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Administrator

A global management, engineering and development consultancy are currently seeking an experienced Administrator to join their business as a Project Administrator working within their educational brand. The company are an employee owned business full of creative, curious minds who work collaboratively in order to gain the best results.

This position would sit in their Cambridge office within the administrative team. They are seeking a positive, motivated individual who enjoys the administrative side of a business and is looking to join a company where they can become an integral member of a close knit team.

Responsibilities

(Will include but are not limited to)



* Providing excellent administrative service to the stakeholders for the project
* Monitoring workload using the online portal and raising any concerns to fund-coordinators
* Providing support with producing, formatting and distributing documents
* Processing funding applications through the online application portal
* Process ad hoc requests for data or information from stakeholders
* Support management reporting for stakeholders
* Distribute communications with stakeholders

Requirements



* Previous experience within a similar role
* Strong administrative experience proficient in Microsoft packages such as Word, PowerPoint, Excel
* Excellent communication skills both written and spoken
* Ability to plan and manage own workflow while supporting others with this
* Full attention to detail and accuracy
* Proactive approach, with the ability to use initiative to solve problems and seek opportunities for continuous improvement

If this role sounds like something that could be of interest to you and would like to find out more, get in touch now for more information.

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Overview

Administrator
Salary: Up to £22500 per annum
Location: City
Duration:

Reference: X_QEF26799_1527157414Consultant: Tay Associates 1 Apply

Executive Assistant

Job ref: X_QJG26573

A well known marketing consultancy are currently looking for an organised and proactive individual to join their team on a Maternity cover contract based in the City of London.

You will be an Executive Assistant to two Directors. On a daily basis you will be assisting them to be as effective as possible and ensure directors, staff and clients get needed help and information to expectation. You will liaise with the receptionists to ensure business runs smoothly.

Duties:



* You will manage director's inboxes, filing and replying where appropriate. You will also alert the directors with emails that need answering by them directly
* Diary management to both directors, preparing their travel requirements as and when required and ensuring they are always aware of upcoming appointments and meetings
* You will be the first point of contact for any company staff wanting to deal with either director, either answering their questions yourself or escalating to the director as necessary
* Preparing both directors for meetings, whether conducting necessary research, giving them paperwork in advance or updating presentations
* You'll help organise events and functions as required, supporting with planning and preparation
* You will support the other company directors when their Executive Assistants are away
* Administration duties when required.

You will always be one step ahead of the Directors requirements and most importantly approachable along with being incredibly proactive.

Do you have previous experience as an Executive Assistant / PA, having worked with Senior Management / Directors?

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Overview

Executive Assistant
Salary: Up to £40000 per annum
Location: City
Duration:

Reference: X_QJG26573_1526900220Consultant: Tay Associates 1 Apply

Administrative Assistant

A leading investment financial services company is currently seeking for a Administrator Assistant to join their Compliance Division in a small team of 2 Administrators. You will be operating as part of a team and be responsible for supporting 2 Co-Heads (Managing Director level). In addition to coverage for other MD's (5 in total) that are split between the 2 admin roles i.e. the admins will work collaboratively.

You will sit outside the MD's office but will also provide floor team support. A large part of this role will be diary management. The compliance side of the role is dealing with regulators on a frequent basis, so you will need to be self-sufficient and have great attention to detail when booking meetings. Travel may be included in this role, possibly once a month but the main aspect is diary management.

Do you have a Law degree or equivalent?

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Overview

Administrative Assistant
Salary: Up to £19.50 per hour
Location: City
Duration:

Reference: X_QYR26750_1526899857Consultant: Tay Associates 1 Apply

Receptionist

Receptionist-West End-£23-25K

A financial company is seeking a receptionist to work within in a team of three. This role would suit an approachable, polite and helpful individual.

This role would suit an enthusiastic organised worker, with the ability to work independently and as part of a team.

Responsibilities will include;



* Meeting and greeting guests in an appropriate manner
* Managing/booking the meeting rooms
* Arranging of catering for the meetings
* Ensuring the IT is set up in the meetings rooms
* Manage all stock and assisting with ordering when necessary
* Over flow admin
* Assisting with the Team Assistant
* Arranging hot desks for visiting employees
* Provide some holiday cover to the admin/team PA which may include general admin tasks

Skills desired for this role;



* To be proficient in Microsoft Outlook, Word, Excel and PowerPoint.
* Excellent communication skills
* Good attention to detail

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Overview

Receptionist
Salary: £23000 - £25000 per annum
Location: City
Duration:

Reference: X_QAC/GW26761_1526655759Consultant: Tay Associates 1 Apply

Office Manager

A fast expanding and exciting company based in the heart of the City are looking for an Office Manager and Administrator to join their small and close knit team on a permanent basis.

Benefits for the Office Manager position;



* Hours consisting of 9-5.30pm
* Discretionary generous bonus per annum
* Pension contribution
* Close-knit, fun and social team

Responsibilities for the Office Manager position;



* General office management duties
* Arranging meetings on behalf of the team
* Being the "go to person" in the office
* Human resources management
* Processing invoices and expenses
* Providing administration support to the team
* Proof reading of contracts
* Preparation of accurate documentation
* Assisting with any maintenance issues and more

Qualifications for the Office Manager position;



* Previous experience in a similar role
* Working for a professional services company, ideally finance is ideal but not essential
* Proficient in Microsoft office including; Excel, Word, PowerPoint and Outlook
* Proactive, flexible and hard-working

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Overview

Office Manager
Salary: £25000 - £30000 per annum
Location: City
Duration:

Reference: X_QLB26766_1526654718Consultant: Tay Associates 1 Apply

Team Assistant

This is an excellent opportunity for a Team Assistant/PA who has had exposure at board level to work along side the EA to support the CEO of a large organisation. The ideal candidate will have experience arranging a huge amount of complex international travel and dealing with different time zones. In return the role offers a generous bonus along with an excellent benefits package. If this sounds like suitable position then get in touch.

Benefits for the Team Assistant include;



* Generous bonus
* Private healthcare
* Successful and global business
* Childcare vouchers

Responsibilities for the Team Assistant include;



* Assisting with diary management for the CEO
* Booking all international travel and accommodation
* Covering for the CEO in the EA's absence
* Submitting expenses
* Dealing with any correspondence
* Providing administrative duties on behalf of the CEO
* Pulling together agendas

Qualifications for the Team Assistant include;



* PA experience within a large global company is desirable
* Exposure at board level
* Fully competent in Microsoft word including; Excel, Word and Outlook
* Flexible and adaptable work ethic
* Articulate and approachable

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Overview

Team Assistant
Salary: £30000 - £35000 per annum
Location: City
Duration:

Reference: X_QLB26453_1526648350Consultant: Tay Associates 1 Apply

Receptionist

Global Asset Management company based in the West End are currently looking for a Part time Receptionist to join their team. This is a great opportunity to be part of a friendly and professional team working with a corporate company, oversee the smooth running of the front of house, building excellent working relationships with colleagues and clients, getting involved in adhoc admin support to EA's. It will be a busy, fast paced environment and will require an experienced proactive Receptionist with excellent communication and customer service skills.

Hours are 15.00 - 19.00 Monday to Friday.

Ongoing temporary to start April 2018.

Job Ref- JMA 26624

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Overview

Receptionist
Salary: £16 - £17 per hour + Holiday
Location: City
Duration:

Reference: X_QJMA/26624_1526647970Consultant: Tay Associates 1 Apply

Receptionist

Receptionist

This is a fantastic opportunity to work for a super slick mayfair based, boutique organisation as the Front office Receptionist.

Whilst this is a demanding role you will have full autonomy over the reception area providing that first class meet and greet service to all vistors ensuring they all leave with a positive impression. Whilst the role will be demanding you will gain exposure to senior Executives as well as have the opportunity to take on further administrative tasks such as managing the Boardrooms diary schedules, monitoring email accounts, managing suppliers as well as coordinating any repair/maintenance issues.

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Overview

Receptionist
Salary: £20000 - £24000 per annum + benefits
Location: West End
Duration:

Reference: X_QDK26685_1526640520Consultant: Tay Associates 1 Apply

Admin Assistant

This unique, well-known law firm based in the city are looking to hire a new key member of their team. The role is an administrative assistant working alongside an amazing team of support staff. The uniqueness and entrepreneurial style of the business is reflected through their working environment. Based in bright, modern offices the team works together to ensure that all tasks are completed to the highest standard

Working in such a tight knit team results in not only a fantastic working environment but a successful, efficient business. You will be responsible for a wide range of duties throughout all aspects of an administrative role, some of these include; maintaining meeting rooms, ensuring details are up to date on file, dealing with external suppliers and maintaining the post room.

If you are looking for a new challenge then this is a great opportunity to work within a prominent law firm. Full training will be provided with the chance of progression within the company.

Skills Requirements:



* Excellent communication skills are paramount.
* A positive, proactive attitude towards work
* The ability to prioritise workload

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Overview

Admin Assistant
Salary: Up to £22000 per annum + benefits
Location: City
Duration:

Reference: X_QDK26656_1526639280Consultant: Tay Associates 1 Apply

Team PA

Do you want to work for a highly renowned and respected financial services firm based in the city? Would you describe yourself as a logistical guru? Are you looking to work for a company with a competitive benefits package?

A unique opportunity has arisen for a confident, on the ball and self motivated individual to support a busy team of 5. Focussing on core PA skills this role will appeal to those who love juggling diaries and complex travel and the satisfaction of connecting the dots to make the best use of your boss' time. You will be well versed in managing multi stop travel, taking into account timezones, pulling together presentations and collating packs amongst other duties.

Experience:



* Proven PA experience
* Used to working at pace and being able to juggle priorities
* Excellent communications skills

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Overview

Team PA
Salary: £35000 - £45000 per annum + benefits
Location: City
Duration:

Reference: X_QDK26658_1526636578Consultant: Tay Associates 1 Apply

PA to CEO and Director

PA to CEO

This is an amazing opportunity for an experienced PA to join a boutique organisation as PA to CEO and Director with business and personal PA support and to oe other Director.

Located in the heart of the city, this is a great opportunity for someone who likes to think on their feet to work for a forward thinking, innovative organsation with a great culture and can manage the demands of working at an Executive level.

The role will involve:



* Full diary management
* International travel arrangements with full itineriaries
* Coordination of all company events
* Expense management
* Personal PA support

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Overview

PA to CEO and Director
Salary: £40000 - £42000 per annum + benefits
Location: City
Duration:

Reference: X_QDK26003_1526635669Consultant: Tay Associates 1 Apply

Roadshow Coordinator

Roadshow Coordinator - City of London - £280.17 per day - X_QYR25358

Would you like to be part of a leading global investment bank? The investment bank is now looking for a Roadshow Coordinator to join their team based in the City. You will be responsible for managing full execution for European roadshows.

Responsibilities.



* All roadshow logistics
* Managing travel arrangements
* Arranging meetings and attending
* Managing scheduling system
* Preparing presentations
* Responsible for keeping the company updated ahead of the roadshow
* Managing all last minute/late changes and ensuring all parties are kept updated.
* Responsible for the execution of European, non-deal Roadshows in Europe, Japan, Asia.

You will have the ability to demonstrate your previous experience in a similar role, working in a calm and accurate way at all times.

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Overview

Roadshow Coordinator
Salary: Up to £280.17 per day
Location: City
Duration:

Reference: X_QYR25358_1526561399Consultant: Tay Associates 1 Apply

Receptionist

Receptionist-West End-25k

Our prestigious client is seeking a receptionist to join their team. This role would suit a friendly and polite individual with excellent communication skills who has experience working as a Receptionist within the professional services sector. Are you a confident, driven and personable individual? If so please read on.

Benefit's including;



* Fun, collaborative culture
* 30-4.30pm start and finish
* A close walk from the station

Required skills and experience;



* Previous reception or front of house experience
* Good IT skills with Outlook, Excel, Word and PowerPoint
* Experience with booking and managing meeting rooms

Duties will include;



* Meet and greet of clients and visitors
* Ensuring the smooth running of the reception
* Meeting room management
* Assisting with travel arrangements
* Ad hoc admin tasks
* Handling of all switchboard calls

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Overview

Receptionist
Salary: Up to £25000 per annum
Location: City
Duration:

Reference: X_QAC/LB26723_1526546472Consultant: Tay Associates 1 Apply

Temporary Personal Assistant

Temporary Personal Assistant - £21 per hour

A global Investment Bank is seeking a key hire within their Executive Assistant team to support a team of Heads. This is a highly visible role and ambassadorial PA role.

The role would suit someone who enjoys:



* Dealing with and juggling a variation of tasks whilst meeting SLAs with efficiency and high attention to detail
* Effective diary management for various heads of department
* Taking ownership of basic enquiries and coordinating escalations
* Managing international travel in a cost effective manner
* Managing meetings, meeting rooms and supporting documents
* Maintaining internal control standards with compliance and procedures
* Taking initiative and responsibility with dedicated projects

You will be available immediately for this role with the ability to evidence previous relevant experience. You will demonstrate a high standard of professionalism and adopt a flexible approach. You will also show a confident communication style and maintain excellent organisation skills.

To be considered for this role either apply online, call Nina Singh on 020 7065 6700 or email ns@tayassociates.co.uk

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Overview

Temporary Personal Assistant
Salary: Up to £21 per hour
Location: City
Duration: On-Going

Reference: X_QNS/JMA26760_1526474693Consultant: Tay Associates 1 Apply

Team Assistant

Ongoing temporary position - Team Assistant - £20 per hour

A global Investment Bank is seeking a key hire within their Executive Assistant team to support a team of Heads. This is a highly visible role within the business and a truly ambassadorial Team Assistant role; therefore the experience required needs to reflect this seniority.

This role is to provide secretarial/administrative support to a specific department whilst assisting department heads and Managing Directors with secretarial assistance.

The role would suit someone who enjoys:



* Booking and organising global travel
* Effective diary management for various heads of department
* Arranging visa and passport extensions
* Processing expenses for senior members
* Organising events in conjunctions with team presentations
* Undertaking specific projects
* Coordinating new starters set ups

You will have worked and can evidence support of senior members in this capacity. You will be confident with Microsoft packages and retain the ability to manage your workload effectivity whilst maintaining composure during pressurised spells.

To be considered for this role apply on-line, call Nina Singh on 020 7065 6700 or email ns@tayassociates.co.uk

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Overview

Team Assistant
Salary: Up to £20 per hour
Location: City
Duration: On-Going

Reference: X_QNS/JMA26760_1526474545Consultant: Tay Associates 1 Apply

Receptionist

Our prestigious client based in the West End are looking for a confident, meticulous and professional Receptionist to join their team on a permanent basis and work along side another. The ideal candidate would have Receptionist experience within professional services.

Responsibilities for the Receptionist position include;



* Meeting and greeting visitors and employees
* Booking and organising meeting rooms for visits
* All administration tasks
* Booking travel for guests and employees
* Handling and distributing the post
* Taking and transferring calls
* Ordering office supplies
* All ad hoc duties

Qualifications for the Receptionist position include;



* Private sector exposure, finance is desirable
* Receptionist experience
* Confident, personable and collaborative
* Confident, meticulous and personable

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Overview

Receptionist
Salary: £25000 - £27000 per annum
Location: City
Duration:

Reference: X_QLB26723_1526462960Consultant: Tay Associates 1 Apply

Team Assistant

Ongoing temporary role - JMA 26760

Investment Banking - Float Role a pro-active self-starter to support an exceptionally busy team of Bankers. With previous secretarial experience gained within a corporate environment, you will be responsible for managing complex diaries, travel and processing of expenses, whilst assisting with wider team administration. Positive attitude combined with superb communication skills. Hours 8.30am - 5.30pm

Skills/experience required;



* Previous experience gained within a Team role supporting senior management with diary and travel management.
* Excellent communication skill; diplomacy, discretion and the ability to build professional relationships at all levels within a corporate business
* Flexibility in supporting ad hoc projects within the team

Pay rate £20.00 plus holiday pay.

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Overview

Team Assistant
Salary: Up to £20 per hour
Location: City
Duration:

Reference: X_QJMA26760_1526459451Consultant: Tay Associates 1 Apply

Team Secretary

Team Secretary - West End - X_QJMA26534

A successful Investment Management Company based in the West End are looking for a Team Secretary/PA to join them on a fixed term contract 6 months to cover maternity leave, supporting two directors and wider team of eight.

The role would suit someone who enjoys:



* Extensive diary management with a focus on delivering service to senior executives.
* Arranging travel, both internationally and nationally that is subject to last minute changes.
* Ability to work autonomously whilst still being an integral part of the team

The successful candidate would innately use their intuition and their drive to maintain composed when last minute changes occur. You always have a least one backup plan ready to ensure smooth service delivery. Knowledge of various IT packages would be advantageous.

To start June - salary up to £40,000 pro rata plus benefits.

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Overview

Team Secretary
Salary: £35000 - £40000 per annum
Location: West End
Duration:

Reference: X_QJMA26534_1526458919Consultant: Tay Associates 1 Apply

Team Assistant

Temp to Perm PA / Team Assistant

JMA 26606

PA /Secretarial role is available within this leading Investment Bank based in the City. Supporting a Director and executives within the business, this is a busy and challenging PA role, which involves daily liaison with clients. Utilising your exceptional organisational skills to manage complex diaries and to coordinate detailed global travel itineraries, this is an excellent company with a warm and welcoming culture. Ideally, you will have gained previous Director level PA experience within, investment banking, financial or professional services. Immediate interviews and to mid June 2018

Temporary rate £18.50 per hour plus holiday pay.

Excellent salary up to £38,000 and benefits offered on conversion to permanent.

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Overview

Team Assistant
Salary: £30000 - £38000 per annum
Location: City
Duration:

Reference: X_QJMA26606_1526458706Consultant: Tay Associates 1 Apply

Receptionist

An exciting, fast-paced Receptionist position has arisen within a corporate branding and communications office of a Luxury Brand. The company are seeking a motivated, dynamic individual to work as part of a team ensuring Front of House cover Monday through Friday in their beautiful Mayfair offices. This individual will also have the opportunity to undertake the coordination of the office management and administration along side the Office Manager.

Responsibilities

(Will include but are not limited to)



* Meeting and greeting clients and guests
* Client facing/reception tasks - excellent presentation, providing a professional and friendly welcome to guests
* Collaborating closely with the Office Manager on a daily basis to coordinate office management
* Diary / calendar management
* Answering telephone and operating switchboard
* Organizing lunches and breakfasts for any and all important meetings
* Arranging travel
* Arranging and liaising with couriers and taxis
* Ensuring the correct individual is made aware when client or guess has arrived for meetings

Requirements



* Experience working within a busy office environment
* Ability to multitask efficiently
* High degree of organisational and time management skills
* Reliability with exceptional attention to detail
* Excellent written and spoken English, any other languages are beneficial but not essential
* IT literate

This position will offer the right candidate the opportunity to enhance their skillset within a highly reputable organisation.

If this sounds like an opportunity that could be right for you and would like to find out more about the position and the company, get in touch now.

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Overview

Receptionist
Salary: Up to £21000 per annum
Location: West End
Duration:

Reference: X_QEF26753_1526399891Consultant: Tay Associates 1 Apply

Receptionist

Receptionist for well known aspirational brand.
We are looking for a front of house receptionist for one of our clients. It is a busy reception with a high degree of activity and also the opportunity to support the team administratively. The ideal candidate will be well presented, have an excellent manner about them with some previous reception based experience and be very service orientated.

This role is client facing and presentation and communication skills are as important as is a willing attitude with good common sense and ability to think on your feet and problem solve. This role will suit someone who takes pride in themsleves, their work and their surroundings and is keen to deliver a first class service to all their visitors alike.

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Overview

Receptionist
Salary: £21000 - £22000 per annum + benefits
Location: West End
Duration:

Reference: X_QDK26753_1526394586Consultant: Tay Associates 1 Apply

Team Assistant

Float Team Assistant - City of London - £19:50ph - X_QYR26696

A leading investment financial services company is currently looking for a Float Team Assistant based in the City of London to join their team on a fixed term contract.

You will be providing extensive calender, travel and diary management, handling a high volume of phone calls and emails, you will be relaying information in a timely manner daily along with coordinating and scheduling meetings, conferences and special events.

You will be taking on ad hoc projects whilst maintaining a consistent work flow, ordering and organising all supplies, maintaining faxes, printers and photocopiers. You must have the ability to demonstrate dependability, sense of urgency and high attention to detail along with the ability to multi-task.

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Overview

Team Assistant
Salary: Up to £19.50 per hour
Location: City
Duration:

Reference: X_QYR26696_1526315094Consultant: Tay Associates 1 Apply

Administrative Assistant

Administrator Assistant - City of London - £19:50ph - X_QYR26748

A leading investment financial services company is currently looking for an Administrative Assistant to join the Equity Research operations division to help manage the involuntary terminations process and also to provide general support to the team.

This role will involve broad-based project management and analytical work as well as crucial processing tasks. This position provides an excellent opportunity for a well-organised, hardworking and enthusiastic individual to learn new skills and gain an excellent insight into company people management.



* Assist with all aspects of the involuntary termination process, including meeting regularly with ER advisors to manage pipeline, generating documents and liaising with mobility services and external vendors
* Supporting the equity research on ad-hoc projects, assignments and presentations
* Oversee selected administrative processes, assisting with rehire checks and regulatory references
* Conduct research-based work, analyse data and prepare regular reports, metrics, dashboards. Drafting presentations to senior management
* Provide a central point of contact for other internal functions
* Assist with overseeing vendor relationships
* Assisting in driving forward the business priorities.

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Overview

Administrative Assistant
Salary: Up to £19.50 per hour
Location: City
Duration:

Reference: X_QYR26748_1526314481Consultant: Tay Associates 1 Apply

Administrative Assistant

A leading investment financial services company is currently seeking for a Administrator Assistant to join their Compliance Division in a small team of 2 Administrators. You will be operating as part of a team and be responsible for supporting 2 Co-Heads (Managing Director level). In addition to coverage for other MD's (5 in total) that are split between the 2 admin roles i.e. the admins will work collaboratively.

You will sit outside the MD's office but will also provide floor team support. A large part of this role will be diary management. The compliance side of the role is dealing with regulators on a frequent basis, so you will need to be self-sufficient and have great attention to detail when booking meetings.

Travel may be included in this role, possibly once a month but the main aspect is diary management.

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Overview

Administrative Assistant
Salary: Up to £19.50 per hour
Location: City
Duration:

Reference: X_QYR26750_1526312733Consultant: Tay Associates 1 Apply

Administrative Assistant

Administrative Assistant

This respectable investment banking company is in need of a well organised Administrative Assistant to work within the highly professional Technology Division, demonstrating strong administrative support. This is a great opportunity for a confident individual who has strong assistant background and a can do attitude.

This role will focus on administrative support for the team in Technology, this is a demanding role that requires highly proactive, motivated and organised individuals.

Skills/Experience Required;



* Recent, demonstrable experience in a strong assistant role.
* Extensive diary management along with scheduling meetings
* Arranging subsequent interviews after testing
* Extensive telephone duties, interacting with management, screening calls and requests for meetings
* Timely administration of expenses
* Logging MD's weekly time on in-house system
* Entering MD's attendance at events
* Assist with IT issues and ad-hoc queries
* Invoice processing
* Expense reporting and management.

Do you have a track record on large event planning and coordination? Do you have extensive knowledge of MS Office, including outlook, Word, Powerpoint and Excel?

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Overview

Administrative Assistant
Salary: Up to £19.50 per hour
Location: City
Duration:

Reference: X_QYR26747_1526311632Consultant: Tay Associates 1 Apply

PA

Working for a successful, transnational financial services organisation based in the City of London. This role requires a competent, confident and well organised PA to support at least 2-3 Managing Director's and a team on an on going basis within the operations division.

Typical duties will include:



* Extensive calendar organisation supporting at least 2-3 MD's and the team
* Extensive global diary, event and travel management
* Submitting expenses for business travel
* Dealing with a high volume of emails and phone calls
* Scheduling meetings, booking rooms and conferences
* Ad hoc project work, general office and administrative duties
* Liaise with global peers

To be considered for this role you must have excellent time management, a very high attention to detail, a team player and be flexible to various situations. You must be able to communicate effectively in person, via telephone and by email to people of all levels within the organisation. Having a strong knowledge of the Microsoft packages is also beneficial as you will need to use this on a daily basis.

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Overview

PA
Salary: Up to £19.5 per hour
Location: City
Duration: on going

Reference: X_QYR26746_1526311090Consultant: Tay Associates 1 Apply

Team Assistant

Team Assistant in Marketing - Private Equity - West End - up to 46K. LM126721

With a prestigious and well established brand coupled with an enviable culture this West End private equity company is seeking a Team Assistant in their marketing team of eight across London and New York. The company is looking for a highly motivated, proactive team assistant to provide first class support to a busy marketing team. Covering all aspects of marketing globally this role will give incredible exposure to an assistant who wants to take on more and take an interest in the team they support.

Skills/experience requires:



* Knowledge of dealing with complex diary management, occasional global travel booking, expenses and co-ordination for a senior partner who reports into the CEO
* Experience of managing a wide range of administrative requests with varying deadlines
* Someone used to working to tight deadlines and supporting with administration that is business critical
* Experience of being in a client facing role with excellent MS Office skills, in particular Outlook, Word and PowerPoint
* A good knowledge of CRM(Salesforce and Pardot) would prove advantageous, although full training will be given
* Ability to multi-task and prioritise effectively whilst supporting multiple team members
* Excellent organisation skills with a positive communication style
* Initiative and instinct when managing an ever changing workload and working in an anticipatory way to ensure that you maximise the time of your team
* Acting as the lynch pin for your team and working across several departments to support multiple projects
* Photoshop and InDesign would be highly desirable

You would describe yourself as methodical, analytical and organised in your approach and are willing to pitch in to deliver exceptional support to your teamTeam Assistant. You pride yourself on your accuracy and enjoy undertaking a variety of tasks. You enjoy building a positive working relationships and networking as this marketing team will rely on this!

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Overview

Team Assistant
Salary: £40000 - £46000 per annum
Location: West End
Duration:

Reference: X_QLM126721_1526295912Consultant: Tay Associates 1 Apply

EA to Director

EA to Director

Are you a French speaker and confident to use it in a business context? Located in stunning offices in the City a global investment management company is looking for an Executive PA with French in a largely 1:1 PA role supporting a Head of as well as minor support to another Head of.

This role will suit an upbeat, glass half full and positive individual who not only is an experienced EA but who enjoys having a good relationship with their boss and used to the pace and demands of a senior corporate EA role. A role with a heavy focus on diary management, scheduling, extensive international travel booking (not to mention last minute changes!) and the experience to forward plan the diary 6 months ahead.

Main tasks:



* Detailed calendar management
* Extensive travel arrangements with itineriaries
* Pre meeting preparation including research
* Expense management
* Email management

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Overview

EA to Director
Salary: £40000 - £50000 per annum + benefits
Location: City
Duration:

Reference: X_QDK26742_1526052853Consultant: Tay Associates 1 Apply

PA

PA-West End-£28-32K

A creative company is seeking a Personal Assistant to support one busy individual. This role would really suit an individual who is always two steps ahead and takes every task with care and seriousness.

The ideal candidate will have excellent diary management and travel booking skills. To be successful in this role a passionate and committed approach will go a long way.

The culture in this company is great it's fun, supportive and collaborative. This role would really suit a muck in attitude if this sounds like you please read on.

Duties will include;



* Extensive diary management
* Organising travel and accommodation which is involved a lot in this role
* Helping out with personal and business admin tasks
* Processing expenses

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Overview

PA
Salary: £28000 - £32000 per annum
Location: City
Duration:

Reference: X_QAC/GW26725_1526051988Consultant: Tay Associates 1 Apply

PA

Job ref: X_QJG26655

A very fast past leading financial services company is currently looking for a highly organised PA to provide secretarial and administration support to 2 individuals and team.

Responsibilities:



* Proactive diary management, arranging meetings with internal staff/contacts, external third-party contacts and clients
* Managing travel arrangements and itineraries
* Dealing with internal and external meeting requests including arranging video or conference calls where applicable
* Updating presentations and communication documentation
* Reconciliation of expenses
* Preparing meeting agendas, documentation and chasing actions
* Maintaining the filing system and record management
* Managing general administration tasks daily.

Skills and Experience:



* Advanced Word, Excel, Outlook and PowerPoint is beneficial
* Strong administration skills is preferable
* Excellent interpersonal skills
* Ability to work well as part of a team, and communicate with individuals on all levels.

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Overview

PA
Salary: £40000 - £42000 per annum
Location: City
Duration:

Reference: X_QJG26655_1526044373Consultant: Tay Associates 1 Apply

Administrator Assistant / PA

Administrative Assistant / PA - City of London - £45,000 - £50,000 - Ref: 26681

A highly successful Financial Services company based in the City of London is currently looking for a switched on professional Administrative Assistant / PA.

Responsibilities:



* Responsible for the Europe team's diaries ensuring their time is effectively managed (PA to Analysts)
* Inserting company meetings, analyst meetings, conference calls, client meetings and personal engagements into relevant diaries
* Meeting and greeting high net worth potential clients
* Book travel and hotels for the team when attending conferences, marketing trips, company visits in the UK, Europe and USA
* Booking of some personal travel
* Organisation of incoming invoices received, inputting into the Excel Spreadsheet, updating the accounting system, sending out the remittance advice to suppliers once invoices are paid. Credit card consolidation monthly
* Collating and processing staff expenses
* Opening and distributing the office post
* Gym diary, monitoring, inputting weekly personal training sessions

You will be proficient in Outlook and have excellent organisational skills along with having the ability to prioritise.

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Overview

Administrator Assistant / PA
Salary: £45000 - £50000 per annum
Location: City
Duration:

Reference: X_QJG26681_1526044370Consultant: Tay Associates 1 Apply

Receptionist

Receptionist - West End - £25,000 - £30,000 - Ref: 26685

A highly successful private equity company based in the West End is currently looking for a approachable, polite and totally professional Receptionist to join their team.

It is crucial you have the ability to work under pressure in what can be an intense and demanding working environment, working with and supporting the administration staff and the investment relations team. This role requires you to take responsibility to provide an excellent service for guests, to anticipate the needs of the partners and the team along with taking initiative to see what work needs to be done and most importantly to act as a secondary / spare PA when required.

Responsibilities:



* Meeting and greeting guests
* Preparing and clearing all meeting rooms before and after meetings
* If the meeting room screens are required make sure they are functioning as per the requirement of each specific meeting
* Operating the internal switchboard
* Being in charge of the Boardrooms, diary schedule and working to avoid diary clashes
* Supporting the PAs and the investment management team
* Entering data, monitoring its email account and ensuring that new entries are added in time for the partners deal meetings
* Getting lunches for internal partners and other meetings when required
* Be responsible for ordering supplies for the office
* Managing the office keys and fobs and making sure the fob data is up to date
* Managing key relationships and ad hoc management issues

You will report directly to the Executive Assistant day to day.

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Overview

Receptionist
Salary: £25000 - £30000 per annum
Location: West End
Duration:

Reference: X_QJG26685_1526044369Consultant: Tay Associates 1 Apply

Administrative Assistant

Administrative Assistant - London - £25,000 - £30,000 - X_QJG26720

A creative company is currently looking for two Administrative Assistants to join their team based in London for a 12 month fixed term contract. You will be providing comprehensive administrative support to the Vice President, Business Affairs and Legal, VP based in Finance, Director and Senior Sales Executives, so you will be the sole support.

Skills/Experience desired;



* Arranging internal meetings
* Organizing out of office meetings, including organizing suitable accommodation, travel and facilities in a cost effective and timely manner
* Coordinate any travel domestically and internationally
* Manage expenses claims to ensure accuracy and compliance with policy
* Assist with preparation of documentation for key meetings
* Managing any ad hoc projects to support the team

Are you advanced in IT, including Microsoft Office suite? Do you have excellent written and oral communication skills?

You will be a highly positive individual and a strong team player.

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Overview

Administrative Assistant
Salary: £25000 - £30000 per annum
Location: City
Duration:

Reference: X_QJG26720_1526044368Consultant: Tay Associates 1 Apply

PA

PA - West End - £45,000 - £55,000 - Ref: 26684

You will be providing administrative support to both the Senior Partner and CFO along with contributing to the smooth running of the Senior Partners personal affairs. The role also includes some office management; however this is shared with the other Admin team.

Responsibilities:



* Provide Executive Assistant support to the Senior Partner and CFO
* Full diary management for constantly changing requirements, including the set up of all partner, board, investor meetings and calls
* Managing confidential company and personal matters including acquisitions/due diligence, board meetings including preparation of monthly board papers, audit packs, minutes and agendas
* Booking rooms, venues for meetings including internal and external events
* Liaise with international investors
* Manage personal affairs, for example, banking, doctor appointments, shooting, holidays and family travel
* Deal with all aspects with regards to management of the senior partner involvement in various board member affiliations
* Health and safety and fire safety checks
* First aider
* Provide cover for other team members as appropriate.

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Overview

PA
Salary: £45000 - £55000 per annum
Location: West End
Duration:

Reference: X_QJG26684_1526044369Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - £37,000 - X_QJG26600 - City of London

A professional services company based in the City of London is currently looking for a motivated and enthusiastic Executive Assistant to join their team. You will be a sole support to Security Directors and ensure Security budget is actively managed.

Responsibilities:



* Assisting the security director with the financial systems where required
* Liaise internally to lead an annual refresh of security communications strategy
* Maintain and improve visibility of the security function within the organisation with monthly requirements.
* Keeping both the business impact analysis and departmental contingency plan, keeping these documents up to date on the business continuity software
* Organising and scheduling and then reporting on 3 exercises on an annual basis
* Keep "An Intro to Security" induction document up to date.
* Welcome new starters at their relevant office on their first day. Give them a tour and go through Security induction pack with them.
* Ensure new starters have the relevant access / equipment to be able to start their jobs right away.
* Assist the Security Director and his DRs with recruitment.

You will be able to work with minimal supervision along with being a strong team player. Your organisation and detailed planning will be essential for this role, you will be able to demonstrate strong disciplines with regards to accuracy and quality of output.

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Overview

Executive Assistant
Salary: Up to £37000 per annum
Location: City
Duration:

Reference: X_QJG26600_1526044364Consultant: Tay Associates 1 Apply

German Speaking Receptionist

German speaking Receptionist

We have an exciting opportunity for a Fluent German Speaking Receptionist to join a global finance investment company based in the West End. They are looking for a Receptionist who is passionate about delivering excellent customer service to a high standard, with the ability to work in a fast paced environment.

Duties will include:



* Meeting and greeting visitors/clients.
* Operating switchboard, forward calls and taking accurate messages
* Co-ordination and preparation of meeting rooms ensuring that they are kept tidy and checked throughout the day.
* Arranging travel (both corporate and private), transportation, visas and accommodation for Senior Management
* Photocopying/Scanning/Printing and Binding various documents, sometimes on behalf of other colleagues.
* Distribute incoming post; manage outgoing post and book couriers.
* Maintaining kitchen and office supplies.
* Using a range of office software, including email, spreadsheets and databases.

Working alongside another receptionist on a shift pattern (weekly rotation) between (7am - 3pm) (10am -6pm) and (2.30pm - 10pm) as well as one saturday in three.

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Overview

German Speaking Receptionist
Salary: £26000 - £28000 per annum + Benefits
Location: West End
Duration:

Reference: X_QDK26388_1526041971Consultant: Tay Associates 1 Apply

Team PA

Team PA

This is an amazing opportunity to join a very slick, corporate, West End based Investment company providing Executive Assistance support to a team. The role will involve extensive coordination, scheduling meetings, coordinating all travel both business and personal together with full itineraries, keeping the Professionals on track, expense management and screening and managing calls. In addition numerous other tasks such as document management, obtaining signatures and assisting with projects as required.

In terms of culture there is a strong team spirit here and it is very collaborative but it is fast paced and can be demanding requiring excellent attention to detail. The rewards are high including a market leading benefits package. If you have a proven track record as a PA or Team PA with exacting standards and a corporate background please do get in touch.

Typical day to day duties



* Complex international travel with detailed itineriaries, visas and checking into flights
* Meeting preparation including presentations and agendas
* Managing expenses
* Client liasion dealing with enquiries as they arise

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Overview

Team PA
Salary: £35000 - £40000 per annum + amazing benefits,
Location: West End
Duration:

Reference: X_QDK26520_1526041953Consultant: Tay Associates 1 Apply

Administrative Assistant

Administrative Assistant - London - £25,000 - £30,000 - X_QJG26720

A creative company is currently looking for two Administrative Assistants to join their team based in London for a 12 month fixed term contract. You will be providing comprehensive administrative support to the Vice President, Business Affairs and Legal, VP based in Finance, Director and Senior Sales Executives, so you will be the sole support.

Skills/Experience desired;



* Arranging internal meetings
* Organizing out of office meetings, including organizing suitable accommodation, travel and facilities in a cost effective and timely manner
* Coordinate any travel domestically and internationally
* Manage expenses claims to ensure accuracy and compliance with policy
* Assist with preparation of documentation for key meetings
* Managing any ad hoc projects to support the team

Are you advanced in IT, including Microsoft Office suite? Do you have excellent written and oral communication skills?

You will be a highly positive individual and a strong team player.

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Overview

Administrative Assistant
Salary: £25000 - £30000 per annum
Location: City
Duration:

Reference: X_QJG26720_1525965159Consultant: Tay Associates 1 Apply

Recruitment Coordinator

An exciting opportunity has arisen for a Recruiter Coordinator to join an investment firm based in the City. It is immediate start and ideally to be on a temporary to permanent basis.

You will be in charge of providing support to the London based EMEA Talent Acquisition team, which sits with the HR department. The role will be managing the daily support needs of the team which will include scheduling of interviews across multiple time zones, coordinating interviews with external recruitment vendors and with candidates directly, preparing employee letters, producing management reports, providing ad hoc cover to managing ad hoc travel and expenses support. Ideally the candidate will require 4-6 years' experience within a similar role/environment.

This is a fantastic role to work for a well-established business in the heart of the city, and for a company who is focused on a collaborative culture of inclusivity, open to fresh ideas and diversity.

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Overview

Recruitment Coordinator
Salary: £25000 - £35000 per annum
Location: City
Duration:

Reference: X_QLV/YR26736_1525881799Consultant: Tay Associates 1 Apply

Team Assistant

Team Assistant

12 month fixed term contract

City

£35,000+ bonus

Do you enjoy working in fast paced and busy environment? Are you looking to work for a company which genuinely cares about its staff? Are you looking to work for leaders within the financial services world?

A financial services firm in the heart of the city is currently recruiting for a switched on, dedicated and hard working candidate to join their team. This is a great opportunity to work with intelligent and driven individuals who are very successful within the financial services sector.

Duties:



* Diary management
* Organising international travel
* Preparing reports, presentations and internal communication
* Gatekeeper for the team
* Ad hoc project work

Experience:



* PA/TA experience working within a professional firm- ideally financial services
* Used to managing multiple diaries and confident dealing with last minute changes
* Advanced on Excel, Word , Outlook and PowerPoint
* Strong communication skills and a high attention to detail

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Overview

Team Assistant
Salary: £30000 - £35000 per annum + Benefits
Location: City
Duration: 12 months

Reference: X_QDK26651_1525858578Consultant: Tay Associates 1 Apply

Receptionist

Receptionist- West End- £21K

A global recruitment consultancy is seeking a receptionist to represent them and be the frontline for their clients, candidates and employees. This role would suit a professional, polite and friendly individual.

This role requires a candidate to provide an outstanding service to any guest who arrives in the building.

This role is Monday-Friday with weekly shifts;

Early shift- 7am to 4.30 - Friday's 7am to 3.45pm
Middle shift-8am to 5pm
Late shift- 9.30am to 6.30pm

Duties will include;



* Being the first point of contact
* Room bookings and monitoring of meetings
* Managing a busy switchboard
* Organising couriers
* Organising conference calls and videos
* Preparing of meeting rooms
* Preparing/ordering lunches for client meetings and training sessions
* General up keep of the reception area

Skills required;



* An excellent telephone manner and communication skills
* Competent in using Microsoft Word, Outlook and Excel

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Overview

Receptionist
Salary: Up to £21000 per annum
Location: City
Duration:

Reference: X_QAC/LM26715_1525856415Consultant: Tay Associates 1 Apply

PA

Personal Assistant-City-£37k

An international financial service company is seeking a personal assistant who is confident, hard working and looking to take on a challenge and is happy to work along side a EA who supports the CEO. This role would suit a strong planning, organising and an efficient time manager.

Do you currently work at board level and looking for a challenge? If so we want to hear from you.

Responsibilities for this role;



* Arranging a high volume of travel arrangements
* Support the EA, ensuring all relevant information and documentation is provided
* Deal with telephone enquiries
* Maintain the filing system
* Manage invoice processes
* Manage the logistics for the meetings

Qualifications for this role;



* Experience in a PA role at board level within a large organisation
* Experience booking travel and working with different time zones
* A positive team player with good communication skills
* Advanced computer literacy
* Ability to work under pressure and cope with the competing demands

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Overview

PA
Salary: Up to £37000 per annum
Location: City
Duration:

Reference: X_QAC/LB26453_1525449245Consultant: Tay Associates 1 Apply

PA

Job ref: X_QJG26655

A very fast past leading financial services company is currently looking for a highly organised PA to provide secretarial and administration support to 2 individuals and team.

Responsibilities:



* Proactive diary management, arranging meetings with internal staff/contacts, external third-party contacts and clients
* Managing travel arrangements and itineraries
* Dealing with internal and external meeting requests including arranging video or conference calls where applicable
* Updating presentations and communication documentation
* Reconciliation of expenses
* Preparing meeting agendas, documentation and chasing actions
* Maintaining the filing system and record management
* Managing general administration tasks daily.

Skills and Experience:



* Advanced Word, Excel, Outlook and PowerPoint is beneficial
* Strong administration skills is preferable
* Excellent interpersonal skills
* Ability to work well as part of a team, and communicate with individuals on all levels.

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Overview

PA
Salary: £40000 - £42000 per annum
Location: City
Duration:

Reference: X_QJG26655_1525447157Consultant: Tay Associates 1 Apply

PA

PA - West End - £45,000 - £55,000 - Ref: 26684

You will be providing administrative support to both the Senior Partner and CFO along with contributing to the smooth running of the Senior Partners personal affairs. The role also includes some office management; however this is shared with the other Admin team.

Responsibilities:



* Provide Executive Assistant support to the Senior Partner and CFO
* Full diary management for constantly changing requirements, including the set up of all partner, board, investor meetings and calls
* Managing confidential company and personal matters including acquisitions/due diligence, board meetings including preparation of monthly board papers, audit packs, minutes and agendas
* Booking rooms, venues for meetings including internal and external events
* Liaise with international investors
* Manage personal affairs, for example, banking, doctor appointments, shooting, holidays and family travel
* Deal with all aspects with regards to management of the senior partner involvement in various board member affiliations
* Health and safety and fire safety checks
* First aider
* Provide cover for other team members as appropriate.

<< Back to search results
Overview

PA
Salary: £45000 - £55000 per annum
Location: West End
Duration:

Reference: X_QJG26684_1525446620Consultant: Tay Associates 1 Apply

Receptionist

Receptionist - West End - £25,000 - £30,000 - Ref: 26685

A highly successful private equity company based in the West End is currently looking for a approachable, polite and totally professional Receptionist to join their team.

It is crucial you have the ability to work under pressure in what can be an intense and demanding working environment, working with and supporting the administration staff and the investment relations team. This role requires you to take responsibility to provide an excellent service for guests, to anticipate the needs of the partners and the team along with taking initiative to see what work needs to be done and most importantly to act as a secondary / spare PA when required.

Responsibilities:



* Meeting and greeting guests
* Preparing and clearing all meeting rooms before and after meetings
* If the meeting room screens are required make sure they are functioning as per the requirement of each specific meeting
* Operating the internal switchboard
* Being in charge of the Boardrooms, diary schedule and working to avoid diary clashes
* Supporting the PAs and the investment management team
* Entering data, monitoring its email account and ensuring that new entries are added in time for the partners deal meetings
* Getting lunches for internal partners and other meetings when required
* Be responsible for ordering supplies for the office
* Managing the office keys and fobs and making sure the fob data is up to date
* Managing key relationships and ad hoc management issues

You will report directly to the Executive Assistant day to day.

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Overview

Receptionist
Salary: £25000 - £30000 per annum
Location: West End
Duration:

Reference: X_QJG26685_1525446619Consultant: Tay Associates 1 Apply

Administrator Assistant / PA

Administrative Assistant / PA - City of London - £45,000 - £50,000 - Ref: 26681

A highly successful Financial Services company based in the City of London is currently looking for a switched on professional Administrative Assistant / PA.

Responsibilities:



* Responsible for the Europe team's diaries ensuring their time is effectively managed (PA to Analysts)
* Inserting company meetings, analyst meetings, conference calls, client meetings and personal engagements into relevant diaries
* Meeting and greeting high net worth potential clients
* Book travel and hotels for the team when attending conferences, marketing trips, company visits in the UK, Europe and USA
* Booking of some personal travel
* Organisation of incoming invoices received, inputting into the Excel Spreadsheet, updating the accounting system, sending out the remittance advice to suppliers once invoices are paid. Credit card consolidation monthly
* Collating and processing staff expenses
* Opening and distributing the office post
* Gym diary, monitoring, inputting weekly personal training sessions

You will be proficient in Outlook and have excellent organisational skills along with having the ability to prioritise.

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Overview

Administrator Assistant / PA
Salary: £45000 - £50000 per annum
Location: City
Duration:

Reference: X_QJG26681_1525446619Consultant: Tay Associates 1 Apply

PA

A global Asset Management firm are recruiting for a Personal Assistant to support their CEO. This is an excellent opportunity for someone looking for a very fast paced, demanding role, you will be coordinating his diary, booking complex travel as well as travelling alongside him abroad, which can often be between one week to one month at a time and very regularly throughout the year. You will be his go to person for any administration, projects or assistance he may need.

Prior experience managing busy diaries and booking international travel is essential due to the seniority and pace of the role, attitude is very important- this would suit a confident individual with a real passion towards the PA function. You will be client facing, so a composed, well presented manner is necessary.

Duties for PA to CEO role



* Diary management
* Booking complex, international travel
* Inbox management
* Being a go to person for the CEO
* Travelling alongside the CEO

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Overview

PA
Salary: £40000 - £65000 per annum
Location: City
Duration:

Reference: X_QJG25108_1525446616Consultant: Tay Associates 1 Apply

PA

An Investment firm in the City are recruiting for a confident, personable PA to support four in a maternity cover. They are based in lovely offices and have a positive working culture. They are looking for someone who can take real ownership and successfully manage multiple diaries, inboxes and book travel.

You will be a real point of contact for who you support, you will screen calls, direct queries and assist clients where possible.

As this is a maternity cover short notice would be ideal, however, 4 weeks notice could also be considered. They are looking for a PA who is used to supporting busy individuals and has a muck in attitude, you will be entitled to a generous bonus upon completion.

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Overview

PA
Salary: £40000 - £45000 per annum
Location: City
Duration: 12 Months

Reference: X_QJG26626_1525446610Consultant: Tay Associates 1 Apply

PA

PA- City- 40K-45k

A highly motivated financial company based in the City is seeking a PA to support four, this consists of a Partner with a length of experience within financial services, the thee others being head of business areas, including marketing and communications. This role would suit an organised worker, logical thinker and calm approach especially under pressure.

The company has a fantastic culture and they encourage social events among the employees, which means this is a great opportunity for someone willing to work hard but that also enjoys socialising with colleagues.

Duties will include;



* Proactive diary management
* Expenses
* General administration for the wider team
* Setting up conference calls and Video conferences across various time zones
* Fully competent in Outlook, PowerPoint Excel and Word
* Managing holiday requests from teams

Ideally with five years experience working in Personal assistance. Also with financial or investment experience.

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Overview

PA
Salary: £40000 - £45000 per annum
Location: City
Duration:

Reference: X_QAC/JG26626_1525446607Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - £40,000 - £45,000 - West End - Ref: 26678

A large independent investment company is currently seeking a positive and experienced Executive Assistant to join their Administrative Team based in the West End. This role will form part of the assistant support for the Global Wealth Management team.

Responsibilities:



* Comprehensive and proactive diary management to 2 Business Development Managers and 2 Portfolio advisers
* Liaising with external clients and administrative teams for all meeting logistics
* Coordinating roadshow activity
* Proactively setting up prep-meetings ahead of the client meeting
* Ensuring meeting rooms are booked globally where necessary
* Understanding and utilising virtual conferencing tool to create video and audio conference requests
* Liaising with reception to request any catering
* Registering external visitors with reception
* Proactively managing meetings and being a gatekeeper
* Managing global travel and expenses
* Providing enterprise reports when requested
* Managing and completing print requests following in-house compliance approval process
* Entering, amending and keeping client data up to date
* Management and processing of team invoices
* Diligent coverage of telephone lines, adhering to best practices

Skills:



* Diligent and high attention to detail
* Advanced proficiency in MS Office (Word, Outlook, Excel and PowerPoint)
* Excellent organisational, multi-tasking and prioritisation abilities
* Ability to work under deadlines and to accommodate last minute changes.

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Overview

Executive Assistant
Salary: £40000 - £45000 per annum
Location: West End
Duration:

Reference: X_QJG26678_1525446607Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - £37,000 - X_QJG26600 - City of London

A professional services company based in the City of London is currently looking for a motivated and enthusiastic Executive Assistant to join their team. You will be a sole support to Security Directors and ensure Security budget is actively managed.

Responsibilities:



* Assisting the security director with the financial systems where required
* Liaise internally to lead an annual refresh of security communications strategy
* Maintain and improve visibility of the security function within the organisation with monthly requirements.
* Keeping both the business impact analysis and departmental contingency plan, keeping these documents up to date on the business continuity software
* Organising and scheduling and then reporting on 3 exercises on an annual basis
* Keep "An Intro to Security" induction document up to date.
* Welcome new starters at their relevant office on their first day. Give them a tour and go through Security induction pack with them.
* Ensure new starters have the relevant access / equipment to be able to start their jobs right away.
* Assist the Security Director and his DRs with recruitment.

You will be able to work with minimal supervision along with being a strong team player. Your organisation and detailed planning will be essential for this role, you will be able to demonstrate strong disciplines with regards to accuracy and quality of output.

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Overview

Executive Assistant
Salary: Up to £37000 per annum
Location: City
Duration:

Reference: X_QJG26600_1525446607Consultant: Tay Associates 1 Apply

PA

PA-City-£40-£45K

A global investment bank is seeking for a Personal Assistant who can work well under pressure and have the ability and energy to multi-task with a number of activities. This role would really suit an individual who is ready for a challenge and is focused to support an investment banking team.

The ideal candidate will have client awareness a good sense of time keeping and an excellent phone manner.

Duties will include;



* Responsible for diary management
* Organising meetings, co-ordinating conference calls
* Inputting and updating data into the company database
* Arranging UK and overseas travel along with detailed itineraries
* General department administration
* Support visiting colleagues from other offices
* Promote and excellent client

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Overview

PA
Salary: £40000 - £45000 per annum
Location: City
Duration:

Reference: X_QAC/JG24747_1525446605Consultant: Tay Associates 1 Apply

PA

Personal Assistant - City of London - £17.00ph - £20:00ph - X_QYR26546

A leading investment financial services company is currently looking for a reliable and flexible Personal Assistant to support 2-3 Managing Directors.

Skills/Experience Required;



* Managing global diaries and action all meeting requests
* Resolving meeting conflicts and clashes on a timely basis
* Helping with coverage of the admin inbox
* Arranging global video conferences
* Assisting global managers when visiting
* Submitting expenses for business travel for senior management
* Covering colleagues during holiday
* Liaising with global peers

Do you have office management experience? You will be approachable, able to multi-task and proficient in Outlook, Word, Excel and PowerPoint.

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Overview

PA
Salary: £17.00 - £20.00 per hour
Location: City
Duration:

Reference: X_QYR26546_1525431452Consultant: Tay Associates 1 Apply

PA

PA-City-£40-£45K

A global investment bank is seeking for a Personal Assistant who can work well under pressure and have the ability and energy to multi-task with a number of activities. This role would really suit an individual who is ready for a challenge and is focused to support an investment banking team.

The ideal candidate will have client awareness a good sense of time keeping and an excellent phone manner.

Duties will include;



* Responsible for diary management
* Organising meetings, co-ordinating conference calls
* Inputting and updating data into the company database
* Arranging UK and overseas travel along with detailed itineraries
* General department administration
* Support visiting colleagues from other offices
* Promote and excellent client

<< Back to search results
Overview

PA
Salary: £40000 - £45000 per annum
Location: City
Duration:

Reference: X_QAC/JG24747_1525363534Consultant: Tay Associates 1 Apply

Receptionist

Receptionist within a global recruitment business - Job ref: LM26715

A leading global recruitment business based in the West End are seeking a Receptionist to join their cohesive and hard working team located in tucked away offices in the heart of the West End.

This role is a key hire for the business due to the ambassadorial nature of their Reception; you will be meeting high profile clients, candidates and global colleagues on a daily basis. The impression they gain from Reception is vital due to the recruitment brand you would be representing. Service is at the heart of everything you do as is the fit within the close knit Reception team.

In this role you will be:

- acting as the first point of contact for all visitors

- coordinating meeting room management that will make full use of your strong logistical skills

- managing a busy switchboard answering all calls to business standards and directing calls accordingly

- organising couriers, conference calls and screening any 'walk in' candidates

- setting up meeting rooms including ordering lunches

- ensuring all meeting rooms are fit for purpose including internal training, client meetings and candidate registrations

This company are looking for someone to train and develop but want someone who ideally has experience of working in an office for six months. Attitude is key in this role as is this desire to want to move into a corporate setting and gain invaluable skills. You can demonstrate going the extra mile and delivering exceptional customer service and recognise that securing a role in this worldwide recruitment brand is the logical next step for you.

This role operates a shift system so it is important that you are able to get into Central London for an early shift starting at 7am and willing to work up to 6.30pm on the later shift on a weekly rota system.

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Overview

Receptionist
Salary: £18000 - £21000 per annum
Location: West End
Duration:

Reference: X_QLM26715_1525356888Consultant: Tay Associates 1 Apply

Executive Assistant

Job ref: X_QJG26573

A well established marketing consultancy are currently looking for an well organised and proactive individual to join their team on a maternity contract based in the City of London.

You will be an Executive Assistant to two Directors. On a daily basis you will be assisting them to be as effective as possible and ensure directors, staff and clients get needed help and information to expectation. You will liaise with the receptionists to ensure business runs smoothly.

Duties:



* You will manage director's inboxes, filing and replying where appropriate. You will also alert the directors with emails that need answering by them directly
* Diary management to both directors, preparing their travel requirements as and when required and ensuring they are always aware of upcoming appointments and meetings
* You will be the first point of contact for any company staff wanting to deal with either director, either answering their questions yourself or escalating to the director as necessary
* Preparing both directors for meetings, whether conducting necessary research, giving them paperwork in advance or updating presentations
* You'll help organise events and functions as required, supporting with planning and preparation
* You will support the other company directors when their Executive Assistants are away
* Administration duties when required.

You will always be one step ahead of the Directors requirements and most importantly approachable along with being incredibly proactive.

Do you have previous experience as an Executive Assistant / PA, having worked with Senior Management / Directors?

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Overview

Executive Assistant
Salary: Up to £40000 per annum
Location: City
Duration:

Reference: X_QDD/JG26574_1525274542Consultant: Tay Associates 1 Apply

PA

PA- £30,000-£40,000
Our prestigious boutique client based in the west end is looking for a PA to join their team on a permanent basis. The role is a 1:2 position supporting senior board members. The position will involve supporting with traditional PA duties as well as scope to pick up project work and support with all things board.

Benefits for the PA position include;



* Private healthcare
* Offices are a short walk from the station
* Generous pension contribution

Responsibilities for the PA position include;



* Diary management for two
* Arranging complex international travel
* Processing invoices and updating reports
* Processing expenses
* Preparing board papers
* Project work
* General administration related tasks
* Handling all correspondence

Qualifications for the PA position include;



* A minimum of two years PA experience supporting at a senior level
* A degree is desirable but not essential
* Flexible and meticulous
* Confident and personable

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Overview

PA
Salary: £30000 - £40000 per annum
Location: West End
Duration:

Reference: X_QLB26707_1525252993Consultant: Tay Associates 1 Apply

Personal Assistant

Personal Assistant

West End

£42,000 + benefits

Do you thrive on working in a fast paced and busy environment? Are you looking to work for a company which has one of the best cultures in the market? Are you looking for a new challenge?

A highly regarded professional services firm is currently recruiting for a charismatic, self motivated and switched on individual to join their growing team.

This organisation is forward thinking, innovative and creative; the ideal candidate would be someone who reflects these characteristics and can think outside the box when dealing with challenging situations.

Travel and diary arrangements will be the main component of the role you will be expected to be on the ball and deal with ever changing travel plans. Therefore you will be well versed in managing multi stop travel including arranging visas and providing extensive international travels .

Duties:



* Extensive PA support to the CEO and three other senior individuals
* Diary management and inbox management
* Booking international travel for the CEO and the wider management team
* Personal PA duties to the CEO

Experience:



* PA/TA experience working in a corporate environment
* Degree level or equivalent
* Forward thinking and able to think outside the box with problems
* Strong communication skills, both written and verbal
* Team player who enjoys working in a collaborative and high pressured environment

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Overview

Personal Assistant
Salary: £38000 - £42000 per annum + Benefits
Location: West End
Duration:

Reference: X_QDK26003_1525181800Consultant: Tay Associates 1 Apply

Team Assistant

June 2018 Start

Are you a team assistant seeking to work for a company who will help develop your skills in an entrepreneurial and professional environment?

Are you looking to join a collaborative, fun and ambitious team?

Do you have two years Team Assistant experience with global travel and diary management taking up 75% of your time?

Are you available from June 2018?

If you can answer an emphatic yes to all questions, read on!

A global professional services business is looking for a positive, dedicated and committed Team Assistant who is passionate about supporting insanely busy executives!

Duties;



* Dealing with last minute extensive and international travel arrangements
* Managing multiple and complex diaries that will change!
* Organising innovative events for clients
* Creating PowerPoint presentations for meetings
* Proactively using their CRM system

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Overview

Team Assistant
Salary: Up to £33500 per annum
Location: City
Duration:

Reference: X_QAC/LM26699_1525104021Consultant: Tay Associates 1 Apply

Team Assistant

August 2018 Start


A leading and global management consultancy based in stunning offices in the West End is seeking a Team Assistant with a pro- active and dynamic approach when working under pressure. This would be a career defining opportunity for a Team Assistant who wants to be in a challenging role.

Responsibilities for this Team Assistant role include;



* Assisting with ever changing and intricate diary management
* Booking international complex, often last minute travel and accommodation
* Providing logistical and technical support for meetings and conferences
* Managing expenses for your team

To be considered for this role you have a minimum of two years assistant experience supporting multiple people who are use to working with varied personalities.

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Overview

Team Assistant
Salary: Up to £33500 per annum
Location: City
Duration:

Reference: X_QAC/LM26700_1525104012Consultant: Tay Associates 1 Apply

PA

A global Asset Management firm are recruiting for a Personal Assistant to support their CEO. This is an excellent opportunity for someone looking for a very fast paced, demanding role, you will be coordinating his diary, booking complex travel as well as travelling alongside him abroad, which can often be between one week to one month at a time and very regularly throughout the year. You will be his go to person for any administration, projects or assistance he may need.

Prior experience managing busy diaries and booking international travel is essential due to the seniority and pace of the role, attitude is very important- this would suit a confident individual with a real passion towards the PA function. You will be client facing, so a composed, well presented manner is necessary.

Duties for PA to CEO role



* Diary management
* Booking complex, international travel
* Inbox management
* Being a go to person for the CEO
* Travelling alongside the CEO

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Overview

PA
Salary: £40000 - £65000 per annum
Location: City
Duration:

Reference: X_QJG25108_1524838049Consultant: Tay Associates 1 Apply

Administrator Assistant / PA

Administrative Assistant / PA - City of London - £45,000 - £50,000 - Ref: 26681

A highly successful Financial Services company based in the City of London is currently looking for a switched on professional Administrative Assistant / PA.

Responsibilities:



* Responsible for the Europe team's diaries ensuring their time is effectively managed (PA to Analysts)
* Inserting company meetings, analyst meetings, conference calls, client meetings and personal engagements into relevant diaries
* Meeting and greeting high net worth potential clients
* Book travel and hotels for the team when attending conferences, marketing trips, company visits in the UK, Europe and USA
* Booking of some personal travel
* Organisation of incoming invoices received, inputting into the Excel Spreadsheet, updating the accounting system, sending out the remittance advice to suppliers once invoices are paid. Credit card consolidation monthly
* Collating and processing staff expenses
* Opening and distributing the office post
* Gym diary, monitoring, inputting weekly personal training sessions

You will be proficient in Outlook and have excellent organisational skills along with having the ability to prioritise.

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Overview

Administrator Assistant / PA
Salary: £45000 - £50000 per annum
Location: City
Duration:

Reference: X_QJG26681_1524838047Consultant: Tay Associates 1 Apply

PA

Job ref: X_QJG26655

A very fast past leading financial services company is currently looking for a highly organised PA to provide secretarial and administration support to 2 individuals and team.

Responsibilities:



* Proactive diary management, arranging meetings with internal staff/contacts, external third-party contacts and clients
* Managing travel arrangements and itineraries
* Dealing with internal and external meeting requests including arranging video or conference calls where applicable
* Updating presentations and communication documentation
* Reconciliation of expenses
* Preparing meeting agendas, documentation and chasing actions
* Maintaining the filing system and record management
* Managing general administration tasks daily.

Skills and Experience:



* Advanced Word, Excel, Outlook and PowerPoint is beneficial
* Strong administration skills is preferable
* Excellent interpersonal skills
* Ability to work well as part of a team, and communicate with individuals on all levels.

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Overview

PA
Salary: £40000 - £42000 per annum
Location: City
Duration:

Reference: X_QJG26655_1524838046Consultant: Tay Associates 1 Apply

Receptionist/Switchboard Operator

Receptionist/Switchboard Operator-London-£28k-£32k-West End

A leading financial services company is looking for a Receptionist, with great organisational skills who is happy to pick up some office management and facilities duties. The successful candidate will be required to operate a busy switchboard answering and forwarding phone calls. The new role is an exciting opportunity for a receptionist who can work well autonomously.

Duties will include;



* Meet & greet clients, showing them to relevant meeting rooms
* Assistance with catering requirements
* General administration
* Taking of taxi/courier bookings
* Update the electronic diary to ensure visitor access and security is maintained
* Screening phone calls
* Booking meeting rooms
* Ensuring rooms are set up to correct requested way

Qualifications/Experience for the reception role position includes;



* Knowledge of Microsoft Office and Excel and Outlook
* Previous experience working within a reception environment
* Ability to use Skype

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Overview

Receptionist/Switchboard Operator
Salary: £28000 - £32000 per annum
Location: City
Duration:

Reference: X_QAC/JG24711_1524838045Consultant: Tay Associates 1 Apply

PA

PA - West End - £45,000 - £55,000 - Ref: 26684

You will be providing administrative support to both the Senior Partner and CFO along with contributing to the smooth running of the Senior Partners personal affairs. The role also includes some office management; however this is shared with the other Admin team.

Responsibilities:



* Provide Executive Assistant support to the Senior Partner and CFO
* Full diary management for constantly changing requirements, including the set up of all partner, board, investor meetings and calls
* Managing confidential company and personal matters including acquisitions/due diligence, board meetings including preparation of monthly board papers, audit packs, minutes and agendas
* Booking rooms, venues for meetings including internal and external events
* Liaise with international investors
* Manage personal affairs, for example, banking, doctor appointments, shooting, holidays and family travel
* Deal with all aspects with regards to management of the senior partner involvement in various board member affiliations
* Health and safety and fire safety checks
* First aider
* Provide cover for other team members as appropriate.

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Overview

PA
Salary: £45000 - £55000 per annum
Location: West End
Duration:

Reference: X_QJG26684_1524838043Consultant: Tay Associates 1 Apply

Receptionist

Receptionist - West End - £25,000 - £30,000 - Ref: 26685

A highly successful private equity company based in the West End is currently looking for a approachable, polite and totally professional Receptionist to join their team.

It is crucial you have the ability to work under pressure in what can be an intense and demanding working environment, working with and supporting the administration staff and the investment relations team. This role requires you to take responsibility to provide an excellent service for guests, to anticipate the needs of the partners and the team along with taking initiative to see what work needs to be done and most importantly to act as a secondary / spare PA when required.

Responsibilities:



* Meeting and greeting guests
* Preparing and clearing all meeting rooms before and after meetings
* If the meeting room screens are required make sure they are functioning as per the requirement of each specific meeting
* Operating the internal switchboard
* Being in charge of the Boardrooms, diary schedule and working to avoid diary clashes
* Supporting the PAs and the investment management team
* Entering data, monitoring its email account and ensuring that new entries are added in time for the partners deal meetings
* Getting lunches for internal partners and other meetings when required
* Be responsible for ordering supplies for the office
* Managing the office keys and fobs and making sure the fob data is up to date
* Managing key relationships and ad hoc management issues

You will report directly to the Executive Assistant day to day.

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Overview

Receptionist
Salary: £25000 - £30000 per annum
Location: West End
Duration:

Reference: X_QJG26685_1524838043Consultant: Tay Associates 1 Apply

PA

PA- City- 40K-45k

A highly motivated financial company based in the City is seeking a PA to support four, this consists of a Partner with a length of experience within financial services, the thee others being head of business areas, including marketing and communications. This role would suit an organised worker, logical thinker and calm approach especially under pressure.

The company has a fantastic culture and they encourage social events among the employees, which means this is a great opportunity for someone willing to work hard but that also enjoys socialising with colleagues.

Duties will include;



* Proactive diary management
* Expenses
* General administration for the wider team
* Setting up conference calls and Video conferences across various time zones
* Fully competent in Outlook, PowerPoint Excel and Word
* Managing holiday requests from teams

Ideally with five years experience working in Personal assistance. Also with financial or investment experience.

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Overview

PA
Salary: £40000 - £45000 per annum
Location: City
Duration:

Reference: X_QAC/JG26626_1524838040Consultant: Tay Associates 1 Apply

PA to a HNWI

Private PA to Executive Chairman - West End - Ref: X_Q26675

With a charming and very busy boss, this would be a great role for someone who is interested in construction and property, and who has the skills to be a vital support in all aspects.

The role is dedicated to 3 key arears of support for the Executive Chairman within the office environment, being an integral part of the business management support function; within the home and family environment, assisting with ad hoc needs; within the private office, providing admin support for the investment portfolio.



* Extensive diary management, including managing requests for the chairman's time
* All travel planning for the chairman and family
* Fielding all calls and emails
* Managing and prioritising time, depending on business needs and sensitivities
* Maintaining a high level of organisation at both the home and private office, keeping all files up to date
* Assisting with management of property portfolio
* Planning and organising for both UK and overseas events
* Expenses and credit card reconciliation, in conjunction with the accountants
* Arranging payment of private subcontractors
* Maintaining close but professional relationships with the chairman's family, friends and business contacts
* Organising private dining and chefs for events
* Coordinating ingoing and outgoing post for the chairman and private office

Skills:

An approachable individual with impeccable presentation and professional demeanour

Excellent written and verbal communication skills

High level of IT literacy - especially with MS office software

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Overview

PA to a HNWI
Salary: £55000 - £60000 per annum
Location: West End
Duration:

Reference: X_QJG26675_1524838038Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - £40,000 - £45,000 - West End - Ref: 26678

A large independent investment company is currently seeking a positive and experienced Executive Assistant to join their Administrative Team based in the West End. This role will form part of the assistant support for the Global Wealth Management team.

Responsibilities:



* Comprehensive and proactive diary management to 2 Business Development Managers and 2 Portfolio advisers
* Liaising with external clients and administrative teams for all meeting logistics
* Coordinating roadshow activity
* Proactively setting up prep-meetings ahead of the client meeting
* Ensuring meeting rooms are booked globally where necessary
* Understanding and utilising virtual conferencing tool to create video and audio conference requests
* Liaising with reception to request any catering
* Registering external visitors with reception
* Proactively managing meetings and being a gatekeeper
* Managing global travel and expenses
* Providing enterprise reports when requested
* Managing and completing print requests following in-house compliance approval process
* Entering, amending and keeping client data up to date
* Management and processing of team invoices
* Diligent coverage of telephone lines, adhering to best practices

Skills:



* Diligent and high attention to detail
* Advanced proficiency in MS Office (Word, Outlook, Excel and PowerPoint)
* Excellent organisational, multi-tasking and prioritisation abilities
* Ability to work under deadlines and to accommodate last minute changes.

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Overview

Executive Assistant
Salary: £40000 - £45000 per annum
Location: West End
Duration:

Reference: X_QJG26678_1524838036Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - £37,000 - X_QJG26600 - City of London

A professional services company based in the City of London is currently looking for a motivated and enthusiastic Executive Assistant to join their team. You will be a sole support to Security Directors and ensure Security budget is actively managed.

Responsibilities:



* Assisting the security director with the financial systems where required
* Liaise internally to lead an annual refresh of security communications strategy
* Maintain and improve visibility of the security function within the organisation with monthly requirements.
* Keeping both the business impact analysis and departmental contingency plan, keeping these documents up to date on the business continuity software
* Organising and scheduling and then reporting on 3 exercises on an annual basis
* Keep "An Intro to Security" induction document up to date.
* Welcome new starters at their relevant office on their first day. Give them a tour and go through Security induction pack with them.
* Ensure new starters have the relevant access / equipment to be able to start their jobs right away.
* Assist the Security Director and his DRs with recruitment.

You will be able to work with minimal supervision along with being a strong team player. Your organisation and detailed planning will be essential for this role, you will be able to demonstrate strong disciplines with regards to accuracy and quality of output.

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Overview

Executive Assistant
Salary: Up to £37000 per annum
Location: City
Duration:

Reference: X_QJG26600_1524838037Consultant: Tay Associates 1 Apply

PA

An Investment firm in the City are recruiting for a confident, personable PA to support four in a maternity cover. They are based in lovely offices and have a positive working culture. They are looking for someone who can take real ownership and successfully manage multiple diaries, inboxes and book travel.

You will be a real point of contact for who you support, you will screen calls, direct queries and assist clients where possible.

As this is a maternity cover short notice would be ideal, however, 4 weeks notice could also be considered. They are looking for a PA who is used to supporting busy individuals and has a muck in attitude, you will be entitled to a generous bonus upon completion.

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Overview

PA
Salary: £40000 - £45000 per annum
Location: City
Duration: 12 Months

Reference: X_QJG26626_1524838033Consultant: Tay Associates 1 Apply

Personal Assistance

Personal Assistant- Hammersmith-£28k

An award winning independent television production company is seeking for a PA to support the CEO. This role would suit a highly organised worker, logical thinker and have a calm approach especially when working under pressure. The ideal candidate who has the ability to demonstrate experience of taking responsibility for the calendar and inbox management.

Duties will include;



* Own and manage the inbox of the PA and CEO. Ensure all emails are flagged and answered.
* Manage contact database
* Occasionally provide support to the CEO to manage his personal affairs
* Take responsibility for the CEO's calendar. Book meetings and create room for the CEO to complete tasks
* Arrange all travel arrangements
* Daily email dictation, including typing up notes from audio

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Overview

Personal Assistance
Salary: £28000 - £30000 per annum
Location: City
Duration:

Reference: X_QAC/GW26653_1524755016Consultant: Tay Associates 1 Apply

Tay Associates Limited, Boston House, 63-64 New Broad Street, London, EC2M 1JJ, United Kingdom   Tel: +44 (0) 20 7065 6700   Fax: +44 (0) 20 7065 6701