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Team Assistant

Are you a logistical expert who is adept at managing ever changing and complex diaries?

Do you enjoy juggling multiple inboxes and are able to multi task with ease?

Do you take pleasure in managing intense travel plans that are liable to change at the last minute?

Do you want to work in a supportive team who are collaborative, committed and full of energy?

If you can answer an emphatic YES to these questions and want a role that will keep you busy and engaged working for inspirational managers then apply ASAP. You will be working in stunning offices in the heart of the West End with regular social events in a company who are globally known for being a fabulous place to work who champion career development. On a typical day you will be:



* Proactively managing complex and ever changing diaries - up to five - whilst working to very tight deadlines.
* Arranging multi stop global travel that is frequent, often very last minute and subject to change. As this could form 90% of your day, it is vital that you understand the significance of meeting/flight changes and react in more than a transactional fashion; you innately think pre-emptively and take a helicopter view of multiple diaries to ensure you are consistently solutions focused.
* Liaising with senior level clients so you have the ability to provide exceptional service and problem solve.
* Submitting billing and expenses
* Creating presentations for your team from inception through to completion ensuring you are on brand message.
* Given the opportunity to manage smaller projects; attending client meetings, taking minutes and reporting on projects to ensure deadlines are met.

This would be a career defining role for someone who has gained at least two years recent and demonstrable assistant experience in any sector supporting exceptionally busy individuals who have high expectations of the support they receive.

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Overview

Team Assistant
Salary: £30000 - £34000 per annum
Location: City
Duration:

Reference: X_QLM26700_1526913960Consultant: Tay Associates 1 Apply

Receptionist

Receptionist-West End-£23-25K

A financial company is seeking a receptionist to work within in a team of three. This role would suit an approachable, polite and helpful individual.

This role would suit an enthusiastic organised worker, with the ability to work independently and as part of a team.

Responsibilities will include;



* Meeting and greeting guests in an appropriate manner
* Managing/booking the meeting rooms
* Arranging of catering for the meetings
* Ensuring the IT is set up in the meetings rooms
* Manage all stock and assisting with ordering when necessary
* Over flow admin
* Assisting with the Team Assistant
* Arranging hot desks for visiting employees
* Provide some holiday cover to the admin/team PA which may include general admin tasks

Skills desired for this role;



* To be proficient in Microsoft Outlook, Word, Excel and PowerPoint.
* Excellent communication skills
* Good attention to detail

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Overview

Receptionist
Salary: £23000 - £25000 per annum
Location: City
Duration:

Reference: X_QAC/GW26761_1526655759Consultant: Tay Associates 1 Apply

Team Assistant

This is an excellent opportunity for a Team Assistant/PA who has had exposure at board level to work along side the EA to support the CEO of a large organisation. The ideal candidate will have experience arranging a huge amount of complex international travel and dealing with different time zones. In return the role offers a generous bonus along with an excellent benefits package. If this sounds like suitable position then get in touch.

Benefits for the Team Assistant include;



* Generous bonus
* Private healthcare
* Successful and global business
* Childcare vouchers

Responsibilities for the Team Assistant include;



* Assisting with diary management for the CEO
* Booking all international travel and accommodation
* Covering for the CEO in the EA's absence
* Submitting expenses
* Dealing with any correspondence
* Providing administrative duties on behalf of the CEO
* Pulling together agendas

Qualifications for the Team Assistant include;



* PA experience within a large global company is desirable
* Exposure at board level
* Fully competent in Microsoft word including; Excel, Word and Outlook
* Flexible and adaptable work ethic
* Articulate and approachable

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Overview

Team Assistant
Salary: £30000 - £35000 per annum
Location: City
Duration:

Reference: X_QLB26453_1526648350Consultant: Tay Associates 1 Apply

Team Assistant

Ongoing temporary position - Team Assistant - £20 per hour

A global Investment Bank is seeking a key hire within their Executive Assistant team to support a team of Heads. This is a highly visible role within the business and a truly ambassadorial Team Assistant role; therefore the experience required needs to reflect this seniority.

This role is to provide secretarial/administrative support to a specific department whilst assisting department heads and Managing Directors with secretarial assistance.

The role would suit someone who enjoys:



* Booking and organising global travel
* Effective diary management for various heads of department
* Arranging visa and passport extensions
* Processing expenses for senior members
* Organising events in conjunctions with team presentations
* Undertaking specific projects
* Coordinating new starters set ups

You will have worked and can evidence support of senior members in this capacity. You will be confident with Microsoft packages and retain the ability to manage your workload effectivity whilst maintaining composure during pressurised spells.

To be considered for this role apply on-line, call Nina Singh on 020 7065 6700 or email ns@tayassociates.co.uk

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Overview

Team Assistant
Salary: Up to £20 per hour
Location: City
Duration: On-Going

Reference: X_QNS/JMA26760_1526474545Consultant: Tay Associates 1 Apply

Team Assistant

Ongoing temporary role - JMA 26760

Investment Banking - Float Role a pro-active self-starter to support an exceptionally busy team of Bankers. With previous secretarial experience gained within a corporate environment, you will be responsible for managing complex diaries, travel and processing of expenses, whilst assisting with wider team administration. Positive attitude combined with superb communication skills. Hours 8.30am - 5.30pm

Skills/experience required;



* Previous experience gained within a Team role supporting senior management with diary and travel management.
* Excellent communication skill; diplomacy, discretion and the ability to build professional relationships at all levels within a corporate business
* Flexibility in supporting ad hoc projects within the team

Pay rate £20.00 plus holiday pay.

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Overview

Team Assistant
Salary: Up to £20 per hour
Location: City
Duration:

Reference: X_QJMA26760_1526459451Consultant: Tay Associates 1 Apply

Team Assistant

Temp to Perm PA / Team Assistant

JMA 26606

PA /Secretarial role is available within this leading Investment Bank based in the City. Supporting a Director and executives within the business, this is a busy and challenging PA role, which involves daily liaison with clients. Utilising your exceptional organisational skills to manage complex diaries and to coordinate detailed global travel itineraries, this is an excellent company with a warm and welcoming culture. Ideally, you will have gained previous Director level PA experience within, investment banking, financial or professional services. Immediate interviews and to mid June 2018

Temporary rate £18.50 per hour plus holiday pay.

Excellent salary up to £38,000 and benefits offered on conversion to permanent.

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Overview

Team Assistant
Salary: £30000 - £38000 per annum
Location: City
Duration:

Reference: X_QJMA26606_1526458706Consultant: Tay Associates 1 Apply

Team Assistant

Float Team Assistant - City of London - £19:50ph - X_QYR26696

A leading investment financial services company is currently looking for a Float Team Assistant based in the City of London to join their team on a fixed term contract.

You will be providing extensive calender, travel and diary management, handling a high volume of phone calls and emails, you will be relaying information in a timely manner daily along with coordinating and scheduling meetings, conferences and special events.

You will be taking on ad hoc projects whilst maintaining a consistent work flow, ordering and organising all supplies, maintaining faxes, printers and photocopiers. You must have the ability to demonstrate dependability, sense of urgency and high attention to detail along with the ability to multi-task.

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Overview

Team Assistant
Salary: Up to £19.50 per hour
Location: City
Duration:

Reference: X_QYR26696_1526315094Consultant: Tay Associates 1 Apply

Team Assistant

Team Assistant in Marketing - Private Equity - West End - up to 46K. LM126721

With a prestigious and well established brand coupled with an enviable culture this West End private equity company is seeking a Team Assistant in their marketing team of eight across London and New York. The company is looking for a highly motivated, proactive team assistant to provide first class support to a busy marketing team. Covering all aspects of marketing globally this role will give incredible exposure to an assistant who wants to take on more and take an interest in the team they support.

Skills/experience requires:



* Knowledge of dealing with complex diary management, occasional global travel booking, expenses and co-ordination for a senior partner who reports into the CEO
* Experience of managing a wide range of administrative requests with varying deadlines
* Someone used to working to tight deadlines and supporting with administration that is business critical
* Experience of being in a client facing role with excellent MS Office skills, in particular Outlook, Word and PowerPoint
* A good knowledge of CRM(Salesforce and Pardot) would prove advantageous, although full training will be given
* Ability to multi-task and prioritise effectively whilst supporting multiple team members
* Excellent organisation skills with a positive communication style
* Initiative and instinct when managing an ever changing workload and working in an anticipatory way to ensure that you maximise the time of your team
* Acting as the lynch pin for your team and working across several departments to support multiple projects
* Photoshop and InDesign would be highly desirable

You would describe yourself as methodical, analytical and organised in your approach and are willing to pitch in to deliver exceptional support to your teamTeam Assistant. You pride yourself on your accuracy and enjoy undertaking a variety of tasks. You enjoy building a positive working relationships and networking as this marketing team will rely on this!

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Overview

Team Assistant
Salary: £40000 - £46000 per annum
Location: West End
Duration:

Reference: X_QLM126721_1526295912Consultant: Tay Associates 1 Apply

Team Assistant

A global consultancy are currently seeking a proactive, motivated Team Assistant to join their business in their beautiful Victoria offices. They are a supportive, cultured network of individuals who work collaboratively to deliver the best possible service to their clients. The company are seeking an individual with a team player attitude who is not afraid to muck in and get involved where and when needed throughout the business.

Responsibilities

(Will include but are not limited to)



* Inbox and diary management of multiple members of the team
* Supporting and organising any and all corporate submissions
* Co-ordinating functions and briefings
* Booking hotels, travel, meetings, catering assistance etc.
* Providing a high level of support to a variety of functions, services, corporate projects etc.
* Involvement in event preparation with marketing support
* Assisting the resource team
* Coordinating meetings and minute taking

Requirements



* Some experience of working in a floating support role is ideal, if not experience within a varied role with some administrative / supporting responsibilities
* Cross functional working is desirable but not essential
* Strong administrative skills
* Excellent communication skills both written and verbal
* Ability to manage a large and varied work load
* Ability to prioritise and multitask
* Natural team player who is happy to much in wherever needed across teams

If this sounds like a position that could be of interest and would like to find out more, get in touch now.

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Overview

Team Assistant
Salary: Up to £28000 per annum
Location: City
Duration:

Reference: X_QEF26677_1526054672Consultant: Tay Associates 1 Apply

Team Assistant

A global investment bank located in the heart of the City is seeking an analytical and unflappable Team Assistant to support a team of investment professionals who require someone who is confident, assured and has demonstrable experience within a client facing team assistant role within investment banking.

Duties will include:



* Taking full responsibility for diary management, meeting planning and scheduling conference calls
* Arrange all travel, including internationally for the team which will include details itineraries
* Use Salesforce to ensure information is updated and maintained
* Prepare expense claims and ensure all deadlines are met
* Use your current experience of liaising with clients to forge strong working relationships and handle queries with ease giving clients' confidence their enquiry will be handled in a timely manner
* Assists with presentations and reporting on an ad hoc basis
* When needed act as a point of contact for global visitors from other offices

You are someone who works well in a small team who are logical in their style and rely on their assistant to be the calm in the storm (!) who is unfazed by juggling multiple tasks and working with different personalities. The environment here is professional, hard working with a focus on the pursuit of excellent.

Working with Salesforce and/or SharePoint would be an advantage

Due to the high volume of enquiries that we receive, we are not always able to respond to all CVs. If you have not received a response within one week, please assume that your application has been unsuccessful in this instance. Thank you for your interest in Tay Associates. If you are already registered with Tay Associates, please express your interest in this role to your consultant.

'Why compromise?'

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Overview

Team Assistant
Salary: £35000 - £37000 per annum
Location: City
Duration:

Reference: X_QJG24747_1526044374Consultant: Tay Associates 1 Apply

Marketing Team Assistant

With a prestigious and well established brand coupled with an enviable culture this West End private equity company is seeking a Marketing Team Assistant. The company is looking for a highly motivated, proactive team assistant to provide first class support to a busy team who work collaboratively and positively at all times. Covering all aspects of marketing globally this role will give incredible exposure to an assistant who wants to take on more and take an interest in the team they support.

With varied personalities and requirements this role would suit a team assistant with recent and demonstrable within financial services. This is a wonderful time for a committed and highly motivated team assistant to join the business and ensure that their team are impeccably organised.

Skills/experience requires:



* Knowledge of dealing with complex diary management, occasional global travel booking, expenses and co-ordination for a senior partner who reports into the CEO
* Experience of managing a wide range of administrative requests with varying deadlines
* Someone used to working to tight deadlines and supporting with administration that is business critical
* Experience of being in a client facing role with excellent MS Office skills, in particular Outlook, Word and PowerPoint
* A good knowledge of CRM(Salesforce and Pardot) would prove advantageous, although full training will be given
* Ability to multi-task and prioritise effectively whilst supporting multiple team members
* Excellent organisation skills with a positive communication style
* Initiative and instinct when managing an ever changing workload and working in an anticipatory way to ensure that you maximise the time of your team
* Acting as the lynch pin for your team and working across several departments to support multiple projects
* Photoshop and InDesign would be highly desirable

You would describe yourself as methodical, analytical and organised in your approach and are willing to pitch in to deliver exceptional support to your team. You pride yourself on your accuracy and enjoy undertaking a variety of tasks. You enjoy building a positive working relationships and networking as this marketing team will rely on this!

You are a good reader of people and appreciate the need to mould around different personalities and their working styles.

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Overview

Marketing Team Assistant
Salary: £42000 - £46000 per annum
Location: City
Duration:

Reference: X_QLM26721_1525948594Consultant: Tay Associates 1 Apply

Team Assistant

Team Assistant

12 month fixed term contract

City

£35,000+ bonus

Do you enjoy working in fast paced and busy environment? Are you looking to work for a company which genuinely cares about its staff? Are you looking to work for leaders within the financial services world?

A financial services firm in the heart of the city is currently recruiting for a switched on, dedicated and hard working candidate to join their team. This is a great opportunity to work with intelligent and driven individuals who are very successful within the financial services sector.

Duties:



* Diary management
* Organising international travel
* Preparing reports, presentations and internal communication
* Gatekeeper for the team
* Ad hoc project work

Experience:



* PA/TA experience working within a professional firm- ideally financial services
* Used to managing multiple diaries and confident dealing with last minute changes
* Advanced on Excel, Word , Outlook and PowerPoint
* Strong communication skills and a high attention to detail

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Overview

Team Assistant
Salary: £30000 - £35000 per annum + Benefits
Location: City
Duration: 12 months

Reference: X_QDK26651_1525858578Consultant: Tay Associates 1 Apply

Team Assistant

A reputable city based financial services firm is currently looking for an articulate and warm Team Assistant to provide meticulous support to multiple individuals within the business.

Supporting these busy individuals within this client facing area of the business will give the successful Team Assistant a massive amount of exposure, both internally and externally. The main duties will include extensive diary and international travel arrangements and visas, as well as processing expenses and reports. Client liaison is also a very common in this position, so confidence and previous experience interacting with clients will be a huge bonus.

You will have the exposure to an incredibly professional environment, filled with very passionate and friendly individuals. You will also have the opportunity to develop your existing skill set.

Skills/Experience Desired;



* Experience supporting a senior level member within a professional services company, ideally financial services.
* Experience managing complex diaries and international travel arrangements and visas
* Previous experience liaising with external clients on a regular basis.
* Ability to multi-task within a fast paced deadline driven environment
* Strong MS Office skill set and ability (Word, Excel, PowerPoint and Excel)

Job Ref/GW24747

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Overview

Team Assistant
Salary: £40000 - £45000 per annum
Location: City
Duration:

Reference: X_QGW24747_1525855232Consultant: Tay Associates 1 Apply

Team Assistant

A global investment bank located in the heart of the City is seeking an analytical and unflappable Team Assistant to support a team of investment professionals who require someone who is confident, assured and has demonstrable experience within a client facing team assistant role within investment banking.

Duties will include:



* Taking full responsibility for diary management, meeting planning and scheduling conference calls
* Arrange all travel, including internationally for the team which will include details itineraries
* Use Salesforce to ensure information is updated and maintained
* Prepare expense claims and ensure all deadlines are met
* Use your current experience of liaising with clients to forge strong working relationships and handle queries with ease giving clients' confidence their enquiry will be handled in a timely manner
* Assists with presentations and reporting on an ad hoc basis
* When needed act as a point of contact for global visitors from other offices

You are someone who works well in a small team who are logical in their style and rely on their assistant to be the calm in the storm (!) who is unfazed by juggling multiple tasks and working with different personalities. The environment here is professional, hard working with a focus on the pursuit of excellent.

Working with Salesforce and/or SharePoint would be an advantage

Due to the high volume of enquiries that we receive, we are not always able to respond to all CVs. If you have not received a response within one week, please assume that your application has been unsuccessful in this instance. Thank you for your interest in Tay Associates. If you are already registered with Tay Associates, please express your interest in this role to your consultant.

'Why compromise?'

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Overview

Team Assistant
Salary: £35000 - £37000 per annum
Location: City
Duration:

Reference: X_QJG24747_1525446617Consultant: Tay Associates 1 Apply

Administrator

Administrator - West End - £24,000 - £27,000 - Ref: 26701

An investment management company with stunning offices based in the West End is currently looking for an all round administrator with impeccable customer service skills that has a high level of attention to detail and great attitude. You will be reporting to the Office manager.

Responsibilities:



* General administrative duties
* Setting up desks for new starters
* Manage health and safety procedures
* Providing travel booking cover for the team administrator when required
* Providing support for team assistant with cash, card and travel expenses
* Support the office manager with office management duties when required
* Flexibility to work occasional evenings and weekends when required
* Working alongside contractors, plan and oversee works in progress
* Working closely with the office management team to ensure all items are picked up and covered in absence
* Support the office manager with larger works and out of hour requirements

You will have excellent interpersonal and communication skills with the ability to interact and build a rapport with people at all levels. Are you highly motivated with lots of initiative and a good working knowledge of MS office, in particular Outlook, Excel and Word.

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Overview

Administrator
Salary: £24000 - £27000 per annum
Location: West End
Duration:

Reference: X_QJG26701_1525446616Consultant: Tay Associates 1 Apply

Team Assistant

A large consultancy company based in the West End is looking for a flexible and diligent Team Assistant to support multiple teams across the business. You will gain exposure to different areas of the business as well as having the chance to develop your skill set in a fast paced environment.

The main duties of the role will be; extensive diary and travel for multiple senior members, arranging complex travel, inbox management, minute taking, supporting bids and processing expenses, as well as providing seamless general administrative support.

Skills/Experience desired;



* Recent demonstrable experience with diary management and international travel arrangements preferred.
* Excellent organisational and communicational skills
* Providing a high-quality of work, with a proactive attitude.
* Warm and personable attitude.
* Being able to work at pace without errors.
* Articulate
* Accuracy and attention to detail.

Job Ref: DD/GW26677

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Overview

Team Assistant
Salary: £25000 - £28000 per annum
Location: West End
Duration:

Reference: X_QDD/GW26677_1525446568Consultant: Tay Associates 1 Apply

Team Assistant

June 2018 Start

Are you a team assistant seeking to work for a company who will help develop your skills in an entrepreneurial and professional environment?

Are you looking to join a collaborative, fun and ambitious team?

Do you have two years Team Assistant experience with global travel and diary management taking up 75% of your time?

Are you available from June 2018?

If you can answer an emphatic yes to all questions, read on!

A global professional services business is looking for a positive, dedicated and committed Team Assistant who is passionate about supporting insanely busy executives!

Duties;



* Dealing with last minute extensive and international travel arrangements
* Managing multiple and complex diaries that will change!
* Organising innovative events for clients
* Creating PowerPoint presentations for meetings
* Proactively using their CRM system

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Overview

Team Assistant
Salary: Up to £33500 per annum
Location: City
Duration:

Reference: X_QAC/LM26699_1525104021Consultant: Tay Associates 1 Apply

Team Assistant

August 2018 Start


A leading and global management consultancy based in stunning offices in the West End is seeking a Team Assistant with a pro- active and dynamic approach when working under pressure. This would be a career defining opportunity for a Team Assistant who wants to be in a challenging role.

Responsibilities for this Team Assistant role include;



* Assisting with ever changing and intricate diary management
* Booking international complex, often last minute travel and accommodation
* Providing logistical and technical support for meetings and conferences
* Managing expenses for your team

To be considered for this role you have a minimum of two years assistant experience supporting multiple people who are use to working with varied personalities.

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Overview

Team Assistant
Salary: Up to £33500 per annum
Location: City
Duration:

Reference: X_QAC/LM26700_1525104012Consultant: Tay Associates 1 Apply

Administrator

Administrator - West End - £24,000 - £27,000 - Ref: 26701

An investment management company with stunning offices based in the West End is currently looking for an all round administrator with impeccable customer service skills that has a high level of attention to detail and great attitude. You will be reporting to the Office manager.

Responsibilities:



* General administrative duties
* Setting up desks for new starters
* Manage health and safety procedures
* Providing travel booking cover for the team administrator when required
* Providing support for team assistant with cash, card and travel expenses
* Support the office manager with office management duties when required
* Flexibility to work occasional evenings and weekends when required
* Working alongside contractors, plan and oversee works in progress
* Working closely with the office management team to ensure all items are picked up and covered in absence
* Support the office manager with larger works and out of hour requirements

You will have excellent interpersonal and communication skills with the ability to interact and build a rapport with people at all levels. Are you highly motivated with lots of initiative and a good working knowledge of MS office, in particular Outlook, Excel and Word.

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Overview

Administrator
Salary: £24000 - £27000 per annum
Location: West End
Duration:

Reference: X_QJG26701_1525099633Consultant: Tay Associates 1 Apply

Tay Associates Limited, Boston House, 63-64 New Broad Street, London, EC2M 1JJ, United Kingdom   Tel: +44 (0) 20 7065 6700   Fax: +44 (0) 20 7065 6701