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Executive Assistant

X_QLM/YR27170 - Executive Assistant - City of London - £20.00 - £22.00 per hour

This leading financial services company is in need of a well organised Executive Assistant to work within the highly professional Finance Division, demonstrating strong administrative support. This is a great opportunity for a confident individual who has strong assistant background and a can do attitude.

This is an extremely busy role providing assistance to x1 partner and x1 MD along with supporting a large team.

Skills/Experience Required;



* Recent, demonstrable experience in a strong assistant role.
* Extensive diary management along with scheduling meetings
* Ability to exercise discretion in dealing with highly sensitive and confidential information
* Preparation of detailed travel schedules and itineraries
* Extensive telephone interaction with senior management, screening of calls and requests for meetings
* Having experience as a Executive Assistant would be desirable
* Ability to multi-task and work on own initiative
* Degree calibre or equivalent
* Excellent knowledge of MS Outlook, Word, Excel and PowerPoint

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Overview

Executive Assistant
Salary: £20 - £22 per hour
Location: City
Duration:

Reference: X_QLM/YR27170_1537348611Consultant: Tay Associates 1 Apply

Administrative Assistant

Job ref: 27112

A leading investment financial services company is currently looking for a Float Admin Assistant to join their Investment Banking division. You will be scheduling internal meetings, setting up conference calls, booking travel and ground transportation, dealing with out of policy requests, booking travel visas and expenses processing.

You will have strong organisational skills with the ability to work alone and with a remote team.

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Overview

Administrative Assistant
Salary: Up to £19.50 per hour
Location: City
Duration:

Reference: X_QLM/YR27112_1537347904Consultant: Tay Associates 1 Apply

Administrator

Administrator - City of London - X_QYR27181

A financial trading company is currently looking for a well organised Administrator to provide sole support to the Associates Membership team.



* Updating accounts and records, backfilling information, and updating meeting notes, company categorisation and profiles on the salesforce system
* Working with the web team to keep Associate member pages and information up to date
* Acting as the first point of contact for initial in-bound enquiries
* Quarterly update to Associate Members
* Supporting the team with Associates Member forums
* Collating results and updating the system following the Associate Member Survey
* Assisting with sponsor liaison and supporting with sponsor logistics
* Proof reading marketing / events materials
* Coordinating associate member meet and greets
* Raising and sending invoices through finance
* Invoicing and administration
* Event bookings and delegate management
* Providing support at events
* Monitoring the events email inbox

You will have a conscientious approach with excellent attention to detail, be a proactive self-starter, willing and able to take ownership and be responsible for all tasks within own remit.

Do you have a good standard of education?

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Overview

Administrator
Salary: Up to £15 per hour
Location: City
Duration: 3 Months

Reference: X_QYR27181_1537347348Consultant: Tay Associates 2 Apply

Team Assistant

Team Assistant - City Of London - £17.00

A leading, highly established and reputable company with a great culture based in the City of London are currently seeking for a Team Assistant to provide 40% support to the Managing Director and 60% support to the team.

Responsibilities

Company secretarial administration

Preparing legal documentation

Liaise with external providers of services

Request certificates from companies' house

Assist with induction process for board members and senior executives

Creation and distribution of soft copy packs

Archiving of packs and maintenance, including replacement papers

Preparation of documentation for board and committee meetings as required

Issue of board and committee packs and minute taking

Diary management to the MD and team

Managing shared team Microsoft calender and associated meeting schedules

Monitor and book meeting rooms using the on-line system

Liaise with peer groups for internally based meetings, including director's availability list

Organising travel for the team, preparing itinerary for business trips

General administrative tasks

Organise new team members equipment

Assisting with expenses for the company secretary and member of the team

Organise meeting arrangements for non-executive directors

Ensure all action relating to leavers are dealt with

Invoice / purchase order management

Preparing presentations, using standardised templates and/or tidying up presentations.

You will be a competent touch typist along with office systems, especially Outlook with the ability to pick up new systems quickly. French speaking is desirable for this role.

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Overview

Team Assistant
Salary: £16.00 - £17.00 per hour
Location: City
Duration:

Reference: x_QBR/YR00025912_1537347347Consultant: Tay Associates 1 Apply

Team Assistant

This role is supporting the extremely busy European Team plus two Directors where you will be managing ever-changing diaries and meetings and being the sole gate keeper. This team is on the road meeting with clients on a daily basis and require a pro-active candidate to manage their heavy expense work load. If you are friendly, organised and not phased by ever changing itineraries then please send your CV in.

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Overview

Team Assistant
Salary: £30000 - £35000 per annum
Location: West End
Duration:

Reference: X_QYR27074_1537347190Consultant: Tay Associates 2 Apply

Executive Assistant

This investment bank is currently looking for an Executive Assistant to join their Securities division. You will be managing 1 senior Provisional Marketing Director and 1 Managing Director. Previous experience working on the Trading floor is beneficial, you will have the ability to work well under pressure and be able to work within a team.

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Overview

Executive Assistant
Salary: Up to £19.50 per hour
Location: City
Duration:

Reference: X_QDD/YR27178_1537347189Consultant: Tay Associates 2 Apply

Executive Assistant

A leading investment financial services company is currently looking for an Executive Assistant to join their Securities department.

You will be providing extensive calender, travel and diary management to 1 senior Provisional Marketing Director and small team along with handling a high volume of phone calls and emails; you will be relaying information in a timely manner daily.

You will be taking on ad hoc projects whilst maintaining a consistent work flow, ordering and organising all supplies, maintaining faxes, printers and photocopiers. You must have the ability to demonstrate dependability, sense of urgency and high attention to detail along with the ability to multi-task.

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Overview

Executive Assistant
Salary: Up to £19.50 per hour
Location: City
Duration:

Reference: X_QDD/YR27177_1537347188Consultant: Tay Associates 2 Apply

HR Administrator

HR Administrator - City of London - £15.00 - £17.00

A financial trading company is currently looking for a well organised HR Administrator to work closely with the HR Director and HR Business Partner and provide a professional, proactive, efficient and effective HR administration service to the HR department on a temp to perm basis.

Would you like to be surrounded by stunning offices? Would you like to be part of a fun, collaborative team?

Responsibilities:



* Undertaking all pre-employment screening including sending out reference requests for new joiners and processing CRB/credit checks where required
* Adding new joiners to benefit schemes as appropriate
* Liaising with the business re new joiner start dates, equipment required etc.
* Undertaking exit interviews and ensuring that all responses are recorded
* Ensuring that all administrative actions are completed on the leaver checklist in a timely manner
* Monitor probation periods and ensure that probation review meetings take place
* Preparing monthly statistics for the HR dashboard
* Undertaking all administration for monthly payroll process
* Assisting the finance team and HR Business Partner with monthly payroll checking and due diligence
* Liaising with candidates and agencies
* Booking meeting rooms
* Hosting the monthly HR induction meeting for new joiners
* Responding to ad hoc employee queries
* Assisting the head of HR and the HR business partner with ad hoc projects
* Preparing correspondence using HR template letters as required or drafting letters as appropriate.

Do you have a conscientious approach with excellent attention to detail? You must be a proactive self starter, willing and able to take ownership and responsibility for all tasks within own remit.

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Overview

HR Administrator
Salary: £15.00 - £17.00 per hour
Location: City
Duration:

Reference: x_QBR/YR00025911_1537347184Consultant: Tay Associates 1 Apply

Personal Assistant

Temporary PA Investment Banking

£18.00 - 22.00 per hour

The role would suit an individual who thrives under pressure, enjoys a busy financial environment and understands how to work to strict deadlines. The large London office has a true sense of professional collaboration and determination with a fantastic PA network where everyone mucks in and helps each other out - therefore, a true team player is key.

Responsibilities and requirements



* A proven background as a PA or Team Assistant working for a financial services organisation is desired
* Ability to organise complex, multi stop, international travel arrangements with detailed itineraries and request Visa's
* Multiple diary management with prioritisation of conflicting meetings and last minute changes
* Help with coverage of admin inbox which is shared across all PA's
* Working closely with other PA's in the business, building internal relationships and offering team support when needed
* Organising overseas meetings and researching when necessary
* Acting as first point of contact for senior level staff maintaining the company's standards at all times
* Arranging global conference calls
* Submit and track expenses on a monthly basis.

Job Reference: X_QJMA 27072.

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Overview

Personal Assistant
Salary: £18 - £22 per hour
Location: City
Duration:

Reference: X_QJMA27072_1536854301Consultant: Tay Associates 2 Apply

HR Administrator

HR Administrator - City of London - £15.00 - £17.00

A financial trading company is currently looking for a well organised HR Administrator to work closely with the HR Director and HR Business Partner and provide a professional, proactive, efficient and effective HR administration service to the HR department on a temp to perm basis.

Would you like to be surrounded by stunning offices? Would you like to be part of a fun, collaborative team?

Responsibilities:



* Undertaking all pre-employment screening including sending out reference requests for new joiners and processing CRB/credit checks where required
* Adding new joiners to benefit schemes as appropriate
* Liaising with the business re new joiner start dates, equipment required etc.
* Undertaking exit interviews and ensuring that all responses are recorded
* Ensuring that all administrative actions are completed on the leaver checklist in a timely manner
* Monitor probation periods and ensure that probation review meetings take place
* Preparing monthly statistics for the HR dashboard
* Undertaking all administration for monthly payroll process
* Assisting the finance team and HR Business Partner with monthly payroll checking and due diligence
* Liaising with candidates and agencies
* Booking meeting rooms
* Hosting the monthly HR induction meeting for new joiners
* Responding to ad hoc employee queries
* Assisting the head of HR and the HR business partner with ad hoc projects
* Preparing correspondence using HR template letters as required or drafting letters as appropriate.

Do you have a conscientious approach with excellent attention to detail? You must be a proactive self starter, willing and able to take ownership and responsibility for all tasks within own remit.

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Overview

HR Administrator
Salary: £15.00 - £17.00 per hour
Location: City
Duration:

Reference: x_QBR/YR00025911_1536309964Consultant: Tay Associates 1 Apply

Team Assistant

Team Assistant - City Of London - £17.00

A leading, highly established and reputable company with a great culture based in the City of London are currently seeking for a Team Assistant to provide 40% support to the Managing Director and 60% support to the team.

Responsibilities

Company secretarial administration

Preparing legal documentation

Liaise with external providers of services

Request certificates from companies' house

Assist with induction process for board members and senior executives

Creation and distribution of soft copy packs

Archiving of packs and maintenance, including replacement papers

Preparation of documentation for board and committee meetings as required

Issue of board and committee packs and minute taking

Diary management to the MD and team

Managing shared team Microsoft calender and associated meeting schedules

Monitor and book meeting rooms using the on-line system

Liaise with peer groups for internally based meetings, including director's availability list

Organising travel for the team, preparing itinerary for business trips

General administrative tasks

Organise new team members equipment

Assisting with expenses for the company secretary and member of the team

Organise meeting arrangements for non-executive directors

Ensure all action relating to leavers are dealt with

Invoice / purchase order management

Preparing presentations, using standardised templates and/or tidying up presentations.

You will be a competent touch typist along with office systems, especially Outlook with the ability to pick up new systems quickly. French speaking is desirable for this role.

<< Back to search results
Overview

Team Assistant
Salary: £16.00 - £17.00 per hour
Location: City
Duration:

Reference: x_QBR/YR00025912_1536309494Consultant: Tay Associates 1 Apply

Corporate Receptionist

Corporate Receptionist

£14.00

City of London

Immediate Start

Ongoing temporary role

Corporate Receptionist / Administrator - Immediate Start

A high profile bank are looking for a Receptionist who can provide an equally as high class service to its staff, visitors and customers. As the Receptionist and first point of contact, it is your job to make sure you are representing the business in a professional, polite manner.

In beautiful offices in a prime location in the City of London, you will be stationed on the front reception, it will be your task to greet visitors, find out their needs and act accordingly. You will providing Administration duties and other ad-hoc duties or project work as required.

You will be acting under supervision of the head of Reception and Travel. Do you have a minimum of 2 years experience working on reception in the London corporate environment?

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Overview

Corporate Receptionist
Salary: £14.00 - £15.00 per hour
Location: City
Duration:

Reference: x_QBR/00025770_1536309085Consultant: Tay Associates 1 Apply

Administrator

Administrator - City of London - £15.00 - £17.00ph

A financial trading company is currently looking for a well organised Administrator to provide sole support to the Associates Membership team on a temporary basis.



* Updating accounts and records, backfilling information, and updating meeting notes, company categorisation and profiles on the salesforce system
* Working with the web team to keep Associate member pages and information up to date
* Acting as the first point of contact for initial in-bound enquiries
* Quarterly update to Associate Members
* Supporting the team with Associates Member forums
* Collating results and updating the system following the Associate Member Survey
* Assisting with sponsor liaison and supporting with sponsor logistics
* Proof reading marketing / events materials
* Coordinating associate member meet and greets
* Raising and sending invoices through finance
* Invoicing and administration
* Event bookings and delegate management
* Providing support at events
* Monitoring the events email inbox

You will have a conscientious approach with excellent attention to detail, be a proactive self-starter, willing and able to take ownership and be responsible for all tasks within own remit.

Do you have proven work experience as an Administrator? Do you have a good standard of education?

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Overview

Administrator
Salary: £15.00 - £17.00 per hour
Location: City
Duration:

Reference: x_QBR/LB00025714_1536307692Consultant: Tay Associates 1 Apply

Administrator

Administrator - City of London - X_QYR27181

A financial trading company is currently looking for a well organised Administrator to provide sole support to the Associates Membership team.



* Updating accounts and records, backfilling information, and updating meeting notes, company categorisation and profiles on the salesforce system
* Working with the web team to keep Associate member pages and information up to date
* Acting as the first point of contact for initial in-bound enquiries
* Quarterly update to Associate Members
* Supporting the team with Associates Member forums
* Collating results and updating the system following the Associate Member Survey
* Assisting with sponsor liaison and supporting with sponsor logistics
* Proof reading marketing / events materials
* Coordinating associate member meet and greets
* Raising and sending invoices through finance
* Invoicing and administration
* Event bookings and delegate management
* Providing support at events
* Monitoring the events email inbox

You will have a conscientious approach with excellent attention to detail, be a proactive self-starter, willing and able to take ownership and be responsible for all tasks within own remit.

Do you have a good standard of education?

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Overview

Administrator
Salary: Up to £15 per hour
Location: City
Duration: 3 Months

Reference: X_QYR27181_1536248334Consultant: Tay Associates 2 Apply

Receptionist

Corporate Receptionist

£28,000

City of London

Immediate Start

Ongoing temporary role

X_QJMA27183

Corporate Receptionist / Administrator - Immediate Start

A high profile bank are looking for a Receptionist who can provide an equally as high class service to its staff, visitors and customers. As the Receptionist and first point of contact, it is your job to make sure you are representing the business in a professional, polite manner.

In beautiful offices in a prime location in the City of London, you will be stationed on the front reception, it will be your task to greet visitors, find out their needs and act accordingly. You will providing Administration duties and other ad-hoc duties or project work as required.

You will be acting under supervision of the head of Reception and Travel. Do you have a minimum of 2 years experience working on reception in the London corporate environment?

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Overview

Receptionist
Salary: Up to £28000 per annum
Location: City
Duration:

Reference: X_QJMA27183_1536243887Consultant: Tay Associates 2 Apply

Executive Assistant

A leading investment financial services company is currently looking for an Executive Assistant to join their Securities department.

You will be providing extensive calender, travel and diary management to 1 senior Provisional Marketing Director and small team along with handling a high volume of phone calls and emails; you will be relaying information in a timely manner daily.

You will be taking on ad hoc projects whilst maintaining a consistent work flow, ordering and organising all supplies, maintaining faxes, printers and photocopiers. You must have the ability to demonstrate dependability, sense of urgency and high attention to detail along with the ability to multi-task.

<< Back to search results
Overview

Executive Assistant
Salary: Up to £19.50 per hour
Location: City
Duration:

Reference: X_QDD/YR27177_1536162844Consultant: Tay Associates 2 Apply

Executive Assistant

This investment bank is currently looking for an Executive Assistant to join their Securities division. You will be managing 1 senior Provisional Marketing Director and 1 Managing Director. Previous experience working on the Trading floor is beneficial, you will have the ability to work well under pressure and be able to work within a team.

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Overview

Executive Assistant
Salary: Up to £19.50 per hour
Location: City
Duration:

Reference: X_QDD/YR27178_1536162559Consultant: Tay Associates 2 Apply

Team Assistant

This role is supporting the extremely busy European Team plus two Directors where you will be managing ever-changing diaries and meetings and being the sole gate keeper. This team is on the road meeting with clients on a daily basis and require a pro-active candidate to manage their heavy expense work load. If you are friendly, organised and not phased by ever changing itineraries then please send your CV in.

<< Back to search results
Overview

Team Assistant
Salary: £30000 - £35000 per annum
Location: West End
Duration:

Reference: X_QYR27074_1536054134Consultant: Tay Associates 2 Apply

Team Assistant

Team Assistant / X_BR/00027090 - London City - £12.00 - £13.00ph

A very fast past leading financial services company is currently looking for a Team Assistant to join their team on a temporary basis. You will be supporting a team of 8. You will have the responsibility of managing the offices needs such as diary management, travel arrangments, meeting and greeting, administration duties, post, ordering materials, managing invoices and facilities.

Responsibilities:



* Completing a broad variety of administrative tasks to the Sales Directors and team of 8
* Providing diary management support to senior members of the team
* Running office management
* Processing invoices and liaising with Accounts Payable teams
* Working closely with Country Head Germany
* Preparing meeting material and putting together presentations using PowerPoint
* Communicating with support functions in London
* Managing expenses and liaising with Accounts Payable teams
* Taking minutes for team meetings as and when required.

Skills and Experience:



* Strong administrative skills
* Microsoft package experience
* Impeccable time management
* Ability to adapt to high volumes of workload
* Capability to work efficiently in a calm and collective manner.

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Overview

Team Assistant
Salary: £12.00 - £13.00 per hour
Location: City
Duration:

Reference: x_QBR/00027090_1536051395Consultant: Tay Associates 1 Apply

Recruitment Administrator

Recruitment Administrator - 25k - 30k - Victoria, London

A well-known global technology / consultancy company is currently looking for a Recruitment Administrator to support their early careers work, to hire brilliant graduates, interns and industrial placement students into PA.

Are you capable of supporting the whole graduate recruitment cycle, from supporting planning for the campaign, coordinating and attending careers events on campus, through to supporting assessment centres. This is a varied role which sees high volumes of application.

Some responsibilities include;



* Arranging interviews / assessment centres and acting as first point of contact for candidates and interviewers; includes extensive diary management for Recruiters and Consultants, room booking, booking catering, preparation of materials, candidate liaison and correspondence
* Supporting Recruiter's on assessment centre days to ensure a smooth experience for candidates. This will include doing passport scans, briefing candidates on exercises, directing them to rooms, networking during the lunch, taking notes at the wash up etc
* Responsibility for data entry into the recruitment system and maintenance of records; emphasis on quality and high levels of accuracy ensuring compliance with processes and legislation
* Organising careers events and attending, where required
* Assisting with the administration of recruitment campaigns including updating our careers website, advertising with universities and other graduate campaign work
* Administration of selection tools and tests
* Processing of invoices and candidate expenses ensuring timely and accurate payment. Where required organise candidate travel / accommodation
* Working with business area and recruiter to ensure data and reports are produced within timescales and to a high level of accuracy
* Organising and participating in team meetings and projects

Experience:



* Proven recruitment administration or similar experience , experience supporting a graduate campaign is desirable
* Highly computer literate: Word, Excel, PowerPoint
* Demonstrable interest / experience in understanding recruitment and HR processes and how to add value.

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Overview

Recruitment Administrator
Salary: £25000 - £30000 per annum
Location: City
Duration:

Reference: X_QJMA55863_1535728272Consultant: Tay Associates 1 Apply

Executive Assistant

An exciting opportunity has arisen for an Executive Assistant to join a global firm based in the City to support the European Equity Research department. It is immediate start and ideally to be on an ongoing contract basis.

They are ideally seeking a versatile, dynamic and adaptable individual to provide the highest level of support to their top ranked analyst teams. You will need to have strong background in managing multiple complex travel/diary, processing of expenses, organising events, dealing with numerous ad hoc internal and external client requests and able to build excellent rapport to maintain relationships.

This is a fantastic role to work for a well-established global business and for a company who is focused on a collaborative culture of inclusivity, open to fresh ideas and diversity.

If you are a highly motivated, flexible and adaptable individual as well as being an excellent communicator then please do apply for the role. Alternatively, you can give me a call directly on 020 70656700 to discuss more.

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Overview

Executive Assistant
Salary: Up to £22 per hour
Location: City
Duration:

Reference: X_QLV27024_1535535532Consultant: Tay Associates 2 Apply

Tay Associates Limited, Boston House, 63-64 New Broad Street, London, EC2M 1JJ, United Kingdom   Tel: +44 (0) 20 7065 6700   Fax: +44 (0) 20 7065 6701