Job Detail

Junior IT Business/Office Coordinator

Junior IT Business/Office Coordinator

Temporary position

City

Our client a well respected and vibrant Financial Services company based in the City is looking for a multi skilled, enthusiastic and proactive individual that can undertake a range of general office duties alongside a specific focus on IT to ensure the smooth operation of the facilities. The successful candidate will have previous experience in an IT and office support role with the willingness to work across all areas of the business.

Responsibilities for the Junior IT Business/Office Coordinator

* Leasing with the IT service provider to ensure the successful operation of all technology and desktop, server, hardware systems
* CCTV monitoring
* Admin and trouble shooting in conjunction with third party supplies
* Device management of work station equipment and other user facing hardware
* Day to day running of the office

HR Administrator

A leading global trading company is currently looking for a highly motivated and well organised HR Administrator to join their team based in the City of London.

* Prepare and send out offer letters and employment contracts
* Be responsible for the PES of staff (permanent and contractors) and deal with RTW
* Attend Induction Meetings and deal with subsequent administration for enrolment into benefit plans, STL, compliance and E-Learning for new joiners
* Be responsible for HR correspondence such as (but not limited to): Probationary paperwork, reference requests, benefit correspondence
* Prepare any paperwork that deal with changes to T&C, contracts or termination notices
* Be responsible for updating all HR trackers (new joiners, maternity, leavers, visa, recruitment, etc)
* Be able to pull reports from the HR system for Holiday, Headcount and/or performance management requests from staff and HR team
* Input all HR related invoices into the system for approval
* Input new joiners/leavers into the HR system and take responsibility for ensuring the accuracy of all staff records and record keeping.
* Work with the HR team to ensure that we meet our GDPR requirements

It would be beneficial if you have excellent system skills such as word, excel (formulas, pivot tables, etc), powerpoint and HR systems. You will be able to demonstrate excellent verbal and written communication skills. Experience of working within a busy HR function is preferred and to demonstrate the ability to work on numerous tasks with sometimes conflicting and tight deadlines.

PA

A well respected company based in the City of London is currently looking for a PA to join their small team. This is a 1:1 role that will involve sole support to the Partner. The ideal candidate would have worked as a PA within the financial services industry at an Executive level.

Benefits for the PA to Partner position include;

* Private healthcare
* Pension contribution
* Short walk away from the station
* Beautiful offices and close knit team

Responsibilities for the PA to Partner position include;

* Extensive diary management
* Booking complex international travel and accommodation
* Assisting with property projects
* Submitting invoices and using Excel daily
* Providing administrative duties on behalf of the Partner
* Acting as a gate keeper
* Pulling together agendas

Qualifications for the PA to Partner position include;

* Previous PA experience at an Executive level
* Fluency or an understanding of Italian or Spanish
* Fully competent in Microsoft word including; Excel, Word and Outlook
* Confident
* Flexible and adaptable work ethic
* Excellent communication skills

PA

A small private equity company, based in a great West End location, is looking for a bubbly and credible PA to provide meticulous support to a board level member. Working alongside an EA, your role will be heavily focused on arranging complex international business trips, including flights visas, car hires, agendas and expenses. Your role will also include a lot personal support for the CEO and his family, as well as all other administrative support when required.

Therefore, having the previous experience providing 1:1 support and booking international travel will be crucial in the recruitment of this role.

This small team are all very confident, collaborative and incredibly passionate about what they do.

Skills/Experience desired;

* Recent demonstrable experience supporting a senior individual with international travel arrangements.
* Bubbly team player
* Excellent organisational and communicational skills.
* Providing a high-quality of work, with a proactive attitude.
* Flexibility with working hours.
* Being able to work at pace without errors.
* Articulate
* Accuracy and attention to detail.

Job Ref/GW26599

Executive Assistant

Job ref: X_QJG26573

A well established marketing consultancy are currently looking for an well organised and proactive individual to join their team on a maternity contract based in the City of London.

You will be an Executive Assistant to two Directors. On a daily basis you will be assisting them to be as effective as possible and ensure directors, staff and clients get needed help and information to expectation. You will liaise with the receptionists to ensure business runs smoothly.

Duties:

* You will manage director's inboxes, filing and replying where appropriate. You will also alert the directors with emails that need answering by them directly
* Diary management to both directors, preparing their travel requirements as and when required and ensuring they are always aware of upcoming appointments and meetings
* You will be the first point of contact for any company staff wanting to deal with either director, either answering their questions yourself or escalating to the director as necessary
* Preparing both directors for meetings, whether conducting necessary research, giving them paperwork in advance or updating presentations
* You'll help organise events and functions as required, supporting with planning and preparation
* You will support the other company directors when their Executive Assistants are away
* Administration duties when required.

You will always be one step ahead of the Directors requirements and most importantly approachable along with being incredibly proactive.

Do you have previous experience as an Executive Assistant / PA, having worked with Senior Management / Directors?

PA

Job ref: X_QJG26655

A very fast past leading financial services company is currently looking for a highly organised PA to provide secretarial and administration support to 2 individuals and team.

Responsibilities:

* Proactive diary management, arranging meetings with internal staff/contacts, external third-party contacts and clients
* Managing travel arrangements and itineraries
* Dealing with internal and external meeting requests including arranging video or conference calls where applicable
* Updating presentations and communication documentation
* Reconciliation of expenses
* Preparing meeting agendas, documentation and chasing actions
* Maintaining the filing system and record management
* Managing general administration tasks daily.

Skills and Experience:

* Advanced Word, Excel, Outlook and PowerPoint is beneficial
* Strong administration skills is preferable
* Excellent interpersonal skills
* Ability to work well as part of a team, and communicate with individuals on all levels.

Team Assistant

A global investment bank located in the heart of the City is seeking an analytical and unflappable Team Assistant to support a team of investment professionals who require someone who is confident, assured and has demonstrable experience within a client facing team assistant role within investment banking.

Duties will include:

* Taking full responsibility for diary management, meeting planning and scheduling conference calls
* Arrange all travel, including internationally for the team which will include details itineraries
* Use Salesforce to ensure information is updated and maintained
* Prepare expense claims and ensure all deadlines are met
* Use your current experience of liaising with clients to forge strong working relationships and handle queries with ease giving clients' confidence their enquiry will be handled in a timely manner
* Assists with presentations and reporting on an ad hoc basis
* When needed act as a point of contact for global visitors from other offices

You are someone who works well in a small team who are logical in their style and rely on their assistant to be the calm in the storm (!) who is unfazed by juggling multiple tasks and working with different personalities. The environment here is professional, hard working with a focus on the pursuit of excellent.

Working with Salesforce and/or SharePoint would be an advantage

Due to the high volume of enquiries that we receive, we are not always able to respond to all CVs. If you have not received a response within one week, please assume that your application has been unsuccessful in this instance. Thank you for your interest in Tay Associates. If you are already registered with Tay Associates, please express your interest in this role to your consultant.

'Why compromise?'

Board Administrator

A great opportunity has arisen for a passionate and experienced Board Administrator to join their team to provide sole support to the company secretarial team..

This is an exciting opportunity for a well-organised individual interested in working in the financial services industry. You will be a team player, who is enthusiastic with the ability to provide excellent administrative skills.

Responsibilities:

* Provide support and liaise with board members
* You will be issuing and amending meeting invitations, maintaining the Board calander, administering non-executive directors expenses and travel arrangements
* Providing company secretarial support services
* Assist with statutory and regulatory processes
* Provide full administrative support to the company secretarial team
* Build, collate and maintain management information for the company secretarial team
* Support ad-hoc requests for project support

Skills:

* PowerPoint, Excel, word and Outlook experience is desirable
* Previous board administrative experience is advantageous
* Extensive administrative experience
* High attention to detail along with having the ability to interact professionally with members of the Board.

PA

A global Asset Management firm are recruiting for a Personal Assistant to support their CEO. This is an excellent opportunity for someone looking for a very fast paced, demanding role, you will be coordinating his diary, booking complex travel as well as travelling alongside him abroad, which can often be between one week to one month at a time and very regularly throughout the year. You will be his go to person for any administration, projects or assistance he may need.

Prior experience managing busy diaries and booking international travel is essential due to the seniority and pace of the role, attitude is very important- this would suit a confident individual with a real passion towards the PA function. You will be client facing, so a composed, well presented manner is necessary.

Duties for PA to CEO role

* Diary management
* Booking complex, international travel
* Inbox management
* Being a go to person for the CEO
* Travelling alongside the CEO

PA

An Investment firm in the City are recruiting for a confident, personable PA to support four in a maternity cover. They are based in lovely offices and have a positive working culture. They are looking for someone who can take real ownership and successfully manage multiple diaries, inboxes and book travel.

You will be a real point of contact for who you support, you will screen calls, direct queries and assist clients where possible.

As this is a maternity cover short notice would be ideal, however, 4 weeks notice could also be considered. They are looking for a PA who is used to supporting busy individuals and has a muck in attitude, you will be entitled to a generous bonus upon completion.

Administrative Assistant

A leading Financial Services company is currently seeking a Administrative Assistant to support the Investment Management team. This is a fantastic organisation which offers wonderful benefits and the opportunity to progress and grow.

Duties include:

* Communicating with professional intermediaries such as Solicitors, Accountants and Financial Advisers and to clients directly
* Preparing and processing all new client forms and amendments
* Monitoring of transfers for assets and cash from other institutions
* Managing and processing expenses
* Liaising with the operations department
* Ensuring client communications are recorded correctly on the system
* Audio typing as and when required to do so

Experience required:

* Willing to work to obtain relevant qualifications dependant on experience
* Previous administrative ideally within Financial Services experience is beneficial
* Audio typing experience is beneficial
* Ability to work on own initiative to improve business
* Solid accuracy, numeracy and attention to detail

Executive Assistant

Job ref: X_QJG26573

A well known marketing consultancy are currently looking for an organised and proactive individual to join their team on a Maternity cover contract based in the City of London.

You will be an Executive Assistant to two Directors. On a daily basis you will be assisting them to be as effective as possible and ensure directors, staff and clients get needed help and information to expectation. You will liaise with the receptionists to ensure business runs smoothly.

Duties:

* You will manage director's inboxes, filing and replying where appropriate. You will also alert the directors with emails that need answering by them directly
* Diary management to both directors, preparing their travel requirements as and when required and ensuring they are always aware of upcoming appointments and meetings
* You will be the first point of contact for any company staff wanting to deal with either director, either answering their questions yourself or escalating to the director as necessary
* Preparing both directors for meetings, whether conducting necessary research, giving them paperwork in advance or updating presentations
* You'll help organise events and functions as required, supporting with planning and preparation
* You will support the other company directors when their Executive Assistants are away
* Administration duties when required.

You will always be one step ahead of the Directors requirements and most importantly approachable along with being incredibly proactive.

Do you have previous experience as an Executive Assistant / PA, having worked with Senior Management / Directors?

Administrator

Administrator - £22,000 - £24,000 - City of London - X_QJG26603

A well established financial services company is currently looking for a forward thinking Administrator to join their team based in the City of London. The main scope for this role is writing reports. All other general administration duties as detailed below will be secondary to these report writing responsibilities.

Duties:

* Communicating with Financial Advisors and clients
* Preparation and processing of all new client documentation and amendments
* Monitoring of transfers of assets / cash from other institutions
* Subscriptions and transfers
* Processing of payments clients
* Liaising with colleagues within Business Support regarding administration of client accounts
* Ensuring client details and reviews are recorded correctly on systems
* General record keeping and electronic filing

This is not exclusive and there may be additional duties to perform daily.

Previous experience as an administrator is essential along with intermediate knowledge of MS Word / Excel / Outlook.

Team Secretary

A Financial services company are currently looking for a forward thinking Team Secretary to join their team based in the City of London. This will be a maternity cover. You will be providing standard secretarial duties for the team.

Responsibilities:

* Providing secretarial and administrative support ensuring that the highest level of efficiency is maintained with accuracy
* Carrying out mail merges and general office correspondence
* Orderly maintenance of incoming and outgoing correspondence and records, scanning documents onto the filing system and filing documents away
* Help in preparation of presentations and pitch documents using PowerPoint
* Coordinating team events
* Preparing expenses for team members
* You may be required to perform some private work occasionally and any other appropriate duties.

You will have a good general education background along with a financial services background. You will have a strong knowledge and experience of Microsoft Word, Excel, essentially for use of mail merge along with Outlook and PowerPoint experience.

Executive Assistant

Executive Assistant - £37,000 - X_QJG26600 - City of London

A professional services company based in the City of London is currently looking for a motivated and enthusiastic Executive Assistant to join their team. You will be a sole support to Security Directors and ensure Security budget is actively managed.

Responsibilities:

* Assisting the security director with the financial systems where required
* Liaise internally to lead an annual refresh of security communications strategy
* Maintain and improve visibility of the security function within the organisation with monthly requirements.
* Keeping both the business impact analysis and departmental contingency plan, keeping these documents up to date on the business continuity software
* Organising and scheduling and then reporting on 3 exercises on an annual basis
* Keep "An Intro to Security" induction document up to date.
* Welcome new starters at their relevant office on their first day. Give them a tour and go through Security induction pack with them.
* Ensure new starters have the relevant access / equipment to be able to start their jobs right away.
* Assist the Security Director and his DRs with recruitment.

You will be able to work with minimal supervision along with being a strong team player. Your organisation and detailed planning will be essential for this role, you will be able to demonstrate strong disciplines with regards to accuracy and quality of output.

Executive Assistant

Executive Assistant

Are you looking to work for a prestigious financial services company based in the West End? Do you have experience supporting at a senior level? If so then we want to hear from you! Our excellent client based in London is looking for an EA to join the team on a permanent basis.

Responsibilities for the Executive Assistant include;

* Extensive and complex international travel
* Diary management for 3 senior members of staff
* Preparing and formatting presentations using PowerPoint
* Document preparation
* Collating and submitting expenses
* Liaising with investors on a daily basis and arranging meetings
* Organising and execution of the AGM

Qualifications for the Executive Assistant include;

* Previous EA experience within financial services
* Experience supporting at a senior level
* Articulate and warm
* Flexible

Reference-X_QLB26525

Executive Assistant

Executive Assistant - £40,000 - £45,000 - West End - Ref: 26678

A large independent investment company is currently seeking a positive and experienced Executive Assistant to join their Administrative Team based in the West End. This role will form part of the assistant support for the Global Wealth Management team.

Responsibilities:

* Comprehensive and proactive diary management to 2 Business Development Managers and 2 Portfolio advisers
* Liaising with external clients and administrative teams for all meeting logistics
* Coordinating roadshow activity
* Proactively setting up prep-meetings ahead of the client meeting
* Ensuring meeting rooms are booked globally where necessary
* Understanding and utilising virtual conferencing tool to create video and audio conference requests
* Liaising with reception to request any catering
* Registering external visitors with reception
* Proactively managing meetings and being a gatekeeper
* Managing global travel and expenses
* Providing enterprise reports when requested
* Managing and completing print requests following in-house compliance approval process
* Entering, amending and keeping client data up to date
* Management and processing of team invoices
* Diligent coverage of telephone lines, adhering to best practices

Skills:

* Diligent and high attention to detail
* Advanced proficiency in MS Office (Word, Outlook, Excel and PowerPoint)
* Excellent organisational, multi-tasking and prioritisation abilities
* Ability to work under deadlines and to accommodate last minute changes.

Executive Assistant

A prestigious investment bank that is recognised worldwide is offering a very exclusive, exciting permanent opportunity for a meticulously organised and hard working EA. This organisation is renowned for their training and development and is seen to be the very best in their industry.

This would suit an individual who thrives under pressure, enjoys a busy financial environment and understands working to strict deadlines. EA's working here are the crème de le crème and are rewarded for their dedicated and loyalty to the business.

Their London office has a true sense of professional, collaboration and determination with a fantastic EA network where everyone pitches in and helps each other out - therefore a true team player is key for this role.

Responsibilities and requirements;

* A proven EA, ideally within financial services or a globally recognised professional services company. Exposure to a heavily matrixed style of company would be highly advantageous.
* Recent and demonstrable experience of supporting a senior executive at board level, with at least five years working at C Suite level.
* Extensive diary management with prioritisation of conflicting meetings and last minute changes. This will be at least 75% of the role so the ability to multi task and juggle multiple requests is essential.
* Ability to organise complex, multi-stop, international travel arrangements with detailed itineraries and managing complex visa requests.
* Working closely with other EA's in the business, building internal relationships and using your strong networking skills to leverage time
* Acting as first point of contact for this partner and proactively managing their schedule, working with a Chief of Staff
* Meeting and greeting guests and visitor
* Ensuring expenses are proactively managed

You are a logistical guru who takes great pride in ensuring that whoever you support can wholly rely on you to manage their schedule with efficiency, a pre-emptive approach and cope with regular change. You are able to manage confidential information with extreme discretion and are able to make responsible decisions that will positively impact the smooth running of the day. You would describe yourself as intellectually curious and able to work both autonomously but equally within the wider support team.

Degree level or equivalent

Administration Assistant

Administration-City-£22k

A highly entrepreneurial business and one of the country's best known and leading law firms is seeking an Administration Assistant in the City. This role would suit an enthusiastic organised worker, with the ability to work independently and as part of a team.

This client is looking for a high calibre individual; you will be looking after the company's employees and clients. You will be responsible for a wide range of office duties strong attention to detail is required.

Duties will include;

* Day to day check of stock levels printers, post and stationery
* Working with the accounts team on receipt of cheques, invoices and fees
* Booking couriers
* Administration support for employee on boarding
* Assisting with internal training events
* Managing and sorting of all office post
* Photocopying and scanning of all office post
* Managing post email inbox
* First point of contact with our Mayfair office
* Dealing with external suppliers
* Managing the confidential waste, making sure it is disposed of correctly
* Maintenance of employee details on file

Executive Assistant

Are you looking to support an inspirational and incredibly successful executive plus a wider team and support their growth? Do you want to work for a company who are known as leaders in their field? Are you seeking a role where you can make your own mark and put your own stamp

An entrepreneurial and forward thinking boutique financial services firm located in the heart of the West End is currently recruiting for a senior executive to join their growing team in the heart of Mayfair. This boutique finance company is recognised across the globe as clear leaders in their market and hire exceptionally talented individuals who progress throughout the business and stay with the company for the majority of their careers.

The company is looking for an individual who is confident, charismatic and a natural team player. You are happy to support with intricate complex travel one moment and then binding a document for a key presentation the next! Everyone pitches in to ensure the team are seamlessly supported.

This brand new role supporting the Private Equity team will look to take the lead in terms of setting up new processes in their business framework. If you are looking for a challenge where you can add your own spin then this would definitely suit you!

Duties:

* Full support to the Head of the Private Equity including intensive diary management, complex international travel arrangements and inbox management
* Dealing with last minute changes and being on the ball to respond accordingly


* Background research on investors/projects
* Liaising with external parties and answering telephones in a courteous and efficient manner taking accurate messages
* Completing expense claims in a timely manner

Experience:

* Experience working within ideally boutique finance or wider financial services
* On the ball, confident and switched on
* Experience working within a fast paced and high pressure environment

Roadshow Coordinator

A highly successful and boutique investment firm located in the heart of the West End in stunning offices is currently recruiting a Roadshow Co-ordinator to support an extraordinarily busy team who rely on their Roadshow Co-ordinator to work seamlessly behind the scenes to support the team ensuring accuracy and attention to detail at all times.

This is an outstanding opportunity for someone who has experience of managing global and intensive roadshows and thoroughly relishes providing support to a team with precision.

Working to high pace and extreme pressure booking extensive complex multiple stop international travel and roadshows which will include managing hectic back to back diaries with no margin for error.

If you enjoy a busy and challenging role and cope well with pace, pressure and sudden change, then this would be a pivotal career step for you!

PA

Ref: JMA/ 26534 Maternity cover - 6 months

£37,500 plus excellent benefits June start.

We are recruiting for a PA/Secretary for Investment Management Company based in the West End supporting Director and large team up to ten within the business. You would be involved with arranging meetings and preparation of correspondence, reports, spreadsheets and briefing papers, extensive diary and travel management to include itineraries, general admin support to the team such as processing expenses, being a point of contact for the Director and team.

Skills / Experience required gained within a Corporate/Blue Chip company supporting at senior management level.

* Advanced MS Office skills
* Recent, demonstrable experience gained within a team assistant role
* Fine eye for detail
* Outstanding time management skills and the ability to multi task
* Ability to remain calm and focused under pressure
* Ability to work autonomously whilst still being an integral part of the team

Ongoing temporary role (lazard)

Financial Services company bank requires a pro-active self-starter to support an exceptionally busy team of Bankers. With previous secretarial experience gained within a corporate environment, you will be responsible for managing complex diaries, travel and processing of expenses, whilst assisting with wider team administration. Positive attitude combined with superb communication skills. Hours 9.00am - 6.00pm

Skills/experience required;

* Previous experience gained within a Team role supporting senior management with diary and travel management.
* Excellent communication skill; diplomacy, discretion and the ability to build professional relationships at all levels within a corporate business
* Flexibility in supporting ad hoc projects within the team

Ongoing temporary work £20.00 per hour plus holiday pay.

Personal Assistant

Personal Assistant

West End

£42,000 + benefits

Do you thrive on working in a fast paced and busy environment? Are you looking to work for a company which has one of the best cultures in the market? Are you looking for a new challenge?

A highly regarded professional services firm is currently recruiting for a charismatic, self motivated and switched on individual to join their growing team.

This organisation is forward thinking, innovative and creative; the ideal candidate would be someone who reflects these characteristics and can think outside the box when dealing with challenging situations.

Travel and diary arrangements will be the main component of the role you will be expected to be on the ball and deal with ever changing travel plans. Therefore you will be well versed in managing multi stop travel including arranging visas and providing extensive international travels .

Duties:

* Extensive PA support to the CEO and three other senior individuals
* Diary management and inbox management
* Booking international travel for the CEO and the wider management team
* Personal PA duties to the CEO

Experience:

* PA/TA experience working in a corporate environment
* Degree level or equivalent
* Forward thinking and able to think outside the box with problems
* Strong communication skills, both written and verbal
* Team player who enjoys working in a collaborative and high pressured environment

PA

A global Investment Bank is seeking a key hire within their PA team to support at Director and wider team. This is a highly visible role within the business and a truly ambassadorial Assistant role; therefore, the experience required needs to reflect this seniority.

The role would suit someone who enjoys:

* Extensive diary management with a focus on delivering service to senior executives.
* Arranging travel, both internationally and nationally that is subject to last minute changes.
* Working to an exceptionally high standard under pressure maintaining the highest level of accuracy throughout.
* Being the consummate gatekeeper to internal stakeholders and able to manage expectations.
* Acting with the up most level of diplomacy and discretion as the success of the company is built on exceptional relationships with clients and stakeholders.

The successful candidate would innately use their intuition and their drive to maintain composed when last minute changes occur. You always have a least one backup plan ready to ensure smooth service delivery.

You are currently working as an Executive Assistant with three years experience within Financial Services and ideally supporting at a senior level.

Executive Assistant

Executive /Team Assistant £38,000 Pro rata - Ref: JMA24700

A global Financial Services Company is seeking a key hire within their Executive Assistant team to support MD and wider team of five. This is a busy and demanding fast-paced role within the business and a truly ambassadorial Team Assistant role; therefore, the experience required needs to reflect this seniority.

The role would suit someone who enjoys:

* Extensive diary management with a focus on delivering service to senior executives.
* Arranging travel, both internationally and nationally that is subject to last minute changes.
* Working to an exceptionally high standard under pressure maintaining the highest level of accuracy throughout.
* Being the consummate gatekeeper to internal stakeholders and able to manage expectations.
* Acting with the up most level of diplomacy and discretion as the success of the company is built on exceptional relationships with clients and stakeholders.

The successful candidate would innately use their intuition and their drive to maintain composed when last minute changes occur. You always have a least one backup plan ready to ensure smooth service delivery. Knowledge of various IT packages would be advantageous.

You are currently working as a Team Assistant with three -five years experience within Financial Services and ideally supporting a team.

6 months fixed term contract - up to £38,000 plus excellent benefits.

Administrator

Are you looking to join a collaborative and successful team based in the West End? Do you have previous administration experience? If so we may have the perfect role for you! Our client based in Central London is looking for a strong Administrator to join their team on a permeant basis providing valuable insights to multiple teams.

Responsibilities for the Administrator position include;

* Providing administrative support to the team
* Responding to enquiries via email
* Compiling detailed reports on Excel
* Providing valuable insight to business stakeholders
* Managing the inbox
* Processing business renewals and subscriptions

Qualifications for the Administrator position include;

* Previous experience in an administrative position
* A degree is desirable but not essential
* Fully competent in Microsoft word including; strong Excel, Word and Outlook
* Team player
* Flexible and adaptable work ethic

Office Coordinator

Do you have experience managing diaries as well as office management? Do you want to work for a small close knit successful company based in the heart of London? If so our prestigious client is looking for an Office Coordinator to complete a 7/8 months maternity cover contract.

Benefits for the Office Coordinator position include;

* Small close knit team
* Hours- 9-5.30
* Offices are a short walk from the station

Responsibilities for the Office Coordinator position include;

* Diary management for the two Partners
* Arranging international travel
* Setting up meetings rooms
* Dealing with any maintenance enquiries
* Organising any office related matters
* Ordering stock
* Monthly expense reports
* Paying invoices and recording outgoings

Qualifications for the Office Coordinator position include;

* Previous experience in an Office Coordinator position
* Experience managing diaries and booking international travel
* Flexible and meticulous
* Confident and personable

Team Assistant

A large and innovative consultancy firm based in the West is looking for a flexible and diligent Team Assistant to support multiple teams across the business. Due to the nature of the role, you will gain exposure to different areas of the business as well as having the chance to develop your skill set in a fast paced environment.

The primary duties of the role will be; extensive diary and travel for multiple senior members, arranging complex travel, inbox management, minute taking, supporting bids and processing expenses, as well as providing seamless general administrative support.

This role will be perfect for someone who is very personable, switched on and happy to muck in within all areas of the business. Acting as a responsible right-hand assistant in this busy office, you will have the opportunity to build your professional network. Therefore, being a team player will be incredibly beneficial in this role. Naturally, like any respectable organisation with an enviable culture, you will be free to be yourself.

Skills/Experience desired;

* Recent demonstrable experience with diary management and international travel arrangements preferred.
* Excellent organisational and communicational skills
* Providing a high-quality of work, with a proactive attitude.
* Warm and personable attitude.
* Being able to work at pace without errors.
* Articulate
* Accuracy and attention to detail.

Job Ref: GW/26677

PA to a HNWI

Private PA to Executive Chairman - West End - Ref: X_Q26675

With a charming and very busy boss, this would be a great role for someone who is interested in construction and property, and who has the skills to be a vital support in all aspects.

The role is dedicated to 3 key arears of support for the Executive Chairman within the office environment, being an integral part of the business management support function; within the home and family environment, assisting with ad hoc needs; within the private office, providing admin support for the investment portfolio.

* Extensive diary management, including managing requests for the chairman's time
* All travel planning for the chairman and family
* Fielding all calls and emails
* Managing and prioritising time, depending on business needs and sensitivities
* Maintaining a high level of organisation at both the home and private office, keeping all files up to date
* Assisting with management of property portfolio
* Planning and organising for both UK and overseas events
* Expenses and credit card reconciliation, in conjunction with the accountants
* Arranging payment of private subcontractors
* Maintaining close but professional relationships with the chairman's family, friends and business contacts
* Organising private dining and chefs for events
* Coordinating ingoing and outgoing post for the chairman and private office

Skills:

An approachable individual with impeccable presentation and professional demeanour

Excellent written and verbal communication skills

High level of IT literacy - especially with MS office software

Personal Assistant

Personal Assistant

West end

£28,000 - £32,000+

12 month FTC

An exciting opportunity has arisen for a switched on and confident individual to join a high end Property Firm in the heart of central London. Based in their stunning offices you will be supporting the Senior Partner on a 1.1 basis. The team are very approachable and the senior managers employ an open door policy.

In this role you will be working very closely with the Senior Partner and a high level of the role will be focused around typing(60%). The Senior Partner is very approachable and he is looking for someone he can build a long term relationship relationship with.

The duties include:

* Audio typing
* Organising international travel and managing itineraries
* Diary management
* Typing up formal documents
* Invoices

This role will suit someone who enjoys working in a fast paced environment and is a strong communicator.

Experience:

* Essential - high typing speed
* Advantageous- experience working within property or legal
* Confident, on the ball and switched on

PA to Senior Director

PA to Senior Director,

Our client a renowned property consultancy is looking for a PA to join their team supporting a Senior Director and team on a 12 month contract.

This role will suit a candidate who enjoys typing as 65% of the role is digital dictation typing. Supporting the most senior Director you will also arrange all travel, book venues, diary management as well as manage expenses, signatories and general documentation.

If you are available on short ntoice for a 12 month contract together with proven audio typing skills from within a corporate environment please do get in touch.

Admin Assistant

A successful globally recognised financial services based in the City requires an assured and assertive team admin assistant to join the equity research department based in the City of London.

Typical duties will include:

* Excellent communication skills both written and verbal
* Extensive diary and travel management to a team of 13 plus 1 Managing Director
* Organisation of complex travel itineraries and processing of expenses for the team
* Administration support of trips, roadshows
* Logistical support on team conferences, working with event management and corporate access
* Liaising with senior clients internally
* Managing the database daily

Coming from a financial services background would be beneficial. You will have the capability to work within a fast paced environment with strong technical skills and be able to work with highly confidential information with the ability to handle sensitive matters with discretion.

Team Assistant

Working for a successful, transnational financial services organisation based in the City of London. This role requires a competent, confident and well organised team assistant to support two MD's and a team on an on going basis within the securities division.

Typical duties will include:

* Extensive calendar organisation supporting two MD's and the team
* Highly extensive diary, event and travel management
* Dealing with a high volume of emails and phone calls
* Scheduling meetings, booking rooms and conferences
* Ad hoc project work, general office and administrative duties
* To maintain the upkeep of stationary supplies and to maintain faxes, printers and photocopiers.

To be considered for this role you must have excellent time management, a very high attention to detail, a team player and be flexible to various situations. You must be able to communicate effectively in person, via telephone and by email to people of all levels within the organisation. Having a strong knowledge of the Microsoft packages is also beneficial as you will need to use this on a daily basis.

Float Assistant

A well respected leading Global Financial services are looking for a Float Assistant that has excellent understanding of urgency, ability to work quickly and accurately under pressure in a Trading Floor Environment, Able to manage stress, personable, self confidence and produce high quality, accurate timely work.

Responsibilities include for a Float Assistant

* Extensive diary management
* Extensive travel
* Visa Arrangements
* Transportation
* Phone coverage
* Conference calls
* Expense management
* Invoice management
* Buddy system
* Presentation Material
* Documentation

This is a fantastic opportunity to work for a prestigious company where its family culture is enviable.

Researcher

A boutique Executive Search firm is seeking an intellectually curious candidate who would be keen to move their career into a researcher role and work within a small team based in the heart of the City.

Would you describe yourself as having a probing mind?

Do you enjoy research and have an interest in financial markets?

If you can answer and emphatic yes to these questions then this researcher role could be the next step in your career.

With an enviable name in the market place this is a really exciting time to join this niche specialist who looks to recruit candidates who are entrepreneurial and proactive in their approach. To be a successful researcher you will be results driven, logical and methodical in your approach to work as well as resilient and a passion for delivering results.

This researcher role will focus on supporting a very successful team in sourcing candidates and supporting in delivering client briefs. This role would suit someone who is both flexible but able to work to tight and ever changing deadlines.

This would be ideal for someone who:

* Enjoys working under pressure in a lively environment
* Is motivated by success and is ambitious to earn money for delivering solutions
* Enjoys networking and engaging with stakeholders

Degree level or equivalent

Job reference: LM26201

PA

A boutique finance company based in the West End are looking for a PA to come on board and support their Managing Partner (MP). This is a busy PA role that will involve a high volume of diary management and booking travel, the MP travels often and so you will be booking this internationally on a regular basis, so knowledge understanding time zones and multi-stop trips is preferred.

You will deal with correspondence, collating letters and emails so you must be confident in this area too. They are quite a flexible team, so this person will be required to assist in the office with tasks such as filling, meeting and greeting guests, and more operational tasks at times where required.

Ideally the candidate would have experience working within professional services in a 1:1 role, with experience working at a fast pace and in a heavily logistical role. They are a small office of 12 people in quaint offices in the West End of London.

Executive Assistant

Are you looking for a career defining EA role? Are you currently a Team Assistant looking for a step up? Do you enjoy working in a very fast paced and busy environment where no one day is the same?

A unique and career defining role has arisen for a super motivated, on the ball and confident individual to join a boutique finance firm with stunning offices in Mayfair.

Supporting to the CEO, this will be a very demanding and interesting role as you will be client facing and the first point of contact for all enquiries. You will assist with the personal EA duties from management of properties to organising events.

Duties:

* Researching and arranging children's activities, family birthdays, weekend scheduling, and event organisation
* Organising travel arrangements
* Liaising with household staff in properties around the world
* Assisting with project management including large scale renovation projects, working with budgets and negotiating rates with external suppliers
* Ad-hoc research

Experience/Attributes:

* Degree level or equivalent
* Previous experience booking international travel and managing several diaries
* Switched on, on the ball and can be one step ahead

Job Reference- X_QCD26236

PA to CEO and Director

Are you an experienced PA looking for an exciting role to start in November?

This is an amazing opportunity for an experienced PA to join a boutique organisation to cover a 12 month maternity contract as PA to CEO and Director with business and personal PA support.

Located in the heart of the city, this is a great opportunity for someone who likes to think on their feet to work for a forward thinking, innovative organsation with a great culture and can manage the demands of working at an Executive level.

The role will involve:

* Full diary management
* International travel arrangements with full itineriaries
* Coordination of all company events
* Expense management
* Personal PA support

Team Assistant

This is will be an involved and varied role where no two days would be the same. You will work alongside the receptionist as a team to ensure that all tasks are completed in a timely manner. You will be supporting three managers initially with all administrative tasks but with the fluid nature of the company and the role your ability to adapt to changing circumstances will be essential.

Some of your responsibilities will include;

* Diary management
* Travel arrangements
* Expenses
* Invoices
* Inbox
* Ad hoc administration tasks
* Supporting reception

If you are looking to utilise your German in the workplace and advance your skills as a Team Assistant within a prestigious company then this is the next role for you.

Team Assistant

Do you want to work for a highly renowned and respected consultancy firm? Would you describe yourself as a logistical guru? Are you looking to work for a company which has one of the best cultures in the market? And a very competitive benefit package?

An unique opportunity has arisen for a confident, on the ball and self motivated individual to support 5 extremely busy Partners. This organisation is forward thinking, innovative and creative; the ideal candidate would be someone who reflects these characteristics and can think outside the box when dealing with challenging situations. Due to the nature of this industry this environment is tough and would suit a top quality PA.

Travel and diary arrangements will be the main component of the role you will be expected to be on the ball and deal with ever changing travel plans. Therefore you will be well versed in managing multi stop travel including arranging visas and providing extensive international travels . You have full control of 5 diaries and successfully and manage

Experience:

* Background within Consultancy or Financial services/ other blue chip company
* Excellent communications skills
* Forward thinking and able to think outside the boxes with problems
* PA or EA experience working within a fast paced and constantly evolving environment

Benefits:

* Generous bonus
* Free gym membership
* Private medial
* Competitive pension contribution

PA

A highly successful yet entrepreneurial global finance company based in the City is seeking a PA with experience of working at board level to support a CEO who is renowned for turning around and building businesses to enormous success. The PA who is recruited into such a visible role within this global finance brand will gain exposure to all areas of the business so discretion is key.

This role will be a career defining role for a professional, astute and hugely proactive PA who is looking for a role where working at pace with meticulous attention to detail is business critical. The CEO is looking for a PA who wants to take on more and play to their strengths alongside all classic PA duties. You would be encouraged to support the culture in the office and the cohesive way of working as part of your remit.

With a positive and collaborative culture this role would suit a PA who naturally takes a holistic view of managing their executive efficiently and is comfortable taking full ownership of managing a hectic and evolving schedule.

Duties will include:

- working to very tight and constantly changing deadlines with absolute discretion; you understand the need to filter information

- the ability to work with little direction in a proactive and ambassadorial manner; this will include gatekeeping for an 'in demand' executive whose time requires meticulous planning

- liaising with clients so are used to highly levels of professionalism, networking and research

- the ability to push back with ease and network with CEO's, Executive Assistants within other businesses, HWNI's and key executives internally.

- working pre-emptively and thinking ahead at all times with multiple solutions to hand for any given scenario

- ensuring the CEO is fully briefed for all meetings, taking minutes and any action points are followed up on in a timely manner

- being the ultimate gatekeeper whilst able to retain warmth and approachability

This role would appeal to astute team player who innately recognises the need to network, manage expectations and ensure that the team run smoothly and add value to this growing London office of this global finance business.

PA

PA- City- 40K-45k

A highly motivated financial company based in the City is seeking a PA to support four, this consists of a Partner with a length of experience within financial services, the thee others being head of business areas, including marketing and communications. This role would suit an organised worker, logical thinker and calm approach especially under pressure.

The company has a fantastic culture and they encourage social events among the employees, which means this is a great opportunity for someone willing to work hard but that also enjoys socialising with colleagues.

Duties will include;

* Proactive diary management
* Expenses
* General administration for the wider team
* Setting up conference calls and Video conferences across various time zones
* Fully competent in Outlook, PowerPoint Excel and Word
* Managing holiday requests from teams

Ideally with five years experience working in Personal assistance. Also with financial or investment experience.

HR Assistant

HR Assistant

£35,000

Temp to Perm

A leading Financial Services company are currently looking for a confident and driven HR Assistant to join their team based in the City of London. As a HR Assistant you will be assisting the HR Manager. This role is newly created and you will be part of a newly opened HR department. This is an exciting opportunity for a proactive and well organised individual with bags of initiative

Responsibilities;

* HR correspondence, contracts, salary increase letters, references
* Proactively managing employee lifecycle including recruitment, onboarding, probations, evaluations and off boarding
* Maintaining the HR database and employee records
* Reporting using Excel
* Maintain HR soft / hard copies of files
* Regularly audit employee information to ensure compliance
* Work closely with recruitment team to ensure seamless onboarding
* General support to the Human Resources Manager
* Assist with HR projects such as GDPR and new company benefits

Skills and competencies:

* Strong experience of Microsoft Word, Excel, Outlook and Internet Explorer
* High degree of attention to detail
* Effective oral and written communication skills
* Previous experience within an administrative environment
* Must be able to demonstrate a high level of confidentiality.

Administration

A leading Financial Advisors based in the city are looking to hire a Paraplanner. Do you have previous demonstrable experience within a finance administration position ? Then this is the next step in your career.

Paraplanners provide essential support to the IFA's (Independent Financial Advisors) through administrative support and following the sales process from start to finish. Some of your main responsibilities will include;

* Ensure all client documents are sufficient and accurate
* Updating client data on the CRM
* Submit and chase authority letters
* Prepare pre-sale reports and quotes based on the IFA's recommendations
* Research the markets for new contracts and products
* Provide high level of aftercare for clients
* Data entry
* As hoc admin duties

This is an exciting role with the chance for progression and the potential for studying for further qualifications. If you want to pursue a career within financial services then this is a rare and exciting opportunity for you.

Key Skills:

* Degree level educated or equivalent
* Previous demonstrable experience within a finance administrative role
* A keen interest/ passion for financial services is preferred
* Strong excel skills

PA

PA - City of London - £40,000 - £45,000 - 26662

You will be the glue holding the business together on all things administrative. You'll be fundamental in ensuring the business operates effectively. You will have the ability to be proactive and passionate are the foundations you will need to perform well in this environment.

Two days are never the same with you receiving high volumes of work requests, which means time management and prioritisation skills are essential. You'll act as the gatekeeper to the CUO and CFO with access to diaries and emails, so without question discretion and absolute confidentiality is critical.

* Arrange internal / external meetings and lead all diary management for the CUO and CFO
* Organise video and conference meetings and assist with any catering requirements
* Arrange extensive international travel itineraries, including Visa applications
* Support the business unit wide recognition scheme, including leading the organisation of an annual high profile event
* Produce complex PowerPoint presentations to a high quality in a timely manner
* Assistance with the collation and distribution of reports, budgets and minutes
* Complete expense claims and invoice payment requests and liaise with accounts department
* Collaborate as a team by supporting projects that improve administrative support
* Provide holiday and absence cover for the other secretaries

Do you have previous PA experience, providing one to one support? Do you have insurance knowledge / background?

Team Assistant

Administrator- IT-West End- 40k

An award winning financial company situated in the West End. The company is looking for a motivated, highly organised with a logical and systematic approach to getting things done to support the IT team.

The role would suit a team assistant with recent and demonstrable experience within an administration role. An experience with working for multiple managers is essential also a good knowledge of Microsoft office.

Duties will include;

Manage diaries (inc coordinating meetings involving third parties)
Log/process business expenses
Take minutes for key meetings
Update salesforce with market intelligence on IT competitors/suppliers
Assist with departmental budget formulation and subsequent monitoring/reconciliation activities
Assist with PowerPoint presentation
General Admin roles

HR Administrator

HR Administrator - City of London - £30,000 - £32,000 X_QJG26666

A financial trading company is currently looking for a well organised HR Administrator to work closely with the HR Director and HR Business Partner.

You will provide a professional, proactive, efficient and effective HR administration service to the HR department.

Responsibilities:

* Undertaking all pre-employment screening including sending out reference requests for new joiners and processing CRB/credit checks where required
* Adding new joiners to benefit schemes as appropriate
* Liaising with the business re new joiner start dates, equipment required etc.
* Undertaking exit interviews and ensuring that all responses are recorded
* Ensuring that all administrative actions are completed on the leaver checklist in a timely manner
* Monitor probation periods and ensure that probation review meetings take place
* Preparing monthly statistics for the HR dashboard
* Undertaking all administration for monthly payroll process
* Assisting the finance team and HR Business Partner with monthly payroll checking and due diligence
* Liaising with candidates and agencies
* Booking meeting rooms
* Hosting the monthly HR induction meeting for new joiners
* Responding to ad hoc employee queries
* Assisting the head of HR and the HR business partner with ad hoc projects
* Preparing correspondence using HR template letters as required or drafting letters as appropriate.

Do you have a conscientious approach with excellent attention to detail? You must be a proactive self starter, willing and able to take ownership and responsibility for all tasks within own remit.

PA

An established, innovative and award winning production company, with a dress down and collaborative working environment is looking for a board level PA.

This PA role will involve heavy diary and travel scheduling; the individual you will support is always being pulled in different directions and is constantly sought out by internal and external individuals.

Especially during the busier periods, the successful PA will need to be on the ball, able to work to fast pace and stay proactive at all times.

This role would be suited to a articulate PA who loves the traditional PA duties, and managing someone's life.

Candidate specification desired;

* Recent demonstrable experience supporting at a senior level within a fast paced environment.
* Comfortable liaising with external clients and businesses
* Positive and energetic attitude
* Willingness to help in all tasks
* High level of organisational and interpersonal skills
* Able to work on your own initiative

Job Ref: GW/26653

Executive Assistant

Executive Assistant - £37,000 - X_QJG26600 - City of London

A professional services company based in the City of London is currently looking for a motivated and enthusiastic Executive Assistant to join their team. You will be a sole support to Security Directors and ensure Security budget is actively managed.

Responsibilities:

* Assisting the security director with the financial systems where required
* Liaise internally to lead an annual refresh of security communications strategy
* Maintain and improve visibility of the security function within the organisation with monthly requirements.
* Keeping both the business impact analysis and departmental contingency plan, keeping these documents up to date on the business continuity software
* Organising and scheduling and then reporting on 3 exercises on an annual basis
* Keep "An Intro to Security" induction document up to date.
* Welcome new starters at their relevant office on their first day. Give them a tour and go through Security induction pack with them.
* Ensure new starters have the relevant access / equipment to be able to start their jobs right away.
* Assist the Security Director and his DRs with recruitment.

You will be able to work with minimal supervision along with being a strong team player. Your organisation and detailed planning will be essential for this role, you will be able to demonstrate strong disciplines with regards to accuracy and quality of output.

PA

A global Asset Management firm are recruiting for a Personal Assistant to support their CEO. This is an excellent opportunity for someone looking for a very fast paced, demanding role, you will be coordinating his diary, booking complex travel as well as travelling alongside him abroad, which can often be between one week to one month at a time and very regularly throughout the year. You will be his go to person for any administration, projects or assistance he may need.

Prior experience managing busy diaries and booking international travel is essential due to the seniority and pace of the role, attitude is very important- this would suit a confident individual with a real passion towards the PA function. You will be client facing, so a composed, well presented manner is necessary.

Duties for PA to CEO role

* Diary management
* Booking complex, international travel
* Inbox management
* Being a go to person for the CEO
* Travelling alongside the CEO

PA

Job ref: X_QJG26655

A very fast past leading financial services company is currently looking for a highly organised PA to provide secretarial and administration support to 2 individuals and team.

Responsibilities:

* Proactive diary management, arranging meetings with internal staff/contacts, external third-party contacts and clients
* Managing travel arrangements and itineraries
* Dealing with internal and external meeting requests including arranging video or conference calls where applicable
* Updating presentations and communication documentation
* Reconciliation of expenses
* Preparing meeting agendas, documentation and chasing actions
* Maintaining the filing system and record management
* Managing general administration tasks daily.

Skills and Experience:

* Advanced Word, Excel, Outlook and PowerPoint is beneficial
* Strong administration skills is preferable
* Excellent interpersonal skills
* Ability to work well as part of a team, and communicate with individuals on all levels.

Team Assistant

A global investment bank located in the heart of the City is seeking an analytical and unflappable Team Assistant to support a team of investment professionals who require someone who is confident, assured and has demonstrable experience within a client facing team assistant role within investment banking.

Duties will include:

* Taking full responsibility for diary management, meeting planning and scheduling conference calls
* Arrange all travel, including internationally for the team which will include details itineraries
* Use Salesforce to ensure information is updated and maintained
* Prepare expense claims and ensure all deadlines are met
* Use your current experience of liaising with clients to forge strong working relationships and handle queries with ease giving clients' confidence their enquiry will be handled in a timely manner
* Assists with presentations and reporting on an ad hoc basis
* When needed act as a point of contact for global visitors from other offices

You are someone who works well in a small team who are logical in their style and rely on their assistant to be the calm in the storm (!) who is unfazed by juggling multiple tasks and working with different personalities. The environment here is professional, hard working with a focus on the pursuit of excellent.

Working with Salesforce and/or SharePoint would be an advantage

Due to the high volume of enquiries that we receive, we are not always able to respond to all CVs. If you have not received a response within one week, please assume that your application has been unsuccessful in this instance. Thank you for your interest in Tay Associates. If you are already registered with Tay Associates, please express your interest in this role to your consultant.

'Why compromise?'

Board Administrator

A great opportunity has arisen for a passionate and experienced Board Administrator to join their team to provide sole support to the company secretarial team..

This is an exciting opportunity for a well-organised individual interested in working in the financial services industry. You will be a team player, who is enthusiastic with the ability to provide excellent administrative skills.

Responsibilities:

* Provide support and liaise with board members
* You will be issuing and amending meeting invitations, maintaining the Board calander, administering non-executive directors expenses and travel arrangements
* Providing company secretarial support services
* Assist with statutory and regulatory processes
* Provide full administrative support to the company secretarial team
* Build, collate and maintain management information for the company secretarial team
* Support ad-hoc requests for project support

Skills:

* PowerPoint, Excel, word and Outlook experience is desirable
* Previous board administrative experience is advantageous
* Extensive administrative experience
* High attention to detail along with having the ability to interact professionally with members of the Board.

PA

An international company based in Kings Cross are recruiting for an EA to support the CEO in a 12 month maternity cover. They are a renowned firm with an excellent culture and workforce.

This position would be ideal for a confident PA that is used to working in a quick moving company, and having to prioritise and juggle demands as well as being a gatekeeper for your boss.

You will manage the CEO's diary, travel arrangements, prepare agendas and expenses, ensure all correspondence is dealt with, as well as other ad hoc tasks such as projects, events, or anything that arises that the CEO needs assistance with.

Administrative Assistant

A leading Financial Services company is currently seeking a Administrative Assistant to support the Investment Management team. This is a fantastic organisation which offers wonderful benefits and the opportunity to progress and grow.

Duties include:

* Communicating with professional intermediaries such as Solicitors, Accountants and Financial Advisers and to clients directly
* Preparing and processing all new client forms and amendments
* Monitoring of transfers for assets and cash from other institutions
* Managing and processing expenses
* Liaising with the operations department
* Ensuring client communications are recorded correctly on the system
* Audio typing as and when required to do so

Experience required:

* Willing to work to obtain relevant qualifications dependant on experience
* Previous administrative ideally within Financial Services experience is beneficial
* Audio typing experience is beneficial
* Ability to work on own initiative to improve business
* Solid accuracy, numeracy and attention to detail

Team Secretary

A Financial services company are currently looking for a forward thinking Team Secretary to join their team based in the City of London. This will be a maternity cover. You will be providing standard secretarial duties for the team.

Responsibilities:

* Providing secretarial and administrative support ensuring that the highest level of efficiency is maintained with accuracy
* Carrying out mail merges and general office correspondence
* Orderly maintenance of incoming and outgoing correspondence and records, scanning documents onto the filing system and filing documents away
* Help in preparation of presentations and pitch documents using PowerPoint
* Coordinating team events
* Preparing expenses for team members
* You may be required to perform some private work occasionally and any other appropriate duties.

You will have a good general education background along with a financial services background. You will have a strong knowledge and experience of Microsoft Word, Excel, essentially for use of mail merge along with Outlook and PowerPoint experience.

Executive Assistant

Job ref: X_QJG26573

A well known marketing consultancy are currently looking for an organised and proactive individual to join their team on a Maternity cover contract based in the City of London.

You will be an Executive Assistant to two Directors. On a daily basis you will be assisting them to be as effective as possible and ensure directors, staff and clients get needed help and information to expectation. You will liaise with the receptionists to ensure business runs smoothly.

Duties:

* You will manage director's inboxes, filing and replying where appropriate. You will also alert the directors with emails that need answering by them directly
* Diary management to both directors, preparing their travel requirements as and when required and ensuring they are always aware of upcoming appointments and meetings
* You will be the first point of contact for any company staff wanting to deal with either director, either answering their questions yourself or escalating to the director as necessary
* Preparing both directors for meetings, whether conducting necessary research, giving them paperwork in advance or updating presentations
* You'll help organise events and functions as required, supporting with planning and preparation
* You will support the other company directors when their Executive Assistants are away
* Administration duties when required.

You will always be one step ahead of the Directors requirements and most importantly approachable along with being incredibly proactive.

Do you have previous experience as an Executive Assistant / PA, having worked with Senior Management / Directors?

Administrator

Administrator - £22,000 - £24,000 - City of London - X_QJG26603

A well established financial services company is currently looking for a forward thinking Administrator to join their team based in the City of London. The main scope for this role is writing reports. All other general administration duties as detailed below will be secondary to these report writing responsibilities.

Duties:

* Communicating with Financial Advisors and clients
* Preparation and processing of all new client documentation and amendments
* Monitoring of transfers of assets / cash from other institutions
* Subscriptions and transfers
* Processing of payments clients
* Liaising with colleagues within Business Support regarding administration of client accounts
* Ensuring client details and reviews are recorded correctly on systems
* General record keeping and electronic filing

This is not exclusive and there may be additional duties to perform daily.

Previous experience as an administrator is essential along with intermediate knowledge of MS Word / Excel / Outlook.

PA

X_QJG26597 - £31,450 - £38,110 - PA to CIO - City of London

An opportunity has arisen for a passionate and experienced Spanish speaking PA to support the Chief Information Officer based in the City of London. You will represent to CIO's office, frequently interacting with both internal and external executive level individuals. You will support a wide and varied level of activities, including complex and highly confidential projects.

The successful individual will need to quickly understand the chief information officer structure and operating model to be able to develop a network of internal contacts applicable to a role of this type and level.

Board Administrator to join their team to provide sole support to the company secretarial team..

This is an exciting opportunity for a well-organised individual interested in working in the financial services industry. You will be a team player, who is enthusiastic with the ability to provide excellent administrative skills.

Responsibilities:

* Complex Diary Management
* Organisation of travel arrangements in the UK and International.
* First point of contact for internal and external Senior Executives.
* Establish and maintain good relationships with Executive Committee, Board

members and Non Executive Directors.

* Attendance of the CIO leadership team meetings and action taking.
* Research and interpret information, compile reports and make recommendations.
* Prepare/produce a wide range of sensitive, confidential and high profile correspondence, forms, records and reports.
* Compile and organise team inductions for new starters.
* Set agendas for meetings; take minutes, monitoring actions with attendees, process expenses.

You will possess the ability to interact with professionalism and build credibility with senior stakeholders. You will possess a high level of integrity and confidentiality with strong attention to detail.

Team Assistant

This is an excellent opportunity for a Team Assistant/PA who has had exposure at board level to work along side the EA to support the CEO of a large organisation. The ideal candidate will have experience arranging a huge amount of complex international travel and dealing with different time zones. In return the role offers a generous bonus along with an excellent benefits package. If this sounds like suitable position then get in touch.

Benefits for the Team Assistant include;

* Generous bonus
* Private healthcare
* Successful and global business
* Childcare vouchers

Responsibilities for the Team Assistant include;

* Assisting with diary management for the CEO
* Booking all international travel and accommodation
* Covering for the CEO in the EA's absence
* Submitting expenses
* Dealing with any correspondence
* Providing administrative duties on behalf of the CEO
* Pulling together agendas

Qualifications for the Team Assistant include;

* PA experience within a large global company is desirable
* Exposure at board level
* Fully competent in Microsoft word including; Excel, Word and Outlook
* Flexible and adaptable work ethic
* Articulate and approachable

PA

Job ref: X_QJG26655

A very fast past leading financial services company is currently looking for a highly organised PA to provide secretarial and administration support to 2 individuals and team.

Responsibilities:

* Proactive diary management, arranging meetings with internal staff/contacts, external third-party contacts and clients
* Managing travel arrangements and itineraries
* Dealing with internal and external meeting requests including arranging video or conference calls where applicable
* Updating presentations and communication documentation
* Reconciliation of expenses
* Preparing meeting agendas, documentation and chasing actions
* Maintaining the filing system and record management
* Managing general administration tasks daily.

Skills and Experience:

* Advanced Word, Excel, Outlook and PowerPoint is beneficial
* Strong administration skills is preferable
* Excellent interpersonal skills
* Ability to work well as part of a team, and communicate with individuals on all levels.

Executive Assistant

Executive Assistant

£18.00 - £20.00

Are you looking for a new and exciting Executive Assistant position? Do you have experience working within a creative or the technology sector? If so we want to hear from you! Our excellent Client based in central London is looking for a positive and driven EA to join their team on a temporary basis. The role will involved supporting the Director and team.

Benefits for the Executive Assistant position include;

* Private healthcare
* Mobile phone discounts for family members
* Creative and inspiring culture

Responsibilities for the Executive Assistant position include;

* Extensive diary management
* Arranging complex international travel and visas
* Minute taking at meetings
* External and internal relationship management
* Running social media accounts
* Organisation of company events, birthdays and meetings
* Administrative tasks

Qualifications for the Executive Assistant position include;

* Executive Assistant experience
* Excellent written and communication skills
* Full proficient in all Microsoft office applications
* Process driven and relationship builder
* Positive, hard-working and personable

PA to CEO

An established, innovative and award winning production company, with a dress down and collaborative working environment is looking for a board level PA.

This PA role will involve heavy diary and travel scheduling; the individual you will support is always being pulled in different directions and is constantly sought out by internal and external individuals.

Especially during the busier periods, the successful PA will need to be on the ball, able to work to fast pace and stay proactive at all times.

This role would be suited to a articulate PA who loves the traditional PA duties, and managing someone's life.

Candidate specification desired;

* Recent demonstrable experience supporting at a senior level within a fast paced environment.
* Comfortable liaising with external clients and businesses
* Positive and energetic attitude
* Willingness to help in all tasks
* High level of organisational and interpersonal skills
* Able to work on your own initiative

Job Ref: GW/26653

Admin Assistant

Working in such a tight knit team results in not only a fantastic working environment but a successful, efficient business. You will be responsible for a wide range of duties throughout all aspects of an administrative role, some of these include; maintaining meeting rooms, ensuring details are up to date on file, dealing with external suppliers and maintaining the post room.

If you are looking for a new challenge then this is a great opportunity to work within a prominent law firm. Full training will be provided with the chance of progression within the company.

Skills Requirements:

* Excellent communication skills are paramount.
* A positive, proactive attitude towards work
* The ability to prioritise workload

Executive Assistant

Are you looking to support an inspirational and incredibly successful individual plus a wider team? Do you want to work for a company which is leaders in their field? Are you seeking a role where you can make your own mark?

An entrepreneurial and forward thinking boutique financial services firm is currently recruiting for a senior executive to join their growing team in the heart of Mayfair. This consultancy is recognised across the globe as clear leaders in their market and hire exceptionally talented individuals who progress throughout the business and stay with the company for the majority of their careers. Rest assure; you would receive exceptional training and development with an open career path.

The company is looking for an individual who is confident, charismatic and a natural team player. You will be supporting the private equity team with the diary, travel and inbox management.

As this is a brand new role you will be able to make your own stamp on the position and set up new processes. If you are looking for a challenge where you can add your own spin then this would definitely suit you!

Duties:

* Full on support to the head of the department including diary management, complex travel arrangements and inbox management
* Dealing with last minute changes and being on the ball


* Background research on investors/projects
* Liaising with external parties and answering telephones in a courteous and efficient manner taking accurate messages
* Completing expense claims in a timely manner

Experience:

* Experience working within boutique financial and financial services
* All the ball, confident and switched on
* Degree level and equivalent
* PA experience working within a fast paced and high pressure environment

Roadshow Coordinator

Would you describe yourself as a logistical guru? Do you thrive on working in a high pressured and fast paced environment? Are you looking to work for a firm which are highly regarded within financial services.

A highly successful and exclusive boutique investment firm which have had some great success this year is currently recruiting for an experienced and on the ball Roadshow coordinator.

This is an excellent opportunity for someone who has strong roadshow and PA experience and thoroughly enjoys providing support to their team with perfection. Possessing these core skills, this move will be pivotal for your career.

Working to high pace and pressure as well as booking extensive complex multiple stop international travel/Roadshows and managing hectic back to back diaries. If you enjoy a busy and challenging role and cope well with pace, pressure and sudden change, then this will be the right position for you.

Team Assistant

A global investment bank located in the heart of the City is seeking an analytical and unflappable Team Assistant to support a team of investment professionals who require someone who is confident, assured and has demonstrable experience within a client facing team assistant role within investment banking.

Duties will include:

* Taking full responsibility for diary management, meeting planning and scheduling conference calls
* Arrange all travel, including internationally for the team which will include details itineraries
* Use Salesforce to ensure information is updated and maintained
* Prepare expense claims and ensure all deadlines are met
* Use your current experience of liaising with clients to forge strong working relationships and handle queries with ease giving clients' confidence their enquiry will be handled in a timely manner
* Assists with presentations and reporting on an ad hoc basis
* When needed act as a point of contact for global visitors from other offices

You are someone who works well in a small team who are logical in their style and rely on their assistant to be the calm in the storm (!) who is unfazed by juggling multiple tasks and working with different personalities. The environment here is professional, hard working with a focus on the pursuit of excellent.

Working with Salesforce and/or SharePoint would be an advantage

Due to the high volume of enquiries that we receive, we are not always able to respond to all CVs. If you have not received a response within one week, please assume that your application has been unsuccessful in this instance. Thank you for your interest in Tay Associates. If you are already registered with Tay Associates, please express your interest in this role to your consultant.

'Why compromise?'

Board Administrator

A great opportunity has arisen for a passionate and experienced Board Administrator to join their team to provide sole support to the company secretarial team..

This is an exciting opportunity for a well-organised individual interested in working in the financial services industry. You will be a team player, who is enthusiastic with the ability to provide excellent administrative skills.

Responsibilities:

* Provide support and liaise with board members
* You will be issuing and amending meeting invitations, maintaining the Board calander, administering non-executive directors expenses and travel arrangements
* Providing company secretarial support services
* Assist with statutory and regulatory processes
* Provide full administrative support to the company secretarial team
* Build, collate and maintain management information for the company secretarial team
* Support ad-hoc requests for project support

Skills:

* PowerPoint, Excel, word and Outlook experience is desirable
* Previous board administrative experience is advantageous
* Extensive administrative experience
* High attention to detail along with having the ability to interact professionally with members of the Board.

Administration

A leading Financial Advisors based in the city are looking to hire a Paraplanner. Do you have previous demonstrable experience within a finance administration position ? Then this is the next step in your career.

Paraplanners provide essential support to the IFA's (Independent Financial Advisors) through administrative support and following the sales process from start to finish. Some of your main responsibilities will include;

* Ensure all client documents are sufficient and accurate
* Updating client data on the CRM
* Submit and chase authority letters
* Prepare pre-sale reports and quotes based on the IFA's recommendations
* Research the markets for new contracts and products
* Provide high level of aftercare for clients
* Data entry
* As hoc admin duties

This is an exciting role with the chance for progression and the potential for studying for further qualifications. If you want to pursue a career within financial services then this is a rare and exciting opportunity for you.

Key Skills:

* Degree level educated or equivalent
* Previous demonstrable experience within a finance administrative role
* A keen interest/ passion for financial services is preferred
* Strong excel skills

PA

An innovative technology company, based in West London, is looking for an energetic and switched on PA to provide them with seamless business support. Being the first point of contact for these busy individuals will require a bright PA to be meticulous and level-headed at all times. You will be required to arrange regular international fights and business trips, schedule back to back meetings, process expenses and provide all other general administration.

Within this role you will be exposed to a dynamic, fast-paced environment, and being trusted with numerous responsibilities will certainly make you an asset to the team.

Skills/Experience Desired;

* Experience booking international travel desired.
* Ability to problem-solve and multitask within a ever-changing environment.
* Ability to liaise with individuals at a senior level.
* Seamless organisational and communicational skills.
* Attention to detail.
* Excellent telephone manner.
* MS Office experience (Word, Experience, Outlook and PowerPoint)

Ref: /GW26461

PA

A leading and well-respected, City based media company is looking for a switched on and enthusiastic PA to support multiple senior level individuals plus the wider team. This is an incredibly external facing position where you will arrange client meetings, coordinate events and provide support for corporate hospitality, as well as the high volume of traditional PA duties such as diary management and international travel booking.

This is a very lively and team orientated part of the business where excellent communicational skills and time management will be crucial.

Based in stunning offices, there is a low staff turnover within the business which is evidence of the enjoyable work life current employees have there.

Skills/Experienced Desired;

* Recent and demonstrable experience providing PA support at Director Level.
* Accuracy and Attention to detail.
* High degree of business acumen.
* Stress resistant whilst under pressure.
* Happy to work independently, as well as part of a team.
* Ability to multi-task and meet a number of deadlines.
* Professionalism and awareness of corporate surroundings.
* Excellent communication, interpersonal and organisational skills.
* Intermediate Experience of MS Office Software (Word, Excel, Outlook & PowerPoint)

Job Ref: X_QGW26529

German Speaking Receptionist

German speaking Receptionist

We have an exciting opportunity for a Fluent German Speaking Receptionist to join a global finance investment company based in the West End. They are looking for a Receptionist who is passionate about delivering excellent customer service to a high standard, with the ability to work in a fast paced environment.

Duties will include:

* Meeting and greeting visitors/clients.
* Operating switchboard, forward calls and taking accurate messages
* Co-ordination and preparation of meeting rooms ensuring that they are kept tidy and checked throughout the day.
* Arranging travel (both corporate and private), transportation, visas and accommodation for Senior Management
* Photocopying/Scanning/Printing and Binding various documents, sometimes on behalf of other colleagues.
* Distribute incoming post; manage outgoing post and book couriers.
* Maintaining kitchen and office supplies.
* Using a range of office software, including email, spreadsheets and databases.

Working alongside another receptionist on a shift pattern (weekly rotation) between (7am - 3pm) (10am -6pm) and (2.30pm - 10pm) as well as one saturday in three.

Team PA

Team PA

This is an amazing opportunity to join a very slick, corporate, West End based Investment company providing Executive Assistance support to a team. The role will involve extensive coordination, scheduling meetings, coordinating all travel both business and personal together with full itineraries, keeping the Professionals on track, expense management and screening and managing calls. In addition numerous other tasks such as document management, obtaining signatures and assisting with projects as required.

In terms of culture there is a strong team spirit here and it is very collaborative but it is fast paced and can be demanding requiring excellent attention to detail. The rewards are high including a market leading benefits package. If you have a proven track record as a PA or Team PA with exacting standards and a corporate background please do get in touch.

Typical day to day duties

* Complex international travel with detailed itineriaries, visas and checking into flights
* Meeting preparation including presentations and agendas
* Managing expenses
* Client liasion dealing with enquiries as they arise

Receptionist

Receptionist

West End

35k + bonus

An incredibly reputable and prestigious Hedge Fund is currently seeking a Receptionist to join their London team. Located in stunning offices that have the 'wow' factor. Due to how visible this role is within the office and the clients you will be liaising you will be expected to be on the ball and one step ahead.

Located in the heart of Mayfair this is a superb opportunity for a Receptionist who is passionate about delivering exceptional customer service to clients and takes pride in ensuring that the Reception area is immaculate. You are a true representative for the company you currently work for and are looking to further hone your reception skills.

Duties will include:

* Managing the switchboard, being the first contact for couriers and deliveries
* Meeting and greeting all guests and ensuring that refreshments are organised and all six meetings rooms maintained to a very high standard
* Ensuring the meeting rooms are fit for purpose for each meeting
* Managing the annual leave spreadsheet, updating the visitor's daily spreadsheet and ensuring subscriptions are renewed
* Undertaking ad hoc administration when needed

With stunning offices and an outstanding benefits package this is a stand out Reception role for someone who is passionate about delivering an impeccable concierge service.

Experience:

-Graduate or graduate calibre

-Switched on, on the ball, charismatic

Job ad- 25869

Administrator

A boutique private equity firm located in the heart of the West End in stunning offices is seeking an administrator with intermediate Excel to join them for a 12 month maternity cover. This role is looking for an ASAP start so looking for someone either on short notice or available immediately.

Working in a small and supportive team this administrator role would suit someone who likes to meet deadlines and is used to handling a high volume of data. You are happy delivering a great service behind the scenes but equally happy to chase information from partners and ensure you have all the information you need to meet tight deadlines!

Duties will include:

* Inputting data into Excel ensuring accuracy and strong attention to detail
* Chasing invoices to ensure timely payment
* Ensuring all invoices are logged correctly with accurate codes
* Supporting with bank payments
* Chasing receipts from Partners to ensure regular expenses payments
* Working with the Finance Director to support with returns and general administration

This role would appeal to someone who likes to work through a 'to do' list each day and is methodical, considered and used to working with volume of similar administrative tasks on a daily basis.

German speaking PA

A leading consultancy based in the heart of the City is seeking a German speaking PA to support two senior partners who are well known in their niche field. The role will be located in London for at least six months but there is a possibility this role could transfer to Germany which is something to consider.

This is an outstanding opportunity to support known names in their area of speciality. With impressive offices that look over the City and a hugely impressive client list you would relish the chance to work with exceptionally busy executives who need to know there is a focused and committed PA available at the end of the phone or email!

Duties will include:

* Extensive diary management that will take into consideration global time zones and will be subject to frequent change
* Global travel planning that will be comprehensive and multi stop
* Expenses management that is deadline driven
* Undertaking project administration when required, which could include attending meetings with clients
* Working within a team of cohesive PA's who work closely together when under pressure
* Supporting very different personalities so the ability to juggle these and manage timelines effectively
* Supporting in a very pre-emptive and anticipatory way consistently thinking about what is best for your partners and clients
* Project administration to support partners with behind the scenes administration

Experience of working within another consultancy would be anticipated for this role or a background in executive search, professional or financial services.

Team Assistant

Team Assistant

12 month fixed term contract

City

£35,000+ bonus

Do you enjoy working in fast paced and busy environment? Are you looking to work for a company which genuinely cares about its staff? Are you looking to work for leaders within the financial services world?

A financial services firm in the heart of the city is currently recruiting for a switched on, dedicated and hard working candidate to join their team. This is a great opportunity to work with intelligent and driven individuals who are very successful within the financial services sector.

Duties:

* Diary management
* Organising international travel
* Preparing reports, presentations and internal communication
* Gatekeeper for the team
* Ad hoc project work

Experience:

* PA/TA experience working within a professional firm- ideally financial services
* Used to managing multiple diaries and confident dealing with last minute changes
* Advanced on Excel, Word , Outlook and PowerPoint
* Strong communication skills and a high attention to detail

Executive Assistant

Job reference: X_QJMA21735

German language 6 month contract - £44,950 pro rata

A global consultancy based in the City are looking for a German speaking to mother tongue standard EA to support two Partners . The company are leaders in their field and recognised for consistent delivery and working with well known clients. Therefore this hire is business critical for them due to the integral part a Team PA plays in their continued success.

This role has extensive client liaison so gravitas and the ability to network with ease are traits that are essential for this highly desirable role. This is a really exciting time to be joining such a market leading business that is thriving and looking to expand their enviable brand. They have recently moved into utterly renovated offices making the atmosphere collaborative, focused and utterly determined. As London is their Head Office they are seeking someone able to demonstrate first class PA support in such a visible role.

Duties include:

- Complex and ever changing diary management and scheduling whilst working to very tight deadlines.

- Arranging multi stop global travel that is frequent, often very last minute and subject to change. As this will form 90% of your day, it is vital that you understand the significance of meeting/flight changes and react in more than just a transactional fashion; you think pre-emptively and take a helicopter view of multiple diaries to ensure you are consistently solutions focused

- Liaising with senior level clients so has the ability to provide exceptional service, frequently at Senior Executive level

- Submitting billing and expenses

- Creating presentations from inception and templates

- The potential to manage smaller projects; attending client meetings, taking minutes and reporting on the project

Flexibility is key in this role as projects can often change at the last minute so being understanding of this and willing to be adaptable at every turn is vital. Strong attention to detail is something that comes naturally to you as is meticulous planning. You have exceptional organisational skills and are a team player by nature. Based in highly impressive offices with an enviable benefits package easily makes this role one of the most exciting in the current market place.

Graduate or graduate calibre.

Finance Administrator

A boutique private equity firm located in the heart of the West End in stunning offices is seeking an administrator with intermediate Excel to join them for a 12 month maternity cover. This role will start in April 2018 so is looking for someone either on short notice or available immediately.

Working in a small and supportive team this administrator role would suit someone who likes to meet deadlines and is used to handling a high volume of data.

Duties will include:

* Inputting data into Excel ensuring accuracy and strong attention to detail
* Chasing invoices to ensure timely payment
* Ensuring all invoices are logged correctly with accurate codes
* Supporting with bank payments
* Chasing receipts from Partners to ensure regular expenses payments
* Working with the Finance Director to support with returns and general administration

This role would appeal to someone who likes to work through a 'to do' list each day and is methodical, considered and used to working with volume of similar administrative tasks on a daily basis.

Private PA

Private PA- £40,000-£60,000

Are you currently working as a Private PA for a HNWI or private household? Do you have a basic understanding of Spanish, French or Italian? If so then we want to hear from you! Our prestigious client based in the West End is looking for a Private PA to support the Principle on a permanent and full-time basis.

Responsibilities for the Personal Assistant position include;

* Extensive personal diary management for the Principle
* Booking international travel and accommodation for the Principle and family
* Assisting with property projects and looking after various properties
* Submitting invoices and using Excel daily
* Providing administrative duties on behalf of the Principle
* Acting as a gate keeper
* Pulling together agendas
* Assisting with any personal pa duties

Qualifications for the Personal Assistant position include;

* Previous experience working for a HNWI or for a private household
* A basic understanding of French, Spanish and Italian is highly desirable but not essential
* Excellent written and communication skills
* Full proficient in all Microsoft office
* Strong attention to detail

Office Coordinator

Office Coordinator - £26,000-£32,000
12month Contract

Are you currently looking for a new challenge? Do you have experience working in an office support position? If so our excellent client is looking for an Office Coordinator to join their team on a permanent basis. This is a fantastic opportunity for someone who likes to be the 'go to' of the office and get involved with a broad range of tasks from; admin, office coordination, meeting and greeting and PA duties.

Responsibilities for the Receptionist Position include;

* Booking all travel for the team
* Keeping track of holidays
* Arranging company events and parties
* Meeting and greeting all visitors
* Ordering stationary and office supplies
* Contacting IT providers when needed
* Logging invoices
* Processing payments for approval
* Processing expenses
* Stocking the printer
* Keeping the office as clean and tidy as possible
* Assisting the team with any other requirements and acting as the 'go to' person

Qualifications for the Receptionist Position include;

* Experience working in a similar position or office support role
* Available immediately or on short notice
* Flexible, adaptable and positive

Executive Assistant

Executive Assistant - £45,000-£50,000

Our prestigious client based in the West End is looking for a bright, collaborative and hard-working Executive Assistant to join their team on a permanent basis. The role will be to support the head and wider team with a range of EA duties.

Benefits for the Executive Assistant position include;

* Complimentary lunch on Friday
* Charity runs and team trips
* Generous discretionary bonus
* Excellent summer and Christmas party

Responsibilities for the Executive Assistant position include;

* Complex diary management for the Head and wider team
* Arranging a high level of travel both international and domestic; arranging visas, working across different time zones, preparing itineraries
* Organising meetings and conference calls
* Proactively managing the inbox and responding to enquiries
* Collating holiday information
* Processing expenses and creating invoices
* Drafting and collating presentations
* Managing all incoming post
* Chasing outstanding invoices

Qualifications for the Executive Assistant position include;

* Extensive Executive Assistant experience
* Excellent written and communication skills
* Fully proficient in all Microsoft office applications

PA to Director

PA to Director

Are you an experienced PA who enjoys typing with experience of digital dictation? This is an excellent opportunity to join a forward thinking organisation supporting a Senior Director and wider team to cover a 12 month maternity contract.

Our client is an international organisation based in the West end. They are friendly, team orientated, professional and look for candidates with great skills and personable personalities. Whilst this is a full PA role it will suit those who enjoy typing as we envisage this to be a 65% typing role.

The role will involve:

* PA support to Snr Director and team
* 65% typing - digital dictation experience required
* Travel arrangements
* Diary management
* Booking restaurants
* Expenses for the team
* Managing and producing documentation, managing signatory process
* Light personal PA support

You will need to have a strong work ethic, strong IT skills and an enthusiastic and engaging personality.

PA

An international company based in Kings Cross are recruiting for an EA to support the CEO in a 12 month maternity cover. They are a renowned firm with an excellent culture and workforce.

This position would be ideal for a confident PA that is used to working in a quick moving company, and having to prioritise and juggle demands as well as being a gatekeeper for your boss.

You will manage the CEO's diary, travel arrangements, prepare agendas and expenses, ensure all correspondence is dealt with, as well as other ad hoc tasks such as projects, events, or anything that arises that the CEO needs assistance with.

PA

A global Asset Management firm are recruiting for a Personal Assistant to support their CEO. This is an excellent opportunity for someone looking for a very fast paced, demanding role, you will be coordinating his diary, booking complex travel as well as travelling alongside him abroad, which can often be between one week to one month at a time and very regularly throughout the year. You will be his go to person for any administration, projects or assistance he may need.

Prior experience managing busy diaries and booking international travel is essential due to the seniority and pace of the role, attitude is very important- this would suit a confident individual with a real passion towards the PA function. You will be client facing, so a composed, well presented manner is necessary.

Duties for PA to CEO role

* Diary management
* Booking complex, international travel
* Inbox management
* Being a go to person for the CEO
* Travelling alongside the CEO

PA

An Investment firm in the City are recruiting for a confident, personable PA to support four in a maternity cover. They are based in lovely offices and have a positive working culture. They are looking for someone who can take real ownership and successfully manage multiple diaries, inboxes and book travel.

You will be a real point of contact for who you support, you will screen calls, direct queries and assist clients where possible.

As this is a maternity cover short notice would be ideal, however, 4 weeks notice could also be considered. They are looking for a PA who is used to supporting busy individuals and has a muck in attitude, you will be entitled to a generous bonus upon completion.

Research Coordinator

A boutique Executive Search firm is seeking an intellectually curious candidate who would be keen to move their career into a researcher role and work within a small team based in the heart of the West End.

Would you describe yourself as having a probing mind?

Do you enjoy research and have an interest in financial markets?

If you can answer and emphatic yes to these questions then this researcher role could be the next step in your career.

With an enviable name in the market place this is a really exciting time to join this niche specialist who looks to recruit candidates who are entrepreneurial and proactive in their approach. To be a successful researcher you will be results driven, logical and methodical in your approach to work as well as resilient and a passion for delivering results.

This researcher role will focus on supporting a very successful team in sourcing candidates and supporting in delivering client briefs. This role would suit someone who is both flexible but able to work to tight and ever changing deadlines.

This would be ideal for someone who:

* Enjoys working under pressure in a lively environment
* Is motivated by success and is ambitious to earn money for delivering solutions
* Enjoys networking and engaging with stakeholders
* Describes themselves as highly motivated, competitive, resilient and persuasive in their communication style with ambitions to earn well following hard work and commitment

Degree level or equivalent

Research Executive

Would you describe yourself as having a probing mind?

Are you naturally curious about people and what makes them tick?

Do you enjoy research and have an interest in financial markets?

Leading questions granted, but if are answering with confident and interested affirmatives then this role is worth exploring and with commitment and grit will lead to a lucrative career supporting in the recruitment of people you will read about in the financial press.

This outstanding opportunity to use your current research experience, gained in any business but ideally a corporate setting will let join a hugely successful yet boutique Executive Search company based in the heart of the West End who has experienced unprecedented success in 2017 and are recruiting a researcher to support their 2018 growth ambitions. With an enviable name in the market place this is a really exciting time to join this niche specialist who looks to recruit researchers who are entrepreneurial and proactive in their approach.

To be successful in this researcher role you would describe yourself as results driven, logical and methodical in your style as well as resilient and goal oriented.

Degree level or equivalent

Team Assistant

Team Assistant - £36,000-40,000

Are you a highly organised and confident Team Assistant/Administrator looking to take on a new challenge? If so our collaborative, friendly and successful client is looking for an Administrator to join their fast paced team on a permanent basis.

Responsibilities for the Team Assistant position include;

* Managing diaries and booking meetings
* Update Salesforce with market intelligence on IT competitors/suppliers
* Assist with the creation of ad-hoc PowerPoint presentations
* Coordinate the on boarding of new IT suppliers
* Arrange training courses
* Manage IT policies and procedures
* Assist with departmental budget formulation and subsequent monitoring/reconciliation activities.
* Providing administrative support for the team
* Manage diaries and coordinate meetings
* Log and process expenses
* Taking minutes at meetings
* Assist with software licensing

Qualifications for the Team Assistant position include;

* Previous experience providing administrative support to a team
* IT literate with a strong understanding of Microsoft Office
* Highly numerate with strong attention to detail
* Previous experience in an IT environment is highly desirable but not essential

Desk Assistant

Desk Assistant - City of London - £30,000 - £40,000 - Job ref: 20969

A well known investment banking company with stunning offices are currently looking for an experienced Desk Assistant based in the City of London.

You will be a well a organised individual with high attention to detail; this is an exciting opportunity for someone with the ability to work alongside a team whilst working under pressure without supervision. You will be a pursuit of excellence with customer awareness.

Experience / Skills:

* Promote excellent client relationships through telephone contact. Dealing professionally with enquiries, ensuring they are answered promptly or passed to others for attention as appropriate. This includes covering the telephones for the other team members
* Have good knowledge of MS Office in order to produce high quality documentation
* Arrange meetings, lunches, "business social" events for the team members
* Make travel arrangements (UK and overseas) and produce accurate itineraries
* Diary management
* Preparing and managing expense claim forms for signature
* General office administration duties within the department, such as general filing, printing, binding and photocopying

Personal skills:

* Capable of producing accurate work
* 'Can do' mentality
* Committed team player
* Intermediate in MS package is desirable
* Bloomberg experience

Team Assistant

Are you a personable and confident Team Assistant/Desk Assistant looking for a new challenge? Do you have experience managing multiple diaries? If so we want to hear from you! Our well established and successful client based in the City is looking for a Team Assistant/Desk Assistant to join the business on a permanent basis.

Responsibilities for the Team Assistant include;

* Full diary management for the team
* Attending Client meetings
* Liaising with Clients and maintaining excellent client relationships
* Inbox management and responding to enquiries
* Travel booking and preparation of itineraries
* Processing expenses and keeping track of holiday entitlements
* Other administrative tasks
* Assisting with all ad hoc duties

Qualifications for the Team Assistant include;

* Previous Team Assistant experience within financial services is desirable
* Fully competent in Microsoft word including; Excel, Word and Outlook
* Confident and articulate
* Flexible and adaptable work ethic

PA

A great opportunity has arisen for a passionate and experienced PA to join a financial services company based in the City of London.

This opportunity will see you provide a sole support to the Reward Director and Talent & Recruitment Head, managing their demanding workloads. Are you an energetic, driven, determined and focused PA? Would you like to be part of a fast paced and growing environment?

Responsibilities:

* Providing full secretarial and administrative support ensuring the highest level of efficiency and accuracy is consistent day to day
* Proactively providing diary management support and managing electronic filing
* Organising meetings and ensuring the executives are well prepared with briefing packs
* Keeping accurate and confidential records up to date
* Preparing and submitting business expenses
* PowerPoint presentations along with reports and structure charts as and when required
* Managing travel arrangements
* Covering absence of other PA's when necessary

Skill:

* Previous experience as a PA / Executive Assistant is desirable
* PowerPoint and Microsoft experience is beneficial.

Administrative Assistant

A leading Financial Services company is currently seeking a Administrative Assistant to support the Investment Management team. This is a fantastic organisation which offers wonderful benefits and the opportunity to progress and grow.

Duties include:

* Communicating with professional intermediaries such as Solicitors, Accountants and Financial Advisers and to clients directly
* Preparing and processing all new client forms and amendments
* Monitoring of transfers for assets and cash from other institutions
* Managing and processing expenses
* Liaising with the operations department
* Ensuring client communications are recorded correctly on the system
* Audio typing as and when required to do so

Experience required:

* Willing to work to obtain relevant qualifications dependant on experience
* Previous administrative ideally within Financial Services experience is beneficial
* Audio typing experience is beneficial
* Ability to work on own initiative to improve business
* Solid accuracy, numeracy and attention to detail

Team Secretary

A Financial services company are currently looking for a forward thinking Team Secretary to join their team based in the City of London. This will be a maternity cover. You will be providing standard secretarial duties for the team.

Responsibilities:

* Providing secretarial and administrative support ensuring that the highest level of efficiency is maintained with accuracy
* Carrying out mail merges and general office correspondence
* Orderly maintenance of incoming and outgoing correspondence and records, scanning documents onto the filing system and filing documents away
* Help in preparation of presentations and pitch documents using PowerPoint
* Coordinating team events
* Preparing expenses for team members
* You may be required to perform some private work occasionally and any other appropriate duties.

You will have a good general education background along with a financial services background. You will have a strong knowledge and experience of Microsoft Word, Excel, essentially for use of mail merge along with Outlook and PowerPoint experience.

Executive Assistant

Job ref: X_QJG26573

A well known marketing consultancy are currently looking for an organised and proactive individual to join their team on a Maternity cover contract based in the City of London.

You will be an Executive Assistant to two Directors. On a daily basis you will be assisting them to be as effective as possible and ensure directors, staff and clients get needed help and information to expectation. You will liaise with the receptionists to ensure business runs smoothly.

Duties:

* You will manage director's inboxes, filing and replying where appropriate. You will also alert the directors with emails that need answering by them directly
* Diary management to both directors, preparing their travel requirements as and when required and ensuring they are always aware of upcoming appointments and meetings
* You will be the first point of contact for any company staff wanting to deal with either director, either answering their questions yourself or escalating to the director as necessary
* Preparing both directors for meetings, whether conducting necessary research, giving them paperwork in advance or updating presentations
* You'll help organise events and functions as required, supporting with planning and preparation
* You will support the other company directors when their Executive Assistants are away
* Administration duties when required.

You will always be one step ahead of the Directors requirements and most importantly approachable along with being incredibly proactive.

Do you have previous experience as an Executive Assistant / PA, having worked with Senior Management / Directors?

Team Assistant

You will working in a team of two other assistants and support a team of sales and trading staff - based on the trading floor. The trade floor environment will give you a fast paced and challenging role where you will have to constantly think on your feet and pre-empt situations.

Some of you main responsibilities will include;

* Expenses and processing invoices
* Travel and diary management
* Coordinating meetings
* Arranging conference calls
* Booking holidays and absence tracking

Due to the fast paced nature of the role previous demonstrable experience within a similar position is preferred.

Administrator

Administrator - £22,000 - £24,000 - City of London - X_QJG26603

A well established financial services company is currently looking for a forward thinking Administrator to join their team based in the City of London. The main scope for this role is writing reports. All other general administration duties as detailed below will be secondary to these report writing responsibilities.

Duties:

* Communicating with Financial Advisors and clients
* Preparation and processing of all new client documentation and amendments
* Monitoring of transfers of assets / cash from other institutions
* Subscriptions and transfers
* Processing of payments clients
* Liaising with colleagues within Business Support regarding administration of client accounts
* Ensuring client details and reviews are recorded correctly on systems
* General record keeping and electronic filing

This is not exclusive and there may be additional duties to perform daily.

Previous experience as an administrator is essential along with intermediate knowledge of MS Word / Excel / Outlook.

Executive Assistant

Executive Assistant - £37,000 - X_QJG26600 - City of London

A professional services company based in the City of London is currently looking for a motivated and enthusiastic Executive Assistant to join their team. You will be a sole support to Security Directors and ensure Security budget is actively managed.

Responsibilities:

* Assisting the security director with the financial systems where required
* Liaise internally to lead an annual refresh of security communications strategy
* Maintain and improve visibility of the security function within the organisation with monthly requirements.
* Keeping both the business impact analysis and departmental contingency plan, keeping these documents up to date on the business continuity software
* Organising and scheduling and then reporting on 3 exercises on an annual basis
* Keep "An Intro to Security" induction document up to date.
* Welcome new starters at their relevant office on their first day. Give them a tour and go through Security induction pack with them.
* Ensure new starters have the relevant access / equipment to be able to start their jobs right away.
* Assist the Security Director and his DRs with recruitment.

You will be able to work with minimal supervision along with being a strong team player. Your organisation and detailed planning will be essential for this role, you will be able to demonstrate strong disciplines with regards to accuracy and quality of output.

PA

X_QJG26597 - £31,450 - £38,110 - PA to CIO - City of London

An opportunity has arisen for a passionate and experienced Spanish speaking PA to support the Chief Information Officer based in the City of London. You will represent to CIO's office, frequently interacting with both internal and external executive level individuals. You will support a wide and varied level of activities, including complex and highly confidential projects.

The successful individual will need to quickly understand the chief information officer structure and operating model to be able to develop a network of internal contacts applicable to a role of this type and level.

Board Administrator to join their team to provide sole support to the company secretarial team..

This is an exciting opportunity for a well-organised individual interested in working in the financial services industry. You will be a team player, who is enthusiastic with the ability to provide excellent administrative skills.

Responsibilities:

* Complex Diary Management
* Organisation of travel arrangements in the UK and International.
* First point of contact for internal and external Senior Executives.
* Establish and maintain good relationships with Executive Committee, Board

members and Non Executive Directors.

* Attendance of the CIO leadership team meetings and action taking.
* Research and interpret information, compile reports and make recommendations.
* Prepare/produce a wide range of sensitive, confidential and high profile correspondence, forms, records and reports.
* Compile and organise team inductions for new starters.
* Set agendas for meetings; take minutes, monitoring actions with attendees, process expenses.

You will possess the ability to interact with professionalism and build credibility with senior stakeholders. You will possess a high level of integrity and confidentiality with strong attention to detail.

Receptionist

Global Asset Management company based in the West End are currently looking for a Part time Receptionist to join their team. This is a great opportunity to be part of a friendly and professional team working with a corporate company, oversee the smooth running of the front of house, building excellent working relationships with colleagues and clients, getting involved in adhoc admin support to EA's. It will be a busy, fast paced environment and will require an experienced proactive Receptionist with excellent communication and customer service skills.

Hours are 15.00 - 19.00 Monday to Friday.

Ongoing temporary to start April 2018.

Job Ref- JMA 26624