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Office Administrator

A City based London accountancy firm, is looking for an ambitious office administrator who is keen to develop their professional experience within a reputable company.

Your primary role will require you to provide flexible administration support, as well as some traditional PA duties to a senior partner and director. Your seamless organisational skills and high attention to detail will be crucial in this pivotal role, especially when handling financial statements.

Skills/Experience Desired;



* Recent demonstrable experience working in an office environment, providing sufficient admin support.
* Achieved a C grade in Maths and English GSCE.
* Warm and personable personality.
* Articulate and good attention to detail.
* Meticulous time management and ability to meet deadlines.
* Confident using MS Office (Word, Excel, PowerPoint and Outlook)

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Overview

Office Administrator
Salary: £23000 - £25000 per annum
Location: City
Duration:

Reference: X_QSK/GW27193_1537788766Consultant: Tay Associates 1 Apply

Office Administrator

A City based London accountancy firm, is looking for an ambitious office administrator who is keen to develop their professional experience within a reputable company.

Your primary role will require you to provide flexible administration support, as well as some traditional PA duties to a senior partner and director. Your seamless organisational skills and high attention to detail will be crucial in this pivotal role, especially when handling financial statements.

Skills/Experience Desired;



* Recent demonstrable experience working in an office environment, providing sufficient admin support.
* Achieved a C grade in Maths and English GSCE.
* Warm and personable personality.
* Articulate and good attention to detail.
* Meticulous time management and ability to meet deadlines.
* Confident using MS Office (Word, Excel, PowerPoint and Outlook)

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Overview

Office Administrator
Salary: £23000 - £25000 per annum
Location: City
Duration:

Reference: X_QSK/GW27193_1537787036Consultant: Tay Associates 1 Apply

Administrative Assistant

Receptionist / Administrator - West End - £24,000 - £27,000 - Ref: 24213

An investment management company with stunning offices based in the West End is currently looking for an all round receptionist who is able to multi task and respond swiftly. Great attention to detail is a must. You will manage the reception and meeting area immaculately and make a positive first impression on our guests. Proactive team work with the other administrative team members is vital.

Responsibilities:



* Fully responsible for the reception area
* Work collaboratively with existing receptionist to ensure both desks are managed impeccably
* Welcome visitors, inform host of their arrival and ensure they are looked after
* Manage meeting room status, ensure all rooms are tidy and clean at all times, ready for the next meeting
* Accurately manage meeting room diaries
* Arrange for any refreshments including food when required
* Act as company's switchboard
* Work collaboratively with other support staff
* Distribute incoming post swiftly including couriers and faxes
* Manage all outgoing post and courier requirements
* Ensure reception, client waiting area, meeting rooms and general office areas are immaculate at all times
* Liaise with housekeeper to ensure an immaculate environment can be achieved successfully
* Work closely with existing receptionist to ensure both reception desks are managed to a high standard
* General administrative duties
* Manage and deliver ad hoc projects as required
* Support office manager with basic office management duties when required

You will have excellent interpersonal and communication skills who is a true team player with the ability to handle confidential information.

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Overview

Administrative Assistant
Salary: £24000 - £27000 per annum
Location: West End
Duration:

Reference: X_QJG24213_1537526300Consultant: Tay Associates 1 Apply

Team Assistant

Team Administrator - West End - x_QBR/YR00025912 - £13.00ph

A global consultancy based in the heart of the West End is currently looking for x2 Team Administrators on a temporary basis. You will be supporting across to teams on a variety of clients and consultants requests. There will be diary management, client communication, internal stakeholder management, monitoring progress of projects and updating managers with key information.

Responsibilities



* Assisting with tracking, monitoring and reporting on all aspects of projects
* Scheduling large volumes of client appointments and diary management
* Working to deadlines across multiple geographies and time zones
* Scheduling internal meetings
* Proof reading various documents, predominantly assessment reports and also including client presentations and proposals
* General ad-hoc cover of admin requests from consultant and the wider operations team
* Liaising between clients, consultants and the wider business to deliver to deadlines
* Reception and switchboard cover

You will have previous experience working at pace and volume with previous administration and client facing experience.

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Overview

Team Assistant
Salary: £12.00 - £13.00 per hour
Location: City
Duration:

Reference: x_QBR/YR00025912_1537518484Consultant: Tay Associates 1 Apply

Administrator

Administrator - City of London - X_QYR27181

A financial trading company is currently looking for a well organised Administrator to provide sole support to the Associates Membership team.



* Updating accounts and records, backfilling information, and updating meeting notes, company categorisation and profiles on the salesforce system
* Working with the web team to keep Associate member pages and information up to date
* Acting as the first point of contact for initial in-bound enquiries
* Quarterly update to Associate Members
* Supporting the team with Associates Member forums
* Collating results and updating the system following the Associate Member Survey
* Assisting with sponsor liaison and supporting with sponsor logistics
* Proof reading marketing / events materials
* Coordinating associate member meet and greets
* Raising and sending invoices through finance
* Invoicing and administration
* Event bookings and delegate management
* Providing support at events
* Monitoring the events email inbox

You will have a conscientious approach with excellent attention to detail, be a proactive self-starter, willing and able to take ownership and be responsible for all tasks within own remit.

Do you have a good standard of education?

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Overview

Administrator
Salary: Up to £15 per hour
Location: City
Duration: 3 Months

Reference: X_QYR27181_1537347348Consultant: Tay Associates 2 Apply

Administrator

A City based accountancy firm is looking for a confident and diligent Administrator who thoroughly enjoys Administration. This role will work within their HR Consultancy team, and you will provide all administrative to support to them.

You don't need previous experience with HR or even a real interest - the progression will more likely be within general administrative support.

The successful Administrator will pull together reports and records, set up new clients on the system, plan seminars and training for the team, draft communications, arrange travel for the team, maintain spreadsheets and databases, set up new clients on the system, research new clients, scheduling meetings, ensure clients have received documents, order stationery and providing all other general administrative support.

This is a growing company which is going very well, and your worked is certainly valued.

Skills/Experience Desired;



* Keen interest to progress within administration
* Demonstrable experience providing heavy administrative support in an office environment preferred.
* Warm and personable personality.
* Resilience and confidence.
* Excellent attention to detail.
* Advanced using MS Office (Word, Excel, PowerPoint and Outlook)

Job Ref: /GW27221

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Overview

Administrator
Salary: Up to £24000 per annum
Location: City
Duration:

Reference: x_QGW27221_1537337753Consultant: Tay Associates 1 Apply

Administrative Assistant

Receptionist / Administrator - West End - £24,000 - £27,000 - Ref: 24213

An investment management company with stunning offices based in the West End is currently looking for an all round receptionist who is able to multi task and respond swiftly. Great attention to detail is a must. You will manage the reception and meeting area immaculately and make a positive first impression on our guests. Proactive team work with the other administrative team members is vital.

Responsibilities:



* Fully responsible for the reception area
* Work collaboratively with existing receptionist to ensure both desks are managed impeccably
* Welcome visitors, inform host of their arrival and ensure they are looked after
* Manage meeting room status, ensure all rooms are tidy and clean at all times, ready for the next meeting
* Accurately manage meeting room diaries
* Arrange for any refreshments including food when required
* Act as company's switchboard
* Work collaboratively with other support staff
* Distribute incoming post swiftly including couriers and faxes
* Manage all outgoing post and courier requirements
* Ensure reception, client waiting area, meeting rooms and general office areas are immaculate at all times
* Liaise with housekeeper to ensure an immaculate environment can be achieved successfully
* Work closely with existing receptionist to ensure both reception desks are managed to a high standard
* General administrative duties
* Manage and deliver ad hoc projects as required
* Support office manager with basic office management duties when required

You will have excellent interpersonal and communication skills who is a true team player with the ability to handle confidential information.

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Overview

Administrative Assistant
Salary: £24000 - £27000 per annum
Location: West End
Duration:

Reference: X_QJG24213_1537337643Consultant: Tay Associates 1 Apply

Operations Assistant

Our client is one of the fastest growing cyber security consultancies in the UK

Your responsibility will be to support the CEO and a small operations team administratively. If you're looking for a varied role which enables you to be part of every aspect of a business, then this is a great opportunity for you.

Duties include



* Dealing with incoming telephone calls
* General administration to support the team
* Provide excellent customer service to all customers
* Chasing replies or any relevant documentation from customers and third parties
* Work strictly inline with company policies and procedures
* Working closely with the sales team to assist them with any ongoing requirements
* Maintaining close relationships with customers and keeping them up to date with every stage of the process.
* Escalate concerns to the relevant department where necessary.
* Ensure customer personal data is kept in line with data protection laws.
* Ensuring all jobs are completed professionally and on time
* Office invoicing
* Assist with event co ordination

Requirements



* This role will suit someone who has strong administration skills
* Efficient, organised and proactive
* Project management or interest in this would also be advantageous
* Demonstrate initiative and problem solving skills
* Excellent organisational skills with the ability to manage your own workload.
* Computer literate in all Microsoft programmes.
* Confident communicator
* Able to resolve customer queries and enquiries effectively

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Overview

Operations Assistant
Salary: £23000 - £27000 per annum
Location: City
Duration:

Reference: X_QSK27195_1537272762Consultant: Tay Associates 1 Apply

Administrator

A City based Accountancy firm, with a collaborative team environment, is looking for a credible and proactive Administrator to support a large team of individuals, all at different levels. You will work within a team of three Administrators, and you will have the opportunity to supervise one of them. Therefore supervisory experience prior would be preferred.

Presenting your seamless organisational skills and a high attention to detail will be crucial in this busy and all-encompassing role. Your duties will include uploading clients details on to the system, drafting letters, updating information, assisting with ad hoc projects, dealing with correspondence and providing general administrative support. There will also be light PA support to two Directors within the team.

This is a growing corporate business filled with hardworking individuals, where your work will be valued and appreciated and training and progression is encouraged.

Skills/Experience Desired;



* Recent demonstrable experience supporting in a large team with administrative support.
* Recent demonstrable experience supervising other administrative staff is preferred but not essential.
* Real muck in attitude - happy to assist with any given task.
* A hardworking and keen attitude to work.
* Personable and confident.
* Articulate and good attention to detail.
* Confident using MS Office (Word, Excel, PowerPoint and Outlook)

Job Ref: GW27193

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Overview

Administrator
Salary: £25000 - £30000 per annum
Location: City
Duration:

Reference: X_QGW27193_1537199052Consultant: Tay Associates 1 Apply

Part time Assistant with bookkeeping/payroll

Part time Administrator with Bookkeeping/Payroll

This is a fantastic opportunity for a part time 2 days a week role to support a small boutique financial services office with basic bookkeeping and payroll support as well as the ability to take on some company secretarial duties including minuting Board meetings.

Whilst this is a 2 day a week role they are very flexible on which days, full or half days. The role will involve fulfilling bookkeeping tasks for several trusts, processing invoices, reconciling transactions, maintaining cashflow, run and administer payroll and be the HMRC point of contact . In terms of compnay secretarial you will submit statements to Companies House, produce agendas, minutes, manage signatories and KYC documentation.

Whilst there will be a thorough handover some previous bookeeping experience or finance qualification will be advantageous.

If you have the relevant experience and are looking for a part time role please do forward your CV.

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Overview

Part time Assistant with bookkeeping/payroll
Salary: Up to £18000 per annum + benefits
Location: West End
Duration: 9 months

Reference: X_QDK26776_1537185826Consultant: Tay Associates 1 Apply

Executive Assistant/Investment Team Assistant

As Executive Assistant, you will be supporting the deputy CIO, who appreciates and expects competency and confidence and pride in this all encompassing role. You will also have an element of Investment Team Assistant, supporting 2 small investment teams and help with financial and analytical projects, preferably with experience in equity research.

Must have previous experience in working in a small boutique financial firms and be very hands on.

Diary management for the Deputy CIO and general EA support.

Must be flexible with working hours.

Expectations include:

* Trained on 3rd party data providers such as Bloomberg.
* Financially astute.
* Small, boutique experience preferably within a financial or law environment.
* Diligence, competency and a quietly smart confident attitude.
* Extensive diary management.
* Team mentality.
* Advanced knowledge of Excel and the confidence to oversee and flag up errors.

You will report to the HR Manager and work closely together with the lead Receptionist/Administrator in terms of running and maintaining the front desk and any overflow admin.

Please get in touch soon as this is a very sought after role and interview slots are limited.

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Overview

Executive Assistant/Investment Team Assistant
Salary: Up to £45000 per annum + pension, private medical and dental
Location: West End
Duration:

Reference: X_QNM27168_1537182238Consultant: Tay Associates 1 Apply

Administrative Assistant

Job Reference: X_QAM27207

A prestigious private clinic in the West End is seeking an administrator, who can deliver proactive administrative support to the sales team. This is a beautiful office environment filled with fun and sociable people, who enjoy working there.

In this Administrator role



* Supporting a sales team with bringing on new patients
* Being the first point of contact for any queries over telephone and email so attention to detail is vital
* Scheduling appointments
* Updating all records and end of day administration
* Dealing with finance email and deposit receipts
* Taking minutes in meetings
* Creating reports and providing general administrative support

Personal Requirements



* Previous customer service/administration experience
* 5* customer service skills
* Working knowledge of Word/Excel/Outlook
* Flexible on working Saturday and shifts 8-4.30, 9-5.30, 9.30-6 (with 1 day off in the week)
* Ability to communicate calmly and compassionately

Benefits



* Private health
* Private Dental
* 28 days holiday
* Pension
* Session ticket loan

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Overview

Administrative Assistant
Salary: Up to £23000 per annum + Private Healthcare, Season Ticket Loan
Location: West End
Duration:

Reference: X_QAM27207_1536935639Consultant: Tay Associates 1 Apply

Patient Support Administrator

If the responsibility of liaising with potential patients and guiding them through their healthcare journey appeals to you, we'd love to hear from you.

In the role of Patient Support Administrator, you will be the initial point of contact, looking after patients journey from the initial enquiry to their after care concerns.

You will be responsible for the management of patients invoices and in/out patient procedures.

Requirements:



* Experience in medical terminology
* Sales/Medical Sales background
* Excellent telephone manner and customer service focused
* Ability to learn quickly
* Problem solving and ability to seek answers to customer's queries
* Numeracy with the ability to calculate procedure prices
* Candidates will preferably be from Medical Sales or similar background.

Benefits include:



* 37.5 hour working week
* 20 days annual leave
* Private health and life insurance
* In-house training will be provided on the internal systems required to undertake the role effectively

Occasional weekend work may be required.

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Overview

Patient Support Administrator
Salary: £24000 - £27000 per annum + private healthcare, life insurance
Location: West End
Duration:

Reference: X_QNM27162_1536321879Consultant: Tay Associates 1 Apply

HR Administrator

HR Administrator - City of London - £15.00 - £17.00

A financial trading company is currently looking for a well organised HR Administrator to work closely with the HR Director and HR Business Partner and provide a professional, proactive, efficient and effective HR administration service to the HR department on a temp to perm basis.

Would you like to be surrounded by stunning offices? Would you like to be part of a fun, collaborative team?

Responsibilities:



* Undertaking all pre-employment screening including sending out reference requests for new joiners and processing CRB/credit checks where required
* Adding new joiners to benefit schemes as appropriate
* Liaising with the business re new joiner start dates, equipment required etc.
* Undertaking exit interviews and ensuring that all responses are recorded
* Ensuring that all administrative actions are completed on the leaver checklist in a timely manner
* Monitor probation periods and ensure that probation review meetings take place
* Preparing monthly statistics for the HR dashboard
* Undertaking all administration for monthly payroll process
* Assisting the finance team and HR Business Partner with monthly payroll checking and due diligence
* Liaising with candidates and agencies
* Booking meeting rooms
* Hosting the monthly HR induction meeting for new joiners
* Responding to ad hoc employee queries
* Assisting the head of HR and the HR business partner with ad hoc projects
* Preparing correspondence using HR template letters as required or drafting letters as appropriate.

Do you have a conscientious approach with excellent attention to detail? You must be a proactive self starter, willing and able to take ownership and responsibility for all tasks within own remit.

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Overview

HR Administrator
Salary: £15.00 - £17.00 per hour
Location: City
Duration:

Reference: x_QBR/YR00025911_1536309964Consultant: Tay Associates 1 Apply

Administrator

Administrator - City of London - £15.00 - £17.00ph

A financial trading company is currently looking for a well organised Administrator to provide sole support to the Associates Membership team on a temporary basis.



* Updating accounts and records, backfilling information, and updating meeting notes, company categorisation and profiles on the salesforce system
* Working with the web team to keep Associate member pages and information up to date
* Acting as the first point of contact for initial in-bound enquiries
* Quarterly update to Associate Members
* Supporting the team with Associates Member forums
* Collating results and updating the system following the Associate Member Survey
* Assisting with sponsor liaison and supporting with sponsor logistics
* Proof reading marketing / events materials
* Coordinating associate member meet and greets
* Raising and sending invoices through finance
* Invoicing and administration
* Event bookings and delegate management
* Providing support at events
* Monitoring the events email inbox

You will have a conscientious approach with excellent attention to detail, be a proactive self-starter, willing and able to take ownership and be responsible for all tasks within own remit.

Do you have proven work experience as an Administrator? Do you have a good standard of education?

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Overview

Administrator
Salary: £15.00 - £17.00 per hour
Location: City
Duration:

Reference: x_QBR/LB00025714_1536307692Consultant: Tay Associates 1 Apply

Administrator

Administrator - City of London - X_QYR27181

A financial trading company is currently looking for a well organised Administrator to provide sole support to the Associates Membership team.



* Updating accounts and records, backfilling information, and updating meeting notes, company categorisation and profiles on the salesforce system
* Working with the web team to keep Associate member pages and information up to date
* Acting as the first point of contact for initial in-bound enquiries
* Quarterly update to Associate Members
* Supporting the team with Associates Member forums
* Collating results and updating the system following the Associate Member Survey
* Assisting with sponsor liaison and supporting with sponsor logistics
* Proof reading marketing / events materials
* Coordinating associate member meet and greets
* Raising and sending invoices through finance
* Invoicing and administration
* Event bookings and delegate management
* Providing support at events
* Monitoring the events email inbox

You will have a conscientious approach with excellent attention to detail, be a proactive self-starter, willing and able to take ownership and be responsible for all tasks within own remit.

Do you have a good standard of education?

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Overview

Administrator
Salary: Up to £15 per hour
Location: City
Duration: 3 Months

Reference: X_QYR27181_1536248334Consultant: Tay Associates 2 Apply

Receptionist

Corporate Receptionist

£28,000

City of London

Immediate Start

Ongoing temporary role

X_QJMA27183

Corporate Receptionist / Administrator - Immediate Start

A high profile bank are looking for a Receptionist who can provide an equally as high class service to its staff, visitors and customers. As the Receptionist and first point of contact, it is your job to make sure you are representing the business in a professional, polite manner.

In beautiful offices in a prime location in the City of London, you will be stationed on the front reception, it will be your task to greet visitors, find out their needs and act accordingly. You will providing Administration duties and other ad-hoc duties or project work as required.

You will be acting under supervision of the head of Reception and Travel. Do you have a minimum of 2 years experience working on reception in the London corporate environment?

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Overview

Receptionist
Salary: Up to £28000 per annum
Location: City
Duration:

Reference: X_QJMA27183_1536243887Consultant: Tay Associates 2 Apply

Recruitment Administrator

Recruitment Administrator - 25k - 30k - Victoria, London

A well-known global technology / consultancy company is currently looking for a Recruitment Administrator to support their early careers work, to hire brilliant graduates, interns and industrial placement students into PA.

Are you capable of supporting the whole graduate recruitment cycle, from supporting planning for the campaign, coordinating and attending careers events on campus, through to supporting assessment centres. This is a varied role which sees high volumes of application.

Some responsibilities include;



* Arranging interviews / assessment centres and acting as first point of contact for candidates and interviewers; includes extensive diary management for Recruiters and Consultants, room booking, booking catering, preparation of materials, candidate liaison and correspondence
* Supporting Recruiter's on assessment centre days to ensure a smooth experience for candidates. This will include doing passport scans, briefing candidates on exercises, directing them to rooms, networking during the lunch, taking notes at the wash up etc
* Responsibility for data entry into the recruitment system and maintenance of records; emphasis on quality and high levels of accuracy ensuring compliance with processes and legislation
* Organising careers events and attending, where required
* Assisting with the administration of recruitment campaigns including updating our careers website, advertising with universities and other graduate campaign work
* Administration of selection tools and tests
* Processing of invoices and candidate expenses ensuring timely and accurate payment. Where required organise candidate travel / accommodation
* Working with business area and recruiter to ensure data and reports are produced within timescales and to a high level of accuracy
* Organising and participating in team meetings and projects

Experience:



* Proven recruitment administration or similar experience , experience supporting a graduate campaign is desirable
* Highly computer literate: Word, Excel, PowerPoint
* Demonstrable interest / experience in understanding recruitment and HR processes and how to add value.

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Overview

Recruitment Administrator
Salary: £25000 - £30000 per annum
Location: City
Duration:

Reference: X_QJMA55863_1535728272Consultant: Tay Associates 1 Apply

Receptionist

Our prestigious international investment research consultancy firm is looking for a polished Receptionist/Administrator with a 'can-do' attitude for their London headquarters, located in the West End.

You will be reporting to the HR Manager and 2 EA's, and able to manage 2 busy meeting rooms on the ground floor of the building, on one of London's most prestigious and iconic streets.



* A background in financial services would be preferential.
* Solid experience in working on reception solo is essential, as this is a standalone role.
* Ability to multi task, and be proactive, rather than reactive.
* Diary management and Outlook use is essential, as well as use of Powerpoint and Excel, as there will be overflow admin work from the EA.
* Quietly confident and have pride and ownership in your role.
* Commitment to being the face of the company.

Benefits include amazing salary, plus many competitive benefits.

Do get in touch if this wonderful role appeals to you, as this is a highly sought-after opportunity and interview slots are limited.

Job Ref: X_QNM27167

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Overview

Receptionist
Salary: Up to £35000 per annum + pension, private medical and dental
Location: West End
Duration:

Reference: X_QNM27167_1535723819Consultant: Tay Associates 1 Apply

Executive Assistant

As Executive Assistant, you will be supporting the deputy CIO, who appreciates and expects competency and confidence and pride in this all encompassing role. You will also have an element of Investment Team Assistant, supporting 2 small investment teams and help with financial and analytical projects, preferably with experience in equity research.

You will be working alongside one other Executive Assistant within this highly successful and boutique company, located in London's West End, and you both will work seamlessly together for fluid results.

Expectations include:



* Trained on 3rd party data providers such as Bloomberg.
* Financially astute.
* Small, boutique experience preferably within a financial or law environment.
* Diligence, competency and a quietly smart confident attitude.
* Extensive diary management.
* Team mentality.
* Advanced knowledge of Excel and the confidence to oversee and flag up errors.

You will report to the HR Manager and work closely together with the lead Receptionist/Administrator in terms of running and maintaining the front desk and any overflow admin.

Please get in touch soon as this is a very sought after role and interview slots are limited.

Job Ref: X_QNM27168

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Overview

Executive Assistant
Salary: Up to £45000 per annum + healthcare, dental care, pension + more
Location: West End
Duration:

Reference: X_QNM27168_1535722318Consultant: Tay Associates 1 Apply

Tay Associates Limited, Boston House, 63-64 New Broad Street, London, EC2M 1JJ, United Kingdom   Tel: +44 (0) 20 7065 6700   Fax: +44 (0) 20 7065 6701