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Executive Assistant

Temporary EA - 6 month Fixed term contract £40,000 pro rata start October. JMA 27244

A well respected West End based Private Equity company are looking for a proactive and enthusiastic EA to support s 2 Partners and wider team of 3 VPs. This is an incredibly busy and fast paced role where you will arrange complex diary management, client meetings, video conferences, liaising with EA's both internally and externally, organisation of worldwide travel, accommodation and Visas as well general support such as processing expenses. This is a team orientated role where excellent communicational skills and time management will be crucial.

Based in stunning offices, there is a low staff turnover within the business which is evidence of the enjoyable work life current employees have there.

Skills/Experienced Desired;



* Recent and demonstrable experience providing EA support at Director Level.
* Accuracy and Attention to detail.
* High degree of business acumen.
* Stress resistant whilst under pressure.
* Happy to work independently, as well as part of a team.
* Ability to multi-task and meet a number of deadlines.
* Proactive, professionalism and awareness of corporate surroundings.
* Excellent communication, interpersonal and organisational skills.

Intermediate to advance experience of MS Office Software (Word, Excel, Outlook & PowerPoint)

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Overview

Executive Assistant
Salary: Up to £40000 per annum
Location: West End
Duration: 6 months

Reference: X_QJMA27244_1537958267Consultant: Tay Associates 1 Apply

PA

Temporary PA - City (JMA/27202)

A global Investment Bank is seeking a key hire for their support team. This is an ongoing temporary role in a float position, a great opportunity to get to know everyone and build good working relationships with your colleagues, sociable, friendly team. The role would suit someone who enjoys:



* Extensive diary management with a focus on delivering service to senior executives.
* Arranging travel, both internationally and nationally that is subject to last minute changes.
* Working to an exceptionally high standard maintaining the highest level of accuracy throughout.
* Being the consummate gatekeeper to internal stakeholders and able to manage expectations.
* Acting with the up most level of diplomacy and discretion as the success of the company is built on exceptional relationships with clients and stakeholders.
*

The successful candidate would be a step ahead with a backup plan ready to ensure smooth service delivery. You are currently working as a Team Assistant with two to three years' experience ideally Financial Services.

6 month Temporary role £17.50 per hour.

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Overview

PA
Salary: Up to £17.50 per hour
Location: City
Duration:

Reference: X_QJMA27202_1537957990Consultant: Tay Associates 1 Apply

PA

Personal Assistant - Temp to Perm £33,000 - £40,000 JMA27233

Are you a confident Personal Assistant looking for an exciting new challenge ? Based in the West End the company are looking for a Personal Assistant to join their team supporting Managing Partner. This is a great opportunity to really grow and develop the role to add value supporting on a one to one basis with Roadshow Coordination for the wider team and overseeing the smooth running of the office.

Responsibilities for the Personal Assistant to Partner include



* Extensive diary management
* Inbox management and responding to enquiries
* Arranging complex international travel
* Logistics for events across Asia, Europe and USA (roadshows)
* Arranging itineraries
* Processing expenses and keeping track of holiday entitlements
* General administrative tasks
* Assisting with all ad hoc duties

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Overview

PA
Salary: £33000 - £400000 per annum
Location: West End
Duration:

Reference: X_QJMA27233_1537957663Consultant: Tay Associates 1 Apply

PA

Temporary PAs - Investment Banking JMA 27072

£18.00 - 22.00 per hour

London

A global investment bank that is recognised worldwide as being an exceptional employer is currently offering exciting opportunities for an exceptionally organised, hard working PAs to join their London office. These roles would suit an individual who thrives under pressure, enjoys a busy financial environment and understands how to work to strict deadlines. The large London office has a true sense of professional, collaboration and determination with a fantastic PA network where everyone mucks in and helps each other out - therefore a true team player is key.

Responsibilities and requirements;

-A proven background as a PA or Team Assistant working for a financial services organisation is desired

-Ability to organise complex, multi stop, international travel arrangements with detailed itineraries and request Visa's

-Multiple diary management with prioritisation of conflicting meetings and last minute changes

-Help with coverage of admin inbox which is shared across all PA's

-Working closely with other PA's in the business, building internal relationships and offering team support when needed

-Organising overseas meetings and researching when necessary

-Acting as first point of contact for senior level staff maintaining the company's standards at all times

-Arranging global conference calls

-Submit and track expenses on a monthly basis

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Overview

PA
Salary: £18 - £22 per hour
Location: City
Duration:

Reference: X_QJMA27072_1537957402Consultant: Tay Associates 1 Apply

PA

Temp to Perm Team PA- West End- £20.00 plus holiday pay - Excellent Company JMA 27025

Are you a personable and confident Team Assistant/PA looking for a new challenge? Do you have experience managing multiple diaries? If so we want to hear from you! Our well established and successful client based in the West End is looking for a Team Assistant/Team PA to join the business on a permanent basis.

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Overview

PA
Salary: Up to £20 per hour + Holiday pay
Location: West End
Duration: Temp to Perm

Reference: X_QJMA27025_1537890141Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - West End- £18.00 - £22.00ph - x_QBR/00027241

Are you a personable and confident Executive Assistant looking for a new challenge? Do you have experience managing multiple diaries? If so we want to hear from you! Our well established and successful client based in the West End is looking for a Executive Assistant to join the business on a temporary basis.

EA duties:

Extensive and proactive management of very busy and constantly changing diaries, reacting responsibilities to the needs of the business and the 2 Senior Partners.

Ensure all information pertaining to diary entries are recorded accurately

Arrange internal and external meetings

Manage logistics for all travel to client meetings

Obtain pre-approval for all travel via the internal system

Compile detailed itineraries and ensure accuracy of all items

Monitor and respond to all emails where appropriate, MD's inboxes should be monitored and where applicable respond to any urgent queries and requests for availability

For client entertainment ensure prior approval is obtained. The company policy on client entertainment must be adhered to and updated on the register accordingly

Booking and arranging meetings with client reception

Support clients on the 6th and 7th floor as necessary

Build and maintain trusted relationships with client EA's

General administrative duties daily

Key skills

Strong written and verbal communication skills

Ability to multi task, prioritise, meet tight deadlines and work under pressure

Must maintain high standards of professional and ethical conduct.

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Overview

Executive Assistant
Salary: £18.00 - £22.00 per hour
Location: City
Duration: 2 weeks

Reference: x_QBR/00027241_1537879731Consultant: Tay Associates 1 Apply

Team Assistant

Team Administrator - West End - x_QBR/YR00025912 - £13.00ph

A global consultancy based in the heart of the West End is currently looking for x2 Team Administrators on a temporary basis. You will be supporting across to teams on a variety of clients and consultants requests. There will be diary management, client communication, internal stakeholder management, monitoring progress of projects and updating managers with key information.

Responsibilities



* Assisting with tracking, monitoring and reporting on all aspects of projects
* Scheduling large volumes of client appointments and diary management
* Working to deadlines across multiple geographies and time zones
* Scheduling internal meetings
* Proof reading various documents, predominantly assessment reports and also including client presentations and proposals
* General ad-hoc cover of admin requests from consultant and the wider operations team
* Liaising between clients, consultants and the wider business to deliver to deadlines
* Reception and switchboard cover

You will have previous experience working at pace and volume with previous administration and client facing experience.

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Overview

Team Assistant
Salary: £12.00 - £13.00 per hour
Location: City
Duration:

Reference: x_QBR/YR00025912_1537518484Consultant: Tay Associates 1 Apply

Executive Assistant

X_QLM/YR27170 - Executive Assistant - City of London - £20.00 - £22.00 per hour

This leading financial services company is in need of a well organised Executive Assistant to work within the highly professional Finance Division, demonstrating strong administrative support. This is a great opportunity for a confident individual who has strong assistant background and a can do attitude.

This is an extremely busy role providing assistance to x1 partner and x1 MD along with supporting a large team.

Skills/Experience Required;



* Recent, demonstrable experience in a strong assistant role.
* Extensive diary management along with scheduling meetings
* Ability to exercise discretion in dealing with highly sensitive and confidential information
* Preparation of detailed travel schedules and itineraries
* Extensive telephone interaction with senior management, screening of calls and requests for meetings
* Having experience as a Executive Assistant would be desirable
* Ability to multi-task and work on own initiative
* Degree calibre or equivalent
* Excellent knowledge of MS Outlook, Word, Excel and PowerPoint

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Overview

Executive Assistant
Salary: £20 - £22 per hour
Location: City
Duration:

Reference: X_QLM/YR27170_1537348611Consultant: Tay Associates 1 Apply

Administrator

Administrator - City of London - X_QYR27181

A financial trading company is currently looking for a well organised Administrator to provide sole support to the Associates Membership team.



* Updating accounts and records, backfilling information, and updating meeting notes, company categorisation and profiles on the salesforce system
* Working with the web team to keep Associate member pages and information up to date
* Acting as the first point of contact for initial in-bound enquiries
* Quarterly update to Associate Members
* Supporting the team with Associates Member forums
* Collating results and updating the system following the Associate Member Survey
* Assisting with sponsor liaison and supporting with sponsor logistics
* Proof reading marketing / events materials
* Coordinating associate member meet and greets
* Raising and sending invoices through finance
* Invoicing and administration
* Event bookings and delegate management
* Providing support at events
* Monitoring the events email inbox

You will have a conscientious approach with excellent attention to detail, be a proactive self-starter, willing and able to take ownership and be responsible for all tasks within own remit.

Do you have a good standard of education?

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Overview

Administrator
Salary: Up to £15 per hour
Location: City
Duration: 3 Months

Reference: X_QYR27181_1537347348Consultant: Tay Associates 2 Apply

Team Assistant

Team Assistant - City Of London - £17.00

A leading, highly established and reputable company with a great culture based in the City of London are currently seeking for a Team Assistant to provide 40% support to the Managing Director and 60% support to the team.

Responsibilities

Company secretarial administration

Preparing legal documentation

Liaise with external providers of services

Request certificates from companies' house

Assist with induction process for board members and senior executives

Creation and distribution of soft copy packs

Archiving of packs and maintenance, including replacement papers

Preparation of documentation for board and committee meetings as required

Issue of board and committee packs and minute taking

Diary management to the MD and team

Managing shared team Microsoft calender and associated meeting schedules

Monitor and book meeting rooms using the on-line system

Liaise with peer groups for internally based meetings, including director's availability list

Organising travel for the team, preparing itinerary for business trips

General administrative tasks

Organise new team members equipment

Assisting with expenses for the company secretary and member of the team

Organise meeting arrangements for non-executive directors

Ensure all action relating to leavers are dealt with

Invoice / purchase order management

Preparing presentations, using standardised templates and/or tidying up presentations.

You will be a competent touch typist along with office systems, especially Outlook with the ability to pick up new systems quickly. French speaking is desirable for this role.

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Overview

Team Assistant
Salary: £16.00 - £17.00 per hour
Location: City
Duration:

Reference: x_QBR/YR00025912_1537347347Consultant: Tay Associates 1 Apply

Team Assistant

This role is supporting the extremely busy European Team plus two Directors where you will be managing ever-changing diaries and meetings and being the sole gate keeper. This team is on the road meeting with clients on a daily basis and require a pro-active candidate to manage their heavy expense work load. If you are friendly, organised and not phased by ever changing itineraries then please send your CV in.

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Overview

Team Assistant
Salary: £30000 - £35000 per annum
Location: West End
Duration:

Reference: X_QYR27074_1537347190Consultant: Tay Associates 2 Apply

Executive Assistant

This investment bank is currently looking for an Executive Assistant to join their Securities division. You will be managing 1 senior Provisional Marketing Director and 1 Managing Director. Previous experience working on the Trading floor is beneficial, you will have the ability to work well under pressure and be able to work within a team.

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Overview

Executive Assistant
Salary: Up to £19.50 per hour
Location: City
Duration:

Reference: X_QDD/YR27178_1537347189Consultant: Tay Associates 2 Apply

Executive Assistant

A leading investment financial services company is currently looking for an Executive Assistant to join their Securities department.

You will be providing extensive calender, travel and diary management to 1 senior Provisional Marketing Director and small team along with handling a high volume of phone calls and emails; you will be relaying information in a timely manner daily.

You will be taking on ad hoc projects whilst maintaining a consistent work flow, ordering and organising all supplies, maintaining faxes, printers and photocopiers. You must have the ability to demonstrate dependability, sense of urgency and high attention to detail along with the ability to multi-task.

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Overview

Executive Assistant
Salary: Up to £19.50 per hour
Location: City
Duration:

Reference: X_QDD/YR27177_1537347188Consultant: Tay Associates 2 Apply

Personal Assistant

Temporary PA Investment Banking

£18.00 - 22.00 per hour

The role would suit an individual who thrives under pressure, enjoys a busy financial environment and understands how to work to strict deadlines. The large London office has a true sense of professional collaboration and determination with a fantastic PA network where everyone mucks in and helps each other out - therefore, a true team player is key.

Responsibilities and requirements



* A proven background as a PA or Team Assistant working for a financial services organisation is desired
* Ability to organise complex, multi stop, international travel arrangements with detailed itineraries and request Visa's
* Multiple diary management with prioritisation of conflicting meetings and last minute changes
* Help with coverage of admin inbox which is shared across all PA's
* Working closely with other PA's in the business, building internal relationships and offering team support when needed
* Organising overseas meetings and researching when necessary
* Acting as first point of contact for senior level staff maintaining the company's standards at all times
* Arranging global conference calls
* Submit and track expenses on a monthly basis.

Job Reference: X_QJMA 27072.

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Overview

Personal Assistant
Salary: £18 - £22 per hour
Location: City
Duration:

Reference: X_QJMA27072_1536854301Consultant: Tay Associates 2 Apply

HR Administrator

HR Administrator - City of London - £15.00 - £17.00

A financial trading company is currently looking for a well organised HR Administrator to work closely with the HR Director and HR Business Partner and provide a professional, proactive, efficient and effective HR administration service to the HR department on a temp to perm basis.

Would you like to be surrounded by stunning offices? Would you like to be part of a fun, collaborative team?

Responsibilities:



* Undertaking all pre-employment screening including sending out reference requests for new joiners and processing CRB/credit checks where required
* Adding new joiners to benefit schemes as appropriate
* Liaising with the business re new joiner start dates, equipment required etc.
* Undertaking exit interviews and ensuring that all responses are recorded
* Ensuring that all administrative actions are completed on the leaver checklist in a timely manner
* Monitor probation periods and ensure that probation review meetings take place
* Preparing monthly statistics for the HR dashboard
* Undertaking all administration for monthly payroll process
* Assisting the finance team and HR Business Partner with monthly payroll checking and due diligence
* Liaising with candidates and agencies
* Booking meeting rooms
* Hosting the monthly HR induction meeting for new joiners
* Responding to ad hoc employee queries
* Assisting the head of HR and the HR business partner with ad hoc projects
* Preparing correspondence using HR template letters as required or drafting letters as appropriate.

Do you have a conscientious approach with excellent attention to detail? You must be a proactive self starter, willing and able to take ownership and responsibility for all tasks within own remit.

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Overview

HR Administrator
Salary: £15.00 - £17.00 per hour
Location: City
Duration:

Reference: x_QBR/YR00025911_1536309964Consultant: Tay Associates 1 Apply

Team Assistant

Team Assistant - City Of London - £17.00

A leading, highly established and reputable company with a great culture based in the City of London are currently seeking for a Team Assistant to provide 40% support to the Managing Director and 60% support to the team.

Responsibilities

Company secretarial administration

Preparing legal documentation

Liaise with external providers of services

Request certificates from companies' house

Assist with induction process for board members and senior executives

Creation and distribution of soft copy packs

Archiving of packs and maintenance, including replacement papers

Preparation of documentation for board and committee meetings as required

Issue of board and committee packs and minute taking

Diary management to the MD and team

Managing shared team Microsoft calender and associated meeting schedules

Monitor and book meeting rooms using the on-line system

Liaise with peer groups for internally based meetings, including director's availability list

Organising travel for the team, preparing itinerary for business trips

General administrative tasks

Organise new team members equipment

Assisting with expenses for the company secretary and member of the team

Organise meeting arrangements for non-executive directors

Ensure all action relating to leavers are dealt with

Invoice / purchase order management

Preparing presentations, using standardised templates and/or tidying up presentations.

You will be a competent touch typist along with office systems, especially Outlook with the ability to pick up new systems quickly. French speaking is desirable for this role.

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Overview

Team Assistant
Salary: £16.00 - £17.00 per hour
Location: City
Duration:

Reference: x_QBR/YR00025912_1536309494Consultant: Tay Associates 1 Apply

Administrator

Administrator - City of London - £15.00 - £17.00ph

A financial trading company is currently looking for a well organised Administrator to provide sole support to the Associates Membership team on a temporary basis.



* Updating accounts and records, backfilling information, and updating meeting notes, company categorisation and profiles on the salesforce system
* Working with the web team to keep Associate member pages and information up to date
* Acting as the first point of contact for initial in-bound enquiries
* Quarterly update to Associate Members
* Supporting the team with Associates Member forums
* Collating results and updating the system following the Associate Member Survey
* Assisting with sponsor liaison and supporting with sponsor logistics
* Proof reading marketing / events materials
* Coordinating associate member meet and greets
* Raising and sending invoices through finance
* Invoicing and administration
* Event bookings and delegate management
* Providing support at events
* Monitoring the events email inbox

You will have a conscientious approach with excellent attention to detail, be a proactive self-starter, willing and able to take ownership and be responsible for all tasks within own remit.

Do you have proven work experience as an Administrator? Do you have a good standard of education?

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Overview

Administrator
Salary: £15.00 - £17.00 per hour
Location: City
Duration:

Reference: x_QBR/LB00025714_1536307692Consultant: Tay Associates 1 Apply

Administrator

Administrator - City of London - X_QYR27181

A financial trading company is currently looking for a well organised Administrator to provide sole support to the Associates Membership team.



* Updating accounts and records, backfilling information, and updating meeting notes, company categorisation and profiles on the salesforce system
* Working with the web team to keep Associate member pages and information up to date
* Acting as the first point of contact for initial in-bound enquiries
* Quarterly update to Associate Members
* Supporting the team with Associates Member forums
* Collating results and updating the system following the Associate Member Survey
* Assisting with sponsor liaison and supporting with sponsor logistics
* Proof reading marketing / events materials
* Coordinating associate member meet and greets
* Raising and sending invoices through finance
* Invoicing and administration
* Event bookings and delegate management
* Providing support at events
* Monitoring the events email inbox

You will have a conscientious approach with excellent attention to detail, be a proactive self-starter, willing and able to take ownership and be responsible for all tasks within own remit.

Do you have a good standard of education?

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Overview

Administrator
Salary: Up to £15 per hour
Location: City
Duration: 3 Months

Reference: X_QYR27181_1536248334Consultant: Tay Associates 2 Apply

Receptionist

Corporate Receptionist

£28,000

City of London

Immediate Start

Ongoing temporary role

X_QJMA27183

Corporate Receptionist / Administrator - Immediate Start

A high profile bank are looking for a Receptionist who can provide an equally as high class service to its staff, visitors and customers. As the Receptionist and first point of contact, it is your job to make sure you are representing the business in a professional, polite manner.

In beautiful offices in a prime location in the City of London, you will be stationed on the front reception, it will be your task to greet visitors, find out their needs and act accordingly. You will providing Administration duties and other ad-hoc duties or project work as required.

You will be acting under supervision of the head of Reception and Travel. Do you have a minimum of 2 years experience working on reception in the London corporate environment?

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Overview

Receptionist
Salary: Up to £28000 per annum
Location: City
Duration:

Reference: X_QJMA27183_1536243887Consultant: Tay Associates 2 Apply

Executive Assistant

A leading investment financial services company is currently looking for an Executive Assistant to join their Securities department.

You will be providing extensive calender, travel and diary management to 1 senior Provisional Marketing Director and small team along with handling a high volume of phone calls and emails; you will be relaying information in a timely manner daily.

You will be taking on ad hoc projects whilst maintaining a consistent work flow, ordering and organising all supplies, maintaining faxes, printers and photocopiers. You must have the ability to demonstrate dependability, sense of urgency and high attention to detail along with the ability to multi-task.

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Overview

Executive Assistant
Salary: Up to £19.50 per hour
Location: City
Duration:

Reference: X_QDD/YR27177_1536162844Consultant: Tay Associates 2 Apply

Executive Assistant

This investment bank is currently looking for an Executive Assistant to join their Securities division. You will be managing 1 senior Provisional Marketing Director and 1 Managing Director. Previous experience working on the Trading floor is beneficial, you will have the ability to work well under pressure and be able to work within a team.

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Overview

Executive Assistant
Salary: Up to £19.50 per hour
Location: City
Duration:

Reference: X_QDD/YR27178_1536162559Consultant: Tay Associates 2 Apply

Team Assistant

This role is supporting the extremely busy European Team plus two Directors where you will be managing ever-changing diaries and meetings and being the sole gate keeper. This team is on the road meeting with clients on a daily basis and require a pro-active candidate to manage their heavy expense work load. If you are friendly, organised and not phased by ever changing itineraries then please send your CV in.

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Overview

Team Assistant
Salary: £30000 - £35000 per annum
Location: West End
Duration:

Reference: X_QYR27074_1536054134Consultant: Tay Associates 2 Apply

Recruitment Administrator

Recruitment Administrator - 25k - 30k - Victoria, London

A well-known global technology / consultancy company is currently looking for a Recruitment Administrator to support their early careers work, to hire brilliant graduates, interns and industrial placement students into PA.

Are you capable of supporting the whole graduate recruitment cycle, from supporting planning for the campaign, coordinating and attending careers events on campus, through to supporting assessment centres. This is a varied role which sees high volumes of application.

Some responsibilities include;



* Arranging interviews / assessment centres and acting as first point of contact for candidates and interviewers; includes extensive diary management for Recruiters and Consultants, room booking, booking catering, preparation of materials, candidate liaison and correspondence
* Supporting Recruiter's on assessment centre days to ensure a smooth experience for candidates. This will include doing passport scans, briefing candidates on exercises, directing them to rooms, networking during the lunch, taking notes at the wash up etc
* Responsibility for data entry into the recruitment system and maintenance of records; emphasis on quality and high levels of accuracy ensuring compliance with processes and legislation
* Organising careers events and attending, where required
* Assisting with the administration of recruitment campaigns including updating our careers website, advertising with universities and other graduate campaign work
* Administration of selection tools and tests
* Processing of invoices and candidate expenses ensuring timely and accurate payment. Where required organise candidate travel / accommodation
* Working with business area and recruiter to ensure data and reports are produced within timescales and to a high level of accuracy
* Organising and participating in team meetings and projects

Experience:



* Proven recruitment administration or similar experience , experience supporting a graduate campaign is desirable
* Highly computer literate: Word, Excel, PowerPoint
* Demonstrable interest / experience in understanding recruitment and HR processes and how to add value.

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Overview

Recruitment Administrator
Salary: £25000 - £30000 per annum
Location: City
Duration:

Reference: X_QJMA55863_1535728272Consultant: Tay Associates 1 Apply

Executive Assistant

An exciting opportunity has arisen for an Executive Assistant to join a global firm based in the City to support the European Equity Research department. It is immediate start and ideally to be on an ongoing contract basis.

They are ideally seeking a versatile, dynamic and adaptable individual to provide the highest level of support to their top ranked analyst teams. You will need to have strong background in managing multiple complex travel/diary, processing of expenses, organising events, dealing with numerous ad hoc internal and external client requests and able to build excellent rapport to maintain relationships.

This is a fantastic role to work for a well-established global business and for a company who is focused on a collaborative culture of inclusivity, open to fresh ideas and diversity.

If you are a highly motivated, flexible and adaptable individual as well as being an excellent communicator then please do apply for the role. Alternatively, you can give me a call directly on 020 70656700 to discuss more.

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Overview

Executive Assistant
Salary: Up to £22 per hour
Location: City
Duration:

Reference: X_QLV27024_1535535532Consultant: Tay Associates 2 Apply

Tay Associates Limited, Boston House, 63-64 New Broad Street, London, EC2M 1JJ, United Kingdom   Tel: +44 (0) 20 7065 6700   Fax: +44 (0) 20 7065 6701