Job Detail

Administration Assistant

Administration Assistant

Are you a proactive, personable and efficient individual? Are you looking to work within a fun and fast paced environment?

A forward thinking and internationally recognised company is currently recruiting for a switched on and on the ball Administrator to join their stunning offices in the West End. This is a great opportunity for someone who enjoys being the go to person in the office, has strong administration and IT skills and who is willing and able.

You will be supporting the PA in the business with booking travel, invoices, managing the meeting rooms, ordering stationery, supporting HR with admin support when required and providing cover for the Receptionist.

Administrator

A fantastic opportunity has arisen within a boutique wealth management company based in the city of London. The company is a whole-of-market mortgage broker dedicated to finding the best possible deals available. They offer expert advice, completely independent from all lending institutions with a team of specialists that discover the best options for all mortgages. Their aim as a business is to provide the best and most impartial advice available designed to meet clients requirements. They are currently looking to expand their commercial mortgage department by bringing in an Administrator.

Daily duties:

* Working with commercial lenders for submission of new business and confidential information.
* Review of mortgage documents and uploading onto relevant mortgage systems
* Liaising with valuers, solicitors and accountants
* Handling in-house payments within the commercial department, issuing invoices etc.
* Use of a CRM database

Qualities:

* Loyalty, enthusiasm and good humour
* Experience in similar role
* Ability to problem solve
* Punctuality
* Excellent verbal and written communication skills
* Able to work on own initiative
* Excellent interpersonal skills
* Ability to work under pressure

In order to be considered for this position you must have administration experience within financial services.

Due to high volume of applicants and limited interview slots only relevant applications will be considered.

For more information get in touch now.

Recruitment Coordinator

A global consultancy with an exceptional name in their field and extensive success with well known brands is seeking a proactive and hugely motivated Recruitment Administrator who will be relied on to work in a truly collaborative, supportive and hard working team where your contribution is acknowledged.

The company are leaders in their field so expectations are high in terms of extensive administration handling, strong communication skills and a genuine passion for always delivering exceptional service. With a focus on delivering feedback you will feel hugely supported from day one.

This role has candidate liaison so gravitas and the ability to network with ease are traits that are essential for this highly desirable role. For the right person as well there will be international travel! This is a really exciting time to be joining such a market leading business that is looking to expand their enviable brand.

Supporting the Graduate recruitment teams with an array of administrative duties this role will make full use of your strong organisational skills; you are meticulous in all you do and take pride on delivering work of an outstandingly high standard.

Duties will include:

* Assisting with the organisation and planning of each recruitment programme
* Maintaining records for all new hires; ensuring they are updated at all times
* Handling recruitment enquiries and being a gatekeeper for the Graduate recruitment teams
* Assisting with advertising, liaising with Universities, targeted emails and preparing marketing materials
* Coordinate all logistics for all events; sourcing and booking venues, travel booking for the team, catering planning, attending events and representing the brand as well as feedback collection
* Assist with all applications for roles; tracking candidates through the process, ensuring records are updated, CV screening for the interviewing team, assist with booking all interviews which will include meeting/greeting candidates an ensuring the receive a positive recruitment experience

You would describe yourself as someone with excellent interpersonal skills, someone who is proactive, confident and motivated with a genuine interest in people. Experience of working in a demanding administration role where you are handling a high and varied volume of administration would be welcomed for this role!

Core hours are 9-5.30 although there will be flexibility especially during peak recruiting times.

Reference - X_QLM26979

Administrator

An established financial services company, in the heart of the City, is looking for a friendly and flexible Administrative Assistant to working alongside a senior EA within the business. However, having the exposure working alongside will NOT give the successful candidate an internal progression route into a PA role. What it will do is giving you an excellent grounding within administration long term, within a successful financial organisation.

The duties will include receptionist duties, assisting with travel bookings, processing expenses, greet clients, manage meeting room bookings, ordering supplies and providing general administrative support.

It is important that the successful administrative assistant has a real muck in attitude and approachable nature, no job too big or too small.

This is very much a corporate yet relaxed working environment and as a PA you will gain a lot of exposure to all the front office functions.

Skills/Experience Required;

* Recent and demonstrable office experience preferred.
* Confident using MS Office - Word, Excel, Outlook and PowerPoint.
* Confident and articulate.
* A real muck in attitude.
* Positive and approachable nature.

Job Ref:GW/26942

Administrator

A City based Accountancy firm, with a reputable name, is looking for an incredibly proactive administrator to support within their tax team. An interest in tax will be highly beneficial, however not essential for this position.

Presenting your seamless organisational skills and a high attention to detail will be crucial in this busy and all-encompassing role. This is a close nit team and you will be required to work well under pressure. The duties will include allocating post, filing and archiving documents, updating the database, taking phone calls, ensure stock levels are up to date and all other administrative support necessary.

This is a growing company filled with hardworking and friendly individuals, where your work will be valued and appreciated. Internal training and progression is very common within this dynamic company.

Skills/Experience Desired;

* Interest in tax would be beneficial but not essential.
* Recent demonstrable experience working in an office environment preferred.
* No office experience? - Apprenticeships, internships etc. with professional services would be preferred but not essential.
* A hardworking and keen attitude to work.
* Personable and confident.
* Articulate and good attention to detail.
* Confident using MS Office (Word, Excel, PowerPoint and Outlook)

Job Ref:GW/26956

Team Assistant

Team Assistant
Are you an experienced Administrator/Team Assistant looking to work for a professional but fun organisation in hte heart of the city?

As a key member of the support team you will be supporting a team of professionals with diary management, organising and confirming all meetings, travel arrangements, formatting documents, arranging events as well as updating the database, sending out confirmation emails and producing presentations. As well as secretarial support to your team you will also take a share of the general office management duties as shared amongst the support team.

This role is suited to someone who enjoys being the glue to ther team, has strong attention to detail and strong MS office skills particularly Word, Excel and PowerPoint. Someone who can hold their own administratively, is suited to a corporate environment and enjoys an upbeat, positive atmosphere and being made to feel as part of a team.

Main duties:

* Diary management
* Proofreading and formatting documents using strong Word skills
* Producing powerpoint presentations
* Travel arrangements
* Organising events
* General office management duties, managing suppliers, orders and contracts

Administrator

A City based firm, with a collaborative team environment, is looking for a warm individual to come on board. Supporting this team of 20 will require a good work ethic and someone who is happy in the role.

The role will heavily be based around administrative support and data entry; you will assist the team when they're submitting VAT registrations. You will be submitting documents, monitoring data sheets, taking incoming post and tracking returns.

This is a growing company filled with warm and friendly personalities, where training is incredibly important.

Skills/Experience Required;

* Solid administrative/data entry experience preferred, however not essential.
* Warm and personable personality.
* Articulate and good attention to detail.
* Good previous use of MS Office (Word, Excel, PowerPoint and Outlook)

Job Reference GW/26781

Administrative Assistant

Administrator Assistant - City of London - £19:50ph - X_QYR26748

A leading investment financial services company is currently looking for an Administrative Assistant to join the Equity Research operations division to help manage the involuntary terminations process and also to provide general support to the team.

This role will involve broad-based project management and analytical work as well as crucial processing tasks. This position provides an excellent opportunity for a well-organised, hardworking and enthusiastic individual to learn new skills and gain an excellent insight into company people management.

* Assist with all aspects of the involuntary termination process, including meeting regularly with ER advisors to manage pipeline, generating documents and liaising with mobility services and external vendors
* Supporting the equity research on ad-hoc projects, assignments and presentations
* Oversee selected administrative processes, assisting with rehire checks and regulatory references
* Conduct research-based work, analyse data and prepare regular reports, metrics, dashboards. Drafting presentations to senior management
* Provide a central point of contact for other internal functions
* Assist with overseeing vendor relationships
* Assisting in driving forward the business priorities.

Administrative Assistant

A leading investment financial services company is currently seeking for a Administrator Assistant to join their Compliance Division in a small team of 2 Administrators. You will be operating as part of a team and be responsible for supporting 2 Co-Heads (Managing Director level). In addition to coverage for other MD's (5 in total) that are split between the 2 admin roles i.e. the admins will work collaboratively.

You will sit outside the MD's office but will also provide floor team support. A large part of this role will be diary management. The compliance side of the role is dealing with regulators on a frequent basis, so you will need to be self-sufficient and have great attention to detail when booking meetings. Travel may be included in this role, possibly once a month but the main aspect is diary management.

Do you have a Law degree or equivalent?

Team Administrator

Team Administrator - West End - X_QJG26789 - £22,000 - £24,000

A global consultancy based in the heart of the West End is currently looking for x2 Team Administrators. You will be supporting across to teams on a variety of clients and consultants requests. There will be diary management, client communication, internal stakeholder management, monitoring progress of projects and updating managers with key information.

Responsibilities

* Assisting with tracking, monitoring and reporting on all aspects of projects
* Scheduling large volumes of client appointments and diary management
* Working to deadlines across multiple geographies and time zones
* Scheduling internal meetings
* Proof reading various documents, predominantly assessment reports and also including client presentations and proposals
* General ad-hoc cover of admin requests from consultant and the wider operations team
* Liaising between clients, consultants and the wider business to deliver to deadlines
* Reception and switchboard cover

Team PA / Front of House

Team PA / Front of House - 20,000 - 25,000 - X_QJG26785

A well known consultancy company based in the City of London is currently looking for Team PA / Front of House individual to join their team.

As a PA you will manage diaries and contacts, travel arrangements, expenses reporting, general administration, typing, presentation preparation, filing, in house systems, print production (binding and creating client facing documents)

As a front of house administrator you will be maintaining meeting rooms and other supplies, preparing meeting rooms for meetings, overall you will be responsible in being hospitable and providing a first class client experience in the offices. You will support with researching and report writing of marketing and client relationship or transaction work.

You will be making a positive impression on clients when interacting by telephone, welcoming for in-house meetings and organising client entertainment events.

Personal specification

High education would be desirable for this role to a GCSE / A level degree or equivalent; you will be an experienced client facing individual.

You will be committed to delivering the highest quality work and client service along with providing strong team support with flexibility and initiative.

Part time Assistant with bookkeeping/payroll

Part time Administrator with Bookkeeping/Payroll

This is a fantastic opportunity for a part time 2 days a week role to support a small boutique financial services office with basic bookkeeping and payroll support as well as the ability to take on some company secretarial duties including minuting Board meetings.

Whilst this is a 2 day a week role they are very flexible on which days, full or half days. The role will involve fulfilling bookkeeping tasks for several trusts, processing invoices, reconciling transactions, maintaining cashflow, run and administer payroll and be the HMRC point of contact . In terms of compnay secretarial you will submit statements to Companies House, produce agendas, minutes, manage signatories and KYC documentation.

Whilst there will be a thorough handover some previous bookeeping experience or finance qualification will be advantageous.

If you have the relevant experience and are looking for a part time role please do forward your CV.

Senior Administrator

Senior Administrator - City of London - £15.00 - £17.00

A well established financial services company is currently looking for a professional forward thinking Senior Administrator to join their team based in the City of London on a temporary basis. This role will involve assisting with the day to day administration for the team as well as providing support to senior colleagues dealing with various tasks to ensure the smooth running of the office. You will be communicating with Financial Advisers and clients on a daily basis, along with preparing and processing all new client documentation and amendments.

Duties:

* Monitoring of transfers of assets / cash form other institutions and liaise with the transfers team accordingly
* You will be in charge of record keeping for subscriptions and transfers
* Processing of payments to and from clients
* Liaising with colleagues within the business support department regarding administration of client accounts
* Ensuring client details and reviews are recorded correctly on all systems
* Taking lead on client standing data projects in terms of organising and recording and sending information to the centre and becoming the team's client data expert
* Producing monthly reports required, completing client reviews and being in charge of managing the system to ensure all is up to date

You may also gain the exposure into other areas of the business through performing additional tasks. You will have a good knowledge of business processes and procedures relevant to the role along with strong professional communication skills towards clients and colleagues.

Do you have previous administration experience? Are you intermediate in MS word / Excel / Outlook and do you have the ability to demonstrate core values of the business?