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Team Assistant

Working for a well renowned multinational and respected financial services organisation based in the City they require a highly pro active, organised, motivated and flexible individual. This is a incredible opportunity to work in the tech team as an team assistant on an on going basis.

Typical Duties will include:



* Coordinating interviews for numerous roles across the division, which includes setting up testing and face to face interviews for managers
* Vast diary management, coordinating managers diaries for interviews and to arrange subsequent interviews after testing
* Extensive telephone duties which will involve interaction with senior management, screening of calls and meeting requests
* To process expenses, log MDS weekly time on in house system, attendance of events, whereabouts and vacation details
* Assisting with IT issues and other ad hoc duties

Applying for this role having a broad knowledge of the Microsoft packages and experience of coordinating and planning large events is beneficial. Having a strong attention to detail, excellent team work skills, high level of written skills and verbal communication skills is advantageous.

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Overview

Team Assistant
Salary: £17 - £22 per hour
Location: City
Duration: ON GOING

Reference: X_QJH/YR25713_1508511424Consultant: Tay Associates 1 Apply

Administrator

Administrator

Are you looking for a career defining role? Are you passionate about growing within a company? Do you want to work for a top branding agency?

An exceptional opportunity has arisen for a positive, hard working and proactive Administrator to join a branding agency firm which has an excellent reputation within their industry. With newly renovated offices this is an excellent opportunity to join a company which really values their staff and will do what they can to offer progression when necessary. You will be based in their head office which are absolutely stunning they even have a bar on site and regularly hold client events (which you will be involved with)!

Working closely with a senior PA you will be receiving outstanding mentoring, training and guidance to successfully grow within the company.

The office is open planned and everyone is approachable and happy to answer questions necessary.

This is a great time to be joining the company as they are doing incredibly well so there future is looking very bright!

Responsibilities:

Providing a first class Reception experience

Ensuring the office is kept immaculate

Booking meetings

Managing meeting rooms

Inputting information on the CRM system

Updating holidays and sickness on the system

Submitting expense claims

Organising social events and client events

About you:

Team player who is happy to muck in

Excellent communication skills

Hard working and good attitude

Someone who is hungry to learn

Job- 25995

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Overview

Administrator
Salary: £18000 - £20000 per annum + Benefits
Location: City
Duration:

Reference: X_QCD/LM25995_1508510218Consultant: Tay Associates 1 Apply

Administrator

There will be a strong focus placed on ensuring the customer has a smooth and positive experience; providing support throughout. This will be a client facing role and you will be the first point of contact dealing with any customer queries in a timely and efficient manner.

The ideal candidate will be able to build rapport quickly with individual clients, going the extra mile to ensure the highest quality of service.

Skills/Experience:



* Preferred understanding of mortgage products / processes
* Strong organisational and planning skills.
* Able to work under pressure whilst prioritising the workload.

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Overview

Administrator
Salary: £24000 per annum + benefits
Location: City
Duration:

Reference: X_QAE/CD25493_1508498626Consultant: Tay Associates 1 Apply

HR Admin

This role will require you to work timely and efficiently to ensure that all tasks are completed. This will include; maintaining personnel files (both electronic and hard copy), maintaining accurate employee records on database, providing administrative support to the wider HR team.

If you are a team player and are passionate about HR and looking to take the next step into a career then this is a fantastic opportunity to develop within a great company.

Skills/Experience



* Flexible approach to work
* Working with an open mind
* Microsoft Office skills

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Overview

HR Admin
Salary: £24000 per annum + benefits
Location: City
Duration:

Reference: X_QAE/CD25941_1508498380Consultant: Tay Associates 1 Apply

PA

A global organisation with offices based in America and London are currently looking for a PA to join their team. Do you have strong PA experience? The role is based in London with a short walk away from the station. Are you confident and hard-working with strong PA experience? If so then this role could be for you...

Responsibilities for the PA to Partner position Include;



* Complex diary management
* Preparing and presenting presentations
* Having flexibility and able to travel on occasions
* Providing full administration support to the partner
* Arranging all travel and accommodation
* Speaking to clients, handling any enquiries and maintaining strong working relationships

Qualifications for the PA to Partner position Include;



* Strong attention to detail
* Fully competent in all Microsoft applications including; Word, Excel and Outlook
* Strong PA experience or equivalent
* Interest in Search

Benefits for the PA to Partner position include;



* Private health scheme
* A budget to spend on attending lunches and networking
* Monthly competitions

Job Reference: X_QJG25171

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Overview

PA
Salary: £38000 - £40000 per annum
Location: City
Duration:

Reference: X_QJG25171_1508411417Consultant: Tay Associates 1 Apply

Secretary

A leading independent wealth management company is currently looking for a dynamic and ambitious Secretary to join their team based in City of London. Do you have the ability to organise a team and make a difference? Do you wish to grow within your career? If you do then this role could be for you.

You will be a sole support to the Investment Management Team, providing standard secretarial duties such as audio typing for the team, along with experience within the Financial Services.

Duties will include;



* Managing diaries for around 10 members of the team


* Arranging and managing travel


* Arrange for BACS payments, send out valuations or statements as requested (or pass to the relevant Investment Manager)
* Help with team events
* Prepare expenses for Team members
* May be required to perform some private work occasionally and any other appropriate duties that may be required
* Arrange lunches, in-house and externally
* Help in preparation of presentations and pitch documents using Powerpoint


Experience / Skills;



* Strong general education is beneficial
* Audio and Copy Typing skills are desirable, while strong typing skills and a willingness to learn Audio and Copy Typing is essential
* At least 1 year's experience in a secretarial, administrative, or PA position would be beneficial to this role
* MS office experience is desirable for this role
* Strong written and spoken communication

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Overview

Secretary
Salary: £20000 - £24000 per annum
Location: City
Duration:

Reference: X_QJG25918_1508409531Consultant: Tay Associates 1 Apply

PA

A well known Asset Management company is currently looking for a PA / Personal Assistant to provide support to the Chief Executive Officer based in the City of London. The CEO has a Senior PA and so you will be working very closely alongside them. This role is a huge opportunity for someone looking for a very fast paced, demanding role, you will be coordinating the CEO's diary, booking managing travel requirements as well as travelling alongside the CEO abroad, which can often be between one week to one month at a time.

Prior experience managing busy diaries and booking international travel or equivalent, due to the seniority and pace of the role, attitude is very important- this would suit a confident individual with a real passion towards the PA function. You will be client facing, so a composed, well presented manner is desirable.

Duties;



* Providing diary management support to the CEO day to day
* Booking complex international travel
* Extensive inbox management
* Being a go to person for the CEO
* Travelling alongside the CEO

Requirements;



* Prior PA experience would be ideal
* Degree level or equivalent
* Passionate and ambitious to grow
* Having the flexibility to dedicate some evenings/weekends to work, but be financially rewarded for doing so

Job Ref - X_QJG25108

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Overview

PA
Salary: £30000 - £55000 per annum
Location: City
Duration:

Reference: X_QJG25108_1508409295Consultant: Tay Associates 1 Apply

EA

Are you an Executive Assistant ready to take the next step in your career? Do you enjoy working in fast paced environments? If so we want to hear from you! Our prestigious client based in the heart of London is looking for an EA to join their close knit team on a permanent basis.

Duties for the EA include;



* Full diary management
* Providing secretarial support to the Head
* Organising travel arrangements
* Acting as gate keeper
* Organising events
* Mainlining control of the inbox

Qualifications for the EA include;



* Previous PA experience
* Degree is desirable but not essential
* Fully competent in Microsoft word including; Excel, Word and Outlook
* Team player
* Flexible and adaptable work ethic
* Fun and approachable

Job Ref - 25980

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Overview

EA
Salary: £45000 - £50000 per annum
Location: City
Duration:

Reference: X_QLB/LM25980_1508330354Consultant: Tay Associates 1 Apply

PA

Are you a Personal Assistant working within the FS sector and looking for a new challenge?

Do you enjoy both the PA/Team element within your current role? If so we want to hear from you! Our excellent client based in the heart of London is looking for a PA to join their close knit team on a permanent basis. This role will also involve someone who can be flexible and travel abroad when required. If this sounds like the ideal role for you then APPLY NOW!

Benefits for the PA/Office Manager include;



* Generous bonus and benefits package
* Small collaborative team
* Successful and global business
* International travel

Responsibilities for the PA/Office Manager include;



* Diary management for CEO
* Booking all travel and accommodation
* Submitting expenses
* Dealing with any correspondence
* Providing administrative duties on behalf of the CEO
* Pulling together agendas

Qualifications for the PA/Office Manager include;



* PA experience within financial services is desirable
* Educated to degree level is desirable
* Fully competent in Microsoft word including; Excel, Word and Outlook
* Team player
* Flexible and adaptable work ethic
* Fun and approachable

Job Ref- 25108

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Overview

PA
Salary: £55000 - £60000 per annum
Location: West End
Duration:

Reference: X_QLB/JG25108_1508329971Consultant: Tay Associates 1 Apply

Personal Assistant

A leading technology consultancy, based in West London, is looking for a personable PA to provide seamless business support, as well as line management multiple employees. You will be required to arrange heavy travel international, schedule back to back diary appointments, process expenses and provide all other general administration.

Within this role you will be exposed to a dynamic, fast-paced environment where you will have the opportunity to liaise with all employees and build successful working relationships. Being trusted with numerous responsibilities will certainly make you an asset to the team.

Skills/Experience Desired;



* Experience booking international travel desired.
* Experience with line management is preferred.
* Ability to problem-solve and multitask within a ever-changing environment.
* Ability to liaise with individuals at a senior level.
* Seamless organisational and communicational skills.
* Attention to detail.
* Excellent telephone manner.
* MS Office experience (Word, Experience, Outlook and PowerPoint)

Ref: X_QGW/25872

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Overview

Personal Assistant
Salary: £40000 per annum
Location: City
Duration:

Reference: X_QGW25872_1508319981Consultant: Tay Associates 1 Apply

Analyst

Are you a switched on, analytical and professional individual? Do you thrive off working with intelligent and bright individuals?

A global and highly reputable consultancy is currently looking for an Analyst to join their research team. This will be a very client facing position as you will be expected to work with stakeholders across the business. Working with motivated and dedicated team you will be gaining some great exposer to develop a career as an Analyst.

The typical duties you will be involved with include:



* Conducting qualitative research on behalf of their clients
* Interpreting data and presenting it in a meaningful manner
* Project work and preparing proposals
* Analysing trends and gathering data

Experience:



* Someone who is analytical minded
* Strong Excel experience (v-look ups., macros and pivot tables)
* Degree level or equivalent

Job Ref- 25987

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Overview

Analyst
Salary: £28000 per annum
Location: West End
Duration:

Reference: X_QCD25987_1508319546Consultant: Tay Associates 1 Apply

Executive Assistant

A highly regarded investment company, based in the West End, is looking for a dedicated individual Executive Assistant to come on board on a 1:1 basis. This role will require an EA who is astute, confident, articulate and happy to muck in with smaller jobs.

Supporting a department head, this role will involve extensive diary management and the coordination of meetings and calls over several time zones. Therefore, as you can imagine, the environment will be incredibly fast paced, highly demanding and offer an incredible level of responsibility. As a result, you will constantly have the opportunity challenge yourself and you will have the chance to advance your skill set.

This role will also include a heavy amount of personal work for whom you are supporting, so prior experience in this area is preferred. Therefore, the ability to multi-tasks and manage your time effectively will be key in handling this exciting opportunity.

Skills/Experience Desired;



* Recent, demonstrable experience in a senior level EA position.
* Educated to degree level equivalent preferred but not essential.
* Ability to handle matters with discretion and professionalism.
* Ability to multi-task.
* Flexible with working hours.
* Excellent organisational and communicational skills.
* Manage your time efficiently and meet deadlines.
* Stress resistant.
* MS Office (Word, PowerPoint, Excel & Outlook)

Ref: X_QGW25980

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Overview

Executive Assistant
Salary: £45000 - £50000 per annum
Location: City
Duration:

Reference: X_QGW25980_1508319347Consultant: Tay Associates 1 Apply

French speaking PA

An established management consultancy based in Central London, is looking for a French Speaking Personal Assistant who has ideally had professional PA experience on an international scale.

You will be providing extensive PA support to multiple individuals within the business, with some needing more assistance than others; therefore it is important that the successful PA is able to juggle multiple tasks, meet tight deadlines and make quick and efficient decisions.

This role would be suited to a Personal Assistant who has had experience managing multiple diaries, booking complex international travel for highly demanding individuals and liaising with global offices.

This PA role would be suited to an incredibly personable team player, who is confident and comfortable dealing with a large volume of work.

Skills and Experience Desired;



* Fluency is French is largely preferred.
* Experience managing multiple diaries within a professional services environment preferred.
* Experience supporting at a senior level.
* Resilient and confident.
*
* Experience liaising with global offices is preferred.
* Excellent communication, interpersonal and organisational skills.
* Intermediate Experience of MS Office Software (Word, Excel, Outlook & PowerPoint)

Job Ref: X_QGW25979

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Overview

French speaking PA
Salary: £45000 - £46000 per annum
Location: City
Duration:

Reference: X_QGW25979_1508318449Consultant: Tay Associates 1 Apply

Administrator

An award-winning, independently owned PR consultancy is seeking an Office Administrator in a newly created role following great success in 2017 and a move into swanky new offices in the heart of the City.

Supporting key projects and administration initiatives this role will support the smooth running of the office. Externally this recognised brand support businesses in offering reputation and brand management as well as PR support in a hugely customer-centric market. With clients across a range of sectors it is a really exciting time to be joining a business on a clear upward trajectory. You will have heard of the global brands they work with!

Responsibilities:



* Reception duties including greeting clients, answering the phone, passing on messages and distributing post
* Keeping the office and meeting rooms tidy, including organising catering when required
* Ordering stationery and supplies
* Assist with social events
* CRM data input
* Filing
* Assist with pitches and presentations including printing and binding
* Assist with PA duties

About You:



* Excellent communication skills, both written and verbal, with an exceptional telephone manner
* The ability to stay calm under pressure and work to deadlines
* A team worker who can also work independently; friendly and personable with a 'can do attitude'
* Literate and numerate
* Co-operative and helpful attitude
* Hard working, self-sufficient and extremely motivated
* Recognise this role as an incredible opportunity to become part of a dynamic company

Job Ref - 25995

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Overview

Administrator
Salary: £20000 - £22000 per annum
Location: City
Duration:

Reference: X_QLM25995_1508318125Consultant: Tay Associates 1 Apply

PA

A well-respected management consultancy based in Central London, is looking for a resilient Personal Assistant who can really get stuck in and is happy to help out in all areas.

You will be providing extensive PA support to multiple individuals within the business, who will expect you to show confidence, regularly use your own initiative and deal with a high volume of work.

This role would be suited to a Personal Assistant who has had experience managing multiple diaries and booking complex international travel for highly demanding individuals. This role will also include; processing expenses, coordinating internal and external meetings and all other general administration.

This PA role would be suited to an incredibly personable team player.

Skills and Experience Desired;



* Experience managing multiple diaries within a professional services environment preferred.
* Experience supporting at a senior level.
* Resilient and confident.
* Professionalism and awareness of corporate surroundings.
* Excellent communication, interpersonal and organisational skills.
* Intermediate Experience of MS Office Software (Word, Excel, Outlook & PowerPoint)

Job Ref: X_QGW25978

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Overview

PA
Salary: £45000 - £46000 per annum
Location: City
Duration:

Reference: X_QGW25978_1508318040Consultant: Tay Associates 1 Apply

Team Administrator - £26,000-£28,000 - City - Fantastic Company

Our fantastic client based in the heart of London is looking for an excellent Administrator to join their busy and fast paced team on a permanent basis. The role will be to provide administrative and secretarial support to assist with the smooth running of the team. If you're looking to join a growing and successful company with a collaborative and social culture then please apply NOW.

Responsibilities for the Team Administrator Position;



* Providing secretarial support to the Team
* Managing diaries when required
* Producing reports preparing statements
* Arranging team meetings
* Arranging social events on behalf of the team
* Raising bills when required

Requirements/Education for the Team Administrator Position;



* A-B in both English and Maths is highly desired
* Previous Administrator experience
* Strong Microsoft office experience including advanced Excel

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Overview

Team Administrator - £26,000-£28,000 - City - Fantastic Company
Salary: £26000 - £28000 per annum
Location: City
Duration:

Reference: X_QLB/GW 25635_1508317941Consultant: Tay Associates 2 Apply

EA

A highly successful yet entrepreneurial Investment Management company based in the City is seeking an Executive Assistant with experience of supporting at senior level to support an inspirational Head of BD. Support to her team will be ad hoc and this role is seen as a lynchpin to the team and very much the 'go to' for the whole team. The Executive Assistant who is recruited into such a visible role within this global yet boutique investment brand will easily be their most pivotal hire in the support function in 2017.

This role will be a career defining role for a professional, astute and hugely proactive, ideally board level candidate who is looking to move into a role where working at pace with meticulous attention to detail is business critical.

With a positive and collaborative culture this role would suit an EA who naturally takes a holistic view of managing their executives' time (both business - 30% and personal - 70%) efficiently and is comfortable taking full ownership of managing their schedules.

Duties will include:



* working to very tight and constantly changing deadlines with absolute discretion
* the ability to work with little direction in a proactive and ambassadorial manner
* extensive liaising with clients so are used to highly levels of professionalism, networking and research
* the ability to push back with ease and network with other businesses, HWNI's and key executives internally.
* working pre-emptively and thinking ahead at all times with multiple solutions to hand for any given scenario
* ensuring the Head of BD is full briefed for all meetings and any action points are followed up on in a timely manner
* being the ultimate gatekeeper whilst able to retain warmth and approachability
* working for someone who has exacting standards with a focus on precision and attention to detail; with a down to earth style this maternity cover would suit someone who is confident, appreciates that stress can take many forms (!) and looks to show initiative now matter what the task at hand

This role would suit an astute team player who innately recognises the need to network, manage expectations and ensure that the team run smoothly and add value to a changing business.

Ideally coming from financial services, but importantly a sales environment you are used to supporting a very client facing senior executive and recognise their personal and professional life will frequently merge, so you will be handling highly confidential information with ease.

Degree level or equivalent

Job Ref - 25980

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Overview

EA
Salary: £45000 - £50000 per annum
Location: City
Duration:

Reference: X_QLM25980_1508317557Consultant: Tay Associates 1 Apply

Office Administrator

A City based PR company, with a collaborative and vibrant team environment, is looking for an incredibly proactive administrator who will also cover receptionist duties. Supporting this office filled with passionate individuals will allow you the exposure to get involved in a lot and build relationships.

Training and progression is highly regarded within the company.

Skills/Experience Desired;



* Demonstrable experience providing administrative support in an office environment preferred.
* Warm and personable personality.
* Willingness and muck in attitude.
* Positive and happy personality.
* Articulate and good attention to detail.
* Advanced using MS Office (Word, Excel, PowerPoint and Outlook)

Job Reference GW/25995

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Overview

Office Administrator
Salary: £20000 - £22000 per annum
Location: West End
Duration:

Reference: X_QGW25995_1508317529Consultant: Tay Associates 1 Apply

Team PA

Team PA to 6

This is a fantastic opportunity for a high calibre Team PA to join a fun, energetic team within a corporate Property Investment company in the heart of City.

Based in corporate, slick offices in the heart of the city is a prestigious property investment company looking for a Team PA to join a fun, dynamic and enthusiastic team.


This is a truly enviable role where you will support a team of seven up to Director level, with varying levels of PA support as well as Marketing coordination. You will need to be commercially savvy with strong attention to detail, a sense of urgency and enthusiastic approach.

As well as the PA support involving diary mangement and international travel with provision of itinerairies you will also be involved in organising events, launches and handover events and marketing coordination in terms of managing the photo library, producing brochures, producing flyers and managing the marketing budget.

This is a role for an experienced PA who enjoys not only being the glue that keeps the team together but who wants to be part of a fun, friendly team.

Duties will include:



* Proactive diary management
* Arrange a high volume of international travel, supporting visas and all associated logistics
* Producing detailed itineraries
* Process expenses in a timely and efficient manner
* Assist with marketing coordination, producing brochures ane emailers, managing photo library
* Coordinating movement of marketing material
* Event management

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Overview

Team PA
Salary: £35000 - £40000 per annum + benefits
Location: City
Duration:

Reference: X_QDK25969_1508249523Consultant: Tay Associates 1 Apply

Analyst

Are you looking to join a global and well established company based in the west end? Our prestigious client is looking for an Analyst to join their team on a permanent basis. This is a varied role working for a fast paced and successful company.

Responsibilities for the Analyst position include;



* Conducting qualitative research
* Working with teams to solve business issues
* Contributing to proposal writing
* Supporting the team on projects with data analytics
* Data analysis
* Carrying out evaluations

Qualifications for the Analyst position include;



* Strong Excel skills
* A degree is desirable
* Strong research skills
* Client facing experience
* Confident and articulatec

Job Ref - 25987

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Overview

Analyst
Salary: £26000 - £28000 per annum
Location: West End
Duration:

Reference: X_QLB25987_1508230227Consultant: Tay Associates 1 Apply

Team Assistant

A very successful property firm based in the West End of London are looking for a Team Assistant to join their office and support a small team. This is a fantastic opportunity for an ambitious, driven individual looking for a step into the corporate world where you will be challenged everyday!

Duties will be everything from managing their diaries, booking couriers, meeting and greeting guests and ensuring they have any required refreshments, organising team events, and ordering office supplies… this list is just a few of the responsibilities, it is a fast paced role and you will work closely with the other PA there to ensure the office is kept ticking over smoothly.

They are a relatively small office with a collaborative attitude, they are hard working and motivated, as well as fun and friendly. They are looking for someone who will add value to the team and bring passion, discretion and resilience to a firm where your hard work will not go unrecognised.

Duties for Team Assistant role



* Diary management
* Organising team events
* Meeting and greeting clients
* Ensuring the office is tidy
* Ordering supplies
* Booking couriers

Requirements for Team Assistant role



* A driven, resilient attitude
* The ideal candidate would ideally have some experience working within the administrative field
* Degree level or equivalent

Job Ref - 25972

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Overview

Team Assistant
Salary: £20000 - £25000 per annum
Location: West End
Duration:

Reference: X_QEM25972_1508228613Consultant: Tay Associates 1 Apply

EA

A highly successful yet entrepreneurial asset management company located in the heart of the City is seeking an Executive Assistant with board level experience to support a CEO with responsibilities for EMEA who joined the business in 2017 following a hugely successful career within financial services. Consequently there is a lot to prove in this role; the Executive Assistant who is recruited into such a visible role within this globally recognised brand will be their most pivotal EA hire in 2017.

This role will be a career defining role for a professional, astute and hugely proactive candidate who is looking to move into a role where working at pace with meticulous attention to detail is business critical. You enjoy working under pressure and supporting someone who is exacting standards and is used to providing exemplary EA support.

With a positive and collaborative culture this role would suit an EA who naturally takes a holistic view of managing time efficiently and is comfortable taking full ownership of managing their schedule.

Duties will include:



* working to very tight and constantly changing deadlines with absolute discretion


* the ability to work with little direction in a proactive and ambassadorial manner, you will be the extension of this CEO


* extensive liaising with clients so are used to highly levels of professionalism, networking and research


* the ability to push back with ease and network with CEO's, Executive Assistants within other businesses and key executives internally.


* working pre-emptively and thinking ahead at all times with multiple solutions to hand for any given scenario


* ensuring the CEO is full briefed for all meetings and any action points are followed up on in a timely manner


* being the ultimate gatekeeper for a highly sought after figure within financial services whilst able to retain warmth and approachability


* working for someone who has exacting standards with a focus on precision and attention to detail

Ideally coming from financial services, in particular boutique finance such as another private equity you are used to supporting a client facing senior executive and recognise their personal and professional life will merge, so you will be handling highly confidential information with ease.

Job Ref-225892

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Overview

EA
Salary: £55000 - £60000 per annum
Location: City
Duration:

Reference: X_QLM/JG225892_1508150752Consultant: Tay Associates 1 Apply

EA

Are you looking for a position where you can travel as part of your job? Are you described as a switched on, on the ball and proactive Personal Assistant? If this sounds like what you are looking please read on.

A highly prestigious and globally recognised Asset Management firm is currently looking for a Personal Assistant who can travel as part of the job. This is definitely an once in a life opportunity as you will be travelling extensively across multiple times zones. This role would suit someone who is well versed to last minute changes and can confidently manage multiple deadlines.

Whilst you are travelling with the two Partners you will be based in their end office in Mayfair. Their office in Mayfair is beautifully decorated with contemporary interior. Their team have been described as incredibly collaborative and close knit so they are definitely looking for a team player.

Experience:



* PA or Team Assistant experience ideally with boutique financial services or a consultancy firm
* Degree level or equivalent
* Articulate, well presented and confident individual

If you are excited by this opportunity please submit your CV ASAP.

Job Ref - 25108

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Overview

EA
Salary: £35000 - £45000 per annum
Location: West End
Duration:

Reference: X_QCD25108_1507907402Consultant: Tay Associates 1 Apply

PA

A leading consultancy based in the heart of the City is seeking a PA so support two senior partners who are well known in their niche field. This is an outstanding opportunity to support known names in their area of speciality. With impressive offices that look over the City and a hugely impressive client list you would relish the chance to work with exceptionally busy executives who need to know there is a focused and committed PA available at the end of the phone or email!

This role is looking for someone to start imminently so you are either immediately available or on short notice and free to interview over the next few weeks, so a quick route to a new role!

Duties will include:



* Extensive diary management that will take into consideration global time zones and will be subject to frequent change
* Global travel planning that will be comprehensive and multi stop
* Expenses management that is deadline driven
* Undertaking project administration when required, which could include attending meetings with clients
* Working within a team of cohesive PA's who work closely together when under pressure
* Supporting very different personalities so the ability to juggle these and manage timelines effectively
* Supporting in a very pre-emptive and anticipatory way consistently thinking about what is best for your partners and clients
* Project administration to support partners with behind the scenes administration

Experience of working within another consultancy would be anticipated for this role or a background in executive search, professional or financial services.

Job Ref- 25814

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Overview

PA
Salary: £41000 - £46000 per annum
Location: City
Duration:

Reference: X_QLM25978_1507906645Consultant: Tay Associates 1 Apply

PA

A leading boutique global professional services company based in central London is seeking a PA to support the Chairman Emeritus.

This is a unique opportunity to use your recent and demonstrable experience working within professional services, consultancy or financial services to add value to an eminent Chairman Emeritus who requires a flexible and confident PA to manage his varied interests. He sits on an external board, is in as well as being involved in the business in terms of driving new business. He will also need extensive personal support so you role will vary each day depending on his needs. He is seeking someone confident who enjoys multi tasking with ease.

Duties will include:



* Intricate diary management that will take into consideration global time zones and will be subject to frequent change
* Managing the preparation and execution of board prep; including sending out itineraries, research, pulling together reports, taking minutes and following up on action points
* Extensive global travel planning that will be comprehensive, multi stop and rely on your knowledge of visas and currencies
* Comprehensive private PA support that will vary from managing properties to booking holidays and other ad hoc tasks
* Expenses management that is deadline driven
* Working within a team of cohesive PA's who work closely together when under pressure and support each other
* Supporting very different personalities so the ability to juggle these and manage timelines effectively
* Working in a very pre-emptive and anticipatory way consistently thinking about what is best for your partners and clients

Experience of working within professional/financial services or executive search would be highly sought after.

Job Ref - 25976

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Overview

PA
Salary: £31000 - £46000 per annum
Location: City
Duration:

Reference: X_QLM25976_1507906134Consultant: Tay Associates 1 Apply

PA

A leading consultancy based in the heart of the City is seeking a French speaking PA so support three senior partners who are well known in their niche field. One partner is not located in the UK, so this will be remote support; experience of this would be useful but not essential. This is an outstanding opportunity to support known names in their area of speciality. With impressive offices that look over the City and a hugely impressive client list you would relish the chance to work with exceptionally busy executives who need to know there is a focused and committed PA available at the end of the phone or email!

Duties will include:



* Extensive diary management that will take into consideration global time zones and will be subject to frequent change
* Global travel planning that will be comprehensive and multi stop
* Expenses management that is deadline driven
* Undertaking project administration when required, which could include attending meetings with clients
* Working within a team of cohesive PA's who work closely together when under pressure
* Supporting very different personalities so the ability to juggle these and manage timelines effectively
* Supporting in a very pre-emptive and anticipatory way consistently thinking about what is best for your partners and clients
* Project administration to support partners with behind the scenes administration

Experience of working within another consultancy would be anticipated for this role or a background in executive search, professional or financial services.

Job Ref - 25979

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Overview

PA
Salary: £41000 - £46000 per annum
Location: City
Duration:

Reference: X_QLM25979_1507905618Consultant: Tay Associates 1 Apply

PA

Are you working as a PA but also have project management experience? Are you looking for a varied and fast paced role? Do you want to be part of a global organisation? If so we want to hear from you! Our prestigious Client based in the west end is currently looking for a PA/Project Manager to join their exciting and successful company.

Benefits for the PA/Project Manager position include;



* Career development budget
* Amazing offices
* Discretionary bonus
* Collaborative team

Responsibilities for the PA/Project Manager position include;



* Scheduling meetings and calls
* Diary management and travel booking
* Data analysis and proof reading
* Responding to Client requests
* Managing clients and proposing solutions
* Market intelligence

Qualifications for the PA/Project Manager position include;



* Previous experience in both a PA and project role
* Educated to degree level is desired but not essential
* Able to work under pressure and in a fast paced environment
* Team player
* Articulate and confident

Job Ref - 25973

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Overview

PA
Salary: £34000 - £36000 per annum
Location: West End
Duration:

Reference: X_QLB25973_1507882935Consultant: Tay Associates 1 Apply

Secretary

You will become an integral part of the team providing essential support; with the aim of making a real positive impact on the smooth running of their daily tasks.

If you are looking to take the next step in your career with the opportunity to develop within the role and company then this is a fantastic opportunity for you.

Responsibilities



* Managing diaries for the teams
* Arranging travel
* Help with any team events
* Admin and secretarial support
* Dealing with invoices and expenses

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Overview

Secretary
Salary: £22000 - £24000 per annum + benefits
Location: West End
Duration:

Reference: X_QAE/JG25918_1507816302Consultant: Tay Associates 1 Apply

Team Assistant

A leading FS company is currently seeking a Team Assistant to support the Investment Management team. This is a fantastic organisation which offers wonderful benefits and the opportunity to progress and grow.

Duties include:



* Communicating with professional intermediaries such as Solicitors, Accountants and Financial Advisers and to clients directly
* Preparing and processing all new client forms and amendments
* Monitoring of transfers for assets and cash from other institutions
* Managing and processing expenses
* Liaising with the operations department
* Ensuring client communications are recorded correctly on the system
* Audio typing as and when required to do so

Experience required:



* Willing to work to obtain relevant qualifications dependant on experience
* Previous administration ideally within Financial Services experience is beneficial
* Audio typing experience is beneficial
* Ability to work on own initiative to improve business
* Solid accuracy, numeracy and attention to detail

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Overview

Team Assistant
Salary: £25000 - £30000 per annum
Location: City
Duration:

Reference: X_QJG25122_1507802854Consultant: Tay Associates 1 Apply

PA

City based Investment company requires a professional and articulate PA to provide support to two Consultant Relationship Managers and two Business Development Managers.

Duties will include:



* Complex diary management
* Building relationships and liaising with external clients and administrative teams
* Ensuring meeting rooms are booked globally when required
* Understanding and utilising virtual conferencing tools to create video and audio conferences
* Managing global travel / expenses within the Marketing team
* Understanding visa processing
* Creating and distributing detailed itineraries
* Managing and processing of team invoices

Skills:



* Outstanding organisational, multi-tasking and prioritisation abilities
* Ability to work independently and as part of a team
* Ability to work well under pressure and accommodate last minute changes

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Overview

PA
Salary: £40000 - £45000 per annum
Location: City
Duration:

Reference: X_QJG25406_1507802371Consultant: Tay Associates 1 Apply

Executive Assistant

Financial Services Company based in the West End requires an Executive Assistant to support the Executive Team.

Based in a very fast paced area of the business, you will be proactive, confident and work well under pressure to ensure you provide the best possible support to the team.

Duties include but are not limited to:



* Managing busy diaries across multiple time zones
* Booking travel including hotels, flights, transportation and collating travel itineraries
* Meeting and greeting guests on behalf of Executive team
* Organising internal and external meetings
* Processing team expenses
* Assisting with office events
* Proof-reading and formatting documents and PowerPoint presentations
* Assisting with ad hoc projects such as event planning or research prior to meetings
* Assisting the Office Manager with ad hoc duties during periods of absence
* Providing support to the EA to the CEO and providing absence cover

To be considered for this position you will have strong Microsoft Office skills and ideally educated to A level or equivalent. Similar experience with demonstrable communication and time management skills is desired as well as being an effective communicator.

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Overview

Executive Assistant
Salary: £35000 - £40000 per annum
Location: West End
Duration:

Reference: X_QJG25877_1507800280Consultant: Tay Associates 1 Apply

PA

Highly regarded Investment Management Company is seeking a dedicated Personal Assistant to provide float support to the Finance & Tax, HR and Technology teams.

With stunning offices based in the City and a truly collaborative support network, you will be rewarded exceptionally well and pushed to achieve your goals and provide the very best support to your team.

Duties will include:



* Extensive diary management and gatekeeping for four managers
* Coordinating meetings with colleagues and external parties including vendor visits and conference calls
* Managing global travel logistics across teams
* Processing expenses and invoices along with circulating monthly usage and cost information
* Preparing documents and presentation material in Word, Excel and PowerPoint
* Providing administrative support to committees for communications, meeting invites and event logistics
* Assisting with company and employee events

To be considered for this position you will have excellent organisational skills and have the ability to multi-task and prioritise workload. Strong interpersonal and communication skills are key to build relationships with the teams that you will be supporting.

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Overview

PA
Salary: £42000 - £45000 per annum
Location: City
Duration:

Reference: X_QJG25876_1507799107Consultant: Tay Associates 1 Apply

Personal Assistant

Globally recognised Financial Services organisation based in the City is seeking an ambitious and driven Personal Assistant to support the CEO of the business.

This is a very demanding and fast-paced position that requires a hands-on and confident PA. Your previous experience will assist you in your responsibilities of complex 1:1 business and personal support to an extremely busy CEO by providing extensive diary and travel management, processing expenses, acting as gate keeper, preparing for board meetings with full information packs and any other adhoc support duties required.

We are seeking an individual who is keen to progress within their career and become an integral part of a business. To be considered for this position you will have experience supporting at board level and educated to degree level or equivalent.

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Overview

Personal Assistant
Salary: £60000 - £80000 per annum
Location: City
Duration:

Reference: X_QJG24862_1507795725Consultant: Tay Associates 1 Apply

PA to President and Small Team - West End - £40,000


Would you like to work for a hugely successful finance company? Do you have strong PA experience? If so we want to hear from you! Our excellent Client is looking for a PA to join the company on a permanent basis. The role is based in London, West End, a with a short walk away from the station. The successful candidate will be articulate, confident and hard-working with strong PA experience. If this sounds like a role that would suit your skills then APPLY NOW by using the link below.

Responsibilities for the PA to PA to Four Senior Members include;



* Full Diary management
* Preparing and presenting presentations
* Inbox Management
* Arranging travel and accommodation
* Preparing itineraries
* Handling any enquiries and maintaining strong working relationships

Qualifications for the PA to PA to Four Senior Members include;



* Strong PA experience ideally within financial services
* Educated to Degree level is desirable
* Strong attention to detail
* Fully competent in all Microsoft applications including; Word, Excel and Outlook
* Articulate and well presented

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Overview

PA to President and Small Team - West End - £40,000
Salary: £35000 - £40000 per annum
Location: City
Duration:

Reference: X_QLB/GW25877_1507738765Consultant: Tay Associates 1 Apply

Team Assistant

A Recruitment firm which is known for it's a unique culture and enviable working environment is currently recruiting for a Team Assistant. The team are fun, warm and are very passionate about the company and everyone in the office is very approachable and happy to 'muck in' when necessary.

In this role will be supporting an incredibly busy and dynamic Sales Team with formatting CVs, managing diaries, liaising with candidates and overseeing references.

The sales team are incredibly busy and no one day is the same so they are looking for someone who is thick skinned, on the ball and enjoys a challenge. The typical duties including

If you are looking for a challenge and enjoy working in a fast paced and dynamic environment then please submit your CV ASAP.

Duties:



* Formatting and editing CVs
* Speaking to candidates
* Updating information onto a database
* Managing dairies

Job Reference - 25963

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Overview

Team Assistant
Salary: £20000 - £25000 per annum
Location: West End
Duration:

Reference: X_QCD25963_1507738487Consultant: Tay Associates 1 Apply

Team Assistant

This prominent recruitment agency is looking to hire an efficient Team Assistant/ Administrator to become an integral part of the team. You will be working within the compliance and contracts team, providing essential support to the smooth running of daily tasks.

This will be a varied role with a wide range of responsibilities including; managing all incoming enquiries,ensuring that all contracts are correct, whilst also providing PA support to a team member. This will involve; diary management, travel, any external meetings and helping with the organisation of any team events. This role will require you to be flexible and able to quickly adapt to any situation and complete all tasks to the highest standard.

Skills/ Experience:



* Key attention to detail
* A focus on providing excellent customer service
* Working well under pressure
* Being able to successfully prioritise the workload

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Overview

Team Assistant
Salary: £20000 - £24000 per annum + benefits
Location: West End
Duration:

Reference: X_QAE/LB25963_1507737459Consultant: Tay Associates 1 Apply

Receptionist

This role will be fast paced and great exposure to the industry. You will be the first point of contact for the company providing essential support and greeting any clients or investors ensuring their experience is efficient and professional. Due to the nature of the role you will be required to be proactive and one step ahead, pre-empting and avoiding any problems.

If you are looking to develop your skills further within an exciting reception role then this is the opportunity for you.

Responsibilities / Experience



* Ensuring that all the meeting rooms are maintained and organised.
* Dealing with calls and queries, directing them to the correct person.
* Updating daily spreadsheets for any visitors.
* Education is important for this role - degree level educated or equivalent

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Overview

Receptionist
Salary: £40000 per annum + benefits
Location: West End
Duration:

Reference: X_QAE/CD25869_1507737005Consultant: Tay Associates 1 Apply

Team Assistant

The role will be supporting a team of 5; however, this is not finite. The ability to get involved and help out with any tasks for any member of staff, however big or small is crucial for success within this position.

The role itself will include; booking international travel, expenses, arranging conference calls and managing multiple diaries. The team work in an open environment and actively encourage sporting trips and team outings. Whilst they may work within a relaxed environment they also require someone who can efficiently and successful complete all tasks, and do so independently.

If you are proactive and adapt quickly then this is a fantastic opportunity. This boutique company offer a great working environment with perks such as discounted gym membership.

Skills / Requirements:



* Ability to work efficiently and independently
* Team player
* Previous administrative experience is preferred
* Positve, proactive approach to work

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Overview

Team Assistant
Salary: £35000 per annum + benefits
Location: West End
Duration:

Reference: X_QAE/CD25759_1507736503Consultant: Tay Associates 1 Apply

Personal Assistant

Personal Assistant

30k

Do you enjoy working in a fast paced and busy PA role? Would you describe as a logistical guru? Are you looking for a new challenge?

An outstanding opportunity has arisen for a proactive, dedicated and forward thinking Personal Assistant to join a leading financial institution based in the heart of the city. This company is well known for providing an enviable culture with a close knit and friendly team.

Within this role you will be expected to provide flawless PA support to two incredibly busy Partners. They travel extensively across multiple time zones and often have with last minute changes so this role would suit someone who is reactive and able to respond when necessary.

Duties:



* Diary management and inbox management
* Booking international travel including arranging hotels, flights and transfers
* Gatekeeping when necessary
* Ad hoc HR duties

JOB AD- 25965

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Overview

Personal Assistant
Salary: £30000 per annum
Location: City
Duration:

Reference: X_QCD25965_1507735065Consultant: Tay Associates 1 Apply

Legal PA

A global advisory business located in Central London is seeking a qualified legal PA with demonstrable experience of working within the legal sector, ideally a well known law firm to join this collaborative and exceptionally friendly team of seven where you can bring all your skills into play supporting three people - a partner, senior associate and associate.

Making full use of your understanding of legal terminology and deadlines, this is a role for someone who really enjoys working within a legal team but equally wants to have a work/life balance as the hours are 9-5.30pm.

Duties will include:



* Preparing documents including invoices, copy typing and audio dictation
* Using the in house style for formatting documents and ensuring these are maintained and tweaked when required
* Managing two diaries including arranging meetings and travel itineraries
* Supporting the client billing
* Liaise with staff and clients globally
* Support with filing, faxing and photocopying ensuring that all information is updated

This role would suit someone with recent legal PA experience who would welcome the chance to showcase their organisational skills, ability to meet multiple and changing deadlines and really demonstrate what a legal PA is capable of within an environment that is supportive, friendly and hard working.

Experience of using Aderant would be highly desirable but full training will be given.

Job Reference - 25968

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Overview

Legal PA
Salary: £35000 - £40000 per annum
Location: City
Duration:

Reference: X_QLM25968_1507730547Consultant: Tay Associates 1 Apply

PA

A global advisory business located in Central London is seeking a qualified legal PA with recent and demonstrable experience of working within a legal team to join this collaborative and exceptionally friendly team of seven where you can bring all your skills into play supporting three people - a partner, senior associate and associate. The team focus heavily on ensuring they have the right fit within the team, so being a flexible and adaptable team player is key.

Making full use of your understanding of legal terminology and deadlines, this is a role for someone who really enjoys working within a legal team but equally wants to have a work/life balance as the hours are 9-5.30pm.

Duties will include:



* Preparing documents including invoices, copy typing and audio dictation
* Using the in house style for formatting documents and ensuring these are maintained and tweaked when required
* Managing two diaries including arranging meetings and travel itineraries
* Supporting the client billing
* Liaise with staff and clients globally
* Support with filing, faxing and photocopying ensuring that all information is updated

This role would suit someone with recent legal PA experience who would welcome the chance to showcase their organisational skills, ability to meet multiple and changing deadlines and really demonstrate what a legal PA is capable of within an environment that is supportive, friendly and hard working.

Job Reference - 225968

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Overview

PA
Salary: £30000 - £35000 per annum
Location: City
Duration:

Reference: X_QLM225968_1507730530Consultant: Tay Associates 1 Apply

PA

An accountancy firm, based in the City, is looking for an incredibly polite and engaging individual to support a senior member within the company. This is a client facing position, which will require you to stay calm under pressure, liaising with demanding individuals, schedule ever changing meetings, schedule diary and travel arrangements and prepare relevant documentation.

Acting as a gatekeeper for this busy individual, the successful PA will have the opportunity to build relationships with others and take on more responsibility.

You will be exposed to a professional setting and enviable culture, filled with warm and friendly characters; training and progression is regularly encouraged.

Skills/Experience Required;



* Demonstrable experience with diary management and travel bookings.
* Professional services experience preferred.
* Warm and personable personality.
* Ability to stay calm under pressure.
* Articulate and good attention to detail.
* Advanced using MS Office (Word, Excel, PowerPoint and Outlook)

Job Reference GW/ 25965

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Overview

PA
Salary: £25000 - £30000 per annum
Location: City
Duration:

Reference: X_QGW25965_1507712089Consultant: Tay Associates 1 Apply

HR Administrator

HR Administrator

Are you passionate about HR? Do you want to work for a company which genuinely care about their staff? Are you looking to work within Financial Services?

An unbelievably rare opportunity has arisen for a proactive, charismatic and hard working individual to join a Financial Services firm based in the heart of the office. The culture is very inclusive and everyone is treated as an equal.

Within the role there is one other HR Administration you will be getting involved with the following:



* Learning and development
* Recruitment- screening candidates, sitting on interviews and updating the recruitment process
* Maintaining the recruitment database
* Assisting with the on boarding process

This is an incredibly rare opportunity as the company will pay for your CIPD training. If you are career driven, determined and looking for a role within HR Administration then this is definitely a position for you.

job ref- 25941

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Overview

HR Administrator
Salary: £20000 - £24000 per annum
Location: City
Duration:

Reference: X_QCD25941_1507651729Consultant: Tay Associates 1 Apply

Receptionist

Do you have Receptionist experience? Are you looking to work for an excellent company based in the heart of London? If so we want to hear from you! An opportunity has become available to join a close- knit and friendly team assisting with the smooth running of the office by working on reception as well as supporting with facilities. This role is a full-time permanent position.

Responsibilities for the Receptionist/Office Manager Support position:



* Meeting and greeting clients upon arrival
* Managing the switchboard, (answering calls, transferring to the appropriate person, taking messages and screening calls
* Administration tasks
* Managing all of the administrative activities; such as supplies, facilities and office equipment
* Managing daily room bookings: allocating rooms according to requests and keeping on top of daily changes
* Maintaining excellent front-of-house facilities

Qualifications for Receptionist/Office Manager Support position:



* Receptionist experience
* Competent in Microsoft office programmes including; Excel, Word and Outlook.
* Strong academics
* Excellent organisation skills
* Fantastic communications skills
* Ability to work to tight deadlines in a fast paced environment
* Excellent telephone manner

Job Reference - 25964

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Overview

Receptionist
Salary: £28000 - £35000 per annum
Location: West End
Duration:

Reference: X_QLB25964_1507647161Consultant: Tay Associates 1 Apply

EA

A hugely entrepreneurial technology consultancy located in Central London is seeking an EA to support the CEO who needs a client facing EA who is adept at managing intricate and complex schedules and due to their accuracy and attention to detail is able to take on more as this company expands the office.

Your role could take the form of anything; from sourcing new office space, establishing the culture in the office, assisting with onboarding, planning and executing events for the team and clients as well as setting up policies for the office. The remit is limitless, if you are prepared to throw your hat into the ring; chances are you will be managing multiple projects in the future once you've proven yourself in this role.

This is not a wholly traditional EA role, so whilst your logistical prowess will be put to great use, you want to take on more and showcase the variety you are capable of.

The partners and wider team are all ambitious individuals and you are someone who wants to be surrounded by inspirational people who will challenge you and give you accountability from day one.

The team are collegiate, collaborative with an open way of working where expectations are high of everyone in the business. The projects they work on are interesting, on the world stage and will have a truly global impact.

This is an exciting opportunity for an ambitious EA who is looking for an involved role and the opportunity to propel their career. You are able to showcase your recent and demonstrable experience of supporting two very busy people who rely heavily on their EA to deliver with limited instruction.

Skills and experience required:



* Demonstrable international EA experience in any sector but the ability to discuss your ability to work at pace
* Experience of working within a small office and used to the fluidity that comes with such an environment
* Outstanding time management skills and ability to multi-task
* The ability to remain calm and focused under pressure
* Advanced MS Office skills
* Excellent communication skills (both written and oral)
* A proactive and flexible approach to your workload

Degree level or equivalent

Job Reference-25919

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Overview

EA
Salary: £35000 - £40000 per annum
Location: City
Duration:

Reference: X_QLM25919_1507645021Consultant: Tay Associates 1 Apply

PA

An international asset management company with both offices located internationally and handling just under $800 million in varied assets is seeking a PA to support the CEO and work alongside his current PA.

This role has been created due to the volume of work and support that this charismatic CEO requires. Given the remit this role has, this is a once in a lifetime opportunity for someone who is seeking a truly career defining role.

Duties will include:



* working to very tight and constantly changing deadlines with absolute discretion


* capability to work with little direction and to use initiative in a proactive and ambassadorial manner


* extensive liaising with clients so are used to highly levels of professionalism, networking and research


* the ability to push back with ease and network with CEO's, Executive Assistants within other businesses, HWNI's and key executives internally.


* working pre-emptively and thinking ahead at all times with multiple solutions to hand for any given scenario


* ensuring the CEO is full briefed for all meetings and any action points are followed up on in a timely manne


* being the ultimate gatekeeper for a highly sought after figure within financial services whilst able to retain warmth and approachability


* working for someone who has exacting standards with a focus on precision and attention to detail

Working with another PA you are both focused on providing a seamless service to the CEO that will, often and with very short notice require you to travel internationally. You are someone who has either had experience of working with another PA supporting a busy executive or would relish the change to work within this unique team set up.

Ideally coming from financial services, ideally boutique finance such as another asset management company, you are used to supporting a client facing senior executive and recognise their personal and professional life will merge, so you will be handling highly confidential information with ease.

Degree or Degree equivalent

Job Reference - 25108

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Overview

PA
Salary: £55000 - £60000 per annum
Location: West End
Duration:

Reference: X_QLM/JG25108_1507642609Consultant: Tay Associates 1 Apply

PA

A prestigious investment bank that is recognised globally as being an exceptional employer is currently offering a very exclusive, exciting permanent opportunity for an exceptionally organised, hard working PA to join their London office. This organisation is renowned for their training and development and is seen to be the very best in their industry.

This would suit an individual who thrives under pressure, enjoys a busy financial environment and understands how to work to strict deadlines. These PA's are portrayed as the crème de le crème in the PA world and are heavily rewarded for their dedicated and loyalty to the business.

The large London office has a true sense of professional, collaboration and determination with a fantastic PA network where everyone mucks in and helps each other out - therefore a true team player is key for this role.

Responsibilities and requirements;



* A proven background as a PA or Team Assistant, ideally working within financial services or a globally recognised professional services company


* Ability to organise complex, multi-stop, international travel arrangements with detailed itineraries and managing complex visa requests


* Extensive diary management with prioritisation of conflicting meetings and last minute changes


* Proactive help with coverage of the administration inbox which is shared across all PA's


* Working closely with other PA's in the business, building internal relationships and offering team support when needed


* Organising overseas meetings and researching when necessary


* Acting as first point of contact for senior level staff maintaining the company's standards at all times


* Managing and arranging global conference calls


* Submit and track expenses on a monthly basis

You are a logisitical guru who takes great pride in ensuring that the MD's you support can wholly rely on you, you have a desire to work for one of the most well known brands within banking.

Job Reference - 25565

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Overview

PA
Salary: £45000 - £50000 per annum
Location: City
Duration:

Reference: X_QLM25565_1507641435Consultant: Tay Associates 1 Apply

EA

A successful, growing fin-tech firm based in London are looking for a PA to join their office and support a team of busy Executives. They are a vibrant, collaborative team with a great culture. This position will include diary management, booking extensive travel, assisting with compiling information and data, as well as processing expenses and being a go-to person for the Executives. They are an intelligent and hardworking office, they work within a very interesting field, and therefore, someone that enjoys the 'fin-tech world' paired with real client-facing professionalism would be ideal.

Experience working in a PA role would be preferred due to the pace and seniority of the position. They are looking for someone who takes pride in their work who enjoys working in a quick moving industry.

Duties for Executive Assistant



* Diary management- booking and scheduling meetings
* Organising and booking travel
* Responding to and dealing with telephone and email enquires
* Acting as an effective gatekeeper
* Processing expenses
* Graduate or graduate calibre
* Proactive and outgoing personality

Requirements for Executive Assistant



* Excellent attention to detail
* Ability to liaise at a senior level
* Strong logistical skills
* Great communication skills
* A calm and composed manner at all times

Job Ref- 25877

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Overview

EA
Salary: £30000 - £40000 per annum
Location: West End
Duration:

Reference: X_QEM/JG25877_1507628394Consultant: Tay Associates 1 Apply

PA

A renowned Accountancy firm based in London are looking to recruit a passionate, ambitious PA. This individual would support a Managing Partner, she is very busy and so you would get involved in a spectrum of duties such as scheduling internal and external meetings, booking travel, acting as an effective gatekeeper and managing all communication on their behalf. You will be the Managing Partners' right hand person, assisting with anything she may need assistance with, including any ad hoc support.

They are a really dedicated, vibrant team and, therefore, the ideal candidate would be reliable, organised with a warm personality. Prior experience working in a team assistant/PA role would be preferred due to the pace of the role and the busy diary and travel needs.

Duties for PA in Accountancy



* Diary management- booking and scheduling meetings
* Organising and booking travel
* Responding to and dealing with telephone and email enquires
* Acting as an effective gatekeeper

Requirements for PA in Accountancy



* Excellent attention to detail
* Confidence to liaise at a senior level
* Ability to gate keep effectively
* Strong logistical skills
* Great communication skills
* A calm and composed manner at all times

Job Ref - 25965

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Overview

PA
Salary: £25000 - £30000 per annum
Location: City
Duration:

Reference: X_QEM/GW25965_1507627634Consultant: Tay Associates 1 Apply

PA

Would you like to work for a global organisation with offices based in America and London? Do you have strong PA experience? If so our global but close knit client is looking for a PA to join the company on a permanent basis. The role is based in London with a short walk away from the station. The successful candidate will be articulate, confident and hard-working with strong PA experience.

Responsibilities for the PA to Partner position Include;



* Diary management
* Preparing and presenting presentations
* Being flexible and able to travel on occasion
* Providing full administration support to the partner
* Arranging all travel and accommodation
* Speaking to clients, handling any enquiries and maintaining strong working relationships

Qualifications for the PA to Partner position Include;



* Strong attention to detail
* Fully competent in all Microsoft applications including; Word, Excel and Outlook
* Articulate and well presented
* Strong PA experience
* Interest in Search

Benefits for the PA to Partner position include;



* Private health scheme
* A budget to spend on attending lunches and networking
* Monthly competitions

Job Ref-25171

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Overview

PA
Salary: £38000 - £40000 per annum
Location: City
Duration:

Reference: X_QLB/JG25171_1507626032Consultant: Tay Associates 1 Apply

Receptionist and Facilities Manager

Receptionist and Facilities Manager - boutique finance - up to 35K. West End - LM25964

A boutique finance company located in the heart of the West End with a reputation for excellence with their clients is seeking a Receptionist and Facilities Manager with a passion for detail who is motivated by a smooth running and safe office. You will be the sole person within London so experience of working within facilities will be vital; you have the gravitas to liaise with stakeholders within the business as well as external suppliers.

Duties will include:



* Negotiating contracts and renewals with suppliers
* Being based on Reception and being the initial welcome for all guests ensuring that all meeting rooms are set up and tidied
* Monitor supply levels and ensure that all office and kitchen supplies are checked across London which will included business cards and stationery
* Manage the business continuity and crisis management for the London office
* Coordinate the fire warden and first aider training taking responsibility for being the Chief Fire Marshal
* Coordinate desk moves, setting up desks for new starters
* Assist with even planning including the planning of the office Christmas and summer party
* Attend any tenants meetings in the building and act as a point of contact for any issues related to the building

You have a passion for facilities and customer service overall and are used to working in a busy office environment. Ideally you have a working knowledge of update Health and Safety matters and are highly organised due to constantly managing varying priorities.

You will be the 'go to' person in the team so someone with strong interpersonal skills used to working in a demanding secretarial position will be welcomed in this environment that is entrepreneurial and dynamic.

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Overview

Receptionist and Facilities Manager
Salary: £35000 per annum
Location: West End
Duration:

Reference: X_QLM25964_1507565562Consultant: Tay Associates 1 Apply

Team Assistant

Team Assistant

West End

Are you looking for a role within Private Equity? Do you pride yourself in your attention to detail? Are you looking to be further challenged?

44k+ bonus + benefits

An unique opportunity has arisen for a globally recognised and highly regarded Private Equity firm to support four extremely busy and reputable Partners. This organisation is forward thinking, innovative and creative; the ideal candidate would be someone who reflects these characteristics and can think outside the box when dealing with challenging situations. Due to the nature of this industry this environment is tough and would suit a top quality TA.

Travel and diary arrangements will be a sole component of the role you will be expected to be on the ball and deal with ever changing travel plans. Therefore you will be well versed in managing multi stop travel including arranging visas and providing extensive international travels . You have full control of 5 diaries and successfully and manage constant changes.

Experience:



* Recent, demonstrable experience gained within a secretarial role
* Background within Consultancy or Financial services/ other blue chip company
* Excellent communications skills
* Forward thinking and able to think outside the boxes with problems
* Graduate calibre, additional preference from formal PA/ Secretarial l training/qualifications
* PA or EA experience working within a fast paced and constantly evolving environment

JOB REF-25962

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Overview

Team Assistant
Salary: £42000 - £44000 per annum
Location: West End
Duration:

Reference: X_QCD/LM25962_1507561330Consultant: Tay Associates 1 Apply

Personal Assistant

Personal Assistant

Are you looking to work for a prestigious global brand? Are you a logistical guru and expert organiser? Then please see below an opportunity to join an established business with a great support network…

A globally recognised Management Consultancy is looking for a "happy to help", super organised Personal Assistant to predominantly support 2 busy Directors with ad-hoc admin support to their wider team. This role will have main focus on booking international travel and arranging busy diaries. The team are collaborative, positive, friendly but super busy. Within this role you will also be mentoring and training two other Administration support so if you enjoy conducting appraisals, performance reviews and on going training then this is role would suit you!

With over 1,000 staff based in this office, there is a buzzy and dynamic feel throughout the office with a consistent level of professionalism.

Main responsibilities;

-Daily organisation of complex diaries, arranging meetings and rescheduling

-International travel arrangements

-Support to the wider team with expenses, catering arrangements, and internal meetings

-First point of contact for all queries within the department

-Ad-hoc management for reporting

-Minute taking

-Creating PowerPoint presentations

-Ad-hoc cover for other secretaries within the business when they are on annual leave

Main requirements;

-A proven background either as a PA/EA

-Previous experience line managing Administration support

-Ability to arrange travel on an international scale

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Overview

Personal Assistant
Salary: £35000 - £40000 per annum
Location: West End
Duration:

Reference: X_QCD/EM25872_1507552367Consultant: Tay Associates 1 Apply

Administrator

A highly professional, vibrant recruitment firm in London Victoria are looking to hire an Administrator/Team Assistant to work alongside one of their busy divisions. You will assist in compiling contracts, ensuring the CRM system is up to date, managing contractor enquiries, handling compliance related tasks, assisting with timesheet and payroll. You will also manage diaries, book travel, schedule meetings and prepare documents for meetings and also arranging events.

They are a hard working, dedicated team, with a great social schedule, they look for ambitious, punchy individuals with a passion to get really stuck in. As a firm they demonstrate professionalism at all times and as this role will be client facing at times it would best suit someone that is able to maintain a composed manner whilst greeting clients.

Duties for Team Assistant role



* Diary management
* Booking travel arrangements
* Planning team events
* Maintaining CRM system
* Managing contractor queries

Requirements for Team Assistant role



* Ability to work well under pressure
* Be a self-starter, who uses initiative
* Must have a tenacious and enthusiastic approach

Job Ref-25963

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Overview

Administrator
Salary: £20000 - £25000 per annum
Location: City
Duration:

Reference: X_QEM25963_1507305596Consultant: Tay Associates 1 Apply

Team Assistant

With a prestigious and well established brand coupled with an enviable culture this West End global private equity company are seeking an assistant to work across two teams. The company is looking for a highly motivated, proactive assistant to provide first class support to executives who work collaboratively and positively at all times.

With varied personalities and requirements this role would suit a team assistant with recent and demonstrable within financial services who feels ready to take their next step into a more boutique environment. Having moved into stunning new offices this is a wonderful time for a committed and highly motivated team assistant to join the business and ensure that their team are impeccably organised.

Skills/experience requires:



* Knowledge of dealing with complex diary management, global travel booking, expenses and co-ordination,
* Experience of managing a wide range of administrative requests and support with the administrative support to varying projects with autonomy and understanding the significance of their contribution,
* A Team Assistant who is used to working to tight deadlines and supporting with administration that is business critical,
* A background within financial/professional services or a corporate environment,
* Experience of being in a client facing role so the confidence to be able to meet with clients often at short notice,
* Excellent MS Office skills, in particular Outlook, Word and PowerPoint,
* A good knowledge of CRM would prove advantageous,
* Ability to multi-task and prioritise effectively whilst supporting multiple team members,
* Excellent organisation skills with a positive communication style,
* Initiative and instinct when managing an ever changing workload,
* Working in an anticipatory way to ensure that you maximise the time of your team,
* Acting as the lynch pin for your team and working across several departments to support multiple projects,

If you want you want to stretch your legs and take on more, this is without a doubt the role to do just that; you will be accountable, able to take on your own projects and really add value to a busy team. You would describe yourself as methodical, analytical and organised in your approach and are willing to pitch in to deliver exceptional support to your team. You pride yourself on your accuracy and enjoy undertaking a variety of tasks.

The company invest in their assistants heavily and recognise the value they add to deliver consistent and a highly effective service within the company. Alongside your duties you are encouraged to support with company wide initiatives and to attend partner lunches for updates on the business and to learn how your work has an impact.

You are a good reader of people and appreciate the need to mould around different personalities and their working styles.

Job Ref-25962

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Overview

Team Assistant
Salary: £39000 - £44000 per annum
Location: West End
Duration:

Reference: X_QLM25962_1507299401Consultant: Tay Associates 1 Apply

Administrator

Are you looking to join a collaborative and hard-working team based in the West End? Do you possess excellent communication skills? If so we want to hear from you! Our excellent and hugely successful client is looking for a Administrator/Team Assistant to join their team on a permanent basis. If this sounds like a role of interest then apply now.

Benefits for the Administrator/Team Assistant position include;



* Award winning for best companies to work for
* Daily breakfast available including fresh fruit, pastries and more
* Great company incentives
* Fun, social and collaborative team

Responsibilities for the Administrator/Team Assistant position include;



* Ensuring the CRM system is up to date
* Drawing up and sending out contracts
* Ensuring compliance documentation is received in line with deadlines
* Diary management
* Booking travel
* Database administration
* Planning team events

Qualifications for the Administrator/Team Assistant position include;



* Excellent customer service
* Tenacious and enthusiastic approach
* Can work well under pressure
* Methodical
* Able to build strong working relationships

Job Ref - 25963

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Overview

Administrator
Salary: £20000 - £25000 per annum
Location: City
Duration:

Reference: X_QLB25963_1507299364Consultant: Tay Associates 1 Apply

Team Assistant

A renowned property development firm are looking to recruit a Team Assistant to support five busy Directors. This role will entail booking travel, processing expenses, and also managing their diaries, which can sometimes be conflicting and quite complex. You will also assist the directors in collating and preparing documents and any administration they may require help with.

Ideally the candidate would have had experience supporting up to three senior managers in their last role, and be confident in juggling varying requirements and prioritising. They are a small-medium sized company with a warm, collaborative culture, and therefore, are looking for an engaging, proactive person to join their team.

Job Ref-25952

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Overview

Team Assistant
Salary: £38000 - £42000 per annum
Location: City
Duration:

Reference: X_QEM25952_1507218025Consultant: Tay Associates 1 Apply

Team Assistant

Globally recognised property company based in the City requires an Assistant to support a team of senior individuals.

This is a traditionally fast-paced role which will consist of managing back-to-back diaries, booking international travel and processing expenses. Other duties will include:



* Arranging internal/external meetings and producing meeting materials such as presentations, agendas and pitch documents
* Arranging video conferencing
* Booking client lunches, dinners and assisting with events

To be considered for this position, you will be friendly yet professional and an extremely focused individual, not easily fazed by last minute detail changes and high volume diary and meeting management. Previous experience supporting a number of individuals at Director level at one time is essential.

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Overview

Team Assistant
Salary: £42000 per annum
Location: City
Duration:

Reference: X_QGW25952_1507115770Consultant: Tay Associates 1 Apply

Legal Assistant

Legal Assistant - up to 30K - West End - Investment Management - LM25943

An international investment company with a reputation for delivering excellent service to their clients is seeking a qualified legal secretary or equivalent experience to join the legal team of four. Your role would be a broad range of legal administration duties including:



* Diary management for the General Counsel who is busy and relies on her assistant to deliver work of a high standard
* Maintaining accurate legal filing system, both online and a hard copy for the legal team
* Supporting the legal team with drafting correspondence and responding to legal queries so a good understanding of legal terminology would be essential ideally from your current role
* Assisting the Group Counsel to prepare for the monthly board meetings and senior management meetings, experience of this will be highly regarded
* Supporting with research for the team so making use of your in house legal experience

You would describe yourself as able to prioritise with ease, able to work under pressure to right deadlines who enjoys working in a positive team and is used to working confidentially.

This would be a wonderful next step for someone wanting to consolidate their experience gained to date who is ready for a step up role where you will be challenged from day one!

Job Ref- 25943

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Overview

Legal Assistant
Salary: £25000 - £30000 per annum
Location: West End
Duration:

Reference: X_QLM25943_1506956701Consultant: Tay Associates 1 Apply

PA

An international investment company with a reputation for delivering excellent service to their clients is seeking a qualified legal PA or equivalent experience to join the legal team of four. Your role would be a broad range of legal administration duties including:



* Diary management for the General Counsel who is busy and relies on her assistant to deliver work of a high standard
* Maintaining accurate legal filing system, both online and a hard copy for the legal team
* Supporting the legal team with drafting correspondence and responding to legal queries so a good understanding of legal terminology would be essential ideally from your current role
* Assisting the Group Counsel to prepare for the monthly board meetings and senior management meetings, experience of this will be highly regarded
* Supporting with research for the team so making use of your in house legal experience
* Making full use of your strong Office skills and working with highly discrete legal documentation; this will include working on commercial contracts and company policies to ensure accuracy and clarity
* Using your recent and demonstrable knowledge of legislation, in particular money laundering and DPA

You would describe yourself as able to prioritise with ease, able to work under pressure to right deadlines that enjoys working in a positive team and is used to working confidentially.

This would be a wonderful next step for someone wanting to fully utilise their legal experience gained to date who is ready for a role where you will be challenged from day one!

Job Ref-225943

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Overview

PA
Salary: £32000 - £37000 per annum
Location: West End
Duration:

Reference: X_QLM225943_1506956361Consultant: Tay Associates 1 Apply

Customer Service Representative

This innovative start up company, based in Central London, is looking for an articulate and bubbly individual to start immediately in a customer service position. This customer service role will include managing emails, taking in and outbound calls, researching and any other ad hoc administration. This start up company are regularly looking to create new products, so therefore no day will be the same and there will be a lot you are able to get involved with.

Based in great offices, this customer service role will require someone who is patient on the phone yet presents a happy and positive manner while liaising with customers. It is imperative that this individual can be flexible with working hours, with ability to work some weekends throughout the month and is suited to a team orientated environment. Full training will be given prior to starting.

Skills/Experience desired;



* Good telephone manner
* Languages are preferred
* Able to display a good level of customer service and communicational skills.
* Personable and warm
* Muck in attitude
* Confidence
* Flexible with working hours
* Reliable and committed

Job ref: /GW 25605

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Overview

Customer Service Representative
Salary: £20000 - £22000 per annum
Location: City
Duration:

Reference: X_QGW25605_1506700035Consultant: Tay Associates 1 Apply

Team Assistant

A well known, yet under the radar investment company located in West London is seeking a Team Assistant to join their sales team that will be exceptionally client facing with intricate and complex planning where excellence is expected from everyone and standards are high. With stunning offices and truly collaborative support team, you will be rewarded exceptionally well and pushed to achieve your very best to support your team. You innately work flexibly and proactively and enjoy juggling multiple requests from your team who are under pressure and rely heavily on their assistant to be their eyes and ears. Working within another boutique finance environment would be ideal as would experience within consultancy and wider professional services.







Duties will include:







· Diligent cover of all calls ensuring messages are handled efficiently and in a timely manner



· Extensive diary management for a busy team who need you to be their gatekeeper and manage their priorities



· Coordinate all meeting arrangements with colleagues and external parties including company visits and conference calls



· Managing extensive travel logistics for the entire team who might be all travelling to multiple locations



· Handling daily mail, file systems, and expense reporting



· Preparing documents and presentation materials in Word, Excel and PowerPoint



· Maintaining Excel-based databases, experience of this would be an advantage but is not essential







This investment company is looking to interview candidates with:







· Advanced proficiency in MS Office (Word, Outlook, Excel and PowerPoint)



· Excellent organisational, multi-tasking, and prioritisation skills



· Strong interpersonal and communication talents



· Ability to work just as well independently or as part of a team



· Strong service orientation and proactive problem-solving skills



· Ability to work under deadlines and to accommodate last-minutes changes



· Positive, can-do attitude; flexibility and good sense of humour

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Overview

Team Assistant
Salary: £40000 - £45000 per annum
Location: City
Duration:

Reference: X_QLM/JG25406_1506699511Consultant: Tay Associates 1 Apply

Receptionist

Receptionist - West End - £35,000 - £40,000 + Benefits.

An incredibly reputable and prestigious Hedge Fund is currently seeking a switched on and charismatic Receptionist to join their London team. Located in stunning offices that have the 'wow' factor. Due to how visible this role is within the office and the clients you will be liaising you will be expected to be on the ball and one step ahead.

Located in the heart of Mayfair this is a superb opportunity for a Receptionist who is passionate about delivering exceptional customer service to clients and takes pride in ensuring that the Reception area is immaculate. You are a true representative for the company you currently work for and are looking to further hone your reception skills.

Duties will include:



* Managing the switchboard, being the first contact for couriers and deliveries
* Meeting and greeting all guests and ensuring that refreshments are organised and all six meetings rooms maintained to a very high standard
* Ensuring the meeting rooms are fit for purpose for each meeting
* Managing the annual leave spreadsheet, updating the visitor's daily spreadsheet and ensuring subscriptions are renewed
* Undertaking ad-hoc administration when needed

With stunning offices and an outstanding benefits package this is a stand out Reception role for someone who is passionate about delivering an impeccable concierge service.

Experience:

-Education is important for this role so a Graduate or Graduate calibre would be beneficial

Job ad- 25869

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Overview

Receptionist
Salary: £35000 - £40000 per annum + Bonus
Location: West End
Duration:

Reference: X_QCD25869_1506674031Consultant: Tay Associates 1 Apply

PA

An international asset management company with both offices located internationally and handling just under $800 million in varied assets is seeking a PA to support the CEO and work alongside his current PA. This role has been created due to the volume of work and support that this charismatic CEO requires. Given the remit this role has, this is a once in a lifetime opportunity for someone who is seeking a truly career defining role.

Duties will include:



* working to very tight and constantly changing deadlines with absolute discretion


* capability to work with little direction and to use initiative in a proactive and ambassadorial manner


* extensive liaising with clients so are used to highly levels of professionalism, networking and research


* the ability to push back with ease and network with CEO's, Executive Assistants within other businesses, HWNI's and key executives internally.


* working pre-emptively and thinking ahead at all times with multiple solutions to hand for any given scenario


* ensuring the CEO is full briefed for all meetings and any action points are followed up on in a timely manne


* being the ultimate gatekeeper for a highly sought after figure within financial services whilst able to retain warmth and approachability


* working for someone who has exacting standards with a focus on precision and attention to detail

Working with another PA you are both focused on providing a seamless service to the CEO that will, often and with very short notice require you to travel internationally. You are someone who has either had experience of working with another PA supporting a busy executive or would relish the change to work within this unique team set up.

Ideally coming from financial services, ideally boutique finance such as another asset management company, you are used to supporting a client facing senior executive and recognise their personal and professional life will merge, so you will be handling highly confidential information with ease.

Degree calibre or equivalent

Job Reference; - 25108

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Overview

PA
Salary: £55000 - £60000 per annum
Location: West End
Duration:

Reference: X_QLM/JG25108_1506666785Consultant: Tay Associates 1 Apply

Administrator

Our fantastic client based in the heart of London is looking for an excellent Administrator to join their busy and fast paced team on a permanent basis. The role will be to provide administrative and secretarial support to assist with the smooth running of the team. If you're looking to join a growing and successful company with a collaborative and social culture then please apply NOW.

Responsibilities for the Team Administrator Position;



* Providing secretarial support to the Team
* Managing diaries when required
* Producing reports preparing statements
* Arranging team meetings
* Arranging social events on behalf of the team
* Raising bills when required

Requirements/Education for the Team Administrator Position;



* A-B in both English and Maths is highly desired
* Previous Administrator experience
* Strong Microsoft office experience including advanced Excel

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Overview

Administrator
Salary: £26000 - £28000 per annum
Location: City
Duration:

Reference: X_QLB/GW25444_1506611334Consultant: Tay Associates 1 Apply

PA

Are you currently working as a PA and looking for a new challenge? Do you have experience working as a PA supporting at board level? If so we want to here from you. Our fantastic and growing Client is currently looking for a PA to join their team on a permanent basis. The role is based in the City and is to support the COO.

Benefits for the position of PA to COO include;



* Discretionary bonus
* Private healthcare
* Pension scheme

Responsibilities for the position of PA to COO include;



* Full diary management
* Arranging travel and accommodation
* Inbox management
* Handling enquiries and acting as gate keeper
* Providing administrative support
* Pulling together reports
* All adhoc duties

Qualifications for the position of PA to COO include;



* Strong PA experience
* Have supported at board level
* Corporate experience
* Flexible
* Calm and collective
* Used to working in fast paced environments

Job Ref- 25892

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Overview

PA
Salary: £45000 - £48000 per annum
Location: City
Duration:

Reference: X_QLB/JG25892_1506607931Consultant: Tay Associates 1 Apply

PA

An international asset management company with both offices located internationally and handling just under $800 million in varied assets is seeking a PA to support the CEO and work alongside his current PA. This role has been created due to the volume of work and support that this charismatic CEO requires. Given the remit this role has, this is a once in a lifetime opportunity for someone who is seeking a truly career defining role.

Duties will include:



* working to very tight and constantly changing deadlines with absolute discretion


* capability to work with little direction and to use initiative in a proactive and ambassadorial manner


* extensive liaising with clients so are used to highly levels of professionalism, networking and research


* the ability to push back with ease and network with CEO's, Executive Assistants within other businesses, HWNI's and key executives internally.


* working pre-emptively and thinking ahead at all times with multiple solutions to hand for any given scenario


* ensuring the CEO is full briefed for all meetings and any action points are followed up on in a timely manne


* being the ultimate gatekeeper for a highly sought after figure within financial services whilst able to retain warmth and approachability


* working for someone who has exacting standards with a focus on precision and attention to detail

Working with another PA you are both focused on providing a seamless service to the CEO that will, often and with very short notice require you to travel internationally. You are someone who has either had experience of working with another PA supporting a busy executive or would relish the change to work within this unique team set up.

Ideally coming from financial services, ideally boutique finance such as another asset management company, you are used to supporting a client facing senior executive and recognise their personal and professional life will merge, so you will be handling highly confidential information with ease.

Degree calibre or equivalent

Job Reference; - 25108

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Overview

PA
Salary: £55000 - £60000 per annum
Location: West End
Duration:

Reference: X_QLM/JG25108_1506606407Consultant: Tay Associates 1 Apply

PA

PA - City of London

A globally successful insurance company is currently looking for a forward thinking and proactive PA to join their team which is located in the City of London. You will be a sole support to Head of Property, Head of Specialty and their respective teams within the Administration department.

Do you have the ability to plan ahead and think strategically about the 'bigger picture'? Do you have the willingness to challenge the status quo and identify innovation solutions to solve problems?

Responsibilities;



* Extensive diary management to the Head of Property, the Head of Specialty and respective teams
* Providing complex international travel arrangements to the Head of Property, Head of Specialty and respective teams
* Proactively managing inboxes as and when required
* Day to day administrative support for the wider teams
* Overseeing various team events
* Coordination of underwriting schedules for various conferences
* Preparing and submitting expense reports
* Liaising with HR and the IT team in respect of new joiners and leavers
* Providing support to the Administration team leader in respect of various marketing events
* Ensuring client and broker contact information is accurately captured and maintained
* Production of PowerPoint presentations.

Skills and Experience;



* Minimum 3 years experience in a similar role or equivalent
* Advanced in Word, Excel, PowerPoint and Outlook is beneficial
* Experience of event planning coordination / execution or equivalent
* Ability to manage expectations of clients and stakeholders effectively
* Collaborate effectively within and across teams
* Capability to work effectively under pressure and use initiative

Ref; X_QJG25816

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Overview

PA
Salary: £25000 - £40000 per annum
Location: City
Duration:

Reference: X_QJG25816_1506604333Consultant: Tay Associates 1 Apply

PA

A renowned media company, based in North West London, is looking for a sparky and engaging Personal Assistant to provide support to three senior level individuals, plus a wider team. The primary duties will include; diary and inbox management, arranging travel, processing expenses, scheduling meetings and providing general ad hoc support.

The successful PA will gain an extensive amount of exposure with HR, so an interest in this area is highly relevant. This is an incredibly pivotal PA position which will require a positive can-do attitude when and ambition for the role and the company. The successful PA will become engrossed in a creative and enthusiastic company culture..

Skills/Experience Desired;



* Interest or experience within Human Resources would be a bonus.
* Demonstrable experience within a similar industry would be preferred.
* Muck in attitude
* Experience supporting senior level individuals would be preferred.
* Personable nature
* Good use of MS Office (Word, Excel, PowerPoint and Outlook)

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Overview

PA
Salary: £22000 - £25000 per annum
Location: City
Duration:

Reference: X_QGW25938_1506530798Consultant: Tay Associates 1 Apply

PA

A well established media company, based in North West London, is looking for a diligent and enthusiastic Personal Assistant to provide support to three senior level individuals, plus a wider team. The primary duties will include; diary and inbox management, arranging travel, processing expenses, scheduling meetings and providing general ad hoc support. Therefore, recent demonstrable experience in these areas is crucial.

This is an incredibly pivotal PA position which will require a positive can-do attitude when carrying out your various duties and the willingness to muck in where necessary. You will become engrossed in a creative and team orientated company culture, and have the opportunity to build relationships with others.

Skills/Experience Desired;



* Previous demonstrable experience within a PA role.
* Demonstrable experience within a similar industry would be preferred.
* Muck in attitude
* Experience supporting senior level individuals would be preferred.
* Personable nature
* Good use of MS Office (Word, Excel, PowerPoint and Outlook)

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Overview

PA
Salary: £30000 per annum
Location: City
Duration:

Reference: X_QGW25938_1506530778Consultant: Tay Associates 1 Apply

PA

Would you like to work for a hugely successful finance company? Do you have strong PA experience? If so we want to hear from you! Our excellent Client is looking for a PA to join the company on a permanent basis. The role is based in London with a short walk away from the station. The successful candidate will be articulate, confident and hard-working with strong PA experience.

Responsibilities for the PA to PA to Four Senior Members include;



* Full Diary management
* Preparing and presenting presentations
* Inbox Management
* Arranging travel and accommodation
* Preparing itineraries
* Providing assistant to other Senior members when needed
* Handling any enquiries and maintaining strong working relationships

Qualifications for the PA to PA to Four Senior Members include;



* Strong PA experience
* Strong attention to detail
* Fully competent in all Microsoft applications including; Word, Excel and Outlook
* Articulate and well presented

Job Ref- 25406

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Overview

PA
Salary: £38000 - £43000 per annum
Location: West End
Duration:

Reference: X_QLB/JG25406_1506526301Consultant: Tay Associates 1 Apply

PA

Do you want to work for a fun, fast paced and collaborative insurance firm? Are you looking to work for a globally recognised insurance company ?

An incredibly unique opportunity has arisen for a charismatic, confident and on the ball PA to join a leading insurance company in the heart of London. The company is medium sized and there is a team of PA and Team Assistant's who all work together.

In this role you will be providing flawless PA support to the CEO and Chief Executive, both of which, travel extensively so diary management with are a fundamental part of the role. You will be expected to take minutes in executive meetings, proofread reports and organise annual conferences. Due to the seniority of the role you will be expected to be liaising with clients on a regular basis and also provide ad hoc support to the team when necessary.

Experience:



* Experience working for an insurance firm
* Team player, proactive and on the ball

Job Ref - 25931

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Overview

PA
Salary: £30000 - £35000 per annum
Location: City
Duration:

Reference: X_QCD25931_1506510698Consultant: Tay Associates 1 Apply

Administrator

A City based accountancy firm, with a collaborative team environment, is looking for an incredibly proactive administrator to support within the large corporate team. Presenting your positive work ethic and a high attention to detail will be crucial in this all-encompassing role, particularly when formatting documents, scheduling meetings, raising bills, producing reports and managing accounts and any other ad hoc administrative duties. This is a growing company filled with warm and friendly personalities, where training and progression is incredibly important. Within this role you will also have the opportunity to provide overflow PA support to certain members of the team, and assist in the organisation of social events.

The successful candidate will need to ensure a hard working attitude and in return will be presented with attractive working hours and a good benefits package.

This role is suited to a team player, who likes a challenge and who is advanced using MS Office Word. If you are looking for an administrative role within a reputable company, then please do not hesitate to submit your most up to date CV to Tay Associates today.

Skills/Experience Required;



* Demonstrable experience providing PA support in a corporate environment preferred.
* Experience providing financial administrative support preferred.
* Warm and personable personality.
* Articulate and good attention to detail.
* Advanced using MS Office (Word, Excel, PowerPoint and Outlook)

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Overview

Administrator
Salary: £26000 - £28000 per annum
Location: City
Duration:

Reference: X_QGW25444_1506438704Consultant: Tay Associates 1 Apply

Team Assistant

Highly reputable financial services organisation based in Mayfair requires a Team Assistant to join them on a permanent basis. This role is to provide administrative support to the Portfolio Manager and wider teams.

Typical duties will include:



* Managing complex diaries and scheduling meetings
* Preparing meeting materials
* Booking travel, accommodation and transport
* Processing expenses
* Assisting with projects when required
* Managing team inbox and responding to requests accordingly

To be considered for this position, you will ideally be educated to degree level or equivalent and have previous experience within a similar role. This role will suit an individual who is a quick learner, unflappable under pressure and has a strong willingness to participate and help others.

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Overview

Team Assistant
Salary: £45000 per annum
Location: West End
Duration:

Reference: X_QGW25854_1506437809Consultant: Tay Associates 1 Apply

PA

German speaking Board level PA

A high end luxury brand company based in stunning offices in the heart of the West End is looking for a German speaking Executive Assistant to join them and provide 1:1 Board level support.

This role is suitable for a Board level EA who can demonstrate they have worked in the creative sector and who is at the top of their game, who enjoys a fast pace, can think on their feet, is used to working in an unstructured ever changing environment and works in a proactive manner.

Communication will be key as well as an ability to manage a busy inbox, a back to back diary and be results orientated. The successful candidate will be able to anticipate next steps and what will be required, whether that is an overview on previous meetings, papers required for particular meetings or prepared research ahead of a meeting. Whilst this is a highly covetable position it is also challenging and a proven track record in a creative / unstructured environment will be advantageous.

Being a new role, the successful candidate will need to be able to establish themselves and work closely with the VP to form a relationship and undertand how best they will be able to support the VP.

Extensive diary management and inbox management



* Keeping VP up to speed
* Being proactive and one step ahead
* Meeting preparation and research
* Liaising at senior levels

Reference: X_QDK24781

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Overview

PA
Salary: £58000 - £68000 per annum + benefits
Location: West End
Duration:

Reference: X_QDK24781_1506342923Consultant: Tay Associates 1 Apply

Team Assistant

Team Assistant within Private Equity.

Are you an experienced Team Assistant with experience of complex diary management and travel arrangements? Located in stunning offices in central London the Private Equity company is looking to recruit a Team Assistant to support their Investor Relations team.

This is a highly sought after position role to support a team of four including a Partner. You will need to have excellent communication and organsiation skills as this is a fast paced, client facing and highly logistical role with intense schedules of meetings/roadshows and overseas trips to arrange. As well as the day to day you will also get involved with planning team events and hospitality and being responsible for coordinating investor communications you must have exacting standards of attention to detail. Working in a fast paced environment this is a great opportunity for someone who is looking for a client facing support role and who longer term may want to develop within Investor Relations.

Your duties will include:

- Proactively manage multiple complex global schedules
- Arrange high volume, international, multi stop travel
- Confident liasing with clients
- Process expenses for team team in a timely and efficient manner
- Strong attention to detail to put together client communications


Experience required:



* Degree level or equivalent
* Recent and demonstrable Team Assistant experience
* Confident and team player attitude
* High levels of attention to detail
* Ability to work in fast paced environments.

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Overview

Team Assistant
Salary: £30000 per annum + benefits
Location: City
Duration:

Reference: X_QDK25677_1506336303Consultant: Tay Associates 1 Apply

Team Assistant

The role itself requires a self-motivated individual to provide essential support to the team and directly to a partner.

Providing general support to the Partner will revolve around ensuring the smooth running of their daily tasks, which includes; diary management, arranging travel and also running personal and business errands. Whilst also providing essential support to the other team members.

This will require the ability to successfully juggle daily priorities whilst working under pressure.

Due to the nature of the role and the company the ability to work independently and proactively is crucial for success.

Skills / Experience



* Ability to work within a team and independently
* Efficiently managing workload
* Excellent communication skills
* Degree level educated is beneficial

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Overview

Team Assistant
Salary: £40000 per annum + benefits
Location: West End
Duration:

Reference: X_QAE/DK25853_1506335740Consultant: Tay Associates 1 Apply

Team Assistant

Strong organisational skills are crucial for this role as they are essential when dealing with the vast range of responsibilities and tasks required of a team assistant. The role itself includes tasks such as; getting involved in event organisation, organising assessment days, dealing with suppliers and ensuring all paperwork and contracts are up to date. The fast paced nature of this role requires exceptional organisation skills whilst also being able to juggle numerous priorities.

If you are looking for an exciting new challenge then this is a fantastic opportunity.

Skills / Experience Required



* Working efficiently to deadlines
* Excellent time management
* Proactive communication skills
* Degree level or equivalent

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Overview

Team Assistant
Salary: £30000 per annum + benefits
Location: City
Duration:

Reference: X_QAE/DK25677_1506335557Consultant: Tay Associates 1 Apply

Tay Associates Limited, 10 Throgmorton Avenue, London, EC2N 2DL, United Kingdom   Tel: +44 (0) 20 7065 6700   Fax: +44 (0) 20 7065 6701