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Reception

Receptionist - £12.00 - £14.00ph

Would you like to work for a successful and personable team? Do you have strong Receptionist experience? If so we want to hear from you! Our excellent Client is looking for a Receptionist to join the company on a temporary basis. The role is based in London, West End, with a short walk away from the station. The successful candidate will be articulate, confident, personable and someone who thoroughly enjoys the role of a Receptionist.

Responsibilities for the Receptionist Position include;



* Meeting and greeting visitors and employees
* Handling and transferring calls accordingly, taking inquiries
* Setting up and organising of meeting rooms
* Managing calendars and coordinating internal and external meetings
* Develop and maintain excellent relationships
* Administrative duties
* Making sure the reception area is clear and tidy at all times

Qualifications for the Receptionist Position include;



* 1-3 years experience within a Receptionist position
* Proficient knowledge of Microsoft Outlook, Excel, and Word
* Ability to multitask and work independently
* Proactive, confident and personable
* Excellent telephone manner

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Overview

Reception
Salary: £12.00 - £14.00 per hour
Location: City
Duration:

Reference: x_QBR/YR00025910_1527256695Consultant: Tay Associates 1 Apply

Secretarial Manager and PA

A global Lloyd's Underwriter, with impressive offices offering panoramic views of The City is seeking a Secretarial Manager and PA, so support two executives to join their most profitable division be the buffer between the team of secretaries and senior managers.

This is a career defining opportunity to join an international brand within their field and to add value to a busy and productive team who respond well to a manager who is engaging and wants to inspire the team they head up.

Duties will include:



* Mentoring a team of secretaries who work together and support their training and development in conjunction with HR
* Ensuring that the workload is managed appropriately with an equal division of work and adequate cover within the team
* Handling any issues within the team focusing on a positive resolution for all and taking into consideration different personalities and working styles
* Delivering reviews and annual appraisals working in partnership with managers
* Working with HR to recruit and mentor new team members
* Organising the annual 'away day' to support both the professional and personal development of the team
* Sharing best practices and ideas across the team to ensure that processes are standardised to ensure efficiency and enhanced productivity

Whilst your focus will be to ensure a happy and positive team of secretaries you will also be able to flex your secretarial skills by:



* Scheduling meetings, preparing papers and ensuring that all relevant rooms are booked for senior management meetings
* Taking minutes at committee meetings which happen weekly, monthly and quarterly. Minute taking at a very senior level would will be a pre-requisite
* Ensuring that all actions are followed up and relevant parties kept abreast of timelines
* Providing diary management and acting as a gatekeeper to ensure that you leverage the time of senior managers accordingly
* Supporting with scheduling global and complex travel planning
* Undertaking ad hoc tasks as requested by senior managers across the business who rely on your discretion and ability to work to tight deadlines

This is a unique position for someone who has recent demonstrable experience gained within a similar role. Ideal for someone who takes pleasure in managing people, supporting their development and would relish the opportunity to work with a team who require guidance and support from a manager who wants to build rapport and nurture a team.

Reference - X_QLM26803

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Overview

Secretarial Manager and PA
Salary: £40000 - £50000 per annum + Benefits
Location: City
Duration:

Reference: X_QLM26803_1527249857Consultant: Tay Associates 1 Apply

PA

A global Lloyd's Underwriter, with impressive offices offering panoramic views of The City is seeking a Personal Assistant with line management experience for a team of six in an area of the business that accounts for over 50% of their revenue so is a key hire for 2018. This is a career defining opportunity to join an internationally recognised brand and add value to a busy and productive team who respond well to a manager who is open, positive, relaxed in their style and wants to inspire a team and support their career aspirations.

Duties will include:



* Scheduling meetings, preparing papers and ensuring that all relevant rooms are booked for senior management meetings
* Taking all minutes for committee meetings which occur weekly, monthly and quarterly. Exposure to this is business critical so experience of minute taking at a very senior level would be invaluable to the team. Having your own style of taking minutes would be welcomed and training will be provided if required
* Ensuring that all actions are followed up and relevant parties kept abreast of timelines
* Providing diary management and acting as a gatekeeper to ensure that you leverage the time of senior project managers accordingly
* Supporting with scheduling global and complex travel planning when required
* Undertaking ad hoc tasks as requested by senior managers across the business who rely on your discretion and ability to work to tight deadlines
* Mentoring a team of secretaries who work together and support their training and development in conjunction with HR; there are high standards within the team who are fully engaged and actively seeking a mentor
* Ensuring that the workload is managed appropriately with an equal division of work and adequate cover within the team
* Handling any issues within the team focusing on a positive resolution for all and taking into consideration different personalities and working styles
* Delivering annual appraisals working in partnership with managers
* Working with HR to recruit and mentor any new team members
* Organising the annual 'away day' to support both the professional and personal development of the team
* Sharing best practices and ideas across the team to ensure that processes are standardised to ensure efficiency and enhanced productivity

This is a unique position for someone who is mature in their approach to work and would relish the challenge of using their strong secretarial and managerial skills and be a warm and open sounding board to a proactive team.

This role appeal to someone who is open in their communication style, a good listener but mindful of imminent deadlines and can engage with all relevant parties to ensure deadlines are met.

Reference - LM226803

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Overview

PA
Salary: £40000 - £50000 per annum + Benefits
Location: City
Duration:

Reference: X_QLM226803_1527249467Consultant: Tay Associates 1 Apply

Senior PA

A Global Investment Firm is currently seeking an experienced Senior PA to join their beautiful Mayfair office to support their Investment Team. This is a fantastic opportunity for a highly motivated, organised PA looking to take the next step in their career into a more senior position within a global organisation. The company are seeking a personable yet professional individual who possesses a can do attitude and is happy to muck in wherever needed.

Responsibilities

(Will include but are not limited to)



* Diary management
* Organising global travel, accommodation and visas
* Handling all expenses
* Assisting on projects, managing a busy and varied workload
* Liaising with clients, updating CRM systems and administering deals
* Coordinating meetings, across time zones & subject to change at short notice

Requirements



* Experience working within Financial Services industry
* Can do attitude
* Ability to work well under pressure
* Strong organisational skills
* High attention to detail
* Ability to manage own work flow and ensure all tasks carried out to the best of your ability

If this sounds like a position that could be of interest to you and would like to find out more, do not hesitate to get in touch

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Overview

Senior PA
Salary: £37000 - £42000 per annum
Location: City
Duration:

Reference: X_QEF26802_1527181120Consultant: Tay Associates 1 Apply

Recruitment Consultant

A fantastic opportunity has arisen within a digital specialist recruitment company to join the business in their snazzy London office. The company is seeking a motivated, positive individual who is interested in starting a career in recruitment. They are offering a wonderful opportunity to join as a Resourcer, becoming a valued and integral member of the team.

This is the perfect opportunity for an individual who is interested in developing a career within recruitment, to join a business where they will be provided with on going training and support ensuring the best possible start to prosperous career within the digital industry.

Responsibilities

(Will include but are not limited to)



* Actively sourcing high caliber candidates within the digital sector
* Identifying and matching skills appropriately to vacancies
* Conducting telephone interviews with candidates
* Constructing well written, engaging and targeted job adverts to attract candidates to new vacancies
* Carrying out in depth candidate and client meetings
* Supporting the MD with day to day activities
* Involvement in running company events / workshops

Requirements



* An interest in developing a career in recruitment
* A passion and genuine interest in the digital / interactive industry
* Solid understanding of social media eg. Facebook, Twitter, LinkedIn etc.
* Ability to work independently - self starter attitude
* Positive attitude towards work at all times
* Ability to follow direction

The company offer many benefits within the role such as



* Gym memberships
* Flexitime
* Birthday morning off
* Late starts on Mondays

And many, many more…

If this sounds like an opportunity that could be of interest to you, do not hesitate to get in touch!

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Overview

Recruitment Consultant
Salary: £18000 - £22000 per annum
Location: City
Duration:

Reference: X_QEF26795_1527180705Consultant: Tay Associates 1 Apply

Administrator

A global management, engineering and development consultancy are currently seeking an experienced Administrator to join their business as a Project Administrator working within their educational brand. The company are an employee owned business full of creative, curious minds who work collaboratively in order to gain the best results.

This position would sit in their Cambridge office within the administrative team. They are seeking a positive, motivated individual who enjoys the administrative side of a business and is looking to join a company where they can become an integral member of a close knit team.

Responsibilities

(Will include but are not limited to)



* Providing excellent administrative service to the stakeholders for the project
* Monitoring workload using the online portal and raising any concerns to fund-coordinators
* Providing support with producing, formatting and distributing documents
* Processing funding applications through the online application portal
* Process ad hoc requests for data or information from stakeholders
* Support management reporting for stakeholders
* Distribute communications with stakeholders

Requirements



* Previous experience within a similar role
* Strong administrative experience proficient in Microsoft packages such as Word, PowerPoint, Excel
* Excellent communication skills both written and spoken
* Ability to plan and manage own workflow while supporting others with this
* Full attention to detail and accuracy
* Proactive approach, with the ability to use initiative to solve problems and seek opportunities for continuous improvement

If this role sounds like something that could be of interest to you and would like to find out more, get in touch now for more information.

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Overview

Administrator
Salary: Up to £22500 per annum
Location: City
Duration:

Reference: X_QEF26799_1527157414Consultant: Tay Associates 1 Apply

Researcher

A boutique Executive Search firm is seeking an intellectually curious candidate who would be keen to move their career into a researcher role and work within a small team based in the heart of the City.

Would you describe yourself as having a probing mind?

Do you enjoy research and have an interest in financial markets?

If you can answer and emphatic yes to these questions then this researcher role could be the next step in your career.

With an enviable name in the market place this is a really exciting time to join this niche specialist who looks to recruit candidates who are entrepreneurial and proactive in their approach. To be a successful researcher you will be results driven, logical and methodical in your approach to work as well as resilient and a passion for delivering results.

This researcher role will focus on supporting a very successful team in sourcing candidates and supporting in delivering client briefs. This role would suit someone who is both flexible but able to work to tight and ever changing deadlines.

This would be ideal for someone who:



* Enjoys working under pressure in a lively environment
* Is motivated by success and is ambitious to earn money for delivering solutions
* Enjoys networking and engaging with stakeholders

Degree level or equivalent

Job reference: LM26201

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Overview

Researcher
Salary: £20000 - £23000 per annum
Location: City
Duration:

Reference: X_QLM26201_1527152527Consultant: Tay Associates 1 Apply

Assistant to Executive Team

A leading and globally recognised recruitment company located in the heart of the West End is seeking an Assistant to support their executive office from July 2017 for 12 months.

This business is well known and immensely successful so this role is a pivotal hire as you will have knowledge of immensely confidential information. Without a doubt this role would give you exceptional exposure to working alongside senior EA's who want to mentor and support.

You enjoy working with Excel and are meticulous in your approach to work. This is a unique opportunity to use your recent and demonstrable office experience and use this role to gain exposure working with senior executives and support senior EA's at the top of their game.

Duties will include:



* Setting up the office each morning for any meetings, ensuring high profile guests are looked after
* Supporting with printing/binding documentation, often sensitive information so discretion is vital
* Working heavily in Excel to plan itineraries, assist with expenses, property management so ensuring all schedules are impeccably managed
* Drafting correspondence including letters, emails, minutes, confidential papers and memos
* Undertake ad hoc administration as directed by the team, this will include research for new hotels, restaurants, theatres and gifts
* Supporting very different personalities so the ability to juggle these and manage timelines effectively
* Working in a very pre-emptive and anticipatory way consistently thinking about what is best for the team.

The hours for this role are 8.30am - 6pm

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Overview

Assistant to Executive Team
Salary: Up to £45000 per annum
Location: City
Duration: 12 Months

Reference: X_QLM26782_1527073831Consultant: Tay Associates 1 Apply

PA

An award winning independently owned TV production company based in Hammersmith is seeking a PA to support a charismatic and creative CEO and wider team. You will be relied on to proactively manage the CEO and are used to working in a really flexible way!

Duties will include:



* Handling a high volume of emails and inbox management ensuring messages are flagged and prioritised. The CEO will dictate emails to you so the ability to type quickly and accurately will be embraced!
* Working with a manic diary that will change, often at the last minute. The CEO works remotely due to his hectic travel schedule, so being able to confidently push back and ensure he is kept updated will be business critical.
* Supporting the wider team so being able to recognise priorities and using your strong time management.
* Updating the CEO's database ensuring an update list of contacts.
* Managing all travel management for the CEO and Marketing Director with full itineraries including maps and agendas.

You are currently working at a senior level and used to juggling tasks constantly! With core hours of 9.30-6 this would suit someone who is used to working in a creative environment or would love the chance to move into this sector.

The office culture is relaxed, where one of your colleagues will be a dog!

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Overview

PA
Salary: £30000 - £35000 per annum
Location: City
Duration:

Reference: X_QLM/GW26653_1526918210Consultant: Tay Associates 1 Apply

Receptionist

A leading global recruitment business based in the West End are seeking a Receptionist for a 12 month maternity cover to join their cohesive and hard working team located in tucked away offices in the heart of the West End ASAP but June 2018 at the latest. This role would suit someone who might be working in retail currently and looking to make a move into a corporate setting.

This role is a key hire for the business due to the ambassadorial nature of their Reception; you will be meeting high profile clients, candidates and global colleagues on a daily basis. The impression they gain from Reception is vital due to the recruitment brand you would be representing. Service is at the heart of everything you do as is the fit within the close knit Reception team.

In this role you will be:



* acting as the first point of contact for all visitors
* coordinating meeting room management that will make full use of your strong logistical skills
* managing a busy switchboard answering all calls to business standards and directing calls accordingly
* organising couriers, conference calls and screening any 'walk in' candidates
* setting up meeting rooms including ordering lunches
* ensuring all meeting rooms are fit for purpose including internal training, client meetings and candidate registrations

This company are looking for someone to train and develop; attitude is key in this role. You can demonstrate going the extra mile and delivering exceptional customer service and recognise that securing a role in this worldwide recruitment brand is the logical next step for you.

This role operates a shift system so it is important that you are able to get into Central London for an early shift starting at 7am and willing to work up to 6.30pm on the later shift on a weekly rota system.

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Overview

Receptionist
Salary: Up to £21000 per annum
Location: City
Duration: 12 Months

Reference: X_QLM26772_1526914161Consultant: Tay Associates 1 Apply

Team Assistant

Are you a logistical expert who is adept at managing ever changing and complex diaries?

Do you enjoy juggling multiple inboxes and are able to multi task with ease?

Do you take pleasure in managing intense travel plans that are liable to change at the last minute?

Do you want to work in a supportive team who are collaborative, committed and full of energy?

If you can answer an emphatic YES to these questions and want a role that will keep you busy and engaged working for inspirational managers then apply ASAP. You will be working in stunning offices in the heart of the West End with regular social events in a company who are globally known for being a fabulous place to work who champion career development. On a typical day you will be:



* Proactively managing complex and ever changing diaries - up to five - whilst working to very tight deadlines.
* Arranging multi stop global travel that is frequent, often very last minute and subject to change. As this could form 90% of your day, it is vital that you understand the significance of meeting/flight changes and react in more than a transactional fashion; you innately think pre-emptively and take a helicopter view of multiple diaries to ensure you are consistently solutions focused.
* Liaising with senior level clients so you have the ability to provide exceptional service and problem solve.
* Submitting billing and expenses
* Creating presentations for your team from inception through to completion ensuring you are on brand message.
* Given the opportunity to manage smaller projects; attending client meetings, taking minutes and reporting on projects to ensure deadlines are met.

This would be a career defining role for someone who has gained at least two years recent and demonstrable assistant experience in any sector supporting exceptionally busy individuals who have high expectations of the support they receive.

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Overview

Team Assistant
Salary: £30000 - £34000 per annum
Location: City
Duration:

Reference: X_QLM26700_1526913960Consultant: Tay Associates 1 Apply

Office Administrator

An established advertising company, based in the West End, is looking a bright and switched on Office Assistant, who is proactive and ambitious.

This is an incredibly varied role where you will be scheduling external meetings, managing diaries, assisting with national and global workshops, coordinating conference calls, pulling together facts and figures, compiling reports, assisting with strict policy procedures and potentially booking travel. Supporting this large team will require you to stay on the ball at all times and have the ability to juggle tasks.

It is important that this Office Assistant has a positive attitude to work and who is happy to muck in with odd jobs. This company is such a great place to work; they are fun, passionate and you are completely free to be yourself.

This is a company where they very much invest in their staff so you will have the opportunity to become engrossed into a collaborative team environment.

Experience/Skills Desired;



* 6 months-1 year experience working in an office environment preferred.
* Sense of humour
* Positive and friendly attitude
* Willingness to help in all tasks
* Bright and articulate
* High level of organisational and interpersonal skills
* Proactive and hard-working

Job Ref: /GW26751

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Overview

Office Administrator
Salary: £25000 - £30000 per annum
Location: West End
Duration:

Reference: X_QGW26751_1526910027Consultant: Tay Associates 1 Apply

Administrator

A City based firm, with a collaborative team environment, is looking for a warm individual to come on board. Supporting this team of 20 will require a good work ethic and someone who is happy in the role.

The role will heavily be based around administrative support and data entry; you will assist the team when they're submitting VAT registrations. You will be submitting documents, monitoring data sheets, taking incoming post and tracking returns.

This is a growing company filled with warm and friendly personalities, where training is incredibly important.

Skills/Experience Required;



* Solid administrative/data entry experience preferred, however not essential.
* Warm and personable personality.
* Articulate and good attention to detail.
* Good previous use of MS Office (Word, Excel, PowerPoint and Outlook)

Job Reference GW/26781

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Overview

Administrator
Salary: £20000 - £23000 per annum
Location: City
Duration:

Reference: X_QGW26781_1526909620Consultant: Tay Associates 1 Apply

Administrator

A very established consultancy, based in the City, is looking for an incredibly proactive administrator.

Presenting your seamless organisational skills and a high attention to detail will be crucial in this all-encompassing role, particularly when providing administrative support for portfolios and fleet management, arranging travel and visas, inputting data and compiling documents.

This is a growing company filled with hardworking and friendly personalities, where team work is incredibly important.

The successful candidate will need to ensure a hard working attitude and a love for administration.

Skills/Experience Desired;



* Recent demonstrable experience supporting within a heavily administrative position.
* Warm and personable personality.
* Articulate and good attention to detail.
* Confident using MS Office (Word, Excel, PowerPoint and Outlook)

Job Ref: GW/26770

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Overview

Administrator
Salary: £18000 - £25000 per annum
Location: City
Duration:

Reference: X_QGW26770_1526908090Consultant: Tay Associates 1 Apply

Receptionist

A beautiful member's establishment based in the West End is looking for a well presented and articulate Receptionist, who enjoys providing first class service.

The primary duties of the role will be managing calls and emails, booking in and setting up meeting rooms, greeting with clients, booking restaurant reservations, taking payments and ensuring the building is presentable.

This reception role will be suited to someone who is bubbly, approachable and warm, who loves interacting with people on a daily basis. Being the first point of contact for the company will require the successful receptionist to portray a personable and welcoming attitude.

This role will involve shift work.

Candidate specification;



* Recent and demonstrable experience in a customer facing role preferred but not essential.
* Positive, bubbly and friendly attitude
* Ariculate
* Willingness to help in all tasks
* High level of organisational and interpersonal skills
* Proactive and hard-working

Job Ref: GW/26778

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Overview

Receptionist
Salary: £21000 - £24000 per annum
Location: West End
Duration:

Reference: X_QGW26778_1526906398Consultant: Tay Associates 1 Apply

Executive Assistant

Job ref: X_QJG26573

A well known marketing consultancy are currently looking for an organised and proactive individual to join their team on a Maternity cover contract based in the City of London.

You will be an Executive Assistant to two Directors. On a daily basis you will be assisting them to be as effective as possible and ensure directors, staff and clients get needed help and information to expectation. You will liaise with the receptionists to ensure business runs smoothly.

Duties:



* You will manage director's inboxes, filing and replying where appropriate. You will also alert the directors with emails that need answering by them directly
* Diary management to both directors, preparing their travel requirements as and when required and ensuring they are always aware of upcoming appointments and meetings
* You will be the first point of contact for any company staff wanting to deal with either director, either answering their questions yourself or escalating to the director as necessary
* Preparing both directors for meetings, whether conducting necessary research, giving them paperwork in advance or updating presentations
* You'll help organise events and functions as required, supporting with planning and preparation
* You will support the other company directors when their Executive Assistants are away
* Administration duties when required.

You will always be one step ahead of the Directors requirements and most importantly approachable along with being incredibly proactive.

Do you have previous experience as an Executive Assistant / PA, having worked with Senior Management / Directors?

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Overview

Executive Assistant
Salary: Up to £40000 per annum
Location: City
Duration:

Reference: X_QJG26573_1526900220Consultant: Tay Associates 1 Apply

Administrative Assistant

A leading investment financial services company is currently seeking for a Administrator Assistant to join their Compliance Division in a small team of 2 Administrators. You will be operating as part of a team and be responsible for supporting 2 Co-Heads (Managing Director level). In addition to coverage for other MD's (5 in total) that are split between the 2 admin roles i.e. the admins will work collaboratively.

You will sit outside the MD's office but will also provide floor team support. A large part of this role will be diary management. The compliance side of the role is dealing with regulators on a frequent basis, so you will need to be self-sufficient and have great attention to detail when booking meetings. Travel may be included in this role, possibly once a month but the main aspect is diary management.

Do you have a Law degree or equivalent?

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Overview

Administrative Assistant
Salary: Up to £19.50 per hour
Location: City
Duration:

Reference: X_QYR26750_1526899857Consultant: Tay Associates 1 Apply

Receptionist

Receptionist-West End-£23-25K

A financial company is seeking a receptionist to work within in a team of three. This role would suit an approachable, polite and helpful individual.

This role would suit an enthusiastic organised worker, with the ability to work independently and as part of a team.

Responsibilities will include;



* Meeting and greeting guests in an appropriate manner
* Managing/booking the meeting rooms
* Arranging of catering for the meetings
* Ensuring the IT is set up in the meetings rooms
* Manage all stock and assisting with ordering when necessary
* Over flow admin
* Assisting with the Team Assistant
* Arranging hot desks for visiting employees
* Provide some holiday cover to the admin/team PA which may include general admin tasks

Skills desired for this role;



* To be proficient in Microsoft Outlook, Word, Excel and PowerPoint.
* Excellent communication skills
* Good attention to detail

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Overview

Receptionist
Salary: £23000 - £25000 per annum
Location: City
Duration:

Reference: X_QAC/GW26761_1526655759Consultant: Tay Associates 1 Apply

Office Manager

A fast expanding and exciting company based in the heart of the City are looking for an Office Manager and Administrator to join their small and close knit team on a permanent basis.

Benefits for the Office Manager position;



* Hours consisting of 9-5.30pm
* Discretionary generous bonus per annum
* Pension contribution
* Close-knit, fun and social team

Responsibilities for the Office Manager position;



* General office management duties
* Arranging meetings on behalf of the team
* Being the "go to person" in the office
* Human resources management
* Processing invoices and expenses
* Providing administration support to the team
* Proof reading of contracts
* Preparation of accurate documentation
* Assisting with any maintenance issues and more

Qualifications for the Office Manager position;



* Previous experience in a similar role
* Working for a professional services company, ideally finance is ideal but not essential
* Proficient in Microsoft office including; Excel, Word, PowerPoint and Outlook
* Proactive, flexible and hard-working

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Overview

Office Manager
Salary: £25000 - £30000 per annum
Location: City
Duration:

Reference: X_QLB26766_1526654718Consultant: Tay Associates 1 Apply

Team Assistant

This is an excellent opportunity for a Team Assistant/PA who has had exposure at board level to work along side the EA to support the CEO of a large organisation. The ideal candidate will have experience arranging a huge amount of complex international travel and dealing with different time zones. In return the role offers a generous bonus along with an excellent benefits package. If this sounds like suitable position then get in touch.

Benefits for the Team Assistant include;



* Generous bonus
* Private healthcare
* Successful and global business
* Childcare vouchers

Responsibilities for the Team Assistant include;



* Assisting with diary management for the CEO
* Booking all international travel and accommodation
* Covering for the CEO in the EA's absence
* Submitting expenses
* Dealing with any correspondence
* Providing administrative duties on behalf of the CEO
* Pulling together agendas

Qualifications for the Team Assistant include;



* PA experience within a large global company is desirable
* Exposure at board level
* Fully competent in Microsoft word including; Excel, Word and Outlook
* Flexible and adaptable work ethic
* Articulate and approachable

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Overview

Team Assistant
Salary: £30000 - £35000 per annum
Location: City
Duration:

Reference: X_QLB26453_1526648350Consultant: Tay Associates 1 Apply

Receptionist

Global Asset Management company based in the West End are currently looking for a Part time Receptionist to join their team. This is a great opportunity to be part of a friendly and professional team working with a corporate company, oversee the smooth running of the front of house, building excellent working relationships with colleagues and clients, getting involved in adhoc admin support to EA's. It will be a busy, fast paced environment and will require an experienced proactive Receptionist with excellent communication and customer service skills.

Hours are 15.00 - 19.00 Monday to Friday.

Ongoing temporary to start April 2018.

Job Ref- JMA 26624

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Overview

Receptionist
Salary: £16 - £17 per hour + Holiday
Location: City
Duration:

Reference: X_QJMA/26624_1526647970Consultant: Tay Associates 1 Apply

Receptionist

Receptionist

This is a fantastic opportunity to work for a super slick mayfair based, boutique organisation as the Front office Receptionist.

Whilst this is a demanding role you will have full autonomy over the reception area providing that first class meet and greet service to all vistors ensuring they all leave with a positive impression. Whilst the role will be demanding you will gain exposure to senior Executives as well as have the opportunity to take on further administrative tasks such as managing the Boardrooms diary schedules, monitoring email accounts, managing suppliers as well as coordinating any repair/maintenance issues.

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Overview

Receptionist
Salary: £20000 - £24000 per annum + benefits
Location: West End
Duration:

Reference: X_QDK26685_1526640520Consultant: Tay Associates 1 Apply

Admin Assistant

This unique, well-known law firm based in the city are looking to hire a new key member of their team. The role is an administrative assistant working alongside an amazing team of support staff. The uniqueness and entrepreneurial style of the business is reflected through their working environment. Based in bright, modern offices the team works together to ensure that all tasks are completed to the highest standard

Working in such a tight knit team results in not only a fantastic working environment but a successful, efficient business. You will be responsible for a wide range of duties throughout all aspects of an administrative role, some of these include; maintaining meeting rooms, ensuring details are up to date on file, dealing with external suppliers and maintaining the post room.

If you are looking for a new challenge then this is a great opportunity to work within a prominent law firm. Full training will be provided with the chance of progression within the company.

Skills Requirements:



* Excellent communication skills are paramount.
* A positive, proactive attitude towards work
* The ability to prioritise workload

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Overview

Admin Assistant
Salary: Up to £22000 per annum + benefits
Location: City
Duration:

Reference: X_QDK26656_1526639280Consultant: Tay Associates 1 Apply

Team PA

Do you want to work for a highly renowned and respected financial services firm based in the city? Would you describe yourself as a logistical guru? Are you looking to work for a company with a competitive benefits package?

A unique opportunity has arisen for a confident, on the ball and self motivated individual to support a busy team of 5. Focussing on core PA skills this role will appeal to those who love juggling diaries and complex travel and the satisfaction of connecting the dots to make the best use of your boss' time. You will be well versed in managing multi stop travel, taking into account timezones, pulling together presentations and collating packs amongst other duties.

Experience:



* Proven PA experience
* Used to working at pace and being able to juggle priorities
* Excellent communications skills

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Overview

Team PA
Salary: £35000 - £45000 per annum + benefits
Location: City
Duration:

Reference: X_QDK26658_1526636578Consultant: Tay Associates 1 Apply

PA to CEO and Director

PA to CEO

This is an amazing opportunity for an experienced PA to join a boutique organisation as PA to CEO and Director with business and personal PA support and to oe other Director.

Located in the heart of the city, this is a great opportunity for someone who likes to think on their feet to work for a forward thinking, innovative organsation with a great culture and can manage the demands of working at an Executive level.

The role will involve:



* Full diary management
* International travel arrangements with full itineriaries
* Coordination of all company events
* Expense management
* Personal PA support

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Overview

PA to CEO and Director
Salary: £40000 - £42000 per annum + benefits
Location: City
Duration:

Reference: X_QDK26003_1526635669Consultant: Tay Associates 1 Apply

Executive Assistant

A prestigious investment bank that is recognised worldwide is offering a very exclusive, exciting permanent opportunity for a meticulously organised and hard working EA. This organisation is renowned for their training and development and is seen to be the very best in their industry.

This would suit an individual who thrives under pressure, enjoys a busy financial environment and understands working to strict deadlines. EA's working here are the crème de le crème and are rewarded for their dedicated and loyalty to the business.

Their London office has a true sense of professional, collaboration and determination with a fantastic EA network where everyone pitches in and helps each other out - therefore a true team player is key for this role.

Responsibilities and requirements;



* A proven EA, ideally within financial services or a globally recognised professional services company. Exposure to a heavily matrixed style of company would be highly advantageous.
* Recent and demonstrable experience of supporting a senior executive at board level, with at least five years working at C Suite level.
* Extensive diary management with prioritisation of conflicting meetings and last minute changes. This will be at least 75% of the role so the ability to multi task and juggle multiple requests is essential.
* Ability to organise complex, multi-stop, international travel arrangements with detailed itineraries and managing complex visa requests.
* Working closely with other EA's in the business, building internal relationships and using your strong networking skills to leverage time
* Acting as first point of contact for this partner and proactively managing their schedule, working with a Chief of Staff
* Meeting and greeting guests and visitor
* Ensuring expenses are proactively managed

You are a logistical guru who takes great pride in ensuring that whoever you support can wholly rely on you to manage their schedule with efficiency, a pre-emptive approach and cope with regular change. You are able to manage confidential information with extreme discretion and are able to make responsible decisions that will positively impact the smooth running of the day. You would describe yourself as intellectually curious and able to work both autonomously but equally within the wider support team.

Degree level or equivalent

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Overview

Executive Assistant
Salary: £60000 - £80000 per annum
Location: City
Duration:

Reference: X_QLM126452_1526632483Consultant: Tay Associates 1 Apply

Roadshow Coordinator

Roadshow Coordinator - City of London - £280.17 per day - X_QYR25358

Would you like to be part of a leading global investment bank? The investment bank is now looking for a Roadshow Coordinator to join their team based in the City. You will be responsible for managing full execution for European roadshows.

Responsibilities.



* All roadshow logistics
* Managing travel arrangements
* Arranging meetings and attending
* Managing scheduling system
* Preparing presentations
* Responsible for keeping the company updated ahead of the roadshow
* Managing all last minute/late changes and ensuring all parties are kept updated.
* Responsible for the execution of European, non-deal Roadshows in Europe, Japan, Asia.

You will have the ability to demonstrate your previous experience in a similar role, working in a calm and accurate way at all times.

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Overview

Roadshow Coordinator
Salary: Up to £280.17 per day
Location: City
Duration:

Reference: X_QYR25358_1526561399Consultant: Tay Associates 1 Apply

Team PA

A global consultancy based in the heart of the West End is looking for a Team PA to support a team of up to five Managers. The company are leaders in their field and recognised for consistent delivery and working with well known clients. Therefore this hire is business critical for them due to the integral part a Team PA plays in their continued success.

This role has extensive client liaison so gravitas and the ability to network with ease are traits that are essential for this highly desirable role. This is a really exciting time to be joining such a market leading business that is thriving and looking to expand their enviable brand. They have recently moved into utterly renovated offices making the atmosphere collaborative, focused and utterly determined. As London is their Head Office they are seeking someone able to demonstrate first class PA support in such a visible role.

Duties include:



* Complex and ever changing diary management and scheduling whilst working to very tight deadlines.
* Arranging multi stop global travel that is frequent, often very last minute and subject to change. As this will form 90% of your day, it is vital that you understand the significance of meeting/flight changes and react in more than just a transactional fashion; you think pre-emptively and take a helicopter view of multiple diaries to ensure you are consistently solutions focused
* Liaising with senior level clients so has the ability to provide exceptional service, frequently at Senior Executive level
* Submitting billing and expenses
* Creating presentations from inception and templates
* The potential to manage smaller projects; attending client meetings, taking minutes and reporting on the project

Flexibility is key in this role as projects can often change at the last minute so being understanding of this and willing to be adaptable at every turn is vital. Strong attention to detail is something that comes naturally to you as is meticulous planning. You have exceptional organisational skills and are a team player by nature. Based in highly impressive offices with an enviable benefits package easily makes this role one of the most exciting in the current market place.

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Overview

Team PA
Salary: £30000 - £34000 per annum
Location: City
Duration:

Reference: X_QLM26699_1526553900Consultant: Tay Associates 1 Apply

Team PA

Are you a logistical guru who is adept at managing complex schedules and diaries?

Do you enjoy juggling several inboxes and are able to multi task with ease?

Do you take pleasure in managing intense travel plans that are liable to change at the last minute?

Do you want to work in a supportive team who will stretch you and support you?

If you can answer an emphatic YES to these questions and want a role that will involve the following then please apply ASAP:



* Complex and ever changing diary management and scheduling whilst working to very tight deadlines.
* Arranging multi stop global travel that is frequent, often very last minute and subject to change. As this will form 90% of your day, it is vital that you understand the significance of meeting/flight changes and react in more than just a transactional fashion; you think pre-emptively and take a helicopter view of multiple diaries to ensure you are consistently solutions focused
* Liaising with senior level clients so has the ability to provide exceptional service, frequently at Senior Executive level
* Submitting billing and expenses
* Creating presentations from inception and templates
* The potential to manage smaller projects; attending client meetings, taking minutes and reporting on the project

This is an exceptional role for someone who feels ready to make a step up and really be challenged moving forward. You have gained at least two years recently in any sector supporting exceptionally busy individuals who have high expectations of the support they receive and you want to exceed their expectations.

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Overview

Team PA
Salary: £30000 - £34000 per annum
Location: City
Duration:

Reference: X_QLM126699_1526553527Consultant: Tay Associates 1 Apply

Receptionist

Receptionist-West End-25k

Our prestigious client is seeking a receptionist to join their team. This role would suit a friendly and polite individual with excellent communication skills who has experience working as a Receptionist within the professional services sector. Are you a confident, driven and personable individual? If so please read on.

Benefit's including;



* Fun, collaborative culture
* 30-4.30pm start and finish
* A close walk from the station

Required skills and experience;



* Previous reception or front of house experience
* Good IT skills with Outlook, Excel, Word and PowerPoint
* Experience with booking and managing meeting rooms

Duties will include;



* Meet and greet of clients and visitors
* Ensuring the smooth running of the reception
* Meeting room management
* Assisting with travel arrangements
* Ad hoc admin tasks
* Handling of all switchboard calls

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Overview

Receptionist
Salary: Up to £25000 per annum
Location: City
Duration:

Reference: X_QAC/LB26723_1526546472Consultant: Tay Associates 1 Apply

Receptionist

A well-established, financial services company, based in the West End, is looking for a well presented and articulate Receptionist.

The primary duties of the role will be managing calls, providing basic administrative support, setting up with meeting rooms, greeting with clients and ensuring the office is running smoothly.

This reception role will be suited to someone who is confident, approachable and warm, who loves interacting with people on a daily basis. Being the first point of contact for the company will require the successful receptionist to portray a personable and welcoming attitude.

Candidate specification;



* Recent and demonstrable experience as a Receptionist preferred but not essential.
* Positive and friendly attitude
* Willingness to help in all tasks
* High level of organisational and interpersonal skills
* Proactive and hard-working

Job Ref: GW/26761

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Overview

Receptionist
Salary: £23000 - £25000 per annum
Location: City
Duration:

Reference: X_QGW26761_1526488272Consultant: Tay Associates 1 Apply

Temporary Personal Assistant

Temporary Personal Assistant - £21 per hour

A global Investment Bank is seeking a key hire within their Executive Assistant team to support a team of Heads. This is a highly visible role and ambassadorial PA role.

The role would suit someone who enjoys:



* Dealing with and juggling a variation of tasks whilst meeting SLAs with efficiency and high attention to detail
* Effective diary management for various heads of department
* Taking ownership of basic enquiries and coordinating escalations
* Managing international travel in a cost effective manner
* Managing meetings, meeting rooms and supporting documents
* Maintaining internal control standards with compliance and procedures
* Taking initiative and responsibility with dedicated projects

You will be available immediately for this role with the ability to evidence previous relevant experience. You will demonstrate a high standard of professionalism and adopt a flexible approach. You will also show a confident communication style and maintain excellent organisation skills.

To be considered for this role either apply online, call Nina Singh on 020 7065 6700 or email ns@tayassociates.co.uk

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Overview

Temporary Personal Assistant
Salary: Up to £21 per hour
Location: City
Duration: On-Going

Reference: X_QNS/JMA26760_1526474693Consultant: Tay Associates 1 Apply

Team Assistant

Ongoing temporary position - Team Assistant - £20 per hour

A global Investment Bank is seeking a key hire within their Executive Assistant team to support a team of Heads. This is a highly visible role within the business and a truly ambassadorial Team Assistant role; therefore the experience required needs to reflect this seniority.

This role is to provide secretarial/administrative support to a specific department whilst assisting department heads and Managing Directors with secretarial assistance.

The role would suit someone who enjoys:



* Booking and organising global travel
* Effective diary management for various heads of department
* Arranging visa and passport extensions
* Processing expenses for senior members
* Organising events in conjunctions with team presentations
* Undertaking specific projects
* Coordinating new starters set ups

You will have worked and can evidence support of senior members in this capacity. You will be confident with Microsoft packages and retain the ability to manage your workload effectivity whilst maintaining composure during pressurised spells.

To be considered for this role apply on-line, call Nina Singh on 020 7065 6700 or email ns@tayassociates.co.uk

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Overview

Team Assistant
Salary: Up to £20 per hour
Location: City
Duration: On-Going

Reference: X_QNS/JMA26760_1526474545Consultant: Tay Associates 1 Apply

Receptionist

Our prestigious client based in the West End are looking for a confident, meticulous and professional Receptionist to join their team on a permanent basis and work along side another. The ideal candidate would have Receptionist experience within professional services.

Responsibilities for the Receptionist position include;



* Meeting and greeting visitors and employees
* Booking and organising meeting rooms for visits
* All administration tasks
* Booking travel for guests and employees
* Handling and distributing the post
* Taking and transferring calls
* Ordering office supplies
* All ad hoc duties

Qualifications for the Receptionist position include;



* Private sector exposure, finance is desirable
* Receptionist experience
* Confident, personable and collaborative
* Confident, meticulous and personable

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Overview

Receptionist
Salary: £25000 - £27000 per annum
Location: City
Duration:

Reference: X_QLB26723_1526462960Consultant: Tay Associates 1 Apply

Team Assistant

Ongoing temporary role - JMA 26760

Investment Banking - Float Role a pro-active self-starter to support an exceptionally busy team of Bankers. With previous secretarial experience gained within a corporate environment, you will be responsible for managing complex diaries, travel and processing of expenses, whilst assisting with wider team administration. Positive attitude combined with superb communication skills. Hours 8.30am - 5.30pm

Skills/experience required;



* Previous experience gained within a Team role supporting senior management with diary and travel management.
* Excellent communication skill; diplomacy, discretion and the ability to build professional relationships at all levels within a corporate business
* Flexibility in supporting ad hoc projects within the team

Pay rate £20.00 plus holiday pay.

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Overview

Team Assistant
Salary: Up to £20 per hour
Location: City
Duration:

Reference: X_QJMA26760_1526459451Consultant: Tay Associates 1 Apply

Team Secretary

Team Secretary - West End - X_QJMA26534

A successful Investment Management Company based in the West End are looking for a Team Secretary/PA to join them on a fixed term contract 6 months to cover maternity leave, supporting two directors and wider team of eight.

The role would suit someone who enjoys:



* Extensive diary management with a focus on delivering service to senior executives.
* Arranging travel, both internationally and nationally that is subject to last minute changes.
* Ability to work autonomously whilst still being an integral part of the team

The successful candidate would innately use their intuition and their drive to maintain composed when last minute changes occur. You always have a least one backup plan ready to ensure smooth service delivery. Knowledge of various IT packages would be advantageous.

To start June - salary up to £40,000 pro rata plus benefits.

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Overview

Team Secretary
Salary: £35000 - £40000 per annum
Location: West End
Duration:

Reference: X_QJMA26534_1526458919Consultant: Tay Associates 1 Apply

Team Assistant

Temp to Perm PA / Team Assistant

JMA 26606

PA /Secretarial role is available within this leading Investment Bank based in the City. Supporting a Director and executives within the business, this is a busy and challenging PA role, which involves daily liaison with clients. Utilising your exceptional organisational skills to manage complex diaries and to coordinate detailed global travel itineraries, this is an excellent company with a warm and welcoming culture. Ideally, you will have gained previous Director level PA experience within, investment banking, financial or professional services. Immediate interviews and to mid June 2018

Temporary rate £18.50 per hour plus holiday pay.

Excellent salary up to £38,000 and benefits offered on conversion to permanent.

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Overview

Team Assistant
Salary: £30000 - £38000 per annum
Location: City
Duration:

Reference: X_QJMA26606_1526458706Consultant: Tay Associates 1 Apply

Receptionist

An exciting, fast-paced Receptionist position has arisen within a corporate branding and communications office of a Luxury Brand. The company are seeking a motivated, dynamic individual to work as part of a team ensuring Front of House cover Monday through Friday in their beautiful Mayfair offices. This individual will also have the opportunity to undertake the coordination of the office management and administration along side the Office Manager.

Responsibilities

(Will include but are not limited to)



* Meeting and greeting clients and guests
* Client facing/reception tasks - excellent presentation, providing a professional and friendly welcome to guests
* Collaborating closely with the Office Manager on a daily basis to coordinate office management
* Diary / calendar management
* Answering telephone and operating switchboard
* Organizing lunches and breakfasts for any and all important meetings
* Arranging travel
* Arranging and liaising with couriers and taxis
* Ensuring the correct individual is made aware when client or guess has arrived for meetings

Requirements



* Experience working within a busy office environment
* Ability to multitask efficiently
* High degree of organisational and time management skills
* Reliability with exceptional attention to detail
* Excellent written and spoken English, any other languages are beneficial but not essential
* IT literate

This position will offer the right candidate the opportunity to enhance their skillset within a highly reputable organisation.

If this sounds like an opportunity that could be right for you and would like to find out more about the position and the company, get in touch now.

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Overview

Receptionist
Salary: Up to £21000 per annum
Location: West End
Duration:

Reference: X_QEF26753_1526399891Consultant: Tay Associates 1 Apply

Receptionist

Receptionist for well known aspirational brand.
We are looking for a front of house receptionist for one of our clients. It is a busy reception with a high degree of activity and also the opportunity to support the team administratively. The ideal candidate will be well presented, have an excellent manner about them with some previous reception based experience and be very service orientated.

This role is client facing and presentation and communication skills are as important as is a willing attitude with good common sense and ability to think on your feet and problem solve. This role will suit someone who takes pride in themsleves, their work and their surroundings and is keen to deliver a first class service to all their visitors alike.

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Overview

Receptionist
Salary: £21000 - £22000 per annum + benefits
Location: West End
Duration:

Reference: X_QDK26753_1526394586Consultant: Tay Associates 1 Apply

Team Assistant

Float Team Assistant - City of London - £19:50ph - X_QYR26696

A leading investment financial services company is currently looking for a Float Team Assistant based in the City of London to join their team on a fixed term contract.

You will be providing extensive calender, travel and diary management, handling a high volume of phone calls and emails, you will be relaying information in a timely manner daily along with coordinating and scheduling meetings, conferences and special events.

You will be taking on ad hoc projects whilst maintaining a consistent work flow, ordering and organising all supplies, maintaining faxes, printers and photocopiers. You must have the ability to demonstrate dependability, sense of urgency and high attention to detail along with the ability to multi-task.

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Overview

Team Assistant
Salary: Up to £19.50 per hour
Location: City
Duration:

Reference: X_QYR26696_1526315094Consultant: Tay Associates 1 Apply

Administrative Assistant

Administrator Assistant - City of London - £19:50ph - X_QYR26748

A leading investment financial services company is currently looking for an Administrative Assistant to join the Equity Research operations division to help manage the involuntary terminations process and also to provide general support to the team.

This role will involve broad-based project management and analytical work as well as crucial processing tasks. This position provides an excellent opportunity for a well-organised, hardworking and enthusiastic individual to learn new skills and gain an excellent insight into company people management.



* Assist with all aspects of the involuntary termination process, including meeting regularly with ER advisors to manage pipeline, generating documents and liaising with mobility services and external vendors
* Supporting the equity research on ad-hoc projects, assignments and presentations
* Oversee selected administrative processes, assisting with rehire checks and regulatory references
* Conduct research-based work, analyse data and prepare regular reports, metrics, dashboards. Drafting presentations to senior management
* Provide a central point of contact for other internal functions
* Assist with overseeing vendor relationships
* Assisting in driving forward the business priorities.

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Overview

Administrative Assistant
Salary: Up to £19.50 per hour
Location: City
Duration:

Reference: X_QYR26748_1526314481Consultant: Tay Associates 1 Apply

Administrative Assistant

A leading investment financial services company is currently seeking for a Administrator Assistant to join their Compliance Division in a small team of 2 Administrators. You will be operating as part of a team and be responsible for supporting 2 Co-Heads (Managing Director level). In addition to coverage for other MD's (5 in total) that are split between the 2 admin roles i.e. the admins will work collaboratively.

You will sit outside the MD's office but will also provide floor team support. A large part of this role will be diary management. The compliance side of the role is dealing with regulators on a frequent basis, so you will need to be self-sufficient and have great attention to detail when booking meetings.

Travel may be included in this role, possibly once a month but the main aspect is diary management.

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Overview

Administrative Assistant
Salary: Up to £19.50 per hour
Location: City
Duration:

Reference: X_QYR26750_1526312733Consultant: Tay Associates 1 Apply

Administrative Assistant

Administrative Assistant

This respectable investment banking company is in need of a well organised Administrative Assistant to work within the highly professional Technology Division, demonstrating strong administrative support. This is a great opportunity for a confident individual who has strong assistant background and a can do attitude.

This role will focus on administrative support for the team in Technology, this is a demanding role that requires highly proactive, motivated and organised individuals.

Skills/Experience Required;



* Recent, demonstrable experience in a strong assistant role.
* Extensive diary management along with scheduling meetings
* Arranging subsequent interviews after testing
* Extensive telephone duties, interacting with management, screening calls and requests for meetings
* Timely administration of expenses
* Logging MD's weekly time on in-house system
* Entering MD's attendance at events
* Assist with IT issues and ad-hoc queries
* Invoice processing
* Expense reporting and management.

Do you have a track record on large event planning and coordination? Do you have extensive knowledge of MS Office, including outlook, Word, Powerpoint and Excel?

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Overview

Administrative Assistant
Salary: Up to £19.50 per hour
Location: City
Duration:

Reference: X_QYR26747_1526311632Consultant: Tay Associates 1 Apply

PA

Working for a successful, transnational financial services organisation based in the City of London. This role requires a competent, confident and well organised PA to support at least 2-3 Managing Director's and a team on an on going basis within the operations division.

Typical duties will include:



* Extensive calendar organisation supporting at least 2-3 MD's and the team
* Extensive global diary, event and travel management
* Submitting expenses for business travel
* Dealing with a high volume of emails and phone calls
* Scheduling meetings, booking rooms and conferences
* Ad hoc project work, general office and administrative duties
* Liaise with global peers

To be considered for this role you must have excellent time management, a very high attention to detail, a team player and be flexible to various situations. You must be able to communicate effectively in person, via telephone and by email to people of all levels within the organisation. Having a strong knowledge of the Microsoft packages is also beneficial as you will need to use this on a daily basis.

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Overview

PA
Salary: Up to £19.5 per hour
Location: City
Duration: on going

Reference: X_QYR26746_1526311090Consultant: Tay Associates 1 Apply

Float Assistant

A well respected leading Global Financial services are looking for a Italian or French speaking Float Assistant that has excellent understanding of urgency, ability to work quickly and accurately under pressure in a Trading Floor Environment, Able to manage stress, personable, self confidence and produce high quality, accurate timely work.

Responsibilities include for a Float Assistant



* Extensive diary management
* Extensive travel
* Visa Arrangements
* Transportation
* Phone coverage
* Conference calls
* Expense management
* Invoice management
* Buddy system
* Presentation Material
* Documentation

This is a fantastic opportunity to work for a prestigious company where its family culture is enviable.

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Overview

Float Assistant
Salary: Up to £19.50 per hour + Holiday
Location: City
Duration:

Reference: X_QYR26749_1526310460Consultant: Tay Associates 1 Apply

PA

A vibrant and collaborative creative agency based in the West End, with a fun working environment is looking for an articulate and personable PA support

This PA role will involve heavy diary and travel scheduling; the individual you will support is constantly in meetings and being pulled in different directions. As well as the traditional duties, you will also have the opportunity to assist with presentations, maintain and build client relationships and assist with events. This role is as big as you want it to be; it is a company which very much invests in their staff and they are happy for you to learn more and take on additional duties where you can.

It is important for this PA to be on the ball, switched on and proactive at all times. You could have multiple things thrown at you and it is your job to take them all on, and prioritise.

In return you will have the opportunity to build relationships with those you are working with, a great company culture and a generous benefits package.

Candidate specification desired;



* Recent demonstrable experience within a PA role is preferred.
* Incredible work ethic and passion to provide PA support to a senior individual.
* Comfortable liaising with external clients and businesses.
* Positive and energetic attitude.
* Good sense of humour.
* Proactive and ability to work on your own initiative.
* Willingness to help in all tasks.
* Excellent communicational skills
* High level of organisational and interpersonal skills

Job Ref: GW/ 26725

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Overview

PA
Salary: £28000 - £32000 per annum
Location: City
Duration:

Reference: X_QGW26725_1526297053Consultant: Tay Associates 1 Apply

Team Assistant

Team Assistant in Marketing - Private Equity - West End - up to 46K. LM126721

With a prestigious and well established brand coupled with an enviable culture this West End private equity company is seeking a Team Assistant in their marketing team of eight across London and New York. The company is looking for a highly motivated, proactive team assistant to provide first class support to a busy marketing team. Covering all aspects of marketing globally this role will give incredible exposure to an assistant who wants to take on more and take an interest in the team they support.

Skills/experience requires:



* Knowledge of dealing with complex diary management, occasional global travel booking, expenses and co-ordination for a senior partner who reports into the CEO
* Experience of managing a wide range of administrative requests with varying deadlines
* Someone used to working to tight deadlines and supporting with administration that is business critical
* Experience of being in a client facing role with excellent MS Office skills, in particular Outlook, Word and PowerPoint
* A good knowledge of CRM(Salesforce and Pardot) would prove advantageous, although full training will be given
* Ability to multi-task and prioritise effectively whilst supporting multiple team members
* Excellent organisation skills with a positive communication style
* Initiative and instinct when managing an ever changing workload and working in an anticipatory way to ensure that you maximise the time of your team
* Acting as the lynch pin for your team and working across several departments to support multiple projects
* Photoshop and InDesign would be highly desirable

You would describe yourself as methodical, analytical and organised in your approach and are willing to pitch in to deliver exceptional support to your teamTeam Assistant. You pride yourself on your accuracy and enjoy undertaking a variety of tasks. You enjoy building a positive working relationships and networking as this marketing team will rely on this!

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Overview

Team Assistant
Salary: £40000 - £46000 per annum
Location: West End
Duration:

Reference: X_QLM126721_1526295912Consultant: Tay Associates 1 Apply

Team Assistant

A global consultancy are currently seeking a proactive, motivated Team Assistant to join their business in their beautiful Victoria offices. They are a supportive, cultured network of individuals who work collaboratively to deliver the best possible service to their clients. The company are seeking an individual with a team player attitude who is not afraid to muck in and get involved where and when needed throughout the business.

Responsibilities

(Will include but are not limited to)



* Inbox and diary management of multiple members of the team
* Supporting and organising any and all corporate submissions
* Co-ordinating functions and briefings
* Booking hotels, travel, meetings, catering assistance etc.
* Providing a high level of support to a variety of functions, services, corporate projects etc.
* Involvement in event preparation with marketing support
* Assisting the resource team
* Coordinating meetings and minute taking

Requirements



* Some experience of working in a floating support role is ideal, if not experience within a varied role with some administrative / supporting responsibilities
* Cross functional working is desirable but not essential
* Strong administrative skills
* Excellent communication skills both written and verbal
* Ability to manage a large and varied work load
* Ability to prioritise and multitask
* Natural team player who is happy to much in wherever needed across teams

If this sounds like a position that could be of interest and would like to find out more, get in touch now.

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Overview

Team Assistant
Salary: Up to £28000 per annum
Location: City
Duration:

Reference: X_QEF26677_1526054672Consultant: Tay Associates 1 Apply

EA to Director

EA to Director

Are you a French speaker and confident to use it in a business context? Located in stunning offices in the City a global investment management company is looking for an Executive PA with French in a largely 1:1 PA role supporting a Head of as well as minor support to another Head of.

This role will suit an upbeat, glass half full and positive individual who not only is an experienced EA but who enjoys having a good relationship with their boss and used to the pace and demands of a senior corporate EA role. A role with a heavy focus on diary management, scheduling, extensive international travel booking (not to mention last minute changes!) and the experience to forward plan the diary 6 months ahead.

Main tasks:



* Detailed calendar management
* Extensive travel arrangements with itineriaries
* Pre meeting preparation including research
* Expense management
* Email management

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Overview

EA to Director
Salary: £40000 - £50000 per annum + benefits
Location: City
Duration:

Reference: X_QDK26742_1526052853Consultant: Tay Associates 1 Apply

PA

PA-West End-£28-32K

A creative company is seeking a Personal Assistant to support one busy individual. This role would really suit an individual who is always two steps ahead and takes every task with care and seriousness.

The ideal candidate will have excellent diary management and travel booking skills. To be successful in this role a passionate and committed approach will go a long way.

The culture in this company is great it's fun, supportive and collaborative. This role would really suit a muck in attitude if this sounds like you please read on.

Duties will include;



* Extensive diary management
* Organising travel and accommodation which is involved a lot in this role
* Helping out with personal and business admin tasks
* Processing expenses

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Overview

PA
Salary: £28000 - £32000 per annum
Location: City
Duration:

Reference: X_QAC/GW26725_1526051988Consultant: Tay Associates 1 Apply

PA

A vibrant and collaborative creative agency based in the West End, with a fun working environment is looking for an articulate and personable PA support

This PA role will involve heavy diary and travel scheduling; the individual you will support is constantly in meetings and being pulled in different directions. As well as the traditional duties, you will also have the opportunity to assist with presentations, maintain and build client relationships and assist with events. This role is as big as you want it to be; it is a company which very much invests in their staff and they are happy for you to learn more and take on additional duties where you can.

It is important for this PA to be on the ball, switched on and proactive at all times. You could have multiple things thrown at you and it is your job to take them all on, and prioritise.

In return you will have the opportunity to build relationships with those you are working with, a great company culture and a generous benefits package.

Candidate specification desired;



* Recent demonstrable experience within a PA role is preferred.
* Incredible work ethic and passion to provide PA support to a senior individual.
* Comfortable liaising with external clients and businesses.
* Positive and energetic attitude.
* Good sense of humour.
* Proactive and ability to work on your own initiative.
* Willingness to help in all tasks.
* Excellent communicational skills
* High level of organisational and interpersonal skills

Job Ref: GW/ 26725

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Overview

PA
Salary: £28000 - £35000 per annum
Location: City
Duration:

Reference: X_QGW26725_1526048027Consultant: Tay Associates 1 Apply

PA

Job ref: X_QJG26655

A very fast past leading financial services company is currently looking for a highly organised PA to provide secretarial and administration support to 2 individuals and team.

Responsibilities:



* Proactive diary management, arranging meetings with internal staff/contacts, external third-party contacts and clients
* Managing travel arrangements and itineraries
* Dealing with internal and external meeting requests including arranging video or conference calls where applicable
* Updating presentations and communication documentation
* Reconciliation of expenses
* Preparing meeting agendas, documentation and chasing actions
* Maintaining the filing system and record management
* Managing general administration tasks daily.

Skills and Experience:



* Advanced Word, Excel, Outlook and PowerPoint is beneficial
* Strong administration skills is preferable
* Excellent interpersonal skills
* Ability to work well as part of a team, and communicate with individuals on all levels.

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Overview

PA
Salary: £40000 - £42000 per annum
Location: City
Duration:

Reference: X_QJG26655_1526044373Consultant: Tay Associates 1 Apply

Team Assistant

A global investment bank located in the heart of the City is seeking an analytical and unflappable Team Assistant to support a team of investment professionals who require someone who is confident, assured and has demonstrable experience within a client facing team assistant role within investment banking.

Duties will include:



* Taking full responsibility for diary management, meeting planning and scheduling conference calls
* Arrange all travel, including internationally for the team which will include details itineraries
* Use Salesforce to ensure information is updated and maintained
* Prepare expense claims and ensure all deadlines are met
* Use your current experience of liaising with clients to forge strong working relationships and handle queries with ease giving clients' confidence their enquiry will be handled in a timely manner
* Assists with presentations and reporting on an ad hoc basis
* When needed act as a point of contact for global visitors from other offices

You are someone who works well in a small team who are logical in their style and rely on their assistant to be the calm in the storm (!) who is unfazed by juggling multiple tasks and working with different personalities. The environment here is professional, hard working with a focus on the pursuit of excellent.

Working with Salesforce and/or SharePoint would be an advantage

Due to the high volume of enquiries that we receive, we are not always able to respond to all CVs. If you have not received a response within one week, please assume that your application has been unsuccessful in this instance. Thank you for your interest in Tay Associates. If you are already registered with Tay Associates, please express your interest in this role to your consultant.

'Why compromise?'

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Overview

Team Assistant
Salary: £35000 - £37000 per annum
Location: City
Duration:

Reference: X_QJG24747_1526044374Consultant: Tay Associates 1 Apply

Administrator Assistant / PA

Administrative Assistant / PA - City of London - £45,000 - £50,000 - Ref: 26681

A highly successful Financial Services company based in the City of London is currently looking for a switched on professional Administrative Assistant / PA.

Responsibilities:



* Responsible for the Europe team's diaries ensuring their time is effectively managed (PA to Analysts)
* Inserting company meetings, analyst meetings, conference calls, client meetings and personal engagements into relevant diaries
* Meeting and greeting high net worth potential clients
* Book travel and hotels for the team when attending conferences, marketing trips, company visits in the UK, Europe and USA
* Booking of some personal travel
* Organisation of incoming invoices received, inputting into the Excel Spreadsheet, updating the accounting system, sending out the remittance advice to suppliers once invoices are paid. Credit card consolidation monthly
* Collating and processing staff expenses
* Opening and distributing the office post
* Gym diary, monitoring, inputting weekly personal training sessions

You will be proficient in Outlook and have excellent organisational skills along with having the ability to prioritise.

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Overview

Administrator Assistant / PA
Salary: £45000 - £50000 per annum
Location: City
Duration:

Reference: X_QJG26681_1526044370Consultant: Tay Associates 1 Apply

Receptionist

Receptionist - West End - £25,000 - £30,000 - Ref: 26685

A highly successful private equity company based in the West End is currently looking for a approachable, polite and totally professional Receptionist to join their team.

It is crucial you have the ability to work under pressure in what can be an intense and demanding working environment, working with and supporting the administration staff and the investment relations team. This role requires you to take responsibility to provide an excellent service for guests, to anticipate the needs of the partners and the team along with taking initiative to see what work needs to be done and most importantly to act as a secondary / spare PA when required.

Responsibilities:



* Meeting and greeting guests
* Preparing and clearing all meeting rooms before and after meetings
* If the meeting room screens are required make sure they are functioning as per the requirement of each specific meeting
* Operating the internal switchboard
* Being in charge of the Boardrooms, diary schedule and working to avoid diary clashes
* Supporting the PAs and the investment management team
* Entering data, monitoring its email account and ensuring that new entries are added in time for the partners deal meetings
* Getting lunches for internal partners and other meetings when required
* Be responsible for ordering supplies for the office
* Managing the office keys and fobs and making sure the fob data is up to date
* Managing key relationships and ad hoc management issues

You will report directly to the Executive Assistant day to day.

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Overview

Receptionist
Salary: £25000 - £30000 per annum
Location: West End
Duration:

Reference: X_QJG26685_1526044369Consultant: Tay Associates 1 Apply

Administrative Assistant

Administrative Assistant - London - £25,000 - £30,000 - X_QJG26720

A creative company is currently looking for two Administrative Assistants to join their team based in London for a 12 month fixed term contract. You will be providing comprehensive administrative support to the Vice President, Business Affairs and Legal, VP based in Finance, Director and Senior Sales Executives, so you will be the sole support.

Skills/Experience desired;



* Arranging internal meetings
* Organizing out of office meetings, including organizing suitable accommodation, travel and facilities in a cost effective and timely manner
* Coordinate any travel domestically and internationally
* Manage expenses claims to ensure accuracy and compliance with policy
* Assist with preparation of documentation for key meetings
* Managing any ad hoc projects to support the team

Are you advanced in IT, including Microsoft Office suite? Do you have excellent written and oral communication skills?

You will be a highly positive individual and a strong team player.

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Overview

Administrative Assistant
Salary: £25000 - £30000 per annum
Location: City
Duration:

Reference: X_QJG26720_1526044368Consultant: Tay Associates 1 Apply

PA

PA - West End - £45,000 - £55,000 - Ref: 26684

You will be providing administrative support to both the Senior Partner and CFO along with contributing to the smooth running of the Senior Partners personal affairs. The role also includes some office management; however this is shared with the other Admin team.

Responsibilities:



* Provide Executive Assistant support to the Senior Partner and CFO
* Full diary management for constantly changing requirements, including the set up of all partner, board, investor meetings and calls
* Managing confidential company and personal matters including acquisitions/due diligence, board meetings including preparation of monthly board papers, audit packs, minutes and agendas
* Booking rooms, venues for meetings including internal and external events
* Liaise with international investors
* Manage personal affairs, for example, banking, doctor appointments, shooting, holidays and family travel
* Deal with all aspects with regards to management of the senior partner involvement in various board member affiliations
* Health and safety and fire safety checks
* First aider
* Provide cover for other team members as appropriate.

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Overview

PA
Salary: £45000 - £55000 per annum
Location: West End
Duration:

Reference: X_QJG26684_1526044369Consultant: Tay Associates 1 Apply

PA

A Financial services company are currently looking for a PA to join their team to provide sole support to the Director and Head of Function within HR, you will be managing their demanding workload day to day. This is a great opportunity for an individual who would like to grow within a fast paced corporate environment.

Responsibilities:



* Secretarial and administrative support ensuring that the highest level of efficiency is maintained with accuracy
* Planning and organising daily routines
* Organising workshops, meetings, room bookings and maintaining the reception area
* Ensuring accuracy is maintained within the confidentiality records
* Preparing and submitting business expenses
* Preparing PowerPoint presentations
* Arranging travel and accommodation

Skills:



* PowerPoint, Excel, word and Outlook experience is desirable
* Previous PA / Executive Assistant experience is beneficial

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Overview

PA
Salary: £40000 - £45000 per annum
Location: City
Duration:

Reference: X_QJG26024_1526044366Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - £37,000 - X_QJG26600 - City of London

A professional services company based in the City of London is currently looking for a motivated and enthusiastic Executive Assistant to join their team. You will be a sole support to Security Directors and ensure Security budget is actively managed.

Responsibilities:



* Assisting the security director with the financial systems where required
* Liaise internally to lead an annual refresh of security communications strategy
* Maintain and improve visibility of the security function within the organisation with monthly requirements.
* Keeping both the business impact analysis and departmental contingency plan, keeping these documents up to date on the business continuity software
* Organising and scheduling and then reporting on 3 exercises on an annual basis
* Keep "An Intro to Security" induction document up to date.
* Welcome new starters at their relevant office on their first day. Give them a tour and go through Security induction pack with them.
* Ensure new starters have the relevant access / equipment to be able to start their jobs right away.
* Assist the Security Director and his DRs with recruitment.

You will be able to work with minimal supervision along with being a strong team player. Your organisation and detailed planning will be essential for this role, you will be able to demonstrate strong disciplines with regards to accuracy and quality of output.

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Overview

Executive Assistant
Salary: Up to £37000 per annum
Location: City
Duration:

Reference: X_QJG26600_1526044364Consultant: Tay Associates 1 Apply

Office Assistant

A City based financial services company is looking for an immediately available Office Assistant to offer general administrative support for maternity cover.

This role will give the successful Office Assistant a lot of autonomy and the opportunity to make the role their own. You will ensure the smooth running of the office, liaise with visitors, manage couriers, order supplies, schedule meetings, ensuring the office is safe and well presented and provide all other general ad hoc administrative support.

A good knowledge and understanding of MS Office packages is a bonus.

It is important that this Office Assistant has a positive attitude to work and who is happy to muck in with odd jobs.

Experience/Skills Desired;



* 6 months-1 year experience working in an office environment preferred.
* Positive muck in attitude
* Confidence working independently
* Willingness to help in all tasks
* High level of organisational and interpersonal skills
* Proactive and hard-working

Job Ref: /GW26674

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Overview

Office Assistant
Salary: Up to £30000 per annum
Location: City
Duration: 7-8 months

Reference: X_QLB26674_1526042517Consultant: Tay Associates 1 Apply

PA

A Financial services company are currently looking for a PA to join their team to provide sole support to the Director and Head of Function within HR, you will be managing their demanding workload day to day. This is a great opportunity for an individual who would like to grow within a fast paced corporate environment.

Responsibilities:



* Secretarial and administrative support ensuring that the highest level of efficiency is maintained with accuracy
* Planning and organising daily routines
* Organising workshops, meetings, room bookings and maintaining the reception area
* Ensuring accuracy is maintained within the confidentiality records
* Preparing and submitting business expenses
* Preparing PowerPoint presentations
* Arranging travel and accommodation

Skills:



* PowerPoint, Excel, word and Outlook experience is desirable
* Previous PA / Executive Assistant experience is beneficial

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Overview

PA
Salary: £40000 - £45000 per annum
Location: City
Duration:

Reference: X_QJG26024_1526042343Consultant: Tay Associates 1 Apply

PA

A leading and well-respected, City based media company is looking for a switched on and enthusiastic PA to support multiple senior level individuals plus the wider team. This is an incredibly external facing position where you will arrange client meetings, coordinate events and provide support for corporate hospitality, as well as the high volume of traditional PA duties such as diary management and international travel booking.

This is a very lively and team orientated part of the business where excellent communicational skills and time management will be crucial.

Based in stunning offices, there is a low staff turnover within the business which is evidence of the enjoyable work life current employees have there.

Skills/Experienced Desired;



* Recent and demonstrable experience providing PA support at Director Level.
* Accuracy and Attention to detail.
* High degree of business acumen.
* Stress resistant whilst under pressure.
* Happy to work independently, as well as part of a team.
* Ability to multi-task and meet a number of deadlines.
* Professionalism and awareness of corporate surroundings.
* Excellent communication, interpersonal and organisational skills.
* Intermediate Experience of MS Office Software (Word, Excel, Outlook & PowerPoint)

Job Ref: X_QGW26529

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Overview

PA
Salary: £32000 - £35000 per annum
Location: City
Duration:

Reference: X_QGW26529_1526042122Consultant: Tay Associates 1 Apply

German Speaking Receptionist

German speaking Receptionist

We have an exciting opportunity for a Fluent German Speaking Receptionist to join a global finance investment company based in the West End. They are looking for a Receptionist who is passionate about delivering excellent customer service to a high standard, with the ability to work in a fast paced environment.

Duties will include:



* Meeting and greeting visitors/clients.
* Operating switchboard, forward calls and taking accurate messages
* Co-ordination and preparation of meeting rooms ensuring that they are kept tidy and checked throughout the day.
* Arranging travel (both corporate and private), transportation, visas and accommodation for Senior Management
* Photocopying/Scanning/Printing and Binding various documents, sometimes on behalf of other colleagues.
* Distribute incoming post; manage outgoing post and book couriers.
* Maintaining kitchen and office supplies.
* Using a range of office software, including email, spreadsheets and databases.

Working alongside another receptionist on a shift pattern (weekly rotation) between (7am - 3pm) (10am -6pm) and (2.30pm - 10pm) as well as one saturday in three.

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Overview

German Speaking Receptionist
Salary: £26000 - £28000 per annum + Benefits
Location: West End
Duration:

Reference: X_QDK26388_1526041971Consultant: Tay Associates 1 Apply

Team PA

Team PA

This is an amazing opportunity to join a very slick, corporate, West End based Investment company providing Executive Assistance support to a team. The role will involve extensive coordination, scheduling meetings, coordinating all travel both business and personal together with full itineraries, keeping the Professionals on track, expense management and screening and managing calls. In addition numerous other tasks such as document management, obtaining signatures and assisting with projects as required.

In terms of culture there is a strong team spirit here and it is very collaborative but it is fast paced and can be demanding requiring excellent attention to detail. The rewards are high including a market leading benefits package. If you have a proven track record as a PA or Team PA with exacting standards and a corporate background please do get in touch.

Typical day to day duties



* Complex international travel with detailed itineriaries, visas and checking into flights
* Meeting preparation including presentations and agendas
* Managing expenses
* Client liasion dealing with enquiries as they arise

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Overview

Team PA
Salary: £35000 - £40000 per annum + amazing benefits,
Location: West End
Duration:

Reference: X_QDK26520_1526041953Consultant: Tay Associates 1 Apply

PA

A vibrant and collaborative creative agency based in the West End, with a fun working environment is looking for an articulate and personable PA support the CEO.

This PA role will involve heavy diary and travel scheduling; the individual you will support is constantly in meetings and being pulled in different directions. As well as the traditional duties, you will also have the opportunity to assist with presentations, maintain and build client relationships, research for new business and assist with events. This role is as big as you want it to be; it is a company which very much invests in their staff and they are happy for you to learn more and take on additional duties where you can.

It is important for this PA to be on the ball, switched on and proactive at all times. You could have multiple things thrown at you and it is your job to take them all on, and prioritise.

In return you will have the opportunity to build relationships with those you are working with, a great company culture and a generous benefits package.

Candidate specification desired;



* Recent demonstrable experience within a PA role is preferred.
* Incredible work ethic and passion to provide PA support to a senior individual.
* Comfortable liaising with external clients and businesses.
* Positive and energetic attitude.
* Good sense of humour.
* Proactive and ability to work on your own initiative.
* Willingness to help in all tasks.
* Excellent communicational skills
* High level of organisational and interpersonal skills

Job Ref: GW/ 26725

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Overview

PA
Salary: £28000 - £35000 per annum
Location: City
Duration:

Reference: X_QGW26725_1525971144Consultant: Tay Associates 1 Apply

Administrative Assistant

Administrative Assistant - London - £25,000 - £30,000 - X_QJG26720

A creative company is currently looking for two Administrative Assistants to join their team based in London for a 12 month fixed term contract. You will be providing comprehensive administrative support to the Vice President, Business Affairs and Legal, VP based in Finance, Director and Senior Sales Executives, so you will be the sole support.

Skills/Experience desired;



* Arranging internal meetings
* Organizing out of office meetings, including organizing suitable accommodation, travel and facilities in a cost effective and timely manner
* Coordinate any travel domestically and internationally
* Manage expenses claims to ensure accuracy and compliance with policy
* Assist with preparation of documentation for key meetings
* Managing any ad hoc projects to support the team

Are you advanced in IT, including Microsoft Office suite? Do you have excellent written and oral communication skills?

You will be a highly positive individual and a strong team player.

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Overview

Administrative Assistant
Salary: £25000 - £30000 per annum
Location: City
Duration:

Reference: X_QJG26720_1525965159Consultant: Tay Associates 1 Apply

Marketing Team Assistant

With a prestigious and well established brand coupled with an enviable culture this West End private equity company is seeking a Marketing Team Assistant. The company is looking for a highly motivated, proactive team assistant to provide first class support to a busy team who work collaboratively and positively at all times. Covering all aspects of marketing globally this role will give incredible exposure to an assistant who wants to take on more and take an interest in the team they support.

With varied personalities and requirements this role would suit a team assistant with recent and demonstrable within financial services. This is a wonderful time for a committed and highly motivated team assistant to join the business and ensure that their team are impeccably organised.

Skills/experience requires:



* Knowledge of dealing with complex diary management, occasional global travel booking, expenses and co-ordination for a senior partner who reports into the CEO
* Experience of managing a wide range of administrative requests with varying deadlines
* Someone used to working to tight deadlines and supporting with administration that is business critical
* Experience of being in a client facing role with excellent MS Office skills, in particular Outlook, Word and PowerPoint
* A good knowledge of CRM(Salesforce and Pardot) would prove advantageous, although full training will be given
* Ability to multi-task and prioritise effectively whilst supporting multiple team members
* Excellent organisation skills with a positive communication style
* Initiative and instinct when managing an ever changing workload and working in an anticipatory way to ensure that you maximise the time of your team
* Acting as the lynch pin for your team and working across several departments to support multiple projects
* Photoshop and InDesign would be highly desirable

You would describe yourself as methodical, analytical and organised in your approach and are willing to pitch in to deliver exceptional support to your team. You pride yourself on your accuracy and enjoy undertaking a variety of tasks. You enjoy building a positive working relationships and networking as this marketing team will rely on this!

You are a good reader of people and appreciate the need to mould around different personalities and their working styles.

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Overview

Marketing Team Assistant
Salary: £42000 - £46000 per annum
Location: City
Duration:

Reference: X_QLM26721_1525948594Consultant: Tay Associates 1 Apply

Receptionist

A leading private property management organisation are currently seeking a motivated, Front of House Receptionist to join their team.

This is a fantastic opportunity for a Receptionist who is looking to take the next step in their career within a highly reputable company.

As Front of House, you will give the first impression of the organisation to all clients and guests meaning that this individual should be helpful and polite with the ability to work well under pressure within a fast paced environment. This position will also offer the right individual the opportunity to act as a secondary PA when needed giving them the chance to gain experience that will enhance their skillset widely. This person will be reporting directly into the Executive Assistant.

Responsibilities



* Operating internal switchboard, efficiently passing through calls to the necessary person within the business and taking detailed messages when needed.
* Meeting and greeting all clients and guests upon arrival and ensuring they are comfortable, seating them for appropriate meetings and offering refreshments.
* Ensuring all meeting rooms are kept to a high standard before and after meetings
* Providing support to PA's and Investment Management Team for duties such as, diary management, documentation, expenses etc.
* Using initiative to spot what needs to be done, or what can be improved around the office and acting on this
* Ordering office stationary, supplies, refreshments etc.
* Anticipate needs of Partners and Teams within the business
* Managing deliveries / post - opening and delivering to the correct individual within the business

The company are seeking a personable, motivated individual who possesses the ability to hit the ground running and use initiative at all times within every aspect of the role.

If you feel that this could be the right step for you and would like to find out more information on the position and the business, get in touch now.

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Overview

Receptionist
Salary: £24000 - £28000 per annum
Location: City
Duration:

Reference: X_QEF26685_1525883310Consultant: Tay Associates 1 Apply

PA

An international investment company based in a great West End location is looking for a Russian speaking Personal Assistant to support a Partner.

Based in lovely offices with a small collaborative team environment, you will be assisting with a lot of meeting scheduling, arranging international travel and manage diaries, preparing documents of board meetings and all other administrative tasks.

As a right hand gatekeeper for him, you will also provide Private PA support for him and his family when necessary. This will involve family holidays, appointments and dinners etc.

This is a perfect opportunity for a PA who is happy to muck in; someone who is level headed and incredibly personable. To succeed within this role, you will need to have a willingness to work and be flexible with working hours.

Skills/Experienced Desired;



* Fluent Russian Speaker
* Recent demonstrable experience supporting senior members within a professional capacity.
* Experience managing complex diaries and international travel.
* Thorough organisational, planning and administrative skills.
* Mature attitude towards work.
* Solid understanding of MS Office (Outlook, Word, Excel, PowerPoint).
* Ability to multi-task.
* Team player, with a muck in attitude.
* Articulate

Job Ref/GW26730

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Overview

PA
Salary: £35000 - £40000 per annum
Location: West End
Duration:

Reference: X_QGW26730_1525883172Consultant: Tay Associates 1 Apply

Recruitment Coordinator

An exciting opportunity has arisen for a Recruiter Coordinator to join an investment firm based in the City. It is immediate start and ideally to be on a temporary to permanent basis.

You will be in charge of providing support to the London based EMEA Talent Acquisition team, which sits with the HR department. The role will be managing the daily support needs of the team which will include scheduling of interviews across multiple time zones, coordinating interviews with external recruitment vendors and with candidates directly, preparing employee letters, producing management reports, providing ad hoc cover to managing ad hoc travel and expenses support. Ideally the candidate will require 4-6 years' experience within a similar role/environment.

This is a fantastic role to work for a well-established business in the heart of the city, and for a company who is focused on a collaborative culture of inclusivity, open to fresh ideas and diversity.

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Overview

Recruitment Coordinator
Salary: £25000 - £35000 per annum
Location: City
Duration:

Reference: X_QLV/YR26736_1525881799Consultant: Tay Associates 1 Apply

Team Assistant

Team Assistant

12 month fixed term contract

City

£35,000+ bonus

Do you enjoy working in fast paced and busy environment? Are you looking to work for a company which genuinely cares about its staff? Are you looking to work for leaders within the financial services world?

A financial services firm in the heart of the city is currently recruiting for a switched on, dedicated and hard working candidate to join their team. This is a great opportunity to work with intelligent and driven individuals who are very successful within the financial services sector.

Duties:



* Diary management
* Organising international travel
* Preparing reports, presentations and internal communication
* Gatekeeper for the team
* Ad hoc project work

Experience:



* PA/TA experience working within a professional firm- ideally financial services
* Used to managing multiple diaries and confident dealing with last minute changes
* Advanced on Excel, Word , Outlook and PowerPoint
* Strong communication skills and a high attention to detail

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Overview

Team Assistant
Salary: £30000 - £35000 per annum + Benefits
Location: City
Duration: 12 months

Reference: X_QDK26651_1525858578Consultant: Tay Associates 1 Apply

Receptionist

Receptionist- West End- £21K

A global recruitment consultancy is seeking a receptionist to represent them and be the frontline for their clients, candidates and employees. This role would suit a professional, polite and friendly individual.

This role requires a candidate to provide an outstanding service to any guest who arrives in the building.

This role is Monday-Friday with weekly shifts;

Early shift- 7am to 4.30 - Friday's 7am to 3.45pm
Middle shift-8am to 5pm
Late shift- 9.30am to 6.30pm

Duties will include;



* Being the first point of contact
* Room bookings and monitoring of meetings
* Managing a busy switchboard
* Organising couriers
* Organising conference calls and videos
* Preparing of meeting rooms
* Preparing/ordering lunches for client meetings and training sessions
* General up keep of the reception area

Skills required;



* An excellent telephone manner and communication skills
* Competent in using Microsoft Word, Outlook and Excel

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Overview

Receptionist
Salary: Up to £21000 per annum
Location: City
Duration:

Reference: X_QAC/LM26715_1525856415Consultant: Tay Associates 1 Apply

German speaking PA

A leading consultancy based in the heart of the City is seeking a German speaking PA to support two senior partners who are well known in their niche field. The role will be located in London for at least six months but there is a possibility this role could transfer to Germany which is something to consider.

This is an outstanding opportunity to support known names in their area of speciality. With impressive offices that look over the City and a hugely impressive client list you would relish the chance to work with exceptionally busy executives who need to know there is a focused and committed PA available at the end of the phone or email!

Duties will include:



* Extensive diary management that will take into consideration global time zones and will be subject to frequent change
* Global travel planning that will be comprehensive and multi stop
* Expenses management that is deadline driven
* Undertaking project administration when required, which could include attending meetings with clients
* Working within a team of cohesive PA's who work closely together when under pressure
* Supporting very different personalities so the ability to juggle these and manage timelines effectively
* Supporting in a very pre-emptive and anticipatory way consistently thinking about what is best for your partners and clients
* Project administration to support partners with behind the scenes administration

Experience of working within another consultancy would be anticipated for this role or a background in executive search, professional or financial services.

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Overview

German speaking PA
Salary: £44000 - £46000 per annum
Location: City
Duration:

Reference: X_QLM26640_1525856057Consultant: Tay Associates 1 Apply

Team Assistant

A reputable city based financial services firm is currently looking for an articulate and warm Team Assistant to provide meticulous support to multiple individuals within the business.

Supporting these busy individuals within this client facing area of the business will give the successful Team Assistant a massive amount of exposure, both internally and externally. The main duties will include extensive diary and international travel arrangements and visas, as well as processing expenses and reports. Client liaison is also a very common in this position, so confidence and previous experience interacting with clients will be a huge bonus.

You will have the exposure to an incredibly professional environment, filled with very passionate and friendly individuals. You will also have the opportunity to develop your existing skill set.

Skills/Experience Desired;



* Experience supporting a senior level member within a professional services company, ideally financial services.
* Experience managing complex diaries and international travel arrangements and visas
* Previous experience liaising with external clients on a regular basis.
* Ability to multi-task within a fast paced deadline driven environment
* Strong MS Office skill set and ability (Word, Excel, PowerPoint and Excel)

Job Ref/GW24747

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Overview

Team Assistant
Salary: £40000 - £45000 per annum
Location: City
Duration:

Reference: X_QGW24747_1525855232Consultant: Tay Associates 1 Apply

PA

An innovative and award winning production company, with a dress down and collaborative working environment is looking for a board level PA.

This PA role will involve heavy diary and travel scheduling; the individual you will support is always being pulled in different directions and is constantly sought out by internal and external individuals.

Especially during the busier periods, the successful PA will need to be on the ball, able to work to fast pace and stay proactive at all times.

This role would be suited to a articulate PA who loves the traditional PA duties, and managing someone's life. It is important that this individual is confident yet composed in their approach, as well as being able to exemplify their organisational skills.

Candidate specification desired;



* Recent demonstrable experience supporting at a senior level within a fast paced environment.
* Positive and energetic attitude
* Willingness to help in all tasks
* High level of organisational and interpersonal skills
* Able to work on your own initiative

Job Ref: GW/26653

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Overview

PA
Salary: £28000 - £30000 per annum
Location: City
Duration:

Reference: X_QGW26653_1525853265Consultant: Tay Associates 1 Apply

PA

Personal Assistant-City-£37k

An international financial service company is seeking a personal assistant who is confident, hard working and looking to take on a challenge and is happy to work along side a EA who supports the CEO. This role would suit a strong planning, organising and an efficient time manager.

Do you currently work at board level and looking for a challenge? If so we want to hear from you.

Responsibilities for this role;



* Arranging a high volume of travel arrangements
* Support the EA, ensuring all relevant information and documentation is provided
* Deal with telephone enquiries
* Maintain the filing system
* Manage invoice processes
* Manage the logistics for the meetings

Qualifications for this role;



* Experience in a PA role at board level within a large organisation
* Experience booking travel and working with different time zones
* A positive team player with good communication skills
* Advanced computer literacy
* Ability to work under pressure and cope with the competing demands

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Overview

PA
Salary: Up to £37000 per annum
Location: City
Duration:

Reference: X_QAC/LB26453_1525449245Consultant: Tay Associates 1 Apply

PA

Job ref: X_QJG26655

A very fast past leading financial services company is currently looking for a highly organised PA to provide secretarial and administration support to 2 individuals and team.

Responsibilities:



* Proactive diary management, arranging meetings with internal staff/contacts, external third-party contacts and clients
* Managing travel arrangements and itineraries
* Dealing with internal and external meeting requests including arranging video or conference calls where applicable
* Updating presentations and communication documentation
* Reconciliation of expenses
* Preparing meeting agendas, documentation and chasing actions
* Maintaining the filing system and record management
* Managing general administration tasks daily.

Skills and Experience:



* Advanced Word, Excel, Outlook and PowerPoint is beneficial
* Strong administration skills is preferable
* Excellent interpersonal skills
* Ability to work well as part of a team, and communicate with individuals on all levels.

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Overview

PA
Salary: £40000 - £42000 per annum
Location: City
Duration:

Reference: X_QJG26655_1525447157Consultant: Tay Associates 1 Apply

PA

PA - West End - £45,000 - £55,000 - Ref: 26684

You will be providing administrative support to both the Senior Partner and CFO along with contributing to the smooth running of the Senior Partners personal affairs. The role also includes some office management; however this is shared with the other Admin team.

Responsibilities:



* Provide Executive Assistant support to the Senior Partner and CFO
* Full diary management for constantly changing requirements, including the set up of all partner, board, investor meetings and calls
* Managing confidential company and personal matters including acquisitions/due diligence, board meetings including preparation of monthly board papers, audit packs, minutes and agendas
* Booking rooms, venues for meetings including internal and external events
* Liaise with international investors
* Manage personal affairs, for example, banking, doctor appointments, shooting, holidays and family travel
* Deal with all aspects with regards to management of the senior partner involvement in various board member affiliations
* Health and safety and fire safety checks
* First aider
* Provide cover for other team members as appropriate.

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Overview

PA
Salary: £45000 - £55000 per annum
Location: West End
Duration:

Reference: X_QJG26684_1525446620Consultant: Tay Associates 1 Apply

Receptionist

Receptionist - West End - £25,000 - £30,000 - Ref: 26685

A highly successful private equity company based in the West End is currently looking for a approachable, polite and totally professional Receptionist to join their team.

It is crucial you have the ability to work under pressure in what can be an intense and demanding working environment, working with and supporting the administration staff and the investment relations team. This role requires you to take responsibility to provide an excellent service for guests, to anticipate the needs of the partners and the team along with taking initiative to see what work needs to be done and most importantly to act as a secondary / spare PA when required.

Responsibilities:



* Meeting and greeting guests
* Preparing and clearing all meeting rooms before and after meetings
* If the meeting room screens are required make sure they are functioning as per the requirement of each specific meeting
* Operating the internal switchboard
* Being in charge of the Boardrooms, diary schedule and working to avoid diary clashes
* Supporting the PAs and the investment management team
* Entering data, monitoring its email account and ensuring that new entries are added in time for the partners deal meetings
* Getting lunches for internal partners and other meetings when required
* Be responsible for ordering supplies for the office
* Managing the office keys and fobs and making sure the fob data is up to date
* Managing key relationships and ad hoc management issues

You will report directly to the Executive Assistant day to day.

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Overview

Receptionist
Salary: £25000 - £30000 per annum
Location: West End
Duration:

Reference: X_QJG26685_1525446619Consultant: Tay Associates 1 Apply

Administrator Assistant / PA

Administrative Assistant / PA - City of London - £45,000 - £50,000 - Ref: 26681

A highly successful Financial Services company based in the City of London is currently looking for a switched on professional Administrative Assistant / PA.

Responsibilities:



* Responsible for the Europe team's diaries ensuring their time is effectively managed (PA to Analysts)
* Inserting company meetings, analyst meetings, conference calls, client meetings and personal engagements into relevant diaries
* Meeting and greeting high net worth potential clients
* Book travel and hotels for the team when attending conferences, marketing trips, company visits in the UK, Europe and USA
* Booking of some personal travel
* Organisation of incoming invoices received, inputting into the Excel Spreadsheet, updating the accounting system, sending out the remittance advice to suppliers once invoices are paid. Credit card consolidation monthly
* Collating and processing staff expenses
* Opening and distributing the office post
* Gym diary, monitoring, inputting weekly personal training sessions

You will be proficient in Outlook and have excellent organisational skills along with having the ability to prioritise.

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Overview

Administrator Assistant / PA
Salary: £45000 - £50000 per annum
Location: City
Duration:

Reference: X_QJG26681_1525446619Consultant: Tay Associates 1 Apply

PA

A global Asset Management firm are recruiting for a Personal Assistant to support their CEO. This is an excellent opportunity for someone looking for a very fast paced, demanding role, you will be coordinating his diary, booking complex travel as well as travelling alongside him abroad, which can often be between one week to one month at a time and very regularly throughout the year. You will be his go to person for any administration, projects or assistance he may need.

Prior experience managing busy diaries and booking international travel is essential due to the seniority and pace of the role, attitude is very important- this would suit a confident individual with a real passion towards the PA function. You will be client facing, so a composed, well presented manner is necessary.

Duties for PA to CEO role



* Diary management
* Booking complex, international travel
* Inbox management
* Being a go to person for the CEO
* Travelling alongside the CEO

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Overview

PA
Salary: £40000 - £65000 per annum
Location: City
Duration:

Reference: X_QJG25108_1525446616Consultant: Tay Associates 1 Apply

Team Assistant

A global investment bank located in the heart of the City is seeking an analytical and unflappable Team Assistant to support a team of investment professionals who require someone who is confident, assured and has demonstrable experience within a client facing team assistant role within investment banking.

Duties will include:



* Taking full responsibility for diary management, meeting planning and scheduling conference calls
* Arrange all travel, including internationally for the team which will include details itineraries
* Use Salesforce to ensure information is updated and maintained
* Prepare expense claims and ensure all deadlines are met
* Use your current experience of liaising with clients to forge strong working relationships and handle queries with ease giving clients' confidence their enquiry will be handled in a timely manner
* Assists with presentations and reporting on an ad hoc basis
* When needed act as a point of contact for global visitors from other offices

You are someone who works well in a small team who are logical in their style and rely on their assistant to be the calm in the storm (!) who is unfazed by juggling multiple tasks and working with different personalities. The environment here is professional, hard working with a focus on the pursuit of excellent.

Working with Salesforce and/or SharePoint would be an advantage

Due to the high volume of enquiries that we receive, we are not always able to respond to all CVs. If you have not received a response within one week, please assume that your application has been unsuccessful in this instance. Thank you for your interest in Tay Associates. If you are already registered with Tay Associates, please express your interest in this role to your consultant.

'Why compromise?'

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Overview

Team Assistant
Salary: £35000 - £37000 per annum
Location: City
Duration:

Reference: X_QJG24747_1525446617Consultant: Tay Associates 1 Apply

Administrator

Administrator - West End - £24,000 - £27,000 - Ref: 26701

An investment management company with stunning offices based in the West End is currently looking for an all round administrator with impeccable customer service skills that has a high level of attention to detail and great attitude. You will be reporting to the Office manager.

Responsibilities:



* General administrative duties
* Setting up desks for new starters
* Manage health and safety procedures
* Providing travel booking cover for the team administrator when required
* Providing support for team assistant with cash, card and travel expenses
* Support the office manager with office management duties when required
* Flexibility to work occasional evenings and weekends when required
* Working alongside contractors, plan and oversee works in progress
* Working closely with the office management team to ensure all items are picked up and covered in absence
* Support the office manager with larger works and out of hour requirements

You will have excellent interpersonal and communication skills with the ability to interact and build a rapport with people at all levels. Are you highly motivated with lots of initiative and a good working knowledge of MS office, in particular Outlook, Excel and Word.

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Overview

Administrator
Salary: £24000 - £27000 per annum
Location: West End
Duration:

Reference: X_QJG26701_1525446616Consultant: Tay Associates 1 Apply

PA

An Investment firm in the City are recruiting for a confident, personable PA to support four in a maternity cover. They are based in lovely offices and have a positive working culture. They are looking for someone who can take real ownership and successfully manage multiple diaries, inboxes and book travel.

You will be a real point of contact for who you support, you will screen calls, direct queries and assist clients where possible.

As this is a maternity cover short notice would be ideal, however, 4 weeks notice could also be considered. They are looking for a PA who is used to supporting busy individuals and has a muck in attitude, you will be entitled to a generous bonus upon completion.

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Overview

PA
Salary: £40000 - £45000 per annum
Location: City
Duration: 12 Months

Reference: X_QJG26626_1525446610Consultant: Tay Associates 1 Apply

PA

PA- City- 40K-45k

A highly motivated financial company based in the City is seeking a PA to support four, this consists of a Partner with a length of experience within financial services, the thee others being head of business areas, including marketing and communications. This role would suit an organised worker, logical thinker and calm approach especially under pressure.

The company has a fantastic culture and they encourage social events among the employees, which means this is a great opportunity for someone willing to work hard but that also enjoys socialising with colleagues.

Duties will include;



* Proactive diary management
* Expenses
* General administration for the wider team
* Setting up conference calls and Video conferences across various time zones
* Fully competent in Outlook, PowerPoint Excel and Word
* Managing holiday requests from teams

Ideally with five years experience working in Personal assistance. Also with financial or investment experience.

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Overview

PA
Salary: £40000 - £45000 per annum
Location: City
Duration:

Reference: X_QAC/JG26626_1525446607Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - £40,000 - £45,000 - West End - Ref: 26678

A large independent investment company is currently seeking a positive and experienced Executive Assistant to join their Administrative Team based in the West End. This role will form part of the assistant support for the Global Wealth Management team.

Responsibilities:



* Comprehensive and proactive diary management to 2 Business Development Managers and 2 Portfolio advisers
* Liaising with external clients and administrative teams for all meeting logistics
* Coordinating roadshow activity
* Proactively setting up prep-meetings ahead of the client meeting
* Ensuring meeting rooms are booked globally where necessary
* Understanding and utilising virtual conferencing tool to create video and audio conference requests
* Liaising with reception to request any catering
* Registering external visitors with reception
* Proactively managing meetings and being a gatekeeper
* Managing global travel and expenses
* Providing enterprise reports when requested
* Managing and completing print requests following in-house compliance approval process
* Entering, amending and keeping client data up to date
* Management and processing of team invoices
* Diligent coverage of telephone lines, adhering to best practices

Skills:



* Diligent and high attention to detail
* Advanced proficiency in MS Office (Word, Outlook, Excel and PowerPoint)
* Excellent organisational, multi-tasking and prioritisation abilities
* Ability to work under deadlines and to accommodate last minute changes.

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Overview

Executive Assistant
Salary: £40000 - £45000 per annum
Location: West End
Duration:

Reference: X_QJG26678_1525446607Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - £37,000 - X_QJG26600 - City of London

A professional services company based in the City of London is currently looking for a motivated and enthusiastic Executive Assistant to join their team. You will be a sole support to Security Directors and ensure Security budget is actively managed.

Responsibilities:



* Assisting the security director with the financial systems where required
* Liaise internally to lead an annual refresh of security communications strategy
* Maintain and improve visibility of the security function within the organisation with monthly requirements.
* Keeping both the business impact analysis and departmental contingency plan, keeping these documents up to date on the business continuity software
* Organising and scheduling and then reporting on 3 exercises on an annual basis
* Keep "An Intro to Security" induction document up to date.
* Welcome new starters at their relevant office on their first day. Give them a tour and go through Security induction pack with them.
* Ensure new starters have the relevant access / equipment to be able to start their jobs right away.
* Assist the Security Director and his DRs with recruitment.

You will be able to work with minimal supervision along with being a strong team player. Your organisation and detailed planning will be essential for this role, you will be able to demonstrate strong disciplines with regards to accuracy and quality of output.

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Overview

Executive Assistant
Salary: Up to £37000 per annum
Location: City
Duration:

Reference: X_QJG26600_1525446607Consultant: Tay Associates 1 Apply

HR Administrator

HR Administrator - City of London - £30,000 - £32,000 X_QJG26666

A financial trading company is currently looking for a well organised HR Administrator to work closely with the HR Director and HR Business Partner.

You will provide a professional, proactive, efficient and effective HR administration service to the HR department.

Responsibilities:



* Undertaking all pre-employment screening including sending out reference requests for new joiners and processing CRB/credit checks where required
* Adding new joiners to benefit schemes as appropriate
* Liaising with the business re new joiner start dates, equipment required etc.
* Undertaking exit interviews and ensuring that all responses are recorded
* Ensuring that all administrative actions are completed on the leaver checklist in a timely manner
* Monitor probation periods and ensure that probation review meetings take place
* Preparing monthly statistics for the HR dashboard
* Undertaking all administration for monthly payroll process
* Assisting the finance team and HR Business Partner with monthly payroll checking and due diligence
* Liaising with candidates and agencies
* Booking meeting rooms
* Hosting the monthly HR induction meeting for new joiners
* Responding to ad hoc employee queries
* Assisting the head of HR and the HR business partner with ad hoc projects
* Preparing correspondence using HR template letters as required or drafting letters as appropriate.

Do you have a conscientious approach with excellent attention to detail? You must be a proactive self starter, willing and able to take ownership and responsibility for all tasks within own remit.

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Overview

HR Administrator
Salary: £30000 - £32000 per annum
Location: City
Duration:

Reference: X_QJG26666_1525446606Consultant: Tay Associates 1 Apply

PA

PA - City of London - £40,000 - £45,000 - 26662

You will be the glue holding the business together on all things administrative. You'll be fundamental in ensuring the business operates effectively. You will have the ability to be proactive and passionate are the foundations you will need to perform well in this environment.

Two days are never the same with you receiving high volumes of work requests, which means time management and prioritisation skills are essential. You'll act as the gatekeeper to the CUO and CFO with access to diaries and emails, so without question discretion and absolute confidentiality is critical.



* Arrange internal / external meetings and lead all diary management for the CUO and CFO
* Organise video and conference meetings and assist with any catering requirements
* Arrange extensive international travel itineraries, including Visa applications
* Support the business unit wide recognition scheme, including leading the organisation of an annual high profile event
* Produce complex PowerPoint presentations to a high quality in a timely manner
* Assistance with the collation and distribution of reports, budgets and minutes
* Complete expense claims and invoice payment requests and liaise with accounts department
* Collaborate as a team by supporting projects that improve administrative support
* Provide holiday and absence cover for the other secretaries

Do you have previous PA experience, providing one to one support? Do you have insurance knowledge / background?

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Overview

PA
Salary: £40000 - £45000 per annum
Location: City
Duration:

Reference: X_QJG26662_1525446606Consultant: Tay Associates 1 Apply

PA

PA-City-£40-£45K

A global investment bank is seeking for a Personal Assistant who can work well under pressure and have the ability and energy to multi-task with a number of activities. This role would really suit an individual who is ready for a challenge and is focused to support an investment banking team.

The ideal candidate will have client awareness a good sense of time keeping and an excellent phone manner.

Duties will include;



* Responsible for diary management
* Organising meetings, co-ordinating conference calls
* Inputting and updating data into the company database
* Arranging UK and overseas travel along with detailed itineraries
* General department administration
* Support visiting colleagues from other offices
* Promote and excellent client

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Overview

PA
Salary: £40000 - £45000 per annum
Location: City
Duration:

Reference: X_QAC/JG24747_1525446605Consultant: Tay Associates 1 Apply

Team Assistant

A large consultancy company based in the West End is looking for a flexible and diligent Team Assistant to support multiple teams across the business. You will gain exposure to different areas of the business as well as having the chance to develop your skill set in a fast paced environment.

The main duties of the role will be; extensive diary and travel for multiple senior members, arranging complex travel, inbox management, minute taking, supporting bids and processing expenses, as well as providing seamless general administrative support.

Skills/Experience desired;



* Recent demonstrable experience with diary management and international travel arrangements preferred.
* Excellent organisational and communicational skills
* Providing a high-quality of work, with a proactive attitude.
* Warm and personable attitude.
* Being able to work at pace without errors.
* Articulate
* Accuracy and attention to detail.

Job Ref: DD/GW26677

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Overview

Team Assistant
Salary: £25000 - £28000 per annum
Location: West End
Duration:

Reference: X_QDD/GW26677_1525446568Consultant: Tay Associates 1 Apply

PA

Personal Assistant - City of London - £17.00ph - £20:00ph - X_QYR26546

A leading investment financial services company is currently looking for a reliable and flexible Personal Assistant to support 2-3 Managing Directors.

Skills/Experience Required;



* Managing global diaries and action all meeting requests
* Resolving meeting conflicts and clashes on a timely basis
* Helping with coverage of the admin inbox
* Arranging global video conferences
* Assisting global managers when visiting
* Submitting expenses for business travel for senior management
* Covering colleagues during holiday
* Liaising with global peers

Do you have office management experience? You will be approachable, able to multi-task and proficient in Outlook, Word, Excel and PowerPoint.

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Overview

PA
Salary: £17.00 - £20.00 per hour
Location: City
Duration:

Reference: X_QYR26546_1525431452Consultant: Tay Associates 1 Apply

PA

PA-City-£40-£45K

A global investment bank is seeking for a Personal Assistant who can work well under pressure and have the ability and energy to multi-task with a number of activities. This role would really suit an individual who is ready for a challenge and is focused to support an investment banking team.

The ideal candidate will have client awareness a good sense of time keeping and an excellent phone manner.

Duties will include;



* Responsible for diary management
* Organising meetings, co-ordinating conference calls
* Inputting and updating data into the company database
* Arranging UK and overseas travel along with detailed itineraries
* General department administration
* Support visiting colleagues from other offices
* Promote and excellent client

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Overview

PA
Salary: £40000 - £45000 per annum
Location: City
Duration:

Reference: X_QAC/JG24747_1525363534Consultant: Tay Associates 1 Apply

Receptionist

Receptionist within a global recruitment business - Job ref: LM26715

A leading global recruitment business based in the West End are seeking a Receptionist to join their cohesive and hard working team located in tucked away offices in the heart of the West End.

This role is a key hire for the business due to the ambassadorial nature of their Reception; you will be meeting high profile clients, candidates and global colleagues on a daily basis. The impression they gain from Reception is vital due to the recruitment brand you would be representing. Service is at the heart of everything you do as is the fit within the close knit Reception team.

In this role you will be:

- acting as the first point of contact for all visitors

- coordinating meeting room management that will make full use of your strong logistical skills

- managing a busy switchboard answering all calls to business standards and directing calls accordingly

- organising couriers, conference calls and screening any 'walk in' candidates

- setting up meeting rooms including ordering lunches

- ensuring all meeting rooms are fit for purpose including internal training, client meetings and candidate registrations

This company are looking for someone to train and develop but want someone who ideally has experience of working in an office for six months. Attitude is key in this role as is this desire to want to move into a corporate setting and gain invaluable skills. You can demonstrate going the extra mile and delivering exceptional customer service and recognise that securing a role in this worldwide recruitment brand is the logical next step for you.

This role operates a shift system so it is important that you are able to get into Central London for an early shift starting at 7am and willing to work up to 6.30pm on the later shift on a weekly rota system.

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Overview

Receptionist
Salary: £18000 - £21000 per annum
Location: West End
Duration:

Reference: X_QLM26715_1525356888Consultant: Tay Associates 1 Apply

Executive Assistant

Job ref: X_QJG26573

A well established marketing consultancy are currently looking for an well organised and proactive individual to join their team on a maternity contract based in the City of London.

You will be an Executive Assistant to two Directors. On a daily basis you will be assisting them to be as effective as possible and ensure directors, staff and clients get needed help and information to expectation. You will liaise with the receptionists to ensure business runs smoothly.

Duties:



* You will manage director's inboxes, filing and replying where appropriate. You will also alert the directors with emails that need answering by them directly
* Diary management to both directors, preparing their travel requirements as and when required and ensuring they are always aware of upcoming appointments and meetings
* You will be the first point of contact for any company staff wanting to deal with either director, either answering their questions yourself or escalating to the director as necessary
* Preparing both directors for meetings, whether conducting necessary research, giving them paperwork in advance or updating presentations
* You'll help organise events and functions as required, supporting with planning and preparation
* You will support the other company directors when their Executive Assistants are away
* Administration duties when required.

You will always be one step ahead of the Directors requirements and most importantly approachable along with being incredibly proactive.

Do you have previous experience as an Executive Assistant / PA, having worked with Senior Management / Directors?

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Overview

Executive Assistant
Salary: Up to £40000 per annum
Location: City
Duration:

Reference: X_QDD/JG26574_1525274542Consultant: Tay Associates 1 Apply

PA

PA- £30,000-£40,000
Our prestigious boutique client based in the west end is looking for a PA to join their team on a permanent basis. The role is a 1:2 position supporting senior board members. The position will involve supporting with traditional PA duties as well as scope to pick up project work and support with all things board.

Benefits for the PA position include;



* Private healthcare
* Offices are a short walk from the station
* Generous pension contribution

Responsibilities for the PA position include;



* Diary management for two
* Arranging complex international travel
* Processing invoices and updating reports
* Processing expenses
* Preparing board papers
* Project work
* General administration related tasks
* Handling all correspondence

Qualifications for the PA position include;



* A minimum of two years PA experience supporting at a senior level
* A degree is desirable but not essential
* Flexible and meticulous
* Confident and personable

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Overview

PA
Salary: £30000 - £40000 per annum
Location: West End
Duration:

Reference: X_QLB26707_1525252993Consultant: Tay Associates 1 Apply

Personal Assistant

Personal Assistant

West End

£42,000 + benefits

Do you thrive on working in a fast paced and busy environment? Are you looking to work for a company which has one of the best cultures in the market? Are you looking for a new challenge?

A highly regarded professional services firm is currently recruiting for a charismatic, self motivated and switched on individual to join their growing team.

This organisation is forward thinking, innovative and creative; the ideal candidate would be someone who reflects these characteristics and can think outside the box when dealing with challenging situations.

Travel and diary arrangements will be the main component of the role you will be expected to be on the ball and deal with ever changing travel plans. Therefore you will be well versed in managing multi stop travel including arranging visas and providing extensive international travels .

Duties:



* Extensive PA support to the CEO and three other senior individuals
* Diary management and inbox management
* Booking international travel for the CEO and the wider management team
* Personal PA duties to the CEO

Experience:



* PA/TA experience working in a corporate environment
* Degree level or equivalent
* Forward thinking and able to think outside the box with problems
* Strong communication skills, both written and verbal
* Team player who enjoys working in a collaborative and high pressured environment

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Overview

Personal Assistant
Salary: £38000 - £42000 per annum + Benefits
Location: West End
Duration:

Reference: X_QDK26003_1525181800Consultant: Tay Associates 1 Apply

Research Executive

Would you describe yourself as having a probing mind?

Are you naturally curious about people and what makes them tick?

Do you enjoy research and have an interest in financial markets?

Leading questions granted, but if are answering with confident and interested affirmatives then this role is worth exploring and with commitment and grit will lead to a lucrative career supporting in the recruitment of people you will read about in the financial press.

This outstanding opportunity to use your current research experience, gained in any business but ideally a corporate setting will let join a hugely successful yet boutique Executive Search company based in the heart of the West End who has experienced unprecedented success in 2017 and are recruiting a researcher to support their 2018 growth ambitions. With an enviable name in the market place this is a really exciting time to join this niche specialist who looks to recruit researchers who are entrepreneurial and proactive in their approach.

To be successful in this researcher role you would describe yourself as results driven, logical and methodical in your style as well as resilient and goal oriented.

Degree level or equivalent

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Overview

Research Executive
Salary: £25000 - £30000 per annum
Location: City
Duration:

Reference: X_QLM26517_1525171519Consultant: Tay Associates 1 Apply

Research Coordinator

A boutique Executive Search firm is seeking an intellectually curious candidate who would be keen to move their career into a researcher role and work within a small team based in the heart of the West End.

Would you describe yourself as having a probing mind?

Do you enjoy research and have an interest in financial markets?

If you can answer and emphatic yes to these questions then this researcher role could be the next step in your career.

With an enviable name in the market place this is a really exciting time to join this niche specialist who looks to recruit candidates who are entrepreneurial and proactive in their approach. To be a successful researcher you will be results driven, logical and methodical in your approach to work as well as resilient and a passion for delivering results.

This researcher role will focus on supporting a very successful team in sourcing candidates and supporting in delivering client briefs. This role would suit someone who is both flexible but able to work to tight and ever changing deadlines.

This would be ideal for someone who:



* Enjoys working under pressure in a lively environment
* Is motivated by success and is ambitious to earn money for delivering solutions
* Enjoys networking and engaging with stakeholders
* Describes themselves as highly motivated, competitive, resilient and persuasive in their communication style with ambitions to earn well following hard work and commitment

Degree level or equivalent

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Overview

Research Coordinator
Salary: £25000 - £30000 per annum
Location: City
Duration:

Reference: X_QLM126517_1525171493Consultant: Tay Associates 1 Apply

Team Assistant

June 2018 Start

Are you a team assistant seeking to work for a company who will help develop your skills in an entrepreneurial and professional environment?

Are you looking to join a collaborative, fun and ambitious team?

Do you have two years Team Assistant experience with global travel and diary management taking up 75% of your time?

Are you available from June 2018?

If you can answer an emphatic yes to all questions, read on!

A global professional services business is looking for a positive, dedicated and committed Team Assistant who is passionate about supporting insanely busy executives!

Duties;



* Dealing with last minute extensive and international travel arrangements
* Managing multiple and complex diaries that will change!
* Organising innovative events for clients
* Creating PowerPoint presentations for meetings
* Proactively using their CRM system

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Overview

Team Assistant
Salary: Up to £33500 per annum
Location: City
Duration:

Reference: X_QAC/LM26699_1525104021Consultant: Tay Associates 1 Apply

Tay Associates Limited, Boston House, 63-64 New Broad Street, London, EC2M 1JJ, United Kingdom   Tel: +44 (0) 20 7065 6700   Fax: +44 (0) 20 7065 6701