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Personal Assistant / Office Manager

PA / Office Manager - City of London

A fantastic opportunity has arisen for a switched on Personal Assistant / Office Manager to join a Private Equity company based in the City of London. You will be providing sole support to Senior Partners and a team of 10 day to day.

You will be a Team Player who is proactive, efficient and able to work on your own initiative. You will have strong oral and written communication skills, strong organisation skills and able to be flexible to work outside core hours.

Responsibilities:



* Providing diary management support to Senior Management
* Organising meetings and managing travel arrangements
* Co-ordinating expenses and other general ad-hoc duties day to day
* Minute taking when in meetings
* Overseeing office visit schedules for senior members of staff
* Arranging various one to one meetings and calls
* Maintaining team records
* Assisting with the preparation of Board, Committee and other reports for key business stakeholders.

Qualifications:



* A good general education to a minimum of A-Level standard or equivalent
* Previous experience within a PA / Office Manager role would be desirable

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Overview

Personal Assistant / Office Manager
Salary: £40000 - £50000 per annum
Location: City
Duration:

Reference: X_QJG26180_1512046423Consultant: Tay Associates 1 Apply

Personal Assistant

A highly regarded and professional financial services company, based in the City, is looking for a dedicated Personal Assistant to support the CEO's office, with direct support to the Chairman.

The role will involve extensive diary management, scheduling multi-stop travel and the coordination of meetings and calls over several time zones. Therefore, as you can imagine, the environment will be incredibly fast paced, highly demanding and offer an incredible level of responsibility. As a result, never will you be bored, you will constantly be able to challenge yourself and you will have the chance to advance your skill set.

Acting as a gatekeeper for the person you are supporting; you will also be required to compile material for multiple committee meetings, maintain and secure personnel files and all other required administrative tasks. The skill of shorthand is an important skill to have within this position.

This role requires a diligent Personal Assistant who is very much a networker; you will be liaising with board members and PAs from other financial services company on a regular basis.

Skills/Experience Desired;



* Skill of Shorthand (100 wpm) is prerequisite.
* Recent, demonstrable experience as a Personal Assistant supporting at a senior level.
* Ability to handle matters with discretion and professionalism.
* Ability to multi-task.
* Excellent organisational and communicational skills.
* Manage your time efficiently and meet deadlines.
* Stress resistant.
* MS Office (Word, PowerPoint, Excel & Outlook)

Job Ref: GW/26094

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Overview

Personal Assistant
Salary: £38000 - £50000 per annum
Location: City
Duration:

Reference: X_QGW26094_1512038425Consultant: Tay Associates 1 Apply

PA

An established and prestigious consultancy firm, based in the West End, is actively seeking an experienced Personal Assistant to join their company. With offices world wide and established name within the market this is a phenomenal opportunity!

In this role you will be working within the finance team supporting two incredibly busy individuals where no one day will be the same. Diary and travel will be a core element of the role and you will be expected to book travel daily and manage two diaries.

If you enjoy working within a PA role where you are kept on your toes and then this is definitely the position for you!

Duties:



* Managing multiple diaries and inbox's
* Booking international travel on a daily basis
* Liaising with high profile clients

Experience:



* PA or EA experience working within professional services (ideally within financial services or consultancy
* Switched on, on the ball and confident
* Desirable- client facing experience

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Overview

PA
Salary: £35000 - £38000 per annum
Location: West End
Duration:

Reference: X_QCD25973_1511953920Consultant: Tay Associates 1 Apply

Russian Speaking Personal Assistant

Do you enjoy working in a fast paced and dynamic environment? Do you want to work for a company which invest in their staff? Are you fluent in Russian?

An exciting contract position has arisen for an experienced, confident and switched on Personal Assistant to join a well known professional services firm within London.

You will be based in their stunning offices which are beautifully decorated with modern features and impressive décor. In this role you will be supporting two Senior Directors with various duties ranging from diary management to organising client events.

This is an incredibly client facing role and on a daily basis you be expected to liaise with stakeholders from all over the business so being professional and discrete will be necessary.

Duties: (to name a few)



* Diary, travel and inbox management
* Processing invoices, expenses and editing presentations
* Ad hoc involved with projects when necessary
* Organising client events
* Translating documents from Russian to English

If this role sparks your interest please submit your CV ASAP to cd@tayassociates.co.uk

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Overview

Russian Speaking Personal Assistant
Salary: £40000 - £45000 per annum
Location: West End
Duration: 12 Months

Reference: X_QCD25991_1511879682Consultant: Tay Associates 1 Apply

PA

Executive EA/Personal Assistant City

A global Financial Services Company is seeking a key hire within their Executive Assistant team to support at senior board level on an adhoc temporary basis to cover holiday and absence leave. This is a busy and demanding client facing position within the business and a truly ambassadorial Executive Assistant role; therefore the experience required needs to reflect this seniority.

The role would suit someone who enjoys:



* Extensive diary management with a focus on delivering service to senior executives.
* Arranging travel, both internationally and nationally that is subject to last minute changes.
* Working to an exceptionally high standard under pressure maintaining the highest level of accuracy throughout.
* Being the consummate gatekeeper to internal stakeholders and able to manage expectations.
* Acting with the up most level of diplomacy and discretion as the success of the company is built on exceptional relationships with clients and stakeholders.

The successful candidate would innately use their intuition and their drive to maintain composed when last minute changes occur. You always have a least one backup plan ready to ensure smooth service delivery. Knowledge of various IT packages would be advantageous.

You are currently working as an Executive Assistant with five years experience within Financial Services and ideally supporting at a senior level.

Temporary rate £22.00 per hour plus accruing holiday pay.

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Overview

PA
Salary: Up to £22 per hour + Holiday pay
Location: City
Duration:

Reference: X_QJMA26149_1511280813Consultant: Tay Associates 1 Apply

Tay Associates Limited, Boston House, 63-64 New Broad Street, London, EC2M 1JJ, United Kingdom   Tel: +44 (0) 20 7065 6700   Fax: +44 (0) 20 7065 6701