X_QTF/JG26917

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Overview

PA
Salary: £32000 - £38000 per annum
Location: City
Duration:

Reference: X_QTF/JG26917_1534325988Consultant: Tay Associates 1 Apply

PA

X_QJG26977

A financial services company is currently looking for a Personal Assistant to work for the CEO. You will be professional and diligent, with a wealth of experience in a similar role. You will be required to provide full administrative support and diary management duties including arranging travel and project work. There will also be ad-hoc support of and others in the team where required.

Duties



* Proactively managing the inbox of the CEO, including re-directing or responding to emails on their behalf as and when required
* Ensuring the smooth day to day running of the CEO's diary, including providing refreshments where required
* First point of contact for the CEO
* Handle the new joins set-up and leavers process
* Liaise with IT for all technical issues encountered by the CEO
* Attend meetings where required in order to take minutes, distributing them in a timely fashion
* Ensure all presentations and papers are printed in advance for each committee meeting for the CEO
* Supporting the CEO's executive business manager, when requested
* Events organising on an ad-hoc basis
* Maintaining appropriate records of key documents
* Overseeing of the following tasks undertaken by the board assistant, or handling in their absence
* Diary management and prioritising, scheduling internal and external meetings
* Organising video conference calls
* Handling of travel and accommodation requirements and expenses

Experience



* Previous experience working for the board and understanding of business structures and requirements
* Minute taking
* Computer literacy
* Managing deadlines and changing priorities
* Total discretion is required, working with sensitive data and information

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Overview

PA
Salary: £45000 - £55000 per annum
Location: City
Duration:

Reference: X_QJG26977_1534325353Consultant: Tay Associates 1 Apply

PA

Team PA - West End- £40,000-£45,000 - JG27025

Are you a team orientated and confident PA looking for a new challenge? Do you have experience managing multiple diaries? If so we want to hear from you! Our well established and successful client based in the West End is looking for a Personal Assistant to join the business on a permanent basis.

PA duties:



* Ensure all information is treated in a confidential and sensitive manner
* Extensive and proactive management of very busy and constantly changing diaries
* Ensure all information pertaining to diary entries are recorded accurately
* Arrange internal and external meetings
* Manage logistics for all travel to client meetings, book flights, train tickets, ground transportation where necessary
* Obtain pre-approval for all travel via the internal system
* Compile detailed itineraries
* For client entertainment, ensure prior approval is obtained
* Book and arrange meetings with client reception and update client reception of any meeting or dining changes or cancellations by email
* Accurately formatting and typing of letters, emails and other correspondence as required
* Inform the EA manager of any absences from work
* Comply with and encourage adherence within the team to the clear desk policy
* Maintain appropriate filing system for the team as required. Ensure logical electronic filing of relevant documents and spreadsheets that have been prepared for bankers and/or clients.

You will have the ability to build and maintain trusted relationships with client executive assistants, strong written and verbal communication skills are key.

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Overview

PA
Salary: £40000 - £45000 per annum
Location: West End
Duration:

Reference: X_QJG27025_1534325344Consultant: Tay Associates 1 Apply

Personal Assistant

A world renowend law firm is looking for a part time Personal Assistant to support partners and a team of fee earners in the Real Estate Division.

As the Real Estate PA it will be your duty to provide a first class secretarial service, and showcase your skills with document amending, diary, travel and expenses. This role will be Monday & Tuesdays 09:00am to 17:30am.

Duties As the Real Estate PA Will Include:



* Taking audio dictation
* Resolving and escalating enquiries
* Build relationships with clients
* Build a strong understanding of the fee earners work
* Complex diary management
* Maintenance of filing systems
* Amending and creating complex documents
* Expenses and producing bills
* International travel including multi-stop and visas

The Specification of the Real Estate PA Will Include:



* Excellent interpersonal skills
* Experience as a Legal PA or a PA in Real Estate
* Resilient and able to handle pressure
* Client-orientated
* Flexible working approach
* 2+ years experience as a legal PA
* Accurate typing - Min 60 wpm
* Strong document production skills
* Meticulous attention to detail
* Extensive experience with travel, diary management and expenses

In Return:



* Progression
* Competitive salary
* Excellent benefits
* Onsite gym and restaurant

Job Reference: X_QTF27046.

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Overview

Personal Assistant
Salary: £32000 - £36000 per annum + Pro Rata
Location: City
Duration:

Reference: X_QTF27046_1533048605Consultant: Tay Associates 1 Apply

Personal Assistant

As the Legal Personal Assistant it will be your duty to provide a first class secretarial service, and showcase your skills with document amending, diary, travel and expenses

Duties As the Legal PA Will Include:



* Producing and amending complex documents
* Taking audio dictation
* Resolving and escalating enquiries
* Build relationships with clients
* Build a strong understanding of the fee earners work
* Complex diary management
* Maintenance of filing systems
* Expenses and producing bills
* International travel including multi-stop and visas

The Specification of the Legal PA Will Include:



* Excellent interpersonal skills
* Resilient and able to handle pressure
* Client-orientated
* Flexible working approach
* 2+ years experience as a legal PA
* Accurate typing - Min 60 wpm
* Strong document production skills
* Meticulous attention to detail
* Extensive experience with travel, diary management and expenses

In Return:



* Progression
* Competitive salary
* Excellent benefits
* Onsite gym and restaurant
* Work with one of the best companies in the world in their field.

Job Reference: X_QTF27043.

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Overview

Personal Assistant
Salary: £32000 - £36000 per annum
Location: City
Duration:

Reference: X_QTF27043_1533047854Consultant: Tay Associates 1 Apply

Personal Assistant

Legal PA

12 Month FTC £32,000 - £36,000

Duties As the Legal PA Will Include:



* Producing and amending complex documents
* Taking audio dictation
* Resolving and escalating enquiries
* Build relationships with clients
* Complex diary management
* Maintenance of filing systems
* Expenses and producing bills
* International travel including multi-stop and visas

The Specification of the Legal PA Will Include:



* Excellent interpersonal skills
* Client-orientated
* Flexible working approach
* 2+ years experience as a legal PA
* Accurate typing - Min 60 wpm
* Strong document production skills
* Meticulous attention to detail
* Extensive experience with travel, diary management and expenses

In Return:



* Progression
* Competitive salary
* Excellent benefits
* Onsite gym and restaurant
* Work with one of the best companies in the world in their field.

Job Reference: X­_QTF26980.

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Overview

Personal Assistant
Salary: £32000 - £36000 per annum
Location: City
Duration: 12 months

Reference: X­_QTF26980_1533046400Consultant: Tay Associates 2 Apply

Personal Assistant

Temporary PA Investment Banking

£18.00 - 22.00 per hour

The role would suit an individual who thrives under pressure, enjoys a busy financial environment and understands how to work to strict deadlines. The large London office has a true sense of professional collaboration and determination with a fantastic PA network where everyone mucks in and helps each other out - therefore, a true team player is key.

Responsibilities and requirements



* A proven background as a PA or Team Assistant working for a financial services organisation is desired
* Ability to organise complex, multi stop, international travel arrangements with detailed itineraries and request Visa's
* Multiple diary management with prioritisation of conflicting meetings and last minute changes
* Help with coverage of admin inbox which is shared across all PA's
* Working closely with other PA's in the business, building internal relationships and offering team support when needed
* Organising overseas meetings and researching when necessary
* Acting as first point of contact for senior level staff maintaining the company's standards at all times
* Arranging global conference calls
* Submit and track expenses on a monthly basis.

Job Reference: X_QJMA 27072.

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Overview

Personal Assistant
Salary: £18 - £22 per hour
Location: City
Duration:

Reference: X_QJMA27072_1533045072Consultant: Tay Associates 2 Apply

PA

Personal Assistant - Temp to Perm

Are you a confident and savvy Personal Assistant looking for an exciting new challenge ? Would you like to work for an innovative and faced paced Company? A new start up Media company in the West End the City are looking for a Personal Assistant to join their team supporting two Partners. This is a great opportunity to really grow and develop the role to add value.

Responsibilities for the Personal Assistant to Partners include



* Extensive diary management
* Inbox management and responding to enquiries
* Arranging complex international travel
* Logistics for events across Asia, Europe and USA
* Arranging itineraries
* Processing expenses and keeping track of holiday entitlements
* General administrative tasks
* Assisting with all ad hoc duties

Qualifications for the Personal Assistant include;



* Previous experience supporting at C suite level
* Experience working within; media, advertising, technology or retail sectors
* Self motivated and personable
* Professional and excellent communicator

Job Reference - X_QJMA27055

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Overview

PA
Salary: £33000 - £38000 per annum
Location: City
Duration:

Reference: X_QJMA27055_1533032814Consultant: Tay Associates 2 Apply

PA

Junior PA, City. £27,000- Ref:X_QSK/GW27022

A financial solutions company based in the city is looking for a bright and energetic personal assistant. The role requires this person to support multiple individuals within the senior management team so a confident and proactive PA is what we're looking for.

The role offers endless amount of opportunities and will get you involved in more responsibilities covering HR, Marketing etc. You will need to be articulate, ambitious and approachable by nature.

Skills/Experience Desired;



* Previous experience in an administrative role in a professional services company would be ideal.
* Previous demonstrable experience supporting at senior level and booking international travel in a professional capacity is preferred.
* Managing diary, travel, general administrative, data support and expenses
* Confident using a MAC is ideal but not essential.
* Confident using MS Office - Word, Excel, Outlook and PowerPoint.

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Overview

PA
Salary: Up to £27000 per annum
Location: City
Duration:

Reference: X_QSK/GW27022_1532618004Consultant: Tay Associates 1 Apply

PA

X_QJG26977

A financial services company is currently looking for a Personal Assistant to work for the CEO. You will be professional and diligent, with a wealth of experience in a similar role. You will be required to provide full administrative support and diary management duties including arranging travel and project work. There will also be ad-hoc support of and others in the team where required.

Duties



* Proactively managing the inbox of the CEO, including re-directing or responding to emails on their behalf as and when required
* Ensuring the smooth day to day running of the CEO's diary, including providing refreshments where required
* First point of contact for the CEO
* Handle the new joins set-up and leavers process
* Liaise with IT for all technical issues encountered by the CEO
* Attend meetings where required in order to take minutes, distributing them in a timely fashion
* Ensure all presentations and papers are printed in advance for each committee meeting for the CEO
* Supporting the CEO's executive business manager, when requested
* Events organising on an ad-hoc basis
* Maintaining appropriate records of key documents
* Overseeing of the following tasks undertaken by the board assistant, or handling in their absence
* Diary management and prioritising, scheduling internal and external meetings
* Organising video conference calls
* Handling of travel and accommodation requirements and expenses

Experience



* Previous experience working for the board and understanding of business structures and requirements
* Minute taking
* Computer literacy
* Managing deadlines and changing priorities
* Total discretion is required, working with sensitive data and information

<< Back to search results
Overview

PA
Salary: £45000 - £55000 per annum
Location: City
Duration:

Reference: X_QJG26977_1532533020Consultant: Tay Associates 1 Apply

PA / Office Manager

PA / Office Manager - 30,000 - 35,000 - X_QJG26786

A well known advisory company based in the City of London is currently looking for Personal Assistant / Office Manager to join their team.

As a PA you will provide support to a group of 5 partners and 2-3 senior advisers. Daily you will manage diaries and contacts, travel arrangements, expenses reporting, general administration, typing, presentation preparation, filing, in house systems, print production (binding and creating client facing documents)

As an office manager you will manage the general office and facilities including liaising with outside service providers and suppliers. This is an important and full component of the role and can extend across all of the firm's administrative functions.

Personal specification

High education would be desirable for this role; you will be an experience PA to senior individuals and some office management experience.

You will be committed to delivering the highest quality work and client service along with providing strong team support with flexibility and initiative.

<< Back to search results
Overview

PA / Office Manager
Salary: £30000 - £35000 per annum
Location: City
Duration:

Reference: X_QJG26786_1532361449Consultant: Tay Associates 1 Apply

PA

Team PA - West End- £40,000-£45,000 - JG27025

Are you a team orientated and confident PA looking for a new challenge? Do you have experience managing multiple diaries? If so we want to hear from you! Our well established and successful client based in the West End is looking for a Personal Assistant to join the business on a permanent basis.

PA duties:



* Ensure all information is treated in a confidential and sensitive manner
* Extensive and proactive management of very busy and constantly changing diaries
* Ensure all information pertaining to diary entries are recorded accurately
* Arrange internal and external meetings
* Manage logistics for all travel to client meetings, book flights, train tickets, ground transportation where necessary
* Obtain pre-approval for all travel via the internal system
* Compile detailed itineraries
* For client entertainment, ensure prior approval is obtained
* Book and arrange meetings with client reception and update client reception of any meeting or dining changes or cancellations by email
* Accurately formatting and typing of letters, emails and other correspondence as required
* Inform the EA manager of any absences from work
* Comply with and encourage adherence within the team to the clear desk policy
* Maintain appropriate filing system for the team as required. Ensure logical electronic filing of relevant documents and spreadsheets that have been prepared for bankers and/or clients.

You will have the ability to build and maintain trusted relationships with client executive assistants, strong written and verbal communication skills are key.

<< Back to search results
Overview

PA
Salary: £40000 - £45000 per annum
Location: West End
Duration:

Reference: X_QJG27025_1532361445Consultant: Tay Associates 1 Apply

PA

A global, worldwide powerhouse in the entertainment sector has an exciting opening for a Personal Assistant.

As the Personal Assistant you will have the opportunity to work at a company that is a household name, and showcase your talents in a busy, fast paced, all action role.

Your duties as the PA will include, but not be limited to:



* Extensive diary management
* High quantities of International travel
* High levels of expenses
* In charge of invoices
* Working on exciting projects
* Presentations

This is a rare opportunity to step foot into a company that is known for being one of the biggest and best in the world in their space. This role will give you bragging rights, but you will also need to be able to prove you are the best at what you do.

Reference X_QTF/JG26917

<< Back to search results
Overview

PA
Salary: £32000 - £38000 per annum
Location: City
Duration:

Reference: X_QTF/JG26917_1532361374Consultant: Tay Associates 1 Apply

Tay Associates Limited, Boston House, 63-64 New Broad Street, London, EC2M 1JJ, United Kingdom   Tel: +44 (0) 20 7065 6700   Fax: +44 (0) 20 7065 6701