Job Detail

Team Assistant

Team Assistant - 45k - X_QJG27298

A hugely successful global investment bank based in impressive offices in the heart of the City are looking for a Team Assistant to join their operations department. In this role you will be supporting the Head of International Operations and wider team to help support all aspects of their day-to-day responsibilities as and when required.

Responsibilities

* Managing and organising the Head of International Operations diary and meeting schedules
* Preparing the operations management meeting agenda, minute taking during meetings and following up on actions
* Organising travel arrangements and submitting claims
* Maintaining international operation organisation charts
* Participating in departmental headcount resourcing meetings
* Liaising with managers and the HR department to manage hire approval, recruitment and onboarding of staff
* Monitoring and controlling consultants and temporary contract renewals
* Assisting in budget preparation, variance analysis and expense tracking
* Reviewing and updating operations support
* Maintenance and tracking of departmental objectives, goals and cost save initiatives

You

* Degree education or equivalent
* Working within a similar organisation and team environment
* Strong organisational and communication skills
* Ability to prioritise and work effectively under pressure
* Strong Microsoft Office experience

Team Assistant

HR Team Assistant - 27k - X_QJG27296

An opportunity has arisen for a HR Team Assistant to join a busy team based in South London. This is an ideal opportunity for a highly driven and passionate individual to advance their knowledge and experience.

The successful candidate will be a positive team player; the company are very passionate about working together to produce the finest level of results. Being a team player is an essential attribute for your success within the company, along with excellent interpersonal skills and a good sense of humour.

It is beneficial to have previous experience within a HR Team Assistant position supporting large teams along with supporting the CEO and CFO. You will have a good understanding of all Microsoft office packages, including PowerPoint, Word and Excel. This position would suit someone self motivated, efficient and flexible in their approach.

This is a fantastic opportunity for anyone who wants to grow within a team environment and work alongside a group of very passionate professionals.

Team Assistant

A fantastic opportunity for a highly motivated, Team Assistant to join an innovative consultancy. The company are seeking a dynamic, upbeat candidate who has the ability to hit the ground running. This is a great opportunity for an individual to become an integral member of a well established team.

With beautiful offices based in Victoria, this is a great company to work for and an opportunity not to miss out on!

Responsibilities

* Diary management for multiple individuals
* Booking international travel
* Ability to prioritise and multitask
* General administrative duties to the team
* Answering and directing telephone calls
* Any ad hoc duties for the team

Requirements

* Previous experience booking international travel and diary management
* Proactive attitude with the ability to hit the ground running
* Bright, articulate (both written and oral)
* Team playing who is also able to lead by example
* Ability to manage and prioritise workload

To hear more about this fantastic opportunity, get in touch now.

Team Assistant

An established consultancy firm based in the West End is looking for a switched on, personable and hardworking Team Assistant who is comfortable supporting multiple individuals who can often be very demanding. You will support with diary and travel management, as well as all other administrative and project support. This is a fast paced environment with very warm individuals.

This role will be perfect for someone who is enthusiastic and keen to get stuck in.

This is a 1 year maternity cover.

Skills/Experience desired;

* Recent demonstrable experience with diary management and international travel arrangements preferred.
* Excellent organisational and communicational skills
* Providing a high-quality of work, with a proactive attitude.
* Warm and personable attitude.
* Being able to work at pace without errors.
* Articulate
* Accuracy and attention to detail.

Job Ref: GW/27293

Receptionist

Receptionist / Team Assistant

West End

£14.00ph - £16.00ph

A global financial services company are currently seeking a friendly, warm and well presented Receptionist / Team Assistant based in the West End on a temporary basis.

As the Receptionist / Team Assistant you will be the client facing, front of house go-to person in the office. It would suit a poised, organised and discreet individual that is happy to provide team support and liaise day to day with the Global offices

Duties / Requirements:

* Ensuring the office runs smoothly at all times; this will include meeting/greeting all guests, ensuring all rooms are ready for meetings
* Liaising with Global offices
* Diary / inbox management
* Executing and managing travel arrangements
* Managing and building relationships
* French speaking is desirable

A great environment and team orientated office that offers scope within this role to allow you as an individual to develop enormously, so this would suit an individual who is able to articulate well, enjoys working with demanding people and would describe themselves as a 'people person'.

Float Team Assistant

Float Team Assistant - Sales and Trading

£16.00ph - £18.00ph

Canary Wharf

A well-known international investment bank with remarkable offices based in Canary Wharf are currently looking for a Team Assistant to join their team to provide sole support to a fast and efficient team of Bankers within the sales and trading department on a temporary basis.

This Team Assistant role will require extensive verbal and written interaction with internal colleagues and external clients ensuring the building and maintenance of relationships.

Skills / Experience required:

* Exceptional administrative skills
* An experienced, confident, friendly, outgoing, personality who is able to liaise with people on all levels to achieve work goals
* Ability to be able to remain calm under pressure and deal with last-minute changes to schedules effectively and efficiently
* Strong time and priority management skills along with being a strong team player
* Highly organised and ability to multitask to meet tight deadlines
* Microsoft package experience is beneficial

Team Assistant

Team Assistant - £16.00 - £18.00 per hour - City of London - Immediate start

A global leading financial services company is currently looking for a highly organised and motivated team assistant to join their team based in the City of London. You will be extremely organised with strong time management and interpersonal skills with the ability to use your initiative and work independently.

Responsibilities:

* Extensive diary management and administration support to a team of 13, including 1 Managing Director
* Organisation of complex travel itineraries and processing of expenses for the team
* Administration support of marketing trips, roadshows and fieldtrips in conjunction with sales
* Logistical support on team conferences, working with event management and corporate access
* Preparation / printing of Research reports and marketing materials
* Liaising with senior clients and internal personnel
* Database management and logging team attendance and vacations

Do you have the ability to demonstrate exceptional attention to detail and execution excellence? Are you a technical guru with intermediate to advanced PowerPoint, Outlook, Word and Excel?

Team Assistant / PA

Team Assistant / PA - City of London 24747 - 28K - 30K

A well known investment banking company with stunning offices are currently looking for an experienced Team Assistant / PA to provide sole support to the Investment Banking team, including Directors, Managing Directors, Vice Presidents, Associates and Analysts.

* Responsible for diary management, organising meetings, coordinating conference calls and ensuring the team's priorities are met
* Arrange UK and oversea travel and produce accurate and detailed itineraries
* Provide administrative support on projects
* Prepare expense claim forms for signature by the COO
* Promote excellent client relationships at all times
* Produce high quality documentation and professionally bound presentations to help secure new business transactions
* General department administration
* Input / update data into the company database
* Support visiting colleagues from other offices
* Cover for other assistants as and when required

Do you have proof reading experience? You will have excellent attention to detail, accuracy and the ability to meet deadlines.

Team Assistant

Team Assistant - 27211 - £30,000

A leading, highly established and reputable company with a great culture based in the City of London are currently looking for a Team Assistant to join their team. You will be providing comprehensive administrative support to 2 or more executive level managers. This role anticipates and considers requirements, whilst ensuring managers are kept up to date and are made aware of any issues.

Responsibilities:

Diary management to all managers

Complexity of diary management comes from high level of travel across time zones, meeting with senior management / industry peers

High level of juggling involved to ensure manager is able to prioritise key business issues

Managing a 'bring forward' system

May be required to support overseas visitors when in the UK

Regularly setting up meetings, conference call

Proactively managing inboxes and respond to a large proportion of emails

Travel arrangements for managers

General administrative tasks

Team Assistant

Team Assistant

Are you looking to work for a world leader in its field. This is a global city based organisation with $150 billion in assets looking for a Team Assistant to support 2 executive level managers and ad hoc team support.

The role will entail:

* Diary management with complex time zones travel and full itinerary
* Proactively manage inbox and respond where appropriate
* Manage meetings, conference calls
* Minutes, managing contacts, holiday/sickness, presentations and invoices

Team Assistant

Team Assistant - 27211 - £30,000

A leading and highly established company with a great culture based in the City of London are currently seeking a Team Assistant to join their team. You will be providing comprehensive administrative support to 2 or more executive level managers. You will be flexible on all requirements whilst ensuring managers are kept up to date and are aware of any issues.

Duties

* Diary management for all managers that comes from a high level of travel across time zones, meetings with senior management / industry peers
* High level of prioritising involved to ensure managers are able to prioritise key business issues
* Regularly setting up meetings and conference calls
* Monitor and book meeting rooms using the on-line system and anticipate / respond to requests for catering
* Ensuring managers are preparing and have required documentation for meetings
* Meetings will be a mix of both internal and external
* May be responsible for taking, typing and distributing minutes for key meetings
* Regularly manage travel arrangements which also involves travel across time zones
* Providing general administrative support
* Collating, checking, reconciles and forward expenses for senior management
* Check and monitor expenses for direct reports
* Entering invoices onto the companies system
* Chasing outstanding and pending invoices
* Preparing presentations for key business meetings using standardised templates
* Binding presentation material when required
* Organise events when required
* Providing support during periods of absence or when peer workload pressures dictate.

Team Assistant

A London based private market company is seeking a Roadshow Coordinator and Team Assistant to join their service team.

The role will include but is not limited to, the following:

* Co-ordinate client roadshows
* Meeting confirmations, Itineraries and IT support liaison
* Travel arrangements (team and client)
* Meeting room management
* Expenses and accounts payable
* Liaise with Personal Assistants, roadshow coordinators and administrative assistants
* Personal Assistant to the managing partner and team
* Diary and travel management
* Meeting confirmation
* General administrative support and office supplies
* Office management and operations support

You are a proactive self-starter and a team player with prior experience in financial services and private equity.

Team Assistant

A well known Financial services client is looking to recruit a Senior Team assistant that will support the EMEA contact in their absence.

Your role includes:

* Supporting 3 MD's and a team of 25-30 people
* Heavy diary management
* Proactive in clearing diaries

A self sufficient candidate that can work long hours. Prior banking experience is desirable.

Executive Assistant/Investment Team Assistant

We are looking for an astute and instinctive EA, with a financial degree, for a prestigious international investment research consultancy firm.

You will be supporting the deputy CIO, who appreciates and expects competency and confidence and pride in this all encompassing role. You will also support 2 small investment teams and help with financial and analytical projects, preferably with experience in equity research.

You will be working alongside 1 other EA, and you both will work seamlessly together for fluid results.

Expectations include:

* Trained on 3rd party data providers such as Bloomberg.
* Financially astute.
* Small, boutique experience preferably within a financial or law environment.
* Diligence, competency and a quietly smart confident attitude.
* Extensive diary management.
* Team mentality.
* Advanced knowledge of Excel and the confidence to oversee and flag up errors.

You will report to the HR Manager and work closely together with the lead Receptionist/Administrator in terms of running and maintaining the front desk and any overflow admin.

Please get in touch soon as this is a very sought after role and interview slots are limited.

Job Ref: X_QNM27168

Team Assistant

Team Assistant, £35,000 - £45,000, X_QJG26881 - Primrose Hill

A well established leading consulting company based in the City of London is currently seeking a proactive and organised Team Assistant to join their tight knitted team who will be supporting three associate consultants. This will be a demanding role with heavy paperwork and scheduling.

Team Assistant

Team Assistant - 27211 - £30,000

A leading, highly established and reputable company with a great culture based in the City of London are currently looking for a Team Assistant to join their team. You will be providing comprehensive administrative support to 2 or more executive level managers. This role anticipates and considers requirements, whilst ensuring managers are kept up to date and are made aware of any issues.

Responsibilities:

Diary management to all managers

Complexity of diary management comes from high level of travel across time zones, meeting with senior management / industry peers

High level of juggling involved to ensure manager is able to prioritise key business issues

Managing a 'bring forward' system

May be required to support overseas visitors when in the UK

Regularly setting up meetings, conference call

Proactively managing inboxes and respond to a large proportion of emails

Travel arrangements for managers

General administrative tasks

Team Assistant / PA

Team Assistant / PA - City of London 24747 - 28K - 30K

A well known investment banking company with stunning offices are currently looking for an experienced Team Assistant / PA to provide sole support to the Investment Banking team, including Directors, Managing Directors, Vice Presidents, Associates and Analysts.

* Responsible for diary management, organising meetings, coordinating conference calls and ensuring the team's priorities are met
* Arrange UK and oversea travel and produce accurate and detailed itineraries
* Provide administrative support on projects
* Prepare expense claim forms for signature by the COO
* Promote excellent client relationships at all times
* Produce high quality documentation and professionally bound presentations to help secure new business transactions
* General department administration
* Input / update data into the company database
* Support visiting colleagues from other offices
* Cover for other assistants as and when required

Do you have proof reading experience? You will have excellent attention to detail, accuracy and the ability to meet deadlines.

Team Assistant

As Team Assistant you will be an enthusiastic self starter who has previous experience in a fast paced environment.

In return they promise an opportunity of progression and a great benefits package.

Responsibilities include:

* Multiple diary and inbox management
* Supporting 2 or more executive managers and wider team
* Extensive expenses and process invoices
* Document producing
* Multi-stop travel
* Creating presentations
* Event organisation when required

Personal requirements and attributes:

* Experience dealing with diary, travel and expenses
* Ability to multi task and prioritise key issues
* Experience as being part of a project team
* Good time management
* Excellent written and verbal communication
* Previously managed a team
* Experience with Microsoft packages
* Attention to detail

Job reference: X_QNM/JG 27211

Team Assistant

Team Assistant - 23.00ph - X_QYR27235

A well known Investment Bank is currently looking for a Team Assistant to join the Merchant Banking Division to support all levels from Managing Directors, VP to Analyst.

You will perform general tasks including, but not limited to, faxing, copying, archiving and filing with effectively managing a high volume of phone calls. Coordinating travel arrangements, setting up conference calls and meetings, processing travel and entertainment expense reports timely and accurately whilst interacting with colleagues in a professional and effective manner.

Team Assistant

A leading Investment Bank based in the heart of the City is currently looking for an experienced Team Assistant to join their fast paced Securities department.

You will be providing extensive calender, travel and diary management to 1 senior Director and small team along with handling a high volume of phone calls and emails; you will be relaying information in a timely manner daily.

You will be taking on ad hoc projects whilst maintaining a consistent work flow, ordering and organising all supplies, maintaining faxes, printers and photocopiers. You must have the ability to demonstrate dependability, sense of urgency and high attention to detail along with the ability to multi-task.

PA

Temporary PA - City (JMA/27202)

A global Investment Bank is seeking a key hire for their support team. This is an ongoing temporary role in a float position, a great opportunity to get to know everyone and build good working relationships with your colleagues, sociable, friendly team. The role would suit someone who enjoys:

* Extensive diary management with a focus on delivering service to senior executives.
* Arranging travel, both internationally and nationally that is subject to last minute changes.
* Working to an exceptionally high standard maintaining the highest level of accuracy throughout.
* Being the consummate gatekeeper to internal stakeholders and able to manage expectations.
* Acting with the up most level of diplomacy and discretion as the success of the company is built on exceptional relationships with clients and stakeholders.
*

The successful candidate would be a step ahead with a backup plan ready to ensure smooth service delivery. You are currently working as a Team Assistant with two to three years' experience ideally Financial Services.

6 month Temporary role £17.50 per hour.

PA

Temporary PAs - Investment Banking JMA 27072

£18.00 - 22.00 per hour

London

A global investment bank that is recognised worldwide as being an exceptional employer is currently offering exciting opportunities for an exceptionally organised, hard working PAs to join their London office. These roles would suit an individual who thrives under pressure, enjoys a busy financial environment and understands how to work to strict deadlines. The large London office has a true sense of professional, collaboration and determination with a fantastic PA network where everyone mucks in and helps each other out - therefore a true team player is key.

Responsibilities and requirements;

-A proven background as a PA or Team Assistant working for a financial services organisation is desired

-Ability to organise complex, multi stop, international travel arrangements with detailed itineraries and request Visa's

-Multiple diary management with prioritisation of conflicting meetings and last minute changes

-Help with coverage of admin inbox which is shared across all PA's

-Working closely with other PA's in the business, building internal relationships and offering team support when needed

-Organising overseas meetings and researching when necessary

-Acting as first point of contact for senior level staff maintaining the company's standards at all times

-Arranging global conference calls

-Submit and track expenses on a monthly basis

Team Assistant

A world renown insurance firm is seeking a Team Assistant to become apart of their London office. As a Team Assistant you will be an enthusiastic self starter who has previous experience in a fast paced environment. In return they promise an opportunity of progression and a great benefits package.

As a Team Assistant you will:

* Multiple diary and inbox management
* Supporting 2 or more executive managers and wider team
* Extensive expenses and process invoices
* Document producing
* Multi-stop travel
* Creating presentations
* Event organisation when required

Personal requirements and attributes:

* Proven history with diary, travel and expenses
* Ability to multi task and prioritise key issues
* Experience as being part of a project team
* Good time management
* Excellent written and verbal communication
* Previously managed a team
* Experience with Microsoft packages
* Attention to detail

PA

Temp to Perm Team PA- West End- £20.00 plus holiday pay - Excellent Company JMA 27025

Are you a personable and confident Team Assistant/PA looking for a new challenge? Do you have experience managing multiple diaries? If so we want to hear from you! Our well established and successful client based in the West End is looking for a Team Assistant/Team PA to join the business on a permanent basis.

Team Assistant

A global consultancy are currently seeking a proactive, motivated Team Assistant to join their business in their beautiful Victoria offices. They are a supportive, cultured network of individuals who work collaboratively to deliver the best possible service to their clients. The company are seeking an individual with a team player attitude who is not afraid to muck in and get involved where and when needed throughout the business.

Responsibilities

(Will include but are not limited to)

* Inbox and diary management of multiple members of the team
* Supporting and organising any and all corporate submissions
* Co-ordinating functions and briefings
* Booking hotels, travel, meetings, catering assistance etc.
* Providing a high level of support to a variety of functions, services, corporate projects etc.
* Involvement in event preparation with marketing support
* Assisting the resource team
* Coordinating meetings and minute taking

Requirements

* Some experience of working in a support role is ideal, if not experience within a varied role with some administrative / supporting responsibilities
* Cross functional working is desirable but not essential
* Strong administrative skills
* Excellent communication skills both written and verbal
* Ability to manage a large and varied work load
* Ability to prioritise and multitask
* Natural team player who is happy to much in wherever needed across teams

If this sounds like a position that could be of interest and would like to find out more, get in touch now.

Team Assistant / PA

Team Assistant / PA - City of London 24747 - 28K - 30K

A well known investment banking company with stunning offices are currently looking for an experienced Team Assistant / PA to provide sole support to the Investment Banking team, including Directors, Managing Directors, Vice Presidents, Associates and Analysts.

* Responsible for diary management, organising meetings, coordinating conference calls and ensuring the team's priorities are met
* Arrange UK and oversea travel and produce accurate and detailed itineraries
* Provide administrative support on projects
* Prepare expense claim forms for signature by the COO
* Promote excellent client relationships at all times
* Produce high quality documentation and professionally bound presentations to help secure new business transactions
* General department administration
* Input / update data into the company database
* Support visiting colleagues from other offices
* Cover for other assistants as and when required

Do you have proof reading experience? You will have excellent attention to detail, accuracy and the ability to meet deadlines.

Team Assistant

Team Assistant - 27211 - £30,000

A leading, highly established and reputable company with a great culture based in the City of London are currently looking for a Team Assistant to join their team. You will be providing comprehensive administrative support to 2 or more executive level managers. This role anticipates and considers requirements, whilst ensuring managers are kept up to date and are made aware of any issues.

Responsibilities:

Diary management to all managers

Complexity of diary management comes from high level of travel across time zones, meeting with senior management / industry peers

High level of juggling involved to ensure manager is able to prioritise key business issues

Managing a 'bring forward' system

May be required to support overseas visitors when in the UK

Regularly setting up meetings, conference call

Proactively managing inboxes and respond to a large proportion of emails

Travel arrangements for managers

General administrative tasks

Team Assistant

Team Assistant, £35,000 - £45,000, X_QJG26881 - Primrose Hill

A well established leading consulting company based in the City of London is currently seeking a proactive and organised Team Assistant to join their tight knitted team who will be supporting three associate consultants. This will be a demanding role with heavy paperwork and scheduling.

Team Assistant

A global Insurance powerhouse is looking for the best Team Assistants to provide support to an important part of their business. The Team Assistants will be energetic, fast paced and quick thinkers who are able to handle pressure - you will need to have previous experience as a Team Assistant in a high tempo role.

Duties As the Team Assistant Will Include But Not Be Limited To:

* Diary management
* Inbox management
* International Travel
* Extensive expenses
* Extensive emailing
* Creating presentations
* Processing invoices
* Creating meetings
* Supporting the company Secretary and wider team

As the Team Assistant You Will Need The Following Skills:

* Knowledge of Microsoft packages
* Proven track record of supporting busy teams with diary, travel and expenses
* A proactive multitasker, with great initiative
* Strong time management
* Attention to detail
* High level of written and verbal communication

In return

You will receive a competitive pay rate at a world renowned company that prides themselves on developing their staff. This company will aid you in your career progression and offer you a supportive environment.

Team Assistant

A global Insurance powerhouse is looking for the best Team Assistants to provide support to an important part of their business. The Team Assistants will be energetic, fast paced and quick thinkers who are able to handle pressure - you will need to have previous experience as a Team Assistant in a high tempo role.

Duties As the Team Assistant Will Include But Not Be Limited To:

* Diary management
* Inbox management
* International Travel
* Extensive expenses
* Extensive emailing
* Creating presentations
* Processing invoices
* Creating meetings
* Supporting the company Secretary and wider team

As the Team Assistant You Will Need The Following Skills:

* Knowledge of Microsoft packages
* Proven track record of supporting busy teams with diary, travel and expenses
* A proactive multitasker, with great initiative
* Strong time management
* Attention to detail
* High level of written and verbal communication

In return

You will receive a competitive pay rate at a world renowned company that prides themselves on developing their staff. This company will aid you in your career progression and offer you a supportive environment.

PA

Do you want to work for a fun, fast paced and collaborative insurance firm? Are you looking to work for a globally recognised company?

An incredibly unique opportunity has arisen for a charismatic, confident and on the ball PA to join a leading insurance company in the heart of the city. The company is medium sized and there is a team of PA and Team Assistant's who all work together.

In this role you will be providing flawless PA support to a board member and team. This will involve the core PA duties such as extensive calendar and travel arrangements however you will also be sitting in on Committee meetings taking minutes, proofing reports as well as pullling together presentations and corporate events.

Preferred experience:

* Experience of insurance or financial services sectors
* Team player, proactive and on the ball
* Experience working in a fact paced environment angbeing able to juggleever changng travel plans and diary.

Job Ref - 27131