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Executive Assistant

A global technology company with huge plans for growth and immense success already is seeking an EA to support their UK Managing Partner who has EMEA responsibilities also.

You would also support another senior executive in this exceptionally logistical role that will lean heavily on your organisational skills.

Duties include:



* Extensive diary management that will include various time zones, vc's and working with colleagues to leverage time
* Preparing meeting agendas, taking minutes and following up actions
* Arranging all travel including intricate well thought out itineraries that allows for flexibility for often last minute changes!
* Work with the global network of EA's to build your network and ensure the support team work seamlessly and collaboratively

Ranked in the '100 Best Companies To Work For' this is a pivotal hire for an EA with recent and demonstrable experience of supporting a senior executive to join an award winning culture that truly lives and breathes their values.

You would describe yourself a team player, who is positive, committed and approaches everything with a 'can do' attitude! You are accustomed to being under pressure and juggling several requests.

Whilst the role requires someone adept at managing a truly hectic diary, you will have to think creatively as things change last minute and you will be thinking on your feet and prioritising constantly.

Reference - X_QLM27035

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Overview

Executive Assistant
Salary: £40000 - £50000 per annum
Location: City
Duration:

Reference: X_QLM27035_1531992985Consultant: Tay Associates 1 Apply

Team Assistant

A global law firm is looking for Legal Team Assistants to support the PA's in a wide variety of duties. As the Legal Team Assistant it will be your duty to provide a first class secretarial service.

Duties As the Legal Team Assistant Will Include:



* Producing and amending complex documents
* Build internal relationships with fee earners and PA's
* Assist with training, business development and finance administration
* Resolving and escalating enquiries
* Build relationships with clients
* Diary management
* Maintenance of filing systems
* Expenses and producing bills
* International travel including multi-stop and visas
* Provide cover for other team members

The Specification of the Legal Team Assistant Will Include:



* Excellent interpersonal skills
* Experience in a legal environement
* Team orientated
* Flexible working approach
* 1+ years experience as a legal Team Assistant or Administrator
* Strong document production skills
* Meticulous attention to detail
* Exposure to travel, diary management and expenses
* A law degree or qualification would help

In Return:



* Massive Progression Opportunities
* Competitive salary
* Excellent benefits
* Onsite gym and restaurant
* Work with one of the best companies in the world in their field

Reference - X_QTF26980

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Overview

Team Assistant
Salary: £18000 - £24000 per annum
Location: City
Duration:

Reference: X_QTF26980_1531992368Consultant: Tay Associates 1 Apply

PA

A fantastic opportunity has arisen for a highly motivated, Team Assistant / PA to support a Senior PA to Senior Managing Director of a well established, reputable organisation. This is the perfect position for a Team Assistant / Office Assistant to take the next step in their career and make the jump into the PA world.

This fantastic company are seeking a highly motivated, switched on individual who is happy to muck in and help out wherever needed. This will offer the right candidate the opportunity to expand on their skillset and gain invaluable experience across the board.

Responsibilities

(Will include but are not limited to)



* Diary management
* Booking international travel and putting together itineraries
* Researching to find the most cost effective travel arrangements
* Organising meetings
* Dealing with personal matters such as family trips, doctors / dental appointments etc.
* Assisting with expenses
* Putting together reports and PowerPoint presentations
* Taking minutes
* General administration to support the team

Requirements



* 1 year (min) experience within an office support role e.g. Team Assistant / Office Assistant / Office Admin etc.
* Ability to hit the ground running
* Proficient in all Microsoft packages (Word, PowerPoint, Excel)
* Impeccable organisational skills and time management
* Ability to multitask efficiently
* Hard working, resilient personality

If you feel this position could be for you and would like to find out more, apply now.

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Overview

PA
Salary: £25000 - £30000 per annum
Location: City
Duration:

Reference: X_QEF26862_1531907514Consultant: Tay Associates 1 Apply

PA

A fantastic opportunity has arisen for a highly motivated, Team Assistant / PA to support a Senior PA to Senior Managing Director of a well established, reputable organisation. This is the perfect position for a Team Assistant / Office Assistant to take the next step in their career and make the jump into the PA world.

This fantastic company are seeking a highly motivated, switched on individual who is happy to muck in and help out wherever needed. This will offer the right candidate the opportunity to expand on their skillset and gain invaluable experience across the board.

Responsibilities

(Will include but are not limited to)



* Diary management
* Booking international travel and putting together itineraries
* Researching to find the most cost effective travel arrangements
* Organising meetings
* Dealing with personal matters such as family trips, doctors / dental appointments etc.
* Assisting with expenses
* Putting together reports and PowerPoint presentations
* Taking minutes
* General administration to support the team

Requirements



* 1 year (min) experience within an office support role e.g. Team Assistant / Office Assistant / Office Admin etc.
* Ability to hit the ground running
* Proficient in all Microsoft packages (Word, PowerPoint, Excel)
* Impeccable organisational skills and time management
* Ability to multitask efficiently
* Hard working, resilient personality

If you feel this position could be for you and would like to find out more, apply now.

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Overview

PA
Salary: £25000 - £30000 per annum
Location: City
Duration:

Reference: X_QEF26862_1531907436Consultant: Tay Associates 1 Apply

PA

Team PA - West End- £40,000-£45,000 - JG27025

Are you a team orientated and confident PA looking for a new challenge? Do you have experience managing multiple diaries? If so we want to hear from you! Our well established and successful client based in the West End is looking for a Personal Assistant to join the business on a permanent basis.

PA duties:



* Ensure all information is treated in a confidential and sensitive manner
* Extensive and proactive management of very busy and constantly changing diaries
* Ensure all information pertaining to diary entries are recorded accurately
* Arrange internal and external meetings
* Manage logistics for all travel to client meetings, book flights, train tickets, ground transportation where necessary
* Obtain pre-approval for all travel via the internal system
* Compile detailed itineraries
* For client entertainment, ensure prior approval is obtained
* Book and arrange meetings with client reception and update client reception of any meeting or dining changes or cancellations by email
* Accurately formatting and typing of letters, emails and other correspondence as required
* Inform the EA manager of any absences from work
* Comply with and encourage adherence within the team to the clear desk policy
* Maintain appropriate filing system for the team as required. Ensure logical electronic filing of relevant documents and spreadsheets that have been prepared for bankers and/or clients.

You will have the ability to build and maintain trusted relationships with client executive assistants, strong written and verbal communication skills are key.

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Overview

PA
Salary: £40000 - £45000 per annum
Location: West End
Duration:

Reference: X_QJG27025_1531825387Consultant: Tay Associates 1 Apply

Team Assistant

Are you a logistical expert who is adept at managing ever changing and complex diaries?

Do you enjoy juggling multiple inboxes and are able to multi task with ease?

Do you take pleasure in managing intense travel plans that are liable to change at the last minute?

Do you want to work in a supportive team who are collaborative, committed and full of energy?

If you can answer an emphatic YES to these questions and want a role that will keep you busy and engaged working for inspirational managers then apply ASAP. You will be working in stunning offices in the heart of the West End with regular social events in a company who are globally known for being a fabulous place to work who champion career development. On a typical day you will be:



* Proactively managing complex and ever changing diaries - up to five - whilst working to very tight deadlines.
* Arranging multi stop global travel that is frequent, often very last minute and subject to change. As this could form 90% of your day, it is vital that you understand the significance of meeting/flight changes and react in more than a transactional fashion; you innately think pre-emptively and take a helicopter view of multiple diaries to ensure you are consistently solutions focused.
* Liaising with senior level clients so you have the ability to provide exceptional service and problem solve.
* Submitting billing and expenses
* Creating presentations for your team from inception through to completion ensuring you are on brand message.
* Given the opportunity to manage smaller projects; attending client meetings, taking minutes and reporting on projects to ensure deadlines are met.

This would be a career defining role for someone who has gained at least two years recent and demonstrable assistant experience in any sector supporting exceptionally busy individuals who have high expectations of the support they receive.

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Overview

Team Assistant
Salary: £30000 - £34000 per annum
Location: City
Duration:

Reference: X_QLM26700_1531822892Consultant: Tay Associates 1 Apply

Executive Assistant

A boutique investment firm based in the West End in lovely offices are looking for a strong Executive Assistant to provide high level support to the CEO.

The role is a 1:1 EA position supporting a very busy CEO through balancing a workload and meeting deadlines whilst still producing quality output. It actively requires someone who is self-motivated and thrives on success, with the ability to work independently.

Extensive diary and inbox management, arranging complex global travel, arranging and presenting documentation and itineraries will require accurate time-management and an attention to detail.

This role would be suited to an articulate, bubbly and credible EA, who takes pride in their appearance and is a real team player.

Skills/Experience required;



* Recent, demonstrable experience within a similar role supporting at senior level.
* Accuracy/Attention to detail.
* Strong research and analytical skills.
* Transparent verbal and written communication.
* Energetic and stress resistant.
* Use of initiative.

Job Ref: GW/26599

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Overview

Executive Assistant
Salary: £45000 - £55000 per annum
Location: West End
Duration:

Reference: X_QGW26599_1531822090Consultant: Tay Associates 1 Apply

Private PA

A small private equity company, based in a great West End location, is looking for a bubbly and credible PA to provide private support to a board level member. Your role will be heavily focused on holiday bookings, scheduling appointments, ensuring family dates are in the diary, manage trusts and finances, run personal errands, dealing with medical affairs and insurance and assisting with the management of properties.

Therefore, having the previous experience providing private PA support will be necessary, including to a UHNWI.

This small team are all very confident, collaborative and incredibly passionate about what they do.

This role will be perfect for someone who is incredibly switched on, articulate and takes pride in their appearance. Therefore, being a team player and someone who is confident working in a high pressured environment will be incredibly beneficial in this role.

This role will be based in the office.

Skills/Experience desired;



* Recent demonstrable experience supporting a senior individual with private PA support. Bubbly team player
* Excellent organisational and communicational skills.
* Providing a high-quality of work, with a proactive attitude.
* Flexibility with working hours.
* Being able to work at pace without errors.
* Articulate
* Accuracy and attention to detail.

Job Ref/GW26880

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Overview

Private PA
Salary: £35000 - £45000 per annum
Location: West End
Duration:

Reference: X_QGW26880_1531822038Consultant: Tay Associates 1 Apply

Administrator

A small investment company based in Central London is looking for an Administrator to support four individuals and provide ad hoc support to the rest of the office is necessary. Therefore this role will be suited to a real team player who is happy to muck in.

This role will give the successful Office Assistant a lot of autonomy and the opportunity to make the role their own. You will ensure the smooth running of the office, liaise clients and shareholders, manage diaries, maintain company books, collate and despatch board papers, ensuring the office is safe and well presented and provide all other general ad hoc administrative and private PA support.

This role is all about the attitude of the person! They are looking for some committed, enthusiastic and organised with a great work ethic.

Experience/Skills Desired;



* Recent demonstrable experience providing administrative support in an office environment.
* Positive work ethic
* Muck in attitude
* Confidence working independently
* Willingness to help in all tasks
* High level of organisational and interpersonal skills
* Proactive and hard-working

Job Ref: /GW26892

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Overview

Administrator
Salary: £25000 - £30000 per annum
Location: City
Duration:

Reference: X_QGW26892_1531822029Consultant: Tay Associates 1 Apply

Operations Manager

Do you want to work somewhere where you would be a trailblazer as their first Operations Manager?

Do you want to work for a transparent, open senior management team with an inspirational leader who encourages staff to be outward looking and challenge current systems?

Do you have an interest in the environment and sustainability?

If you can answer an emphatic yes to the above then this role could well be a wonderful next step for you. Working with well known global brands on their carbon footprint this role would appeal to someone who has a natural interest in this area and working towards a cleaner environment.

Duties will include:



* Supporting the CEO and wider senior management team with diary management and meeting bookings
* Assisting with presentations and ensuring that these are impeccably pulled together
* Supporting the sales and marketing teams with administration and ad hoc tasks
* Working with the Office Manager to put processes in place to ensure the smooth running of the administration function
* Working flexibly as the role will develop and grow and adapt as the business grows which the have plans for across 2018
* Managing the social committee and charity initiatives

Traits they look for are integrity and being curious in your approach.

Where you have gained your experience is not relevant, being able to showcase your interest in impacting clients and the environment is!

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Overview

Operations Manager
Salary: £35000 - £40000 per annum
Location: City
Duration:

Reference: X_QLM26934_1531469431Consultant: Tay Associates 1 Apply

EA

Executive Assistant

A boutique private investment bank based in the West End of London is seeking an experienced Executive Assistant to support six of their busy Directors. This role will be fast paced including extensive and often complex diary management coordinating and booking overseas travel and meetings, processing expenses, dealing with all correspondence on behalf of the directors, and managing their inbox accounts. You will also compile presentations and spreadsheets as well as some ad hoc personal requests.

Prior experience in an executive assistant role would be preferred as this is a demanding position so requires someone with knowledge of managing a few people's schedules, and being able to prioritise efficiently. They are a collaborative office with a professional, yet approachable team oriented culture, they value hard working, warm individuals.

Duties for Executive Assistant role



* Complex diary management and meetng preparation
* Organising travel and meetings (including full itineraries)
* Processing of expenses
* Correspondence, faxing, photocopying, archiving and filing
* Ad-hoc management of email accounts
* Producing and updating presentations

Requirements for Executive Assistant role



* Prior executive assistant experience supporting multiple senior members would be preferred
* Proficient with Microsoft Outlook, Word, Excel and PowerPoint
* Meticulous organisational skills and strong attention to detail
* Excellent communication skills
* Positive attitude and a team player
* Ability to handle highly confidential and private information
* Capable of problem solving and reacting efficiently and effectively to a range of different needs

Job Ref - 26955

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Overview

EA
Salary: £42000 - £45000 per annum + benefits
Location: West End
Duration:

Reference: X_QDK26955_1531411062Consultant: Tay Associates 1 Apply

Administration Assistant

Administration Assistant

Are you a proactive, personable and efficient individual? Are you looking to work within a fun and fast paced environment?

A forward thinking and internationally recognised company is currently recruiting for a switched on and on the ball Administrator to join their stunning offices in the West End. This is a great opportunity for someone who enjoys being the go to person in the office, has strong administration and IT skills and who is willing and able.

You will be supporting the PA in the business with booking travel, invoices, managing the meeting rooms, ordering stationery, supporting HR with admin support when required and providing cover for the Receptionist.

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Overview

Administration Assistant
Salary: £21000 - £22000 per annum + benefits
Location: West End
Duration:

Reference: X_QDK27015_1531410616Consultant: Tay Associates 1 Apply

Market Research Analyst

A global consultancy located in West London is seeking a Market Research Analyst to join the business supporting two key areas of building products and chemical industries.

This role would suit someone who wants to use their qualitative and quantitative research skills working in an internationally client facing role that will enable a global understanding.

Duties will include:



* Conducting interviews with industry experts
* Gathering intelligence including the gathering and analysing of statistics
* Analysing date to a high standard that will include converting this to numerical data to reflect outcomes
* Travelling internationally to meet with clients and attend careers fairs to both maintain and increase industry contacts
* Writing clear and engaging reports so a good command of English is essential
* Working extensively with Excel and PowerPoint so it is expected you have advanced skills here

Recent and demonstrable experience of working in a similar market research or intelligence gather role would be welcomed.

Degree level or equivalent

Reference - X_QLM27010

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Overview

Market Research Analyst
Salary: £27000 - £32000 per annum
Location: City
Duration:

Reference: X_QLM27010_1531381877Consultant: Tay Associates 1 Apply

PA

A highly successful yet entrepreneurial Investment Management company based in the City is seeking a bilingual PA (German, French or any Nordic language) with exposure supporting at senior level to support two senior executives.

With a positive and collaborative culture this role would suit a bilingual PA who takes a holistic view of managing their executives' time efficiently and is comfortable taking full ownership of managing their schedules.

Duties will include:



* working to very tight and constantly changing deadlines with absolute discretion
* the ability to work with little direction in a proactive and ambassadorial manner
* extensive liaising with clients so are used to highly levels of professionalism, networking and research
* working pre-emptively and thinking ahead at all times with multiple solutions to hand for any given scenario
* ensuring the your executives and wider team are full briefed for all meetings and any action points are followed up on in a timely manner
* being the ultimate gatekeeper whilst able to retain warmth and approachability

This role would suit an astute team player who innately recognises the need to network, manage expectations and ensure that the team run smoothly and add value to a changing business.

Ideally coming from financial services you are used to supporting a very client facing senior executive and recognise their personal and professional life will frequently merge, so you will be handling highly confidential information with ease.

Reference - X_QLM26996

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Overview

PA
Salary: £35000 - £40000 per annum
Location: City
Duration:

Reference: X_QLM26996_1531318438Consultant: Tay Associates 1 Apply

Administrator

A fantastic opportunity has arisen within a boutique wealth management company based in the city of London. The company is a whole-of-market mortgage broker dedicated to finding the best possible deals available. They offer expert advice, completely independent from all lending institutions with a team of specialists that discover the best options for all mortgages. Their aim as a business is to provide the best and most impartial advice available designed to meet clients requirements. They are currently looking to expand their commercial mortgage department by bringing in an Administrator.

Daily duties:



* Working with commercial lenders for submission of new business and confidential information.
* Review of mortgage documents and uploading onto relevant mortgage systems
* Liaising with valuers, solicitors and accountants
* Handling in-house payments within the commercial department, issuing invoices etc.
* Use of a CRM database

Qualities:



* Loyalty, enthusiasm and good humour
* Experience in similar role
* Ability to problem solve
* Punctuality
* Excellent verbal and written communication skills
* Able to work on own initiative
* Excellent interpersonal skills
* Ability to work under pressure

In order to be considered for this position you must have administration experience within financial services.

Due to high volume of applicants and limited interview slots only relevant applications will be considered.

For more information get in touch now.

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Overview

Administrator
Salary: £24000 - £28000 per annum
Location: City
Duration:

Reference: X_QEF26944_1531237043Consultant: Tay Associates 1 Apply

Office Assistant

A global company export company is looking for a Spanish speaking office assistant to provide full administrative support to their small west end office. As the Office Assistant you will need to Liaise with Spain Head Office, so it is vital you are intermediate in Spanish.

Duties as the Office Assistant will include:



* General admin tasks
* Diary and travel
* Agendas and appointments
* Organising trade fairs and events
* Supporting the sales team and your manager in their duties
* Speaking and writing with intermediate Spanish

Experience & Skills:



* 2+ years experience in admin focussed role
* Flexible with a can do attitude
* Organised and willing to help all
* Strong Microsoft skills
* Intermediate In Spanish

This role is all encompassing and requires a lot of responsibility, it offers a competitive salary.

Reference - X_QTF26981

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Overview

Office Assistant
Salary: £25000 - £28000 per annum
Location: City
Duration:

Reference: X_QTF26981_1531235592Consultant: Tay Associates 1 Apply

Executive Assistant

A Nationwide creative, Entertainment Company is looking for an Executive Assistant to take up a very important position in supporting the Chairman of this successful enterprise.

The role as EA to Chairman will include:



* Extensive Diary Management
* Board Reports
* International travel often at short notice
* Presentations & reports
* Agendas & minutes
* Expenses
* Remote working from the Chairman
* Liaise with Senior Management

The specification of this Executive Assistant will include:



* 5+ years experience supporting Chairman or equivalent
* Flexibility
* Confident and professional
* High quality administrative support
* Experience with remote support
* Project experience is preferable
* Integrity & discretion

This role is an amazing opportunity to support the Chairman of a fun, exciting company.

Reference - X_QTF26980

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Overview

Executive Assistant
Salary: £40000 - £45000 per annum
Location: City
Duration:

Reference: X_QTF26980_1531235183Consultant: Tay Associates 1 Apply

HR Manager

A London based consultancy firm, with a fun and relaxed company culture is looking for an experienced HR Manager to join in a stand alone position. As the heart of the company you will bring the culture together and ensure a positive and collaborative working culture.

As this is a stand alone position it will be highly beneficial that you are CIPD Level 5 qualified, and in return you will have the opportunity to take ownership of the position. Your main responsibility will to be managing the whole employee lifecycle and work closely with all employees across the business. This will include covering any staffing issues, processing payroll for multiple countries, managing new starters and leavers, coordinating the recruitment process, dealing with appraisals and references, processing invoices, liaise with employee relations, training and development, benefits and managing database systems.

Immediate or short notice is preferred and a bonus!

Skills/Experience Desired;



* Recent demonstrable experience within Human Resources, ideally in a standalone.
* CIPD Level 5 Qualified
* Knowledge and understanding of Zoho People preferred but not essential.
* Knowledge and understanding of HR markets preferred.
* Warm and personable nature.
* Fun and outgoing.
* Articulate and approachable.
* Confident using MS Office packages.

Job Ref:GW27000

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Overview

HR Manager
Salary: £33000 - £35000 per annum
Location: City
Duration:

Reference: X_QGW27000_1531233826Consultant: Tay Associates 1 Apply

PA

A Board Level PA opportunity has arisen to support a busy and diverse CEO, this role is based within the City and requires a PA that is confident in using shorthand, as this will be used daily.

This role requires an enthusiastic and articulate PA with previous board level and financial services experience who has shorthand and is happy to use this everyday as part of the role. This role is a fantastic opportunity to work closely with another PA.

Responsibilities:



* Shorthand day to day
* To be able to prioritise all incoming communications
* Ability to provide a full range of confidential secretarial support
* Ensuring appropriate maintenance and management of written and electronic data is in accordance with data protection
* Preparing meeting rooms and providing overall support including PowerPoint and minute taking
* Liaison with Board members and Group Executives along with their PA's
* Managing / Co-ordinating travel arrangements
* Diary and inbox management
* Providing holiday cover and ensuring a seamless and smooth running on a daily basis within the CEO's office.

Skills and Capabilities:



* Shorthand (100 words per minute) is desirable but not essential
* A strong knowledge of Word and MS office is beneficial
* Attention to detail
* A strong communicator interfacing with all levels within the business, building excellent working relationships with Board members, the Executive team and their PA's.

Job ref: X_QJG26322

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Overview

PA
Salary: £45000 - £60000 per annum
Location: City
Duration:

Reference: X_QJG26322_1531228249Consultant: Tay Associates 1 Apply

PA / Office Manager

PA / Office Manager - 30,000 - 35,000 - X_QJG26786

A well known advisory company based in the City of London is currently looking for Personal Assistant / Office Manager to join their team.

As a PA you will provide support to a group of 5 partners and 2-3 senior advisers. Daily you will manage diaries and contacts, travel arrangements, expenses reporting, general administration, typing, presentation preparation, filing, in house systems, print production (binding and creating client facing documents)

As an office manager you will manage the general office and facilities including liaising with outside service providers and suppliers. This is an important and full component of the role and can extend across all of the firm's administrative functions.

Personal specification

High education would be desirable for this role; you will be an experience PA to senior individuals and some office management experience.

You will be committed to delivering the highest quality work and client service along with providing strong team support with flexibility and initiative.

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Overview

PA / Office Manager
Salary: £30000 - £35000 per annum
Location: City
Duration:

Reference: X_QJG26786_1531225445Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - City of London - £30,000 £38,000 - X_QJG26993

A financial trading company is currently looking for a well organised Executive Assistant to join their team based in the City of London. You will be a sole support to the Managing Director and department.

Responsibilities:



* Co-ordinate daily calendars for the MD
* Managing / co-ordinating appointments and events
* Preparing and collating documentation
* Distribute papers ahead of the meeting
* Create and manage regular reports and update internal databases when necessary
* Managing travel arrangements
* Inbox management for the MD
* Facilitate internal communication
* Proactively suggest more efficient ways to run the office and troubleshoot malfunctions
* Ability to uphold confidentiality to company standard
* Providing administration support to the department

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Overview

Executive Assistant
Salary: £30000 - £38000 per annum
Location: City
Duration:

Reference: X_QJG26993_1531150993Consultant: Tay Associates 1 Apply

PA to CEO

X_QJG26977 - PA to CEO - £45,000 - £55,000 - City of London

A financial services company is currently looking for an Executive Assistant to work for the CEO, you will be professional and diligent, with a wealth of experience in a similar role. You will be providing full administrative support and diary management duties including arranging travel and project work. There will be ad-hoc support of and others in the team where required. This role will also entail line management to the board assistant.



* Proactively manage the inbox of the CEO, including re-directing or responding to emails on the CEO's behalf as and when required
* Ensuring the smooth day to day running of the CEO's diary, including providing refreshments where required
* Assist with the preparation of documents for Board, management committee, regulator and other reports to key stakeholders
* Handling telephone calls and enquiries
* Being the first point of contact for the CEO
* Handling new joins set-up and leavers process
* Liaise with IT for all technical issues
* Attend meetings where required in order to take minutes
* Ensure all presentations and papers are printed in advance for each committee meeting for the CEO
* Supporting the CEO's Executive Business Manager, when requested
* Events organising on an ad-hoc basis
* Maintaining appropriate records of key documents
* Organise video conference calls
* Handling of travel and accommodation requirements and expenses

You will have previous experience working for the board along with being advanced in Microsoft Office suite.

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Overview

PA to CEO
Salary: £45000 - £55000 per annum
Location: City
Duration:

Reference: X_QJG26977_1531150742Consultant: Tay Associates 1 Apply

PA

X_QJG26969 - PA - £40,000 - City of London

A financial services company is currently looking for a PA to join their team to assist the Regional Director and the leadership team. This role will be a combination of PA work and office management.



* Coordinate 1:1s and performance reviews
* Monitor holiday / leave, ensuring sufficient cover in the London office
* Continuous training, dealing with queries
* Diary management, travel, expenses and gift log
* Arrange in house staff meetings
* Committee oversight
* Project work
* Liaising with marketing, HR, Operations and facilities
* Support head office

You will have previous PA / Executive Assistant or administrative experience within the financial services industry. Are you computer literate with good written English and previous experience taking minutes?

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Overview

PA
Salary: Up to £40000 per annum
Location: City
Duration:

Reference: X_QJG26969_1531132226Consultant: Tay Associates 1 Apply

Receptionist

A stunning corporate building in the City is looking for well presented and confident Receptionist to sit on their ground floor desk. They're approximately 8 floors in the building so you will be a first point of contact for guests, greeting them as they come in and directing them to the correct floor.

If you had hotel or concierge experience this would be highly beneficial, however not essential. As you will be constantly greeting guests, it is important that you are adaptable, professional and confident working on your own initiative.

Candidate Specification Desired;



* Recent, demonstrable experience as a Front of house Receptionist. Ideally from hotel or concierge ideally.
* Personable and welcoming
* Confidence and resilience
* Ability to work on your own initiative
* Good telephone manner
* Great attention to detail

Job Ref: GW/26987

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Overview

Receptionist
Salary: £23000 - £27000 per annum
Location: City
Duration:

Reference: X_QGW26987_1530796322Consultant: Tay Associates 1 Apply

Recruitment Coordinator

A global consultancy with an exceptional name in their field and extensive success with well known brands is seeking a proactive and hugely motivated Recruitment Administrator who will be relied on to work in a truly collaborative, supportive and hard working team where your contribution is acknowledged.

The company are leaders in their field so expectations are high in terms of extensive administration handling, strong communication skills and a genuine passion for always delivering exceptional service. With a focus on delivering feedback you will feel hugely supported from day one.

This role has candidate liaison so gravitas and the ability to network with ease are traits that are essential for this highly desirable role. For the right person as well there will be international travel! This is a really exciting time to be joining such a market leading business that is looking to expand their enviable brand.

Supporting the Graduate recruitment teams with an array of administrative duties this role will make full use of your strong organisational skills; you are meticulous in all you do and take pride on delivering work of an outstandingly high standard.

Duties will include:



* Assisting with the organisation and planning of each recruitment programme
* Maintaining records for all new hires; ensuring they are updated at all times
* Handling recruitment enquiries and being a gatekeeper for the Graduate recruitment teams
* Assisting with advertising, liaising with Universities, targeted emails and preparing marketing materials
* Coordinate all logistics for all events; sourcing and booking venues, travel booking for the team, catering planning, attending events and representing the brand as well as feedback collection
* Assist with all applications for roles; tracking candidates through the process, ensuring records are updated, CV screening for the interviewing team, assist with booking all interviews which will include meeting/greeting candidates an ensuring the receive a positive recruitment experience

You would describe yourself as someone with excellent interpersonal skills, someone who is proactive, confident and motivated with a genuine interest in people. Experience of working in a demanding administration role where you are handling a high and varied volume of administration would be welcomed for this role!

Core hours are 9-5.30 although there will be flexibility especially during peak recruiting times.

Reference - X_QLM26979

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Overview

Recruitment Coordinator
Salary: £35000 - £38000 per annum
Location: City
Duration:

Reference: X_QLM26979_1530778384Consultant: Tay Associates 1 Apply

Administrator

An established financial services company, in the heart of the City, is looking for a friendly and flexible Administrative Assistant to working alongside a senior EA within the business. However, having the exposure working alongside will NOT give the successful candidate an internal progression route into a PA role. What it will do is giving you an excellent grounding within administration long term, within a successful financial organisation.

The duties will include receptionist duties, assisting with travel bookings, processing expenses, greet clients, manage meeting room bookings, ordering supplies and providing general administrative support.

It is important that the successful administrative assistant has a real muck in attitude and approachable nature, no job too big or too small.

This is very much a corporate yet relaxed working environment and as a PA you will gain a lot of exposure to all the front office functions.

Skills/Experience Required;



* Recent and demonstrable office experience preferred.
* Confident using MS Office - Word, Excel, Outlook and PowerPoint.
* Confident and articulate.
* A real muck in attitude.
* Positive and approachable nature.

Job Ref:GW/26942

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Overview

Administrator
Salary: £20000 - £25000 per annum
Location: City
Duration:

Reference: X_QGW26942_1530707176Consultant: Tay Associates 1 Apply

Administrator

A City based Accountancy firm, with a reputable name, is looking for an incredibly proactive administrator to support within their tax team. An interest in tax will be highly beneficial, however not essential for this position.

Presenting your seamless organisational skills and a high attention to detail will be crucial in this busy and all-encompassing role. This is a close nit team and you will be required to work well under pressure. The duties will include allocating post, filing and archiving documents, updating the database, taking phone calls, ensure stock levels are up to date and all other administrative support necessary.

This is a growing company filled with hardworking and friendly individuals, where your work will be valued and appreciated. Internal training and progression is very common within this dynamic company.

Skills/Experience Desired;



* Interest in tax would be beneficial but not essential.
* Recent demonstrable experience working in an office environment preferred.
* No office experience? - Apprenticeships, internships etc. with professional services would be preferred but not essential.
* A hardworking and keen attitude to work.
* Personable and confident.
* Articulate and good attention to detail.
* Confident using MS Office (Word, Excel, PowerPoint and Outlook)

Job Ref:GW/26956

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Overview

Administrator
Salary: Up to £19000 per annum
Location: City
Duration:

Reference: X_QGW26956_1530697330Consultant: Tay Associates 1 Apply

Team Assistant

Team Assistant
Are you an experienced Administrator/Team Assistant looking to work for a professional but fun organisation in hte heart of the city?

As a key member of the support team you will be supporting a team of professionals with diary management, organising and confirming all meetings, travel arrangements, formatting documents, arranging events as well as updating the database, sending out confirmation emails and producing presentations. As well as secretarial support to your team you will also take a share of the general office management duties as shared amongst the support team.

This role is suited to someone who enjoys being the glue to ther team, has strong attention to detail and strong MS office skills particularly Word, Excel and PowerPoint. Someone who can hold their own administratively, is suited to a corporate environment and enjoys an upbeat, positive atmosphere and being made to feel as part of a team.

Main duties:



* Diary management
* Proofreading and formatting documents using strong Word skills
* Producing powerpoint presentations
* Travel arrangements
* Organising events
* General office management duties, managing suppliers, orders and contracts

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Overview

Team Assistant
Salary: £25000 - £30000 per annum + benefits
Location: City
Duration:

Reference: X_QDK 26953_1530286996Consultant: Tay Associates 1 Apply

Executive Assistant

£40,000 - £42,000 - Executive Assistant - South West London - X_QDD/JG26663

A well known University is looking for an Executive Assistant to provide sole support to the Vice Chancellor and Deputy Vice Chancellor. You will be providing international travel, diary management, correspondence, writing letters and liaising with other members of staff.

You will need gravitas , high education is preferred but degree level is not necessary.

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Overview

Executive Assistant
Salary: £40000 - £42000 per annum
Location: City
Duration:

Reference: X_QDD/JG26663_1530286794Consultant: Tay Associates 1 Apply

Team Assistant

Team Assistant, £35,000 - £45,000, X_QJG26881 - Primrose Hill

A well established leading consulting company based in the City of London is currently seeking a proactive and organised Team Assistant to join their tight knitted team who will be supporting three associate consultants. This will be a demanding role with heavy paperwork and scheduling.

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Overview

Team Assistant
Salary: £35000 - £45000 per annum
Location: City
Duration:

Reference: X_QDD/JG26881_1530285754Consultant: Tay Associates 1 Apply

Team Assistant

A global Insurance powerhouse is looking for the best Team Assistants to provide support to an important part of their business. The Team Assistants will be energetic, fast paced and quick thinkers who are able to handle pressure - you will need to have previous experience as a Team Assistant in a high tempo role.

Your Duties As the Team Assistant Will Include But Not Be Limited To:



* Extensive diary management
* Extensive Inbox management
* Extensive Travel
* Extensive expenses
* Extensive emailing
* Creating presentations
* Processing invoices
* Creating meetings
* Supporting the company Secretary and wider team

As the Team Assistant You Will Need The Following Skills:



* Extensive knowledge of Microsoft packages
* Proven track record of supporting busy teams
* A proactive multitasker, with great initiative
* Strong time management
* Excellent attention to detail
* High level of written and verbal communication
* Experience handling sensitive information
* Experience managing diaries
* Experience booking travel
* Experience handling expenses
* Experience handling inboxes

In return

You will receive a competitive pay rate at a world renowned company that prides themselves on developing their staff. This company will aid you in your career progression and offer you a supportive environment.

Reference X_QTF/JG26901

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Overview

Team Assistant
Salary: £30000 - £35000 per annum
Location: City
Duration:

Reference: X_QTF/JG26901_1530284625Consultant: Tay Associates 1 Apply

PA

A leading global trading company is currently looking for Team Assistant to join their team based in City of London. You will be providing sole support to x2 senior members of management along with the wider team based in the Market Development division.

Duties will include;



* Pro-active inbox management and diary management
* Administration and operational support to x2 senior members of management along with the wider team based in the Market Development division
* Arranging large complexed meetings and conference calls with the external parties
* Travel arrangements and related logistics such as expenses

Key Skills;



* High attention to detail
* Minute taking experience would be beneficial
* Ability to exercise complete discretion when dealing with matters of a highly confidential nature
* Outstanding organisational, multi-tasking and prioritisation abilities
* Previous experience with 1 to 1 support along with supporting a large team or equivalent.

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Overview

PA
Salary: £35000 - £38000 per annum
Location: City
Duration:

Reference: X_QJG26801_1530284617Consultant: Tay Associates 1 Apply

Team Assistant

A prestigious, financial services company renowned as an exciting place to work is looking for a Team Assistant. As the Team Assistant you will be supporting 2 senior staff and a wider team, this roles would only be suited to someone with a strong work ethic who wants to showcase their talents.

As the Team Assistant your duties will vary, but the core parts to the role will include



* Organising important meetings for a wide range of people and making sure these are kept up to date
* Managing multiple, busy diaries being sure to stay on top of said diaries
* Booking lots of national and international travel
* Managing the expenses of the team

This is a company that supports their staff both financially, socially and with career development. With this in mind you should be hard working, loyal, ambitious and keen to showcase your abilities.

Reference - X_QTF/JG26801

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Overview

Team Assistant
Salary: £35000 - £40000 per annum
Location: City
Duration:

Reference: X_QTF/JG26801_1530284580Consultant: Tay Associates 1 Apply

PA

A global consultancy based in the heart of the West End is currently looking for a PA to provide first class support to the Finance Director, taking full ownership of key strategic projects, proactively supporting on customer contract matters and data protection enquiries.

Responsibilities



* Managing customer contracts
* Acting as a key interface between clients and the Finance Director, providing support and confidence in the negotiation and review process of customer contracts
* Ensure all client deadlines are met
* Being proactive in identifying problems or potential problems, working to resolve, supporting others to resolve and ensuring the finance director is aware in an appropriate, professional manner
* Inbox and diary management
* Internal facing, liaising with consultants, operations team and the wider business on behalf of the finance director
* General administration duties daily
* Attending meetings where necessary to take minutes and monitor
* Data management, document management and version control
* Preparation of materials for events and meetings
* Proof reading and formatting documents for internal and client use
* Expenses submission

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Overview

PA
Salary: £40000 - £42000 per annum
Location: West End
Duration:

Reference: X_QJG26790_1530284514Consultant: Tay Associates 1 Apply

PA

A global, worldwide powerhouse in the entertainment sector has an exciting opening for a Personal Assistant.

As the Personal Assistant you will have the opportunity to work at a company that is a household name, and showcase your talents in a busy, fast paced, all action role.

Your duties as the PA will include, but not be limited to:



* Extensive diary management
* High quantities of International travel
* High levels of expenses
* In charge of invoices
* Working on exciting projects
* Presentations

This is a rare opportunity to step foot into a company that is known for being one of the biggest and best in the world in their space. This role will give you bragging rights, but you will also need to be able to prove you are the best at what you do.

Reference X_QTF/JG26917

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Overview

PA
Salary: £32000 - £38000 per annum
Location: City
Duration:

Reference: X_QTF/JG26917_1530284507Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - £45,000 - £50,000 - X_QJG26796

A global Asset Management firm are recruiting for an Executive Assistant to support senior members of the development team based in the London office. This position will regularly interact with employees from all over the company.

Responsibilities



* Interfacing / liaison with external contacts, including screening phone calls and fostering relationships with defined key relationships
* Interfacing with all levels of management
* Managing calenders, scheduling travel arrangements and preparing expense reports
* Maintaining contacts and records using the internal tracking systems
* Gathering and analysing market and company data
* Preparation of correspondence, briefing notes and PowerPoint presentations
* Organising and maintaining files and preparing and binding marketing materials
* Occasional event organisation and logistics
* Administration support to the London office
* Other projects and duties as and when required

Do you have 3 to 5 years related experience in a asset management environment? You will have the ability to prioritise a variety of tasks with good follow-through skills and strong attention to detail. You will be able to maintain confidential information reliably and with utmost respect of privacy.

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Overview

Executive Assistant
Salary: £45000 - £50000 per annum
Location: City
Duration:

Reference: X_QJG26796_1530284500Consultant: Tay Associates 1 Apply

PA

X_QJG26808 - PA - £40,000 - City of London

A financial services company is currently looking for a PA to support the Group HR Director. The role will also provide support to other members of the Human Resources Management team and provide administrative back-up to the HR team dealing with routine tasks to ensure the smooth running of the department and service which meets the demands of the wider group.

Responsibilities



* Ensuring the prompt dispatch of agendas and supporting documentation for committee and team meetings and attending meetings in order to take minutes in a timely fashion
* Assist with the preparation of documents for management committee, board and other reports to key stakeholders for the office
* Assist with business planning activities including maintaining action plans and resource allocation records are kept up to date
* Diary management and meeting scheduling for the HR director
* Managing of email correspondence, including responding to emails on their behalf as and when required
* Handling of travel and accommodation requirements and expenses for both the HR director and other members of the HR management team when required

You will have previous experience with minute taking along with PA, Executive Assistant, secretarial and administrative experience within a HR environment.

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Overview

PA
Salary: Up to £40000 per annum
Location: City
Duration:

Reference: X_QJG26808_1530284481Consultant: Tay Associates 1 Apply

Appraisal Administration Coordinator

Appraisal Administration Coordinator - Insurance - 23,500 - City of London - 26886

An Insurance firm based in the City are recruiting for an Appraisal Administration Co-ordinator based in the City of London. The key responsibilities include navigation of the IT systems, liaising with clients and underwriters daily, organising and controlling appointments within appraiser's diaries and distributing work as required. Time management and focus is essential to ensure that each appraisal is completed within dedicated authority limits and necessary skill sets. Providing support to ensure that each finished report is produced in a timely manner and escalated to the underwriter for dispatch.

Duties



* Providing the most effective appointment making service for the appraisal team throughout the UK, Ireland and Europe
* Plan and manage appraisers diaries to ensure each member of the appraisal team achieve maximum effectiveness of their team, whilst ensuring their targets are consistently met
* Propose and confirm all appointments in advance, ensuring all appropriate information is obtained and shared with the appraisal team
* Promote a favourable image of the company to both internal and external customers
* Engage in proactive liaison with the appraisers, underwriters and clients on an ongoing basis
* Gain sufficient knowledge of the product and the appraisal process in order to communicate effectively to the customer when arranging the appointments
* Update and maintain various filing systems

You will be experienced in customer service, with an excellent telephone manner. Computer literacy is key along with GCSE passes or equivalent.

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Overview

Appraisal Administration Coordinator
Salary: Up to £23500 per annum
Location: City
Duration:

Reference: X_QJG26886_1530284472Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - West End- £40,000-£45,000 - JG26898

Are you a personable and confident Executive Assistant looking for a new challenge? Do you have experience managing multiple diaries? If so we want to hear from you! Our well established and successful client based in the West End is looking for a Executive Assistant to join the business on a permanent basis.

EA duties:

Extensive and proactive management of very busy and constantly changing diaries, reacting responsibilities to the needs of the business and the current projects of the bankers

Ensure all information pertaining to diary entries are recorded accurately

Arrange internal and external meetings

Manage logistics for all travel to client meetings

Obtain pre-approval for all travel via the internal system

Compile detailed itineraries and ensure accuracy of all items

Monitor and respond to all emails where appropriate, MD's inboxes should be monitored and where applicable respond to any urgent queries and requests for availability

For client entertainment ensure prior approval is obtained. The company policy on client entertainment must be adhered to and updated on the register accordingly

Booking and arranging meetings with client reception

Support clients on the 6th and 7th floor as necessary

Build and maintain trusted relationships with client EA's

General administrative duties daily

Key skills

Strong written and verbal communication skills

Ability to multi task, prioritise, meet tight deadlines and work under pressure

Must maintain high standards of professional and ethical conduct.

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Overview

Executive Assistant
Salary: £40000 - £45000 per annum
Location: City
Duration:

Reference: X_QJG26898_1530284463Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - £37,000 - X_QJG26600 - City of London

A professional services company based in the City of London is currently looking for a motivated and enthusiastic Executive Assistant to join their team. You will be a sole support to Security Directors and ensure Security budget is actively managed.

Responsibilities:



* Assisting the security director with the financial systems where required
* Liaise internally to lead an annual refresh of security communications strategy
* Maintain and improve visibility of the security function within the organisation with monthly requirements.
* Keeping both the business impact analysis and departmental contingency plan, keeping these documents up to date on the business continuity software
* Organising and scheduling and then reporting on 3 exercises on an annual basis
* Keep "An Intro to Security" induction document up to date.
* Welcome new starters at their relevant office on their first day. Give them a tour and go through Security induction pack with them.
* Ensure new starters have the relevant access / equipment to be able to start their jobs right away.
* Assist the Security Director and his DRs with recruitment.

You will be able to work with minimal supervision along with being a strong team player. Your organisation and detailed planning will be essential for this role, you will be able to demonstrate strong disciplines with regards to accuracy and quality of output.

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Overview

Executive Assistant
Salary: Up to £37000 per annum
Location: City
Duration:

Reference: X_QJG26600_1530284443Consultant: Tay Associates 1 Apply

PA

PA- £40,000
Do you have strong experience working as a PA for a professional services company? Are you used to booking complex international travel? If so we want to hear from you! Our excellent client based in the City is looking for a hard-working, confident and articulate PA to join on a permanent basis.

Benefits for the PA position include;



* Discretionary annual bonus
* Opportunities for progression
* Private healthcare
* Collaborative and established company

Responsibilities for the PA position include;



* Booking complex and multi-stop international travel
* Arranging visas and putting together itineraries
* Handling last minute flight cancellations
* Diary management
* Arranging meetings and conference calls
* Submitting and processing expenses
* Administration tasks

Qualifications for the PA position include;



* PA experience supporting at a senior level
* Experience working within the professional services sector
* Flexible and hard-working

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Overview

PA
Salary: £35000 - £40000 per annum
Location: City
Duration:

Reference: X_QJG26453_1530284437Consultant: Tay Associates 1 Apply

Team Assistant

Team Assistant - City Of London - JG26901 - £30,000

A leading, highly established and reputable company with a great culture based in the City of London are currently seeking for a Team Assistant to provide 40% support to the Managing Director and 60% support to the team.

Responsibilities

Company secretarial administration

Preparing legal documentation

Liaise with external providers of services

Request certificates from companies' house

Assist with induction process for board members and senior executives

Creation and distribution of soft copy packs

Archiving of packs and maintenance, including replacement papers

Preparation of documentation for board and committee meetings as required

Issue of board and committee packs and minute taking

Diary management to the MD and team

Managing shared team Microsoft calender and associated meeting schedules

Monitor and book meeting rooms using the on-line system

Liaise with peer groups for internally based meetings, including director's availability list

Organising travel for the team, preparing itinerary for business trips

General administrative tasks

Organise new team members equipment

Assisting with expenses for the company secretary and member of the team

Organise meeting arrangements for non-executive directors

Ensure all action relating to leavers are dealt with

Invoice / purchase order management

Preparing presentations, using standardised templates and/or tidying up presentations.

You will be a competent touch typist along with office systems, especially Outlook with the ability to pick up new systems quickly. French speaking is desirable for this role.

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Overview

Team Assistant
Salary: Up to £30000 per annum
Location: City
Duration:

Reference: X_QJG26901_1530284421Consultant: Tay Associates 1 Apply

PA

A global, worldwide powerhouse in the entertainment sector has an exciting opening for a Personal Assistant.

As the Personal Assistant you will have the opportunity to work at a company that is a household name, and showcase your talents in a busy, fast paced, all action role.

Your duties as the PA will include, but not be limited to:



* Extensive diary management
* High quantities of International travel
* High levels of expenses
* In charge of invoices
* Working on exciting projects
* Presentations

This is a rare opportunity to step foot into a company that is known for being one of the biggest and best in the world in their space. This role will give you bragging rights, but you will also need to be able to prove you are the best at what you do.

Reference X_QTF/JG26917

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Overview

PA
Salary: £32000 - £38000 per annum
Location: City
Duration:

Reference: X_QTF/JG26917_1530188933Consultant: Tay Associates 1 Apply

Executive Assistant

A worldwide Private Equity firm are looking for an Executive Personal Assistant to support a Senior Partner and support to a wider team.

As the PA it will be your duty to provide first class secretarial support to those that need it and successfully maintain your own and your Senior Partner's busy work schedules. A large part of this role will be diary management.

Your Duties Will Include:



* Managing Multiple, complex diaries - this will be an extremely large part of the role
* Multiple travel arrangements often multi stop and different time zones
* Inbox management of multiple busy email accounts
* Heavy administration - including KPI and database management
* Events and Projects
* Extensive Expenses

Ideally You Will Have:



* 3+ years experience in a similar role
* Extensive experience of diary, travel and inbox management
* Financial Services experience
* Excellent knowledge of Microsoft packages
* Knowledge of events and/or projects is a bonus

In Return:



* Very competitive salary and benefits
* Experience at a world renowned and respected company in their field
* Work at a company committed to its employees, often offering the opportunity to grow and progress

Reference X_QTF/DK26658

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Overview

Executive Assistant
Salary: £35000 - £45000 per annum
Location: City
Duration:

Reference: X_QTF/DK26658_1530188660Consultant: Tay Associates 1 Apply

Team Assistant

A prestigious, financial services company renowned as an exciting place to work is looking for a Team Assistant. As the Team Assistant you will be supporting 2 senior staff and a wider team, this roles would only be suited to someone with a strong work ethic who wants to showcase their talents.

As the Team Assistant your duties will vary, but the core parts to the role will include



* Organising important meetings for a wide range of people and making sure these are kept up to date
* Managing multiple, busy diaries being sure to stay on top of said diaries
* Booking lots of national and international travel
* Managing the expenses of the team

This is a company that supports their staff both financially, socially and with career development. With this in mind you should be hard working, loyal, ambitious and keen to showcase your abilities.

Reference - X_QTF/JG26801

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Overview

Team Assistant
Salary: £35000 - £40000 per annum
Location: City
Duration:

Reference: X_QTF/JG26801_1530188304Consultant: Tay Associates 1 Apply

Team Assistant

A global Insurance powerhouse is looking for the best Team Assistants to provide support to an important part of their business. The Team Assistants will be energetic, fast paced and quick thinkers who are able to handle pressure - you will need to have previous experience as a Team Assistant in a high tempo role.

Your Duties As the Team Assistant Will Include But Not Be Limited To:



* Extensive diary management
* Extensive Inbox management
* Extensive Travel
* Extensive expenses
* Extensive emailing
* Creating presentations
* Processing invoices
* Creating meetings
* Supporting the company Secretary and wider team

As the Team Assistant You Will Need The Following Skills:



* Extensive knowledge of Microsoft packages
* Proven track record of supporting busy teams
* A proactive multitasker, with great initiative
* Strong time management
* Excellent attention to detail
* High level of written and verbal communication
* Experience handling sensitive information
* Experience managing diaries
* Experience booking travel
* Experience handling expenses
* Experience handling inboxes

In return

You will receive a competitive pay rate at a world renowned company that prides themselves on developing their staff. This company will aid you in your career progression and offer you a supportive environment.

Reference X_QTF/JG26901

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Overview

Team Assistant
Salary: £30000 - £35000 per annum
Location: City
Duration:

Reference: X_QTF/JG26901_1530187759Consultant: Tay Associates 1 Apply

Receptionist

A high profile, nationwide, financial services company are on the lookout for a Corporate Receptionist who can provide a first class service consistently to all visitors.

As the Receptionist and first point of contact, it is your job to make sure you are representing the business in a professional, polite, impressive manner.

You'll be based in a beautiful, busy, boutique office in a prime City of London location. You will be stationed on the front reception and it will be your task to



* Greet visitors, find out their needs and act accordingly
* You will be required to answer a high quantity of emails and calls and should have experience with handling high volumes of both
* Keep the front reception clean and presentable

This is the perfect role for a Corporate Receptionist who is looking to showcase their talents in a busy, professional environment at a respected company. You may be stationed with one other receptionist so team work is key.

Reference X_QTF26841

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Overview

Receptionist
Salary: £22000 - £28000 per annum
Location: City
Duration:

Reference: X_QTF26841_1530182501Consultant: Tay Associates 1 Apply

Receptionist

A high end, hedge fund based in Central London is in need of a hardworking, presentable, well educated receptionist to join their growing business. As the Receptionist nothing but the best will do when it comes to greeting visitors and supporting the office.

The successful candidate will have experience on a busy, professional Reception and will be able to:



* Take responsibility
* Work quickly and effectively to a high standard
* Work independently
* Will remain confidential with sensitive information
* Will possess excellent communication
* Can multi -task and prioritise a large workload

This is a genuinely exciting position with the opportunity to progress in salary if hard work and loyalty is show, you will need to have worked on a fast paced, busy reception before and will impeccably deal with senior visitors.

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Overview

Receptionist
Salary: £25000 - £35000 per annum
Location: City
Duration:

Reference: X_QTF25869_1530182192Consultant: Tay Associates 1 Apply

PA

A leading global trading company is currently looking for Team Assistant to join their team based in City of London. You will be providing sole support to x2 senior members of management along with the wider team based in the Market Development division.

Duties will include;



* Pro-active inbox management and diary management
* Administration and operational support to x2 senior members of management along with the wider team based in the Market Development division
* Arranging large complexed meetings and conference calls with the external parties
* Travel arrangements and related logistics such as expenses

Key Skills;



* High attention to detail
* Minute taking experience would be beneficial
* Ability to exercise complete discretion when dealing with matters of a highly confidential nature
* Outstanding organisational, multi-tasking and prioritisation abilities
* Previous experience with 1 to 1 support along with supporting a large team or equivalent.

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Overview

PA
Salary: £35000 - £38000 per annum
Location: City
Duration:

Reference: X_QJG26801_1530176039Consultant: Tay Associates 1 Apply

Receptionist/Switchboard Operator

Receptionist/Switchboard Operator-London-£28k-£32k-West End

A leading financial services company is looking for a Receptionist, with great organisational skills who is happy to pick up some office management and facilities duties. The successful candidate will be required to operate a busy switchboard answering and forwarding phone calls. The new role is an exciting opportunity for a receptionist who can work well autonomously.

Duties will include;



* Meet & greet clients, showing them to relevant meeting rooms
* Assistance with catering requirements
* General administration
* Taking of taxi/courier bookings
* Update the electronic diary to ensure visitor access and security is maintained
* Screening phone calls
* Booking meeting rooms
* Ensuring rooms are set up to correct requested way

Qualifications/Experience for the reception role position includes;



* Knowledge of Microsoft Office and Excel and Outlook
* Previous experience working within a reception environment
* Ability to use Skype

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Overview

Receptionist/Switchboard Operator
Salary: £28000 - £32000 per annum
Location: City
Duration:

Reference: X_QJG24711_1530115901Consultant: Tay Associates 1 Apply

PA

PA- £40,000
Do you have strong experience working as a PA for a professional services company? Are you used to booking complex international travel? If so we want to hear from you! Our excellent client based in the City is looking for a hard-working, confident and articulate PA to join on a permanent basis.

Benefits for the PA position include;



* Discretionary annual bonus
* Opportunities for progression
* Private healthcare
* Collaborative and established company

Responsibilities for the PA position include;



* Booking complex and multi-stop international travel
* Arranging visas and putting together itineraries
* Handling last minute flight cancellations
* Diary management
* Arranging meetings and conference calls
* Submitting and processing expenses
* Administration tasks

Qualifications for the PA position include;



* PA experience supporting at a senior level
* Experience working within the professional services sector
* Flexible and hard-working

<< Back to search results
Overview

PA
Salary: £35000 - £40000 per annum
Location: City
Duration:

Reference: X_QJG26453_1530115809Consultant: Tay Associates 1 Apply

Researcher

Researcher with PA/Office Management - Executive Search

Are you working currently as a researcher ideally within Executive Search?

Would you describe yourself as highly organised and a logistical whizz?

Would you like to combine all the skills you have and support the setting up of a brand new London office where you are the lynchpin?

If you are able to answer and emphatic yes to all of these and ideally have a law degree or experience of working within a law firm then this start up role working in a fun, team focused and super niche setting is worth exploring.

Duties will include:



* Working with very well known names in legal executive search to support their sales, you would support in targeting candidates and clients alike and make initial contact
* Managing their bespoke database so ensuring it runs efficiently, is accurate and supports successfully finding senior legal candidates for roles the sales team are working on
* Schedule meetings, both in person and via VC, so a bit of a technology expert!
* Liaising with very senior executives, ideally within a recruiting or law firm
* Supporting the building of the London culture as the office will only grow to approximately six people

This role would appeal to someone who relishes taking ownership of their workload and working independently whilst having the support of a team both in London and internationally to lean on.

Reference - X_QLM126855

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Overview

Researcher
Salary: £40000 - £50000 per annum
Location: City
Duration:

Reference: X_QLM126855_1530113991Consultant: Tay Associates 1 Apply

PA

A global legal consultancy who are setting up a London presence are looking for someone to take the reins and manage all administrative functions for their boutique office located in beautiful serviced offices in the City.

Working closely with a counterpart in the USA you will be shown the ropes and fully trained in how their systems work before taking the helm and truly making this brand new role your own.

Duties will include:



* Scheduling client and candidate meetings in person and via videoconference
* Preparing background information for all meetings, making use of you research skills and ability so assimilate information!
* Working with their CRM system ensuring it is updated, with notes and all relevant information stored accurately
* Provide administrative support to up to four recruiters ensuring their travel is booked, expenses managed and events planned
* Support with research to support each consultant taking ownership and thinking creatively to support their work
* Ensuring the office runs smoothly so working with suppliers, ordering stationery, handling all mail as well as supporting with copying, faxing and scanning

As a culture champion you will be able to shape what the office is like, you are happy making decisions and working autonomously but within a friendly and open environment. You have a good working knowledge of Microsoft Office and have experience of working in a small office environment, ideally another start up.

Reference - X_QLM26855

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Overview

PA
Salary: £35000 - £45000 per annum
Location: City
Duration:

Reference: X_QLM26855_1530111831Consultant: Tay Associates 1 Apply

Recruitment Consultant

Tay Associates is a leading City based recruitment agency, specialising in the placement of office support professionals into London's most reputable companies. With a passion for relationship building, efficient client delivery and candidate care that is renowned for being second to none, our team of successful consultants work across a variety of industries including banking, finance, media and creative, insurance, professional services, technology and entrepreneurial start-ups to provide the most intelligent and creative recruitment solutions to our clients.

Due to growth, we are looking for talented recruitment consultants who are driven by excellence and enjoy working in a fast paced environment, to join our successful team.

Integrity is at the heart of everything we do and as such, whether you are at the beginning of your recruitment career or a senior consultant, our bespoke comprehensive training programme will be tailored to support your individual development and backed up by industry professional body memberships.

We are the only independent recruitment consultancy in our field to be awarded with the industry Gold accreditation for risk and compliance, an accolade that reflects the level of Best Practice across our business operations.

In addition to competitive basic salary. We offer an enviable, uncapped commission and bonus structure and a comprehensive benefits package that includes free private medical, company pension scheme, 25 days holiday (increasing to 30) and access to hundreds of retail discounts, subsidised gym memberships, free mobile phone insurance and free taste card and loads of fun incentives that over the past year included a weekend in Vegas, weekend in Paris, team trip to Portugal, theatre tickets and Ascot race day.

Reference - X_QTA25506

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Overview

Recruitment Consultant
Salary: £18000 - £60000 per annum
Location: City
Duration:

Reference: X_QTA25506_1530087848Consultant: Tay Associates 1 Apply

Mandarin Speaking Office Assistant

An East London based development company is looking for a hands on and approachable Mandarin speaking Office Assistant to join them in their beautiful offices.

This role will require someone with a real muck in attitude who sees no job too big or too small. As a right hand assistant to the HR/Operations Manager, assisting with events/hospitality will be a main part of your role. For conferences/pitches and events you will be ordering and providing refreshments, setting up and clearing meeting rooms, greeting guests, keeping the kitchen area satisfactory and more. You will also ensure stock levels are updated, in put data into their computer system, take calls and providing any other administrative support necessary.

As they are a Chinese company, this role does require a Mandarin speaker. It is important that you are fluent and confident translating to/from Mandarin (speaking and written), for presentations and speeches etc. The ability to work to fast pace and with accuracy is very important.

This role would be suited to someone who is passionate for the position and loves providing excellent service to those they are supporting.

Experience/Skills Desired;



* Mother-tongue/fluent in Mandarin is essential.
* Positive muck in attitude, no job too big or too small
* Friendly and switched on
* Confidence working independently
* Willingness to help in all tasks
* Proactive and hard-working

Job Ref: /GW26935

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Overview

Mandarin Speaking Office Assistant
Salary: £26000 - £28000 per annum
Location: City
Duration:

Reference: X_QGW26935_1530014007Consultant: Tay Associates 1 Apply

Senior PA

A Global Investment Firm is currently seeking an experienced Senior PA to join their beautiful Mayfair office to support their Investment Team. This is a fantastic opportunity for a highly motivated, organised PA looking to take the next step in their career into a more senior position within a global organisation. The company are seeking a personable yet professional individual who possesses a can do attitude and is happy to muck in wherever needed.

Responsibilities

(Will include but are not limited to)



* Diary management
* Organising global travel, accommodation and visas
* Handling all expenses
* Assisting on projects, managing a busy and varied workload
* Liaising with clients, updating CRM systems and administering deals
* Coordinating meetings, across time zones & subject to change at short notice

Requirements



* Experience working within Financial Services industry
* Can do attitude
* Ability to work well under pressure
* Strong organisational skills
* High attention to detail
* Ability to manage own work flow and ensure all tasks carried out to the best of your ability

If this sounds like a position that could be of interest to you and would like to find out more, do not hesitate to get in touch

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Overview

Senior PA
Salary: £37000 - £42000 per annum
Location: City
Duration:

Reference: X_QEF26802_1529941919Consultant: Tay Associates 1 Apply

Sales Executive

A City based Insurance company is looking for a switched on Sales Executive to join them and offer an excellent service to clients. This company specialises in high net worth motor and household, so sales experience within this industry would be a bonus.

You will work from hot leads, getting clients on board. It will require an incredible work ethic, the ability to adapt to different clients needs and the confidence when liaising with them.

Skills and Experience Desired:



* Recent demonstrable experience within Sales, ideally within High Net Worth motor is preferred.
* Previous experience within insurance is preferred but not essential.
* Ability to work on your own initiative
* Confidence
* A people person

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Overview

Sales Executive
Salary: £30000 - £32000 per annum
Location: City
Duration:

Reference: X_QGW26928_1529935903Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - £37,000 - X_QJG26600 - City of London

A professional services company based in the City of London is currently looking for a motivated and enthusiastic Executive Assistant to join their team. You will be a sole support to Security Directors and ensure Security budget is actively managed.

Responsibilities:



* Assisting the security director with the financial systems where required
* Liaise internally to lead an annual refresh of security communications strategy
* Maintain and improve visibility of the security function within the organisation with monthly requirements.
* Keeping both the business impact analysis and departmental contingency plan, keeping these documents up to date on the business continuity software
* Organising and scheduling and then reporting on 3 exercises on an annual basis
* Keep "An Intro to Security" induction document up to date.
* Welcome new starters at their relevant office on their first day. Give them a tour and go through Security induction pack with them.
* Ensure new starters have the relevant access / equipment to be able to start their jobs right away.
* Assist the Security Director and his DRs with recruitment.

You will be able to work with minimal supervision along with being a strong team player. Your organisation and detailed planning will be essential for this role, you will be able to demonstrate strong disciplines with regards to accuracy and quality of output.

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Overview

Executive Assistant
Salary: Up to £37000 per annum
Location: City
Duration:

Reference: X_QJG26600_1529934361Consultant: Tay Associates 1 Apply

EA to CEO & CFO

EA to CEO & CFO

A leading, fast growing software company based in stunning offices in the heart of London are looking for a highly organised EA to join this innovative company in a busy EA position supporting their CEO and CFO.

This position is highly fast paced, and will involve extensive diary management, arranging complex international travel and preparing PowerPoint presentations and reports, and drafting large documents such as board reports and business plans. This position will also involve line management of a receptionist and will require the successful candidate to also cover reception when required.

Candidate will require:



* Previous experience of providing EA support to C-Suite or senior level individuals
* Advanced Microsoft office skills across all packages
* Prior experience of managing multiple busy diaries and arranging international travel
* Previous experience working within a public listed company (Plc)
* High attention to detail, with a warm, professional manner with an understanding of the importance of confidentiality

'Why compromise?'

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Overview

EA to CEO & CFO
Salary: Up to £30000 per annum
Location: City
Duration:

Reference: X_QJG24686_1529933308Consultant: Tay Associates 1 Apply

EA to Director

EA to Director

Are you a French speaker and confident to use it in a business context? Located in stunning offices in the City a global investment management company is looking for an Executive PA with French in a largely 1:1 PA role supporting a Head of as well as minor support to another Head of.

This role will suit an upbeat, glass half full and positive individual who not only is an experienced EA but who enjoys having a good relationship with their boss and used to the pace and demands of a senior corporate EA role. A role with a heavy focus on diary management, scheduling, extensive international travel booking (not to mention last minute changes!) and the experience to forward plan the diary 6 months ahead.

Main tasks:



* Detailed calendar management
* Extensive travel arrangements with itineriaries
* Pre meeting preparation including research
* Expense management
* Email management

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Overview

EA to Director
Salary: £40000 - £50000 per annum + benefits
Location: City
Duration:

Reference: X_QDK26742_1529932291Consultant: Tay Associates 1 Apply

Team PA

Do you want to work for a highly renowned and respected financial services firm based in the city? Would you describe yourself as a logistical guru? Are you looking to work for a company with a competitive benefits package?

A unique opportunity has arisen for a confident, on the ball and self motivated individual to support a busy team of 5. Focussing on core PA skills this role will appeal to those who love juggling diaries and complex travel and the satisfaction of connecting the dots to make the best use of your boss' time. You will be well versed in managing multi stop travel, taking into account timezones, pulling together presentations and collating packs amongst other duties.

Experience:



* Proven PA experience
* Used to working at pace and being able to juggle priorities
* Excellent communications skills

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Overview

Team PA
Salary: £35000 - £45000 per annum + benefits
Location: City
Duration:

Reference: X_QDK26658_1529932200Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - West End- £40,000-£45,000 - JG26898

Are you a personable and confident Executive Assistant looking for a new challenge? Do you have experience managing multiple diaries? If so we want to hear from you! Our well established and successful client based in the West End is looking for a Executive Assistant to join the business on a permanent basis.

EA duties:

Extensive and proactive management of very busy and constantly changing diaries, reacting responsibilities to the needs of the business and the current projects of the bankers

Ensure all information pertaining to diary entries are recorded accurately

Arrange internal and external meetings

Manage logistics for all travel to client meetings

Obtain pre-approval for all travel via the internal system

Compile detailed itineraries and ensure accuracy of all items

Monitor and respond to all emails where appropriate, MD's inboxes should be monitored and where applicable respond to any urgent queries and requests for availability

For client entertainment ensure prior approval is obtained. The company policy on client entertainment must be adhered to and updated on the register accordingly

Booking and arranging meetings with client reception

Support clients on the 6th and 7th floor as necessary

Build and maintain trusted relationships with client EA's

General administrative duties daily

Key skills

Strong written and verbal communication skills

Ability to multi task, prioritise, meet tight deadlines and work under pressure

Must maintain high standards of professional and ethical conduct.

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Overview

Executive Assistant
Salary: £40000 - £45000 per annum
Location: City
Duration:

Reference: X_QJG26898_1529677192Consultant: Tay Associates 1 Apply

Team Secretary

A Financial services company are currently looking for a forward thinking Team Secretary to join their team based in the City of London. This will be a 10 month FTC maternity cover. You will be providing standard secretarial duties for the team.

Responsibilities:



* Providing secretarial and administrative support ensuring that the highest level of efficiency is maintained with accuracy
* Carrying out mail merges and general office correspondence
* Orderly maintenance of incoming and outgoing correspondence and records, scanning documents onto the filing system and filing documents away
* Help in preparation of presentations and pitch documents using PowerPoint
* Coordinating team events
* Preparing expenses for team members
* You may be required to perform some private work occasionally and any other appropriate duties.

You will have a good general education background along with a financial services background. You will have a strong knowledge and experience of Microsoft Word, Excel, essentially for use of mail merge along with Outlook and PowerPoint experience.

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Overview

Team Secretary
Salary: £28000 - £30000 per annum
Location: City
Duration:

Reference: X_QJG26454_1529676184Consultant: Tay Associates 1 Apply

PA

A global consultancy based in the heart of the West End is currently looking for a PA to provide first class support to the Finance Director, taking full ownership of key strategic projects, proactively supporting on customer contract matters and data protection enquiries.

Responsibilities



* Managing customer contracts
* Acting as a key interface between clients and the Finance Director, providing support and confidence in the negotiation and review process of customer contracts
* Ensure all client deadlines are met
* Being proactive in identifying problems or potential problems, working to resolve, supporting others to resolve and ensuring the finance director is aware in an appropriate, professional manner
* Inbox and diary management
* Internal facing, liaising with consultants, operations team and the wider business on behalf of the finance director
* General administration duties daily
* Attending meetings where necessary to take minutes and monitor
* Data management, document management and version control
* Preparation of materials for events and meetings
* Proof reading and formatting documents for internal and client use
* Expenses submission

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Overview

PA
Salary: £40000 - £42000 per annum
Location: West End
Duration:

Reference: X_QJG26790_1529675810Consultant: Tay Associates 1 Apply

PA

X_QJG26808 - PA - £40,000 - City of London

A financial services company is currently looking for a PA to support the Group HR Director. The role will also provide support to other members of the Human Resources Management team and provide administrative back-up to the HR team dealing with routine tasks to ensure the smooth running of the department and service which meets the demands of the wider group.

Responsibilities



* Ensuring the prompt dispatch of agendas and supporting documentation for committee and team meetings and attending meetings in order to take minutes in a timely fashion
* Assist with the preparation of documents for management committee, board and other reports to key stakeholders for the office
* Assist with business planning activities including maintaining action plans and resource allocation records are kept up to date
* Diary management and meeting scheduling for the HR director
* Managing of email correspondence, including responding to emails on their behalf as and when required
* Handling of travel and accommodation requirements and expenses for both the HR director and other members of the HR management team when required

You will have previous experience with minute taking along with PA, Executive Assistant, secretarial and administrative experience within a HR environment.

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Overview

PA
Salary: Up to £40000 per annum
Location: City
Duration:

Reference: X_QJG26808_1529675808Consultant: Tay Associates 1 Apply

Team Administrator

Team Administrator - West End - X_QJG26789 - £22,000 - £24,000

A global consultancy based in the heart of the West End is currently looking for x2 Team Administrators. You will be supporting across to teams on a variety of clients and consultants requests. There will be diary management, client communication, internal stakeholder management, monitoring progress of projects and updating managers with key information.

Responsibilities



* Assisting with tracking, monitoring and reporting on all aspects of projects
* Scheduling large volumes of client appointments and diary management
* Working to deadlines across multiple geographies and time zones
* Scheduling internal meetings
* Proof reading various documents, predominantly assessment reports and also including client presentations and proposals
* General ad-hoc cover of admin requests from consultant and the wider operations team
* Liaising between clients, consultants and the wider business to deliver to deadlines
* Reception and switchboard cover

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Overview

Team Administrator
Salary: £22000 - £24000 per annum
Location: West End
Duration:

Reference: X_QJG26789_1529675809Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - £45,000 - £50,000 - X_QJG26796

A global Asset Management firm are recruiting for an Executive Assistant to support senior members of the development team based in the London office. This position will regularly interact with employees from all over the company.

Responsibilities



* Interfacing / liaison with external contacts, including screening phone calls and fostering relationships with defined key relationships
* Interfacing with all levels of management
* Managing calenders, scheduling travel arrangements and preparing expense reports
* Maintaining contacts and records using the internal tracking systems
* Gathering and analysing market and company data
* Preparation of correspondence, briefing notes and PowerPoint presentations
* Organising and maintaining files and preparing and binding marketing materials
* Occasional event organisation and logistics
* Administration support to the London office
* Other projects and duties as and when required

Do you have 3 to 5 years related experience in a asset management environment? You will have the ability to prioritise a variety of tasks with good follow-through skills and strong attention to detail. You will be able to maintain confidential information reliably and with utmost respect of privacy.

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Overview

Executive Assistant
Salary: £45000 - £50000 per annum
Location: City
Duration:

Reference: X_QJG26796_1529675808Consultant: Tay Associates 1 Apply

Team Assistant

A global investment bank located in the heart of the City is seeking an analytical and unflappable Team Assistant to support a team of investment professionals who require someone who is confident, assured and has demonstrable experience within a client facing team assistant role within investment banking.

Duties will include:



* Taking full responsibility for diary management, meeting planning and scheduling conference calls
* Arrange all travel, including internationally for the team which will include details itineraries
* Use Salesforce to ensure information is updated and maintained
* Prepare expense claims and ensure all deadlines are met
* Use your current experience of liaising with clients to forge strong working relationships and handle queries with ease giving clients' confidence their enquiry will be handled in a timely manner
* Assists with presentations and reporting on an ad hoc basis
* When needed act as a point of contact for global visitors from other offices

You are someone who works well in a small team who are logical in their style and rely on their assistant to be the calm in the storm (!) who is unfazed by juggling multiple tasks and working with different personalities. The environment here is professional, hard working with a focus on the pursuit of excellent.

Working with Salesforce and/or SharePoint would be an advantage.

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Overview

Team Assistant
Salary: £35000 - £37000 per annum
Location: City
Duration:

Reference: X_QJG24747_1529675807Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant - City of London - Ref: X_QJG26809

A global Management Consulting firm is currently seeking an experienced, switched on Executive Assistant to join the business based in their London office. This is the perfect opportunity for a highly motivated individual to join an international business where they can become a part of a collaborative environment and enhance their skillset greatly.

Responsibilities

Strong administrative skills

Excellent diary management skills using Microsoft Outlook

Excellent travel management skills booking multiple trips weekly

Keeping good business development records by using the companies tool system

Attend practice meetings on occasion to take action points, distribute and follow up actions accordingly

Provide broad administrative support to assigned partner and principles by liaising with clients and internal stakeholders

Assume responsibility for planning, organising and executing meetings including travel arrangements, meeting logistics and lunches, set up conferences, video conferences

Preparing paperwork for new engagements, monitor engagement budgets and interface with accounting from time to time

Process expense claims by using in-house expense system and inputting weekly and appropriate codes

Collect and maintain reference materials

Pull together the occasional marketing / business development events from business breakfast meetings to evening dinners which will include on occasion helping at the event to greet clients and be part of the overall team.

You will have strong interpersonal skills with the ability to interact effectively at all levels, whilst acting as informed deputy for assigned partner by managing all communications, including travel and calendar. You will have comprehensive knowledge of core applications and technology and be proficient in Microsoft Office Suite.

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Overview

Executive Assistant
Salary: Up to £38000 per annum
Location: City
Duration:

Reference: X_QJG26809_1529675806Consultant: Tay Associates 1 Apply

Team PA / Front of House

Team PA / Front of House - 20,000 - 25,000 - X_QJG26785

A well known consultancy company based in the City of London is currently looking for Team PA / Front of House individual to join their team.

As a PA you will manage diaries and contacts, travel arrangements, expenses reporting, general administration, typing, presentation preparation, filing, in house systems, print production (binding and creating client facing documents)

As a front of house administrator you will be maintaining meeting rooms and other supplies, preparing meeting rooms for meetings, overall you will be responsible in being hospitable and providing a first class client experience in the offices. You will support with researching and report writing of marketing and client relationship or transaction work.

You will be making a positive impression on clients when interacting by telephone, welcoming for in-house meetings and organising client entertainment events.

Personal specification

High education would be desirable for this role to a GCSE / A level degree or equivalent; you will be an experienced client facing individual.

You will be committed to delivering the highest quality work and client service along with providing strong team support with flexibility and initiative.

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Overview

Team PA / Front of House
Salary: £20000 - £25000 per annum
Location: City
Duration:

Reference: X_QJG26785_1529675806Consultant: Tay Associates 1 Apply

Appraisal Administration Coordinator

Appraisal Administration Coordinator - Insurance - 23,500 - City of London - 26886

An Insurance firm based in the City are recruiting for an Appraisal Administration Co-ordinator based in the City of London. The key responsibilities include navigation of the IT systems, liaising with clients and underwriters daily, organising and controlling appointments within appraiser's diaries and distributing work as required. Time management and focus is essential to ensure that each appraisal is completed within dedicated authority limits and necessary skill sets. Providing support to ensure that each finished report is produced in a timely manner and escalated to the underwriter for dispatch.

Duties



* Providing the most effective appointment making service for the appraisal team throughout the UK, Ireland and Europe
* Plan and manage appraisers diaries to ensure each member of the appraisal team achieve maximum effectiveness of their team, whilst ensuring their targets are consistently met
* Propose and confirm all appointments in advance, ensuring all appropriate information is obtained and shared with the appraisal team
* Promote a favourable image of the company to both internal and external customers
* Engage in proactive liaison with the appraisers, underwriters and clients on an ongoing basis
* Gain sufficient knowledge of the product and the appraisal process in order to communicate effectively to the customer when arranging the appointments
* Update and maintain various filing systems

You will be experienced in customer service, with an excellent telephone manner. Computer literacy is key along with GCSE passes or equivalent.

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Overview

Appraisal Administration Coordinator
Salary: Up to £23500 per annum
Location: City
Duration:

Reference: X_QJG26886_1529675805Consultant: Tay Associates 1 Apply

Team Assistant

Team Assistant - City Of London - JG26901 - £30,000

A leading, highly established and reputable company with a great culture based in the City of London are currently seeking for a Team Assistant to provide 40% support to the Managing Director and 60% support to the team.

Responsibilities

Company secretarial administration

Preparing legal documentation

Liaise with external providers of services

Request certificates from companies' house

Assist with induction process for board members and senior executives

Creation and distribution of soft copy packs

Archiving of packs and maintenance, including replacement papers

Preparation of documentation for board and committee meetings as required

Issue of board and committee packs and minute taking

Diary management to the MD and team

Managing shared team Microsoft calender and associated meeting schedules

Monitor and book meeting rooms using the on-line system

Liaise with peer groups for internally based meetings, including director's availability list

Organising travel for the team, preparing itinerary for business trips

General administrative tasks

Organise new team members equipment

Assisting with expenses for the company secretary and member of the team

Organise meeting arrangements for non-executive directors

Ensure all action relating to leavers are dealt with

Invoice / purchase order management

Preparing presentations, using standardised templates and/or tidying up presentations.

You will be a competent touch typist along with office systems, especially Outlook with the ability to pick up new systems quickly. French speaking is desirable for this role.

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Overview

Team Assistant
Salary: Up to £30000 per annum
Location: City
Duration:

Reference: X_QJG26901_1529675803Consultant: Tay Associates 1 Apply

Secretarial Manager and PA

A global Lloyd's Underwriter, with impressive offices offering panoramic views of The City is seeking a Secretarial Manager and PA, so support two executives to join their most profitable division be the buffer between the team of secretaries and senior managers.

This is a career defining opportunity to join an international brand within their field and to add value to a busy and productive team who respond well to a manager who is engaging and wants to inspire the team they head up.

Duties will include:



* Mentoring a team of secretaries who work together and support their training and development in conjunction with HR
* Ensuring that the workload is managed appropriately with an equal division of work and adequate cover within the team
* Handling any issues within the team focusing on a positive resolution for all and taking into consideration different personalities and working styles
* Delivering reviews and annual appraisals working in partnership with managers
* Working with HR to recruit and mentor new team members
* Organising the annual 'away day' to support both the professional and personal development of the team
* Sharing best practices and ideas across the team to ensure that processes are standardised to ensure efficiency and enhanced productivity

Whilst your focus will be to ensure a happy and positive team of secretaries you will also be able to flex your secretarial skills by:



* Scheduling meetings, preparing papers and ensuring that all relevant rooms are booked for senior management meetings
* Taking minutes at committee meetings which happen weekly, monthly and quarterly. Minute taking at a very senior level would will be a pre-requisite
* Ensuring that all actions are followed up and relevant parties kept abreast of timelines
* Providing diary management and acting as a gatekeeper to ensure that you leverage the time of senior managers accordingly
* Supporting with scheduling global and complex travel planning
* Undertaking ad hoc tasks as requested by senior managers across the business who rely on your discretion and ability to work to tight deadlines

This is a unique position for someone who has recent demonstrable experience gained within a similar role. Ideal for someone who takes pleasure in managing people, supporting their development and would relish the opportunity to work with a team who require guidance and support from a manager who wants to build rapport and nurture a team.

Reference - X_QLM26803

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Overview

Secretarial Manager and PA
Salary: £40000 - £50000 per annum + Benefits
Location: City
Duration:

Reference: X_QLM26803_1529662227Consultant: Tay Associates 1 Apply

Tay Associates Limited, Boston House, 63-64 New Broad Street, London, EC2M 1JJ, United Kingdom   Tel: +44 (0) 20 7065 6700   Fax: +44 (0) 20 7065 6701