Job Detail

German speaking HR Administrator & Interview Coordinator

German speaking HR Administrator & Interview Coordinator

City of London

£25,000 - £30,000

12 month temporary position

Do you have the right positive and outgoing attitude to join a fast paced and energetic Technology Company in the heart of the City? Do you attract a talented and diverse workforce with a collaborative culture of inclusivity? As an Equal Opportunity Employer, they welcome people with diverse life experiences, fresh ideas, and specialised subject-matter expertise. The Technology Company are currently looking for an German speaking Interview coordinator / HR Team Administrator to join their team based in the City of London.

Responsibilities

* Coordinate a high volume of recruiting activities including interview or phone screen scheduling, travel arrangements, and expense reimbursements
* Act as the main point of contact on the interview process for candidates, recruiters and hiring managers, respond to questions and troubleshoot issues
* Maintain recruiting and human resources data on the system, handling confidential candidate information with discretion
* Routinely handles internal and external inquiries by screening calls, answering questions, and re-directing to appropriate personnel.

Qualifications

* BA/BS degree or equivalent practical experience
* 1+ years experience in human resources or related administrative function is beneficial
* Outlook, Excel knowledge, recruiting or human resources system experience a plus
* Demonstrated ability to handle sensitive information with the utmost confidentiality

HR Administrator

A leading global trading company is currently looking for a highly motivated and well organised HR Administrator to join their team based in the City of London.

* Prepare and send out offer letters and employment contracts
* Be responsible for the PES of staff (permanent and contractors) and deal with RTW
* Attend Induction Meetings and deal with subsequent administration for enrolment into benefit plans, STL, compliance and E-Learning for new joiners
* Be responsible for HR correspondence such as (but not limited to): Probationary paperwork, reference requests, benefit correspondence
* Prepare any paperwork that deal with changes to T&C, contracts or termination notices
* Be responsible for updating all HR trackers (new joiners, maternity, leavers, visa, recruitment, etc)
* Be able to pull reports from the HR system for Holiday, Headcount and/or performance management requests from staff and HR team
* Input all HR related invoices into the system for approval
* Input new joiners/leavers into the HR system and take responsibility for ensuring the accuracy of all staff records and record keeping.
* Work with the HR team to ensure that we meet our GDPR requirements

It would be beneficial if you have excellent system skills such as word, excel (formulas, pivot tables, etc), powerpoint and HR systems. You will be able to demonstrate excellent verbal and written communication skills. Experience of working within a busy HR function is preferred and to demonstrate the ability to work on numerous tasks with sometimes conflicting and tight deadlines.

Board Administrator

A great opportunity has arisen for a passionate and experienced Board Administrator to join their team to provide sole support to the company secretarial team..

This is an exciting opportunity for a well-organised individual interested in working in the financial services industry. You will be a team player, who is enthusiastic with the ability to provide excellent administrative skills.

Responsibilities:

* Provide support and liaise with board members
* You will be issuing and amending meeting invitations, maintaining the Board calander, administering non-executive directors expenses and travel arrangements
* Providing company secretarial support services
* Assist with statutory and regulatory processes
* Provide full administrative support to the company secretarial team
* Build, collate and maintain management information for the company secretarial team
* Support ad-hoc requests for project support

Skills:

* PowerPoint, Excel, word and Outlook experience is desirable
* Previous board administrative experience is advantageous
* Extensive administrative experience
* High attention to detail along with having the ability to interact professionally with members of the Board.

Team Assistant

Administrator- IT-West End- 40k

An award winning financial company situated in the West End. The company is looking for a motivated, highly organised with a logical and systematic approach to getting things done to support the IT team.

The role would suit a team assistant with recent and demonstrable experience within an administration role. An experience with working for multiple managers is essential also a good knowledge of Microsoft office.

Duties will include;

Manage diaries (inc coordinating meetings involving third parties)
Log/process business expenses
Take minutes for key meetings
Update salesforce with market intelligence on IT competitors/suppliers
Assist with departmental budget formulation and subsequent monitoring/reconciliation activities
Assist with PowerPoint presentation
General Admin roles

HR Administrator

HR Administrator - City of London - £30,000 - £32,000 X_QJG26666

A financial trading company is currently looking for a well organised HR Administrator to work closely with the HR Director and HR Business Partner.

You will provide a professional, proactive, efficient and effective HR administration service to the HR department.

Responsibilities:

* Undertaking all pre-employment screening including sending out reference requests for new joiners and processing CRB/credit checks where required
* Adding new joiners to benefit schemes as appropriate
* Liaising with the business re new joiner start dates, equipment required etc.
* Undertaking exit interviews and ensuring that all responses are recorded
* Ensuring that all administrative actions are completed on the leaver checklist in a timely manner
* Monitor probation periods and ensure that probation review meetings take place
* Preparing monthly statistics for the HR dashboard
* Undertaking all administration for monthly payroll process
* Assisting the finance team and HR Business Partner with monthly payroll checking and due diligence
* Liaising with candidates and agencies
* Booking meeting rooms
* Hosting the monthly HR induction meeting for new joiners
* Responding to ad hoc employee queries
* Assisting the head of HR and the HR business partner with ad hoc projects
* Preparing correspondence using HR template letters as required or drafting letters as appropriate.

Do you have a conscientious approach with excellent attention to detail? You must be a proactive self starter, willing and able to take ownership and responsibility for all tasks within own remit.

Board Administrator

A great opportunity has arisen for a passionate and experienced Board Administrator to join their team to provide sole support to the company secretarial team..

This is an exciting opportunity for a well-organised individual interested in working in the financial services industry. You will be a team player, who is enthusiastic with the ability to provide excellent administrative skills.

Responsibilities:

* Provide support and liaise with board members
* You will be issuing and amending meeting invitations, maintaining the Board calander, administering non-executive directors expenses and travel arrangements
* Providing company secretarial support services
* Assist with statutory and regulatory processes
* Provide full administrative support to the company secretarial team
* Build, collate and maintain management information for the company secretarial team
* Support ad-hoc requests for project support

Skills:

* PowerPoint, Excel, word and Outlook experience is desirable
* Previous board administrative experience is advantageous
* Extensive administrative experience
* High attention to detail along with having the ability to interact professionally with members of the Board.

Administrator

Administrator - £22,000 - £24,000 - City of London - X_QJG26603

A well established financial services company is currently looking for a forward thinking Administrator to join their team based in the City of London. The main scope for this role is writing reports. All other general administration duties as detailed below will be secondary to these report writing responsibilities.

Duties:

* Communicating with Financial Advisors and clients
* Preparation and processing of all new client documentation and amendments
* Monitoring of transfers of assets / cash from other institutions
* Subscriptions and transfers
* Processing of payments clients
* Liaising with colleagues within Business Support regarding administration of client accounts
* Ensuring client details and reviews are recorded correctly on systems
* General record keeping and electronic filing

This is not exclusive and there may be additional duties to perform daily.

Previous experience as an administrator is essential along with intermediate knowledge of MS Word / Excel / Outlook.

PA

X_QJG26597 - £31,450 - £38,110 - PA to CIO - City of London

An opportunity has arisen for a passionate and experienced Spanish speaking PA to support the Chief Information Officer based in the City of London. You will represent to CIO's office, frequently interacting with both internal and external executive level individuals. You will support a wide and varied level of activities, including complex and highly confidential projects.

The successful individual will need to quickly understand the chief information officer structure and operating model to be able to develop a network of internal contacts applicable to a role of this type and level.

Board Administrator to join their team to provide sole support to the company secretarial team..

This is an exciting opportunity for a well-organised individual interested in working in the financial services industry. You will be a team player, who is enthusiastic with the ability to provide excellent administrative skills.

Responsibilities:

* Complex Diary Management
* Organisation of travel arrangements in the UK and International.
* First point of contact for internal and external Senior Executives.
* Establish and maintain good relationships with Executive Committee, Board

members and Non Executive Directors.

* Attendance of the CIO leadership team meetings and action taking.
* Research and interpret information, compile reports and make recommendations.
* Prepare/produce a wide range of sensitive, confidential and high profile correspondence, forms, records and reports.
* Compile and organise team inductions for new starters.
* Set agendas for meetings; take minutes, monitoring actions with attendees, process expenses.

You will possess the ability to interact with professionalism and build credibility with senior stakeholders. You will possess a high level of integrity and confidentiality with strong attention to detail.

Board Administrator

A great opportunity has arisen for a passionate and experienced Board Administrator to join their team to provide sole support to the company secretarial team..

This is an exciting opportunity for a well-organised individual interested in working in the financial services industry. You will be a team player, who is enthusiastic with the ability to provide excellent administrative skills.

Responsibilities:

* Provide support and liaise with board members
* You will be issuing and amending meeting invitations, maintaining the Board calander, administering non-executive directors expenses and travel arrangements
* Providing company secretarial support services
* Assist with statutory and regulatory processes
* Provide full administrative support to the company secretarial team
* Build, collate and maintain management information for the company secretarial team
* Support ad-hoc requests for project support

Skills:

* PowerPoint, Excel, word and Outlook experience is desirable
* Previous board administrative experience is advantageous
* Extensive administrative experience
* High attention to detail along with having the ability to interact professionally with members of the Board.

Administrator

A boutique private equity firm located in the heart of the West End in stunning offices is seeking an administrator with intermediate Excel to join them for a 12 month maternity cover. This role is looking for an ASAP start so looking for someone either on short notice or available immediately.

Working in a small and supportive team this administrator role would suit someone who likes to meet deadlines and is used to handling a high volume of data. You are happy delivering a great service behind the scenes but equally happy to chase information from partners and ensure you have all the information you need to meet tight deadlines!

Duties will include:

* Inputting data into Excel ensuring accuracy and strong attention to detail
* Chasing invoices to ensure timely payment
* Ensuring all invoices are logged correctly with accurate codes
* Supporting with bank payments
* Chasing receipts from Partners to ensure regular expenses payments
* Working with the Finance Director to support with returns and general administration

This role would appeal to someone who likes to work through a 'to do' list each day and is methodical, considered and used to working with volume of similar administrative tasks on a daily basis.

Finance Administrator

A boutique private equity firm located in the heart of the West End in stunning offices is seeking an administrator with intermediate Excel to join them for a 12 month maternity cover. This role will start in April 2018 so is looking for someone either on short notice or available immediately.

Working in a small and supportive team this administrator role would suit someone who likes to meet deadlines and is used to handling a high volume of data.

Duties will include:

* Inputting data into Excel ensuring accuracy and strong attention to detail
* Chasing invoices to ensure timely payment
* Ensuring all invoices are logged correctly with accurate codes
* Supporting with bank payments
* Chasing receipts from Partners to ensure regular expenses payments
* Working with the Finance Director to support with returns and general administration

This role would appeal to someone who likes to work through a 'to do' list each day and is methodical, considered and used to working with volume of similar administrative tasks on a daily basis.

Team Assistant

Team Assistant - £36,000-40,000

Are you a highly organised and confident Team Assistant/Administrator looking to take on a new challenge? If so our collaborative, friendly and successful client is looking for an Administrator to join their fast paced team on a permanent basis.

Responsibilities for the Team Assistant position include;

* Managing diaries and booking meetings
* Update Salesforce with market intelligence on IT competitors/suppliers
* Assist with the creation of ad-hoc PowerPoint presentations
* Coordinate the on boarding of new IT suppliers
* Arrange training courses
* Manage IT policies and procedures
* Assist with departmental budget formulation and subsequent monitoring/reconciliation activities.
* Providing administrative support for the team
* Manage diaries and coordinate meetings
* Log and process expenses
* Taking minutes at meetings
* Assist with software licensing

Qualifications for the Team Assistant position include;

* Previous experience providing administrative support to a team
* IT literate with a strong understanding of Microsoft Office
* Highly numerate with strong attention to detail
* Previous experience in an IT environment is highly desirable but not essential

Administrator

Administrator - £22,000 - £24,000 - City of London - X_QJG26603

A well established financial services company is currently looking for a forward thinking Administrator to join their team based in the City of London. The main scope for this role is writing reports. All other general administration duties as detailed below will be secondary to these report writing responsibilities.

Duties:

* Communicating with Financial Advisors and clients
* Preparation and processing of all new client documentation and amendments
* Monitoring of transfers of assets / cash from other institutions
* Subscriptions and transfers
* Processing of payments clients
* Liaising with colleagues within Business Support regarding administration of client accounts
* Ensuring client details and reviews are recorded correctly on systems
* General record keeping and electronic filing

This is not exclusive and there may be additional duties to perform daily.

Previous experience as an administrator is essential along with intermediate knowledge of MS Word / Excel / Outlook.

PA

X_QJG26597 - £31,450 - £38,110 - PA to CIO - City of London

An opportunity has arisen for a passionate and experienced Spanish speaking PA to support the Chief Information Officer based in the City of London. You will represent to CIO's office, frequently interacting with both internal and external executive level individuals. You will support a wide and varied level of activities, including complex and highly confidential projects.

The successful individual will need to quickly understand the chief information officer structure and operating model to be able to develop a network of internal contacts applicable to a role of this type and level.

Board Administrator to join their team to provide sole support to the company secretarial team..

This is an exciting opportunity for a well-organised individual interested in working in the financial services industry. You will be a team player, who is enthusiastic with the ability to provide excellent administrative skills.

Responsibilities:

* Complex Diary Management
* Organisation of travel arrangements in the UK and International.
* First point of contact for internal and external Senior Executives.
* Establish and maintain good relationships with Executive Committee, Board

members and Non Executive Directors.

* Attendance of the CIO leadership team meetings and action taking.
* Research and interpret information, compile reports and make recommendations.
* Prepare/produce a wide range of sensitive, confidential and high profile correspondence, forms, records and reports.
* Compile and organise team inductions for new starters.
* Set agendas for meetings; take minutes, monitoring actions with attendees, process expenses.

You will possess the ability to interact with professionalism and build credibility with senior stakeholders. You will possess a high level of integrity and confidentiality with strong attention to detail.

PA

X_QJG26597 - £31,450 - £38,110 - PA to CIO - City of London

An opportunity has arisen for a passionate and experienced Spanish speaking PA to support the Chief Information Officer based in the City of London. You will represent to CIO's office, frequently interacting with both internal and external executive level individuals. You will support a wide and varied level of activities, including complex and highly confidential projects.

The successful individual will need to quickly understand the chief information officer structure and operating model to be able to develop a network of internal contacts applicable to a role of this type and level.

Board Administrator to join their team to provide sole support to the company secretarial team..

This is an exciting opportunity for a well-organised individual interested in working in the financial services industry. You will be a team player, who is enthusiastic with the ability to provide excellent administrative skills.

Responsibilities:

* Complex Diary Management
* Organisation of travel arrangements in the UK and International.
* First point of contact for internal and external Senior Executives.
* Establish and maintain good relationships with Executive Committee, Board

members and Non Executive Directors.

* Attendance of the CIO leadership team meetings and action taking.
* Research and interpret information, compile reports and make recommendations.
* Prepare/produce a wide range of sensitive, confidential and high profile correspondence, forms, records and reports.
* Compile and organise team inductions for new starters.
* Set agendas for meetings; take minutes, monitoring actions with attendees, process expenses.

You will possess the ability to interact with professionalism and build credibility with senior stakeholders. You will possess a high level of integrity and confidentiality with strong attention to detail.