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Executive Assistant

Executive Assistant - £40,000 - £45,000 - West End - X_QYR27096

A large independent investment company is currently seeking a positive and experienced Executive Assistant to join their Administrative Team based in the West End. This role will form part of the assistant support for the Equity Product Management team.

Are you looking for a varied and busy role with the opportunity to grow within a growing business area?

Responsibilities:



* Comprehensive and proactive diary management to 2 Business Development Managers and 2 Portfolio advisers
* Liaising with external clients and administrative teams for all meeting logistics
* Coordinating roadshow activity
* Proactively setting up prep-meetings ahead of the client meeting
* Ensuring meeting rooms are booked globally where necessary
* Understanding and utilising virtual conferencing tool to create video and audio conference requests
* Liaising with reception to request any catering
* Registering external visitors with reception
* Proactively managing meetings and being a gatekeeper
* Managing global travel and expenses
* Providing enterprise reports when requested
* Managing and completing print requests following in-house compliance approval process
* Entering, amending and keeping client data up to date
* Management and processing of team invoices
* Diligent coverage of telephone lines, adhering to best practices

Skills:



* Diligent and high attention to detail
* Advanced proficiency in MS Office (Word, Outlook, Excel and PowerPoint)
* Excellent organisational, multi-tasking and prioritisation abilities
* Ability to work under deadlines and to accommodate last minute changes.

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Overview

Executive Assistant
Salary: £40000 - £45000 per annum
Location: City
Duration:

Reference: X_QYR27096_1533306528Consultant: Tay Associates 2 Apply

Team Assistant

This role is supporting the extremely busy European Team plus two Directors where you will be managing ever-changing diaries and meetings and being the sole gate keeper. This team is on the road meeting with clients on a daily basis and require a pro-active candidate to manage their heavy expense work load. If you are friendly, organised and not phased by ever changing itineraries then please send your CV in.

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Overview

Team Assistant
Salary: £30000 - £35000 per annum
Location: West End
Duration:

Reference: X_QYR27074_1533299970Consultant: Tay Associates 2 Apply

Office Administrator

Customer Experience Assistant - City of London - £13.00 - £15.00 p/h - X_QNS27080

A luxury interior designing company is currently looking for a Customer Experience Assistant. You will be working within a department and allocated a home team which is where you will become an expert, however you will need to be flexible so that we can fully support any of the three functions within the company. You will need to be great on the phone, an excellent creative writer and a good listener with a natural flair for speaking about scrumptious things.

Key responsibilities:

To have a passion for the brand and product

Ensuring that the company provides the best customer experience at all times

Ensuring that the customer message is kept on brand at all times

Ensuring that all customer communication is of the highest standard

Ensure you have excellent product knowledge at all times

Resolve all customer questions and queries in a professional and timely manner

Liaise effectively with all other departments within the company

Take the initiative to deliver beyond the expectations set for your role

Support the team to pick, pack and send out brochures and swatches

Follow and work to the business core values

Display a professional attitude towards the job at hand and the rest of the team

Ensure that all systems and processes are followed with regards to returns and refunds

Skills and Attributes:

Previous experience within a customer services role

Excellent listening and communication skills both written and verbal

Excellent attention to detail

A patient and calm approach

The ability to problem solve and prioritise workload effectively

Strong organisational skills

Self motivated with positive approach

Initiate, execute and embrace new methods of work and projects.

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Overview

Office Administrator
Salary: £13.00 - £15.00 per hour
Location: City
Duration:

Reference: X_QNS27080_1533294355Consultant: Tay Associates 2 Apply

Team Assistant

Team Assistant / X_BR/00027090 - London City - £12.00 - £13.00ph

A very fast past leading financial services company is currently looking for a Team Assistant to join their team on a temporary basis. You will be supporting a team of 8. You will have the responsibility of managing the offices needs such as diary management, travel arrangments, meeting and greeting, administration duties, post, ordering materials, managing invoices and facilities.

Responsibilities:



* Completing a broad variety of administrative tasks to the Sales Directors and team of 8
* Providing diary management support to senior members of the team
* Running office management
* Processing invoices and liaising with Accounts Payable teams
* Working closely with Country Head Germany
* Preparing meeting material and putting together presentations using PowerPoint
* Communicating with support functions in London
* Managing expenses and liaising with Accounts Payable teams
* Taking minutes for team meetings as and when required.

Skills and Experience:



* Strong administrative skills
* Microsoft package experience
* Impeccable time management
* Ability to adapt to high volumes of workload
* Capability to work efficiently in a calm and collective manner.

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Overview

Team Assistant
Salary: £12.00 - £13.00 per hour
Location: City
Duration:

Reference: x_QBR/00027090_1533129528Consultant: Tay Associates 1 Apply

Executive Assistant

An exciting opportunity has arisen for an Executive Assistant to join a global firm based in the City to support the European Equity Research department. It is immediate start and ideally to be on an ongoing contract basis.

They are ideally seeking a versatile, dynamic and adaptable individual to provide the highest level of support to their top ranked analyst teams. You will need to have strong background in managing multiple complex travel/diary, processing of expenses, organising events, dealing with numerous ad hoc internal and external client requests and able to build excellent rapport to maintain relationships.

This is a fantastic role to work for a well-established global business and for a company who is focused on a collaborative culture of inclusivity, open to fresh ideas and diversity.

If you are a highly motivated, flexible and adaptable individual as well as being an excellent communicator then please do apply for the role. Alternatively, you can give me a call directly on 020 70656700 to discuss more.

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Overview

Executive Assistant
Salary: Up to £22 per hour
Location: City
Duration:

Reference: X_QLV27024_1533111312Consultant: Tay Associates 2 Apply

Team Assistant

Part Time 25 hours - Temp to Perm - £28k pro rata - Team Assistant

A privately owned, care company based in the City are looking for a Team Assistant to join their team to support the CEO and wider team.

This is a temp to perm role to start immediately and an amazing opportunity for someone looking to get into the Team Assistance, PA and EA field.

You will be based on reception and duties will include:



* Diary Management for CEO
* Booking travel
* Expenses
* Meeting and greeting clients
* Managing and looking after meeting rooms
* Booking meetings, appointments
* Managing incoming mail, emails and calls
* General admin support to the wider team
* Office maintenance

You will have worked in a support role, be available to work a flexible part time role and come with enthusiasm, professionalism and an excellent work ethic.

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Overview

Team Assistant
Salary: £13 - £15 per day
Location: City
Duration: Temp-To-Perm

Reference: X_QNS27080_1533055268Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - X_QBR/00027065

An Executive Searh Company based in the West End is seeking an Executive Assistant to support 2 Senior Partners on a temporary basis.

Based in a fast paced area of the business, you will be providing support to the Senior Team with their day to day duties.

Duties include but are not limited to:



* Managing diaries across multiple time zones
* Coordinating travel arrangements for the team, including hotels, flights, and travel itineraries
* Meeting and greeting guests on behalf of Exec team
* Organising internal and external meetings
* Processing team expenses
* Assisting with office events
* Proof-reading and formatting of documents and PowerPoint presentations
* Assisting with ad hoc project s such as event planning or research prior to external meetings
* Assist the Office Manager with ad hoc duties during periods of absence
* Providing support to the EA to the CEO and providing absence cover

To be considered for this position you will have strong Microsoft Office Word, Excel, PowerPoint and Outlook skills and educated to A Level or equivalent would be beneficial. Similar experience with demonstrable organisational and time management skills is desired as well as being an effective communicator (both written and oral) and being able to act on your own initiative.

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Overview

Executive Assistant
Salary: £20.00 - £23.00 per hour
Location: City
Duration:

Reference: x_QBR/00027065_1533051074Consultant: Tay Associates 1 Apply

Administrative Assistant

Location: City

Role: Float PA

Type: Ongoing Contact

Salary: £20-23 per hour inclusive of holiday pay

An exciting opportunity has arisen for an experienced Float PA to join a fantastic banking firm in the City to support the Sales and Trading department. It is immediate start and an on a contract basis.

They are ideally seeking a versatile, dynamic and adaptable individual to provide the highest level of support to the Sales and Trading team. You will need to have strong background in extensive travel (including international and multi-stop travel and visas) and complex diary management.

This is a fantastic role to work for a well-established global business and for a company who is focused on a collaborative culture of inclusivity, open to fresh ideas and diversity.

If you are a highly motivated, organised and confident individual who is able to thrive within a fast-paced environment and have the relevant expertise then please do apply for the role. Alternatively, you can give me a call directly on 020 70656700 to discuss more.

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Overview

Administrative Assistant
Salary: £20 - £23 per hour
Location: City
Duration:

Reference: X_QLV/JMA27072_1533049636Consultant: Tay Associates 2 Apply

Team Assistant

Location: City

Role: Float Team Assistant

Type: Fixed Term Contract

Salary: £28,000 per annum

An exciting opportunity has arisen for an experienced Float Team Assistant to join a fantastic banking firm in the City. It is immediate start and an on a fixed term contract basis.

They are ideally seeking a versatile, dynamic and adaptable individual to provide the highest level of support. You will need to have strong background in extensive travel (including international and multi-stop travel and visas) and complex diary management.

This is a fantastic role to work for a well-established and forward-thinking business who is focused on a collaborative culture of inclusivity, open to fresh ideas and diversity.

If you are a highly motivated, organised and confident individual who is able to thrive within a fast-paced environment and have the relevant expertise then please do apply for the role. Alternatively, you can give me a call directly on 020 70656700 to discuss more.

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Overview

Team Assistant
Salary: Up to £28000 per annum
Location: City
Duration:

Reference: X_QLV/JMA27077_1533049358Consultant: Tay Associates 2 Apply

Personal Assistant

Temporary PA Investment Banking

£18.00 - 22.00 per hour

The role would suit an individual who thrives under pressure, enjoys a busy financial environment and understands how to work to strict deadlines. The large London office has a true sense of professional collaboration and determination with a fantastic PA network where everyone mucks in and helps each other out - therefore, a true team player is key.

Responsibilities and requirements



* A proven background as a PA or Team Assistant working for a financial services organisation is desired
* Ability to organise complex, multi stop, international travel arrangements with detailed itineraries and request Visa's
* Multiple diary management with prioritisation of conflicting meetings and last minute changes
* Help with coverage of admin inbox which is shared across all PA's
* Working closely with other PA's in the business, building internal relationships and offering team support when needed
* Organising overseas meetings and researching when necessary
* Acting as first point of contact for senior level staff maintaining the company's standards at all times
* Arranging global conference calls
* Submit and track expenses on a monthly basis.

Job Reference: X_QJMA 27072.

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Overview

Personal Assistant
Salary: £18 - £22 per hour
Location: City
Duration:

Reference: X_QJMA27072_1533045072Consultant: Tay Associates 2 Apply

Executive Assistant

Team EA- West End- £20.00 plus holiday pay - Excellent Company

Are you a personable and confident Team Assistant/PA looking for a new challenge? Do you have experience managing multiple diaries? If so we want to hear from you! Our well established and successful client based in the West End is looking for a Team Assistant/Team PA to join the business on a permanent basis.

Benefits for the Team EA (on conversion to permanent) include ; Salary £43,000 - £45,000



* Private healthcare package
* Short walk away from the station
* Generous Pension contribution
* Collaborative and fun team

Responsibilities for the Team EA include;



* Full diary management up to a team of 6
* Inbox management and responding to enquiries
* Travel booking and preparation of itineraries
* Processing expenses and keeping track of holiday entitlements
* Other administrative tasks
* Assisting with all ad hoc duties

Qualifications for the Team EA include;



* Previous Team Assistant/PA experience within financial services is desirable
* Fully competent in Microsoft word including; Excel, Word and Outlook
* Team player
* Flexible and adaptable work ethic
* Confident and personable

Reference X_QJMA27025

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Overview

Executive Assistant
Salary: Up to £20 per hour
Location: City
Duration:

Reference: X_QJMA27025_1533041976Consultant: Tay Associates 2 Apply

Team Assistant

Team Assistant West End £25,000 - £28,000

Are you looking to work for a prestigious global brand? Are you a logistical guru and expert organiser? Then please see below an opportunity to join an established business with a great support network…

A worldwide management consultancy is looking for a "happy to help", super organised Team Assistant to predominantly support 2 busy Directors with ad-hoc admin support to their wider team. This role will have main focus on booking international travel and arranging busy diaries. The team are collaborative, positive, friendly but super busy.

With over 1,000 staff based in this office, there is a buzzy and dynamic feel throughout the office with a consistent level of professionalism.

Main Team Assistant responsibilities;



* Daily organisation of complex diaries, arranging meetings and rescheduling
* International travel arrangements
* Support to the wider team with expenses, catering arrangements, and internal meetings

-First point of contact for all queries within the department

-Ad-hoc management for reporting

-Minute taking

-Creating PowerPoint presentations

-Ad-hoc cover for other secretaries within the business when they are on annual leave.

Job reference: X_QJMA27077.

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Overview

Team Assistant
Salary: £25000 - £28000 per annum
Location: City
Duration:

Reference: X_QJMA27077_1533040700Consultant: Tay Associates 2 Apply

PA

Personal Assistant - Temp to Perm

Are you a confident and savvy Personal Assistant looking for an exciting new challenge ? Would you like to work for an innovative and faced paced Company? A new start up Media company in the West End the City are looking for a Personal Assistant to join their team supporting two Partners. This is a great opportunity to really grow and develop the role to add value.

Responsibilities for the Personal Assistant to Partners include



* Extensive diary management
* Inbox management and responding to enquiries
* Arranging complex international travel
* Logistics for events across Asia, Europe and USA
* Arranging itineraries
* Processing expenses and keeping track of holiday entitlements
* General administrative tasks
* Assisting with all ad hoc duties

Qualifications for the Personal Assistant include;



* Previous experience supporting at C suite level
* Experience working within; media, advertising, technology or retail sectors
* Self motivated and personable
* Professional and excellent communicator

Job Reference - X_QJMA27055

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Overview

PA
Salary: £33000 - £38000 per annum
Location: City
Duration:

Reference: X_QJMA27055_1533032814Consultant: Tay Associates 2 Apply

Office Assistant

Part Time 25 hours - Temp to Perm - £28k pro rata - Office Assistant

A privately owned, home care business is looking for a part time Office Assistant/Office Administrator to join their team on a temp to perm basis. In brand new offices near Angel station this is an exciting time to join a growing company and the perfect opportunity for someone looking to work 25 hours over 5 days.

You will be based on reception and duties will include:



* Meeting and greeting clients
* Managing and looking after meeting rooms
* Booking meetings, appointments
* Ordering office supplies
* Managing incoming mail, emails and calls
* General admin support to the wider team
* General Office maintenance
* Ensuring the reception area is maintained and welcoming

You will have previous experience supporting a team in an Administrative capacity; you will be approachable, articulate and have the ability to work on your own using initiative.

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Overview

Office Assistant
Salary: £13 - £15 per hour
Location: City
Duration: Temp-To-Perm

Reference: X_QNS27080_1533025579Consultant: Tay Associates 2 Apply

Team Assistant

9 month maternity cover contract - Team Assistant - £19ph - City Based

A well-established global Financial Services company based in the city is currently seeking a charismatic, professional and highly experienced Team Assistant to cover maternity leave in their Merchant Banking Division.

This position is to start in August and although temporary, there is a high chance for a longer term career for the right candidate.

This is a traditional role supporting 6-7 busy professionals with duties such as:



* Pro-active inbox management and diary management
* Administration and operational support to x6 professionals
* Arranging large, complex meetings and conference calls with the external parties
* Travel arrangements and related logistics such as expenses

You will be self sufficient, come with a financial background, professional and keen to join a busy, fast paced environment.

To be considered for this role please apply online.

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Overview

Team Assistant
Salary: Up to £19 per hour
Location: City
Duration: 9 Months

Reference: X_QYR/NS26696_1531988236Consultant: Tay Associates 1 Apply

Tay Associates Limited, Boston House, 63-64 New Broad Street, London, EC2M 1JJ, United Kingdom   Tel: +44 (0) 20 7065 6700   Fax: +44 (0) 20 7065 6701