Job Detail

Team Assistant

An large global consultancy firm based in the West End is looking for a sparky, personable and switched on individual to provide support within a fast paced, growing environment. The primary duties of the role will be; extensive diary and travel for multiple senior members, arranging complex travel, inbox management and processing expenses, plus more when needed.

This role will be perfect for someone who is passionate and keen to learn. It is important that you are a real team player and in return, you will have attractive working hours and benefits package.

Skills/Experience desired;

* Recent demonstrable experience with diary management and international travel arrangements preferred.
* Excellent organisational and communicational skills
* Providing a high-quality of work, with a proactive attitude.
* Warm and personable attitude.
* Being able to work at pace without errors.
* Articulate
* Accuracy and attention to detail.

Job Ref: GW/26687

Team Assistant

A global investment bank located in the heart of the City is seeking an analytical and unflappable Team Assistant to support a team of investment professionals who require someone who is confident, assured and has demonstrable experience within a client facing team assistant role within investment banking.

Duties will include:

* Taking full responsibility for diary management, meeting planning and scheduling conference calls
* Arrange all travel, including internationally for the team which will include details itineraries
* Use Salesforce to ensure information is updated and maintained
* Prepare expense claims and ensure all deadlines are met
* Use your current experience of liaising with clients to forge strong working relationships and handle queries with ease giving clients' confidence their enquiry will be handled in a timely manner
* Assists with presentations and reporting on an ad hoc basis
* When needed act as a point of contact for global visitors from other offices

You are someone who works well in a small team who are logical in their style and rely on their assistant to be the calm in the storm (!) who is unfazed by juggling multiple tasks and working with different personalities. The environment here is professional, hard working with a focus on the pursuit of excellent.

Working with Salesforce and/or SharePoint would be an advantage

Due to the high volume of enquiries that we receive, we are not always able to respond to all CVs. If you have not received a response within one week, please assume that your application has been unsuccessful in this instance. Thank you for your interest in Tay Associates. If you are already registered with Tay Associates, please express your interest in this role to your consultant.

'Why compromise?'

PA

Ref: JMA/ 26534 Maternity cover - 6 months

£37,500 plus excellent benefits June start.

We are recruiting for a PA/Secretary for Investment Management Company based in the West End supporting Director and large team up to ten within the business. You would be involved with arranging meetings and preparation of correspondence, reports, spreadsheets and briefing papers, extensive diary and travel management to include itineraries, general admin support to the team such as processing expenses, being a point of contact for the Director and team.

Skills / Experience required gained within a Corporate/Blue Chip company supporting at senior management level.

* Advanced MS Office skills
* Recent, demonstrable experience gained within a team assistant role
* Fine eye for detail
* Outstanding time management skills and the ability to multi task
* Ability to remain calm and focused under pressure
* Ability to work autonomously whilst still being an integral part of the team

Ongoing temporary role (lazard)

Financial Services company bank requires a pro-active self-starter to support an exceptionally busy team of Bankers. With previous secretarial experience gained within a corporate environment, you will be responsible for managing complex diaries, travel and processing of expenses, whilst assisting with wider team administration. Positive attitude combined with superb communication skills. Hours 9.00am - 6.00pm

Skills/experience required;

* Previous experience gained within a Team role supporting senior management with diary and travel management.
* Excellent communication skill; diplomacy, discretion and the ability to build professional relationships at all levels within a corporate business
* Flexibility in supporting ad hoc projects within the team

Ongoing temporary work £20.00 per hour plus holiday pay.

Executive Assistant

Executive /Team Assistant £38,000 Pro rata - Ref: JMA24700

A global Financial Services Company is seeking a key hire within their Executive Assistant team to support MD and wider team of five. This is a busy and demanding fast-paced role within the business and a truly ambassadorial Team Assistant role; therefore, the experience required needs to reflect this seniority.

The role would suit someone who enjoys:

* Extensive diary management with a focus on delivering service to senior executives.
* Arranging travel, both internationally and nationally that is subject to last minute changes.
* Working to an exceptionally high standard under pressure maintaining the highest level of accuracy throughout.
* Being the consummate gatekeeper to internal stakeholders and able to manage expectations.
* Acting with the up most level of diplomacy and discretion as the success of the company is built on exceptional relationships with clients and stakeholders.

The successful candidate would innately use their intuition and their drive to maintain composed when last minute changes occur. You always have a least one backup plan ready to ensure smooth service delivery. Knowledge of various IT packages would be advantageous.

You are currently working as a Team Assistant with three -five years experience within Financial Services and ideally supporting a team.

6 months fixed term contract - up to £38,000 plus excellent benefits.

Team Assistant

A large and innovative consultancy firm based in the West is looking for a flexible and diligent Team Assistant to support multiple teams across the business. Due to the nature of the role, you will gain exposure to different areas of the business as well as having the chance to develop your skill set in a fast paced environment.

The primary duties of the role will be; extensive diary and travel for multiple senior members, arranging complex travel, inbox management, minute taking, supporting bids and processing expenses, as well as providing seamless general administrative support.

This role will be perfect for someone who is very personable, switched on and happy to muck in within all areas of the business. Acting as a responsible right-hand assistant in this busy office, you will have the opportunity to build your professional network. Therefore, being a team player will be incredibly beneficial in this role. Naturally, like any respectable organisation with an enviable culture, you will be free to be yourself.

Skills/Experience desired;

* Recent demonstrable experience with diary management and international travel arrangements preferred.
* Excellent organisational and communicational skills
* Providing a high-quality of work, with a proactive attitude.
* Warm and personable attitude.
* Being able to work at pace without errors.
* Articulate
* Accuracy and attention to detail.

Job Ref: GW/26677

Team Assistant

Working for a successful, transnational financial services organisation based in the City of London. This role requires a competent, confident and well organised team assistant to support two MD's and a team on an on going basis within the securities division.

Typical duties will include:

* Extensive calendar organisation supporting two MD's and the team
* Highly extensive diary, event and travel management
* Dealing with a high volume of emails and phone calls
* Scheduling meetings, booking rooms and conferences
* Ad hoc project work, general office and administrative duties
* To maintain the upkeep of stationary supplies and to maintain faxes, printers and photocopiers.

To be considered for this role you must have excellent time management, a very high attention to detail, a team player and be flexible to various situations. You must be able to communicate effectively in person, via telephone and by email to people of all levels within the organisation. Having a strong knowledge of the Microsoft packages is also beneficial as you will need to use this on a daily basis.

Executive Assistant

Are you looking for a career defining EA role? Are you currently a Team Assistant looking for a step up? Do you enjoy working in a very fast paced and busy environment where no one day is the same?

A unique and career defining role has arisen for a super motivated, on the ball and confident individual to join a boutique finance firm with stunning offices in Mayfair.

Supporting to the CEO, this will be a very demanding and interesting role as you will be client facing and the first point of contact for all enquiries. You will assist with the personal EA duties from management of properties to organising events.

Duties:

* Researching and arranging children's activities, family birthdays, weekend scheduling, and event organisation
* Organising travel arrangements
* Liaising with household staff in properties around the world
* Assisting with project management including large scale renovation projects, working with budgets and negotiating rates with external suppliers
* Ad-hoc research

Experience/Attributes:

* Degree level or equivalent
* Previous experience booking international travel and managing several diaries
* Switched on, on the ball and can be one step ahead

Job Reference- X_QCD26236

Team Assistant

This is will be an involved and varied role where no two days would be the same. You will work alongside the receptionist as a team to ensure that all tasks are completed in a timely manner. You will be supporting three managers initially with all administrative tasks but with the fluid nature of the company and the role your ability to adapt to changing circumstances will be essential.

Some of your responsibilities will include;

* Diary management
* Travel arrangements
* Expenses
* Invoices
* Inbox
* Ad hoc administration tasks
* Supporting reception

If you are looking to utilise your German in the workplace and advance your skills as a Team Assistant within a prestigious company then this is the next role for you.

Team Assistant

Do you want to work for a highly renowned and respected consultancy firm? Would you describe yourself as a logistical guru? Are you looking to work for a company which has one of the best cultures in the market? And a very competitive benefit package?

An unique opportunity has arisen for a confident, on the ball and self motivated individual to support 5 extremely busy Partners. This organisation is forward thinking, innovative and creative; the ideal candidate would be someone who reflects these characteristics and can think outside the box when dealing with challenging situations. Due to the nature of this industry this environment is tough and would suit a top quality PA.

Travel and diary arrangements will be the main component of the role you will be expected to be on the ball and deal with ever changing travel plans. Therefore you will be well versed in managing multi stop travel including arranging visas and providing extensive international travels . You have full control of 5 diaries and successfully and manage

Experience:

* Background within Consultancy or Financial services/ other blue chip company
* Excellent communications skills
* Forward thinking and able to think outside the boxes with problems
* PA or EA experience working within a fast paced and constantly evolving environment

Benefits:

* Generous bonus
* Free gym membership
* Private medial
* Competitive pension contribution

Team Assistant

Administrator- IT-West End- 40k

An award winning financial company situated in the West End. The company is looking for a motivated, highly organised with a logical and systematic approach to getting things done to support the IT team.

The role would suit a team assistant with recent and demonstrable experience within an administration role. An experience with working for multiple managers is essential also a good knowledge of Microsoft office.

Duties will include;

Manage diaries (inc coordinating meetings involving third parties)
Log/process business expenses
Take minutes for key meetings
Update salesforce with market intelligence on IT competitors/suppliers
Assist with departmental budget formulation and subsequent monitoring/reconciliation activities
Assist with PowerPoint presentation
General Admin roles

Team Assistant

A global investment bank located in the heart of the City is seeking an analytical and unflappable Team Assistant to support a team of investment professionals who require someone who is confident, assured and has demonstrable experience within a client facing team assistant role within investment banking.

Duties will include:

* Taking full responsibility for diary management, meeting planning and scheduling conference calls
* Arrange all travel, including internationally for the team which will include details itineraries
* Use Salesforce to ensure information is updated and maintained
* Prepare expense claims and ensure all deadlines are met
* Use your current experience of liaising with clients to forge strong working relationships and handle queries with ease giving clients' confidence their enquiry will be handled in a timely manner
* Assists with presentations and reporting on an ad hoc basis
* When needed act as a point of contact for global visitors from other offices

You are someone who works well in a small team who are logical in their style and rely on their assistant to be the calm in the storm (!) who is unfazed by juggling multiple tasks and working with different personalities. The environment here is professional, hard working with a focus on the pursuit of excellent.

Working with Salesforce and/or SharePoint would be an advantage

Due to the high volume of enquiries that we receive, we are not always able to respond to all CVs. If you have not received a response within one week, please assume that your application has been unsuccessful in this instance. Thank you for your interest in Tay Associates. If you are already registered with Tay Associates, please express your interest in this role to your consultant.

'Why compromise?'

Team Assistant

This is an excellent opportunity for a Team Assistant/PA who has had exposure at board level to work along side the EA to support the CEO of a large organisation. The ideal candidate will have experience arranging a huge amount of complex international travel and dealing with different time zones. In return the role offers a generous bonus along with an excellent benefits package. If this sounds like suitable position then get in touch.

Benefits for the Team Assistant include;

* Generous bonus
* Private healthcare
* Successful and global business
* Childcare vouchers

Responsibilities for the Team Assistant include;

* Assisting with diary management for the CEO
* Booking all international travel and accommodation
* Covering for the CEO in the EA's absence
* Submitting expenses
* Dealing with any correspondence
* Providing administrative duties on behalf of the CEO
* Pulling together agendas

Qualifications for the Team Assistant include;

* PA experience within a large global company is desirable
* Exposure at board level
* Fully competent in Microsoft word including; Excel, Word and Outlook
* Flexible and adaptable work ethic
* Articulate and approachable

Team Assistant

A global investment bank located in the heart of the City is seeking an analytical and unflappable Team Assistant to support a team of investment professionals who require someone who is confident, assured and has demonstrable experience within a client facing team assistant role within investment banking.

Duties will include:

* Taking full responsibility for diary management, meeting planning and scheduling conference calls
* Arrange all travel, including internationally for the team which will include details itineraries
* Use Salesforce to ensure information is updated and maintained
* Prepare expense claims and ensure all deadlines are met
* Use your current experience of liaising with clients to forge strong working relationships and handle queries with ease giving clients' confidence their enquiry will be handled in a timely manner
* Assists with presentations and reporting on an ad hoc basis
* When needed act as a point of contact for global visitors from other offices

You are someone who works well in a small team who are logical in their style and rely on their assistant to be the calm in the storm (!) who is unfazed by juggling multiple tasks and working with different personalities. The environment here is professional, hard working with a focus on the pursuit of excellent.

Working with Salesforce and/or SharePoint would be an advantage

Due to the high volume of enquiries that we receive, we are not always able to respond to all CVs. If you have not received a response within one week, please assume that your application has been unsuccessful in this instance. Thank you for your interest in Tay Associates. If you are already registered with Tay Associates, please express your interest in this role to your consultant.

'Why compromise?'

Team Assistant

Team Assistant

12 month fixed term contract

City

£35,000+ bonus

Do you enjoy working in fast paced and busy environment? Are you looking to work for a company which genuinely cares about its staff? Are you looking to work for leaders within the financial services world?

A financial services firm in the heart of the city is currently recruiting for a switched on, dedicated and hard working candidate to join their team. This is a great opportunity to work with intelligent and driven individuals who are very successful within the financial services sector.

Duties:

* Diary management
* Organising international travel
* Preparing reports, presentations and internal communication
* Gatekeeper for the team
* Ad hoc project work

Experience:

* PA/TA experience working within a professional firm- ideally financial services
* Used to managing multiple diaries and confident dealing with last minute changes
* Advanced on Excel, Word , Outlook and PowerPoint
* Strong communication skills and a high attention to detail

Team Assistant

Team Assistant - £36,000-40,000

Are you a highly organised and confident Team Assistant/Administrator looking to take on a new challenge? If so our collaborative, friendly and successful client is looking for an Administrator to join their fast paced team on a permanent basis.

Responsibilities for the Team Assistant position include;

* Managing diaries and booking meetings
* Update Salesforce with market intelligence on IT competitors/suppliers
* Assist with the creation of ad-hoc PowerPoint presentations
* Coordinate the on boarding of new IT suppliers
* Arrange training courses
* Manage IT policies and procedures
* Assist with departmental budget formulation and subsequent monitoring/reconciliation activities.
* Providing administrative support for the team
* Manage diaries and coordinate meetings
* Log and process expenses
* Taking minutes at meetings
* Assist with software licensing

Qualifications for the Team Assistant position include;

* Previous experience providing administrative support to a team
* IT literate with a strong understanding of Microsoft Office
* Highly numerate with strong attention to detail
* Previous experience in an IT environment is highly desirable but not essential

Team Assistant

Are you a personable and confident Team Assistant/Desk Assistant looking for a new challenge? Do you have experience managing multiple diaries? If so we want to hear from you! Our well established and successful client based in the City is looking for a Team Assistant/Desk Assistant to join the business on a permanent basis.

Responsibilities for the Team Assistant include;

* Full diary management for the team
* Attending Client meetings
* Liaising with Clients and maintaining excellent client relationships
* Inbox management and responding to enquiries
* Travel booking and preparation of itineraries
* Processing expenses and keeping track of holiday entitlements
* Other administrative tasks
* Assisting with all ad hoc duties

Qualifications for the Team Assistant include;

* Previous Team Assistant experience within financial services is desirable
* Fully competent in Microsoft word including; Excel, Word and Outlook
* Confident and articulate
* Flexible and adaptable work ethic

Team Assistant

You will working in a team of two other assistants and support a team of sales and trading staff - based on the trading floor. The trade floor environment will give you a fast paced and challenging role where you will have to constantly think on your feet and pre-empt situations.

Some of you main responsibilities will include;

* Expenses and processing invoices
* Travel and diary management
* Coordinating meetings
* Arranging conference calls
* Booking holidays and absence tracking

Due to the fast paced nature of the role previous demonstrable experience within a similar position is preferred.

Team Assistant

With a prestigious and well established brand coupled with an enviable culture this West End private equity company is seeking a Team Assistant to support their IT team. The company is looking for a highly motivated, proactive Team Assistant to provide first class support to busy IT specialists who work collaboratively and positively at all times.

With varied personalities and requirements this role would suit a team assistant with recent and demonstrable experience within an administration role; working within an IT team would be beneficial, but exposure to working in a busy administration role is essential! This is a wonderful time for a committed and highly motivated team assistant to join the business and ensure that their team are impeccably organised.

Duties will include:

* Managing four diaries with both internal and external meetings
* Taking minutes at meetings and following up action points
* Update Salesforce with intel on IT competitors and suppliers
* Support with budgeting and therefore reconciliation
* Assist with PowerPoint presentations
* Coordinate the on boarding of suppliers
* Manage the library of documentation ensuring that all procedures are updated
* Work with HR to arrange training courses
* Support with all team offsites including the team Christmas lunch, so making use of your organisational skills