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Personal Assistant

Personal Assistant

An exciting opportunity has arisen for an articulate and professional PA to work for a prestigious, global Executive Search firm based in the West End.

If you thrive under pressure and enjoy being that "go-to" person, this is definitely a wise career move for you. A natural communicator and born organiser will enjoy the variation on a day to day basis and the scope to really make the role your own. The role will see you providing 1:1 PA support to the Partner and wider team.

Main responsibilities & requirements;



* Extensive diary and inbox management
* Managing telephone enquiries and being the first point of contact for visitors
* Arranging internal/external meetings and producing meeting materials such as presentations, agendas and pitch documents
* Arranging video conferencing for global client/candidate interviews
* Updating contacts on company database
* Booking flights, accommodation and transport
* Booking client lunches, dinners and assisting with events
* Processing expenses
* Producing assignment reports for clients
* Typing up job descriptions, CVs, research reports, weekly updates and saving in the client folder
* Arranging candidate and client interviews
* Arranging qualification checks for all candidates on a shortlist
* Arranging referencing calls for consultants and typing up documentation
* Providing desk coverage for other PAs during absence
* General typing of correspondence and presentations and proof reading documents

To be considered for this role you will have a proven background as a PA within Executive Search and ideally educated to degree level. A calm, unflappable demeanour with exceptional communication skills both written and oral will be key to ensure the smooth running of the Partner's and team's day. You will have an inclusive and hands on approach to your work - no job will be too big or too small!

This is a fantastic role working for an exceptional organisation, who treat their staff extremely well with constant rewards and recognition.

Due to the high volume of enquiries that we receive, we are not always able to respond to all CVs. If you have not received a response within one week, please assume that your application has been unsuccessful in this instance. Thank you for your interest in Tay Associates. If you are already registered with Tay Associates, please express your interest in this role to your consultant.

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Overview

Personal Assistant
Salary: £40000 per annum
Location: West End
Duration:

Reference: X_QJG25171_1495808137Consultant: Tay Associates 1 Apply

Personal Assistant

Personal Assistant

A design and retail company based in the West End of London are looking to recruit a PA to join their office. This role will be supporting some senior Executives within the business, duties will range from managing their busy diaries, booking their travel, processing expenses, compiling presentations and meeting notes, there will also be an involvement in personal assistance.

This is an excellent opportunity for an individual that has experience with the core PA responsibilities looking to implement them in a more senior, fast paced role. The Executives you would be supporting are senior, and, therefore, can be demanding and have high expectations so someone resilient and capable working under pressure may suit best.

Duties & requirements



* Diary management
* Booking and coordinating travel
* Processing expenses
* Compiling presentations and meetings notes
* Assisting with personal errands
* A resilient and warm attitude
* Attention to detail

Due to the high volume of enquiries that we receive, we are not always able to respond to all CVs. If you have not received a response within one week, please assume that your application has been unsuccessful in this instance. Thank you for your interest in Tay Associates. If you are already registered with Tay Associates, please express your interest in this role to your consultant.

'Why compromise?'

Job Reff - OKI/EM/HQ00025359

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Overview

Personal Assistant
Salary: £24000 - £26000 per annum
Location: West End
Duration:

Reference: X_QEM25359_1495710771Consultant: Tay Associates 1 Apply

PA

PA

A branding and communications firm based in the West End are looking for a PA to join their team of 16 in the London office. This role will be supporting 4 Partners within the business, including diary management, travel arrangements, processing expenses and being a lynch pin for them. The partners are involved in other aspects of the business such as recruitment/marketing, therefore, there is scope in the role to get involved in more than the core PA duties and take on some other responsibility. You will work alongside the one other PA within the business and both muck in and assist with ensuring the office is stocked up and is running smoothly.

Experience working in a Team Assistant/Personal Assistant role would be ideal due to the workload, they are looking for someone warm and engaging, who perhaps appreciates a more creative working environment. They are based in lovely offices with a positive working environment.

Duties & requirements



* Diary management
* Booking travel and accommodation
* Processing expenses
* Ad hoc assistance with marketing & HR
* Ensuring the smooth running of the office
* Meticulous attention to detail
* A warm, engaging personality

Due to the high volume of enquiries that we receive, we are not always able to respond to all CVs. If you have not received a response within one week, please assume that your application has been unsuccessful in this instance. Thank you for your interest in Tay Associates. If you are already registered with Tay Associates, please express your interest in this role to your consultant.

'Why compromise?'

Job Reff - OWY/EM/HQ00025393

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Overview

PA
Salary: £30000 - £37000 per annum
Location: West End
Duration:

Reference: X_QEM25393_1495709940Consultant: Tay Associates 1 Apply

PA and Manager

Personal Assistant and Manager

A global Lloyd's Underwriter, with impressive offices offering panoramic views of The City is seeking a Personal Assistant with a focus on Projects alongside managing a team of secretaries in an area of the business that accounts for over 50% of their revenue so is a key hire for 2015. This is a career defining opportunity to join an international brand within their field and to add value to a busy and productive team who respond well to a manager who is open and relaxed in their style and wants to inspire a team and support their career aspirations.

Duties will include:



* Scheduling meetings, preparing papers and ensuring that all relevant rooms are booked for senior management meetings
* Taking all minutes for committee meetings which occur weekly, monthly and quarterly. Exposure to this is business critical so experience of minute taking at a very senior level would be invaluable to the team. Having your own style of taking minutes would be welcomed and training will be provided if required
* Ensuring that all actions are followed up and relevant parties kept abreast of timelines
* Providing diary management and acting as a gatekeeper to ensure that you leverage the time of senior project managers accordingly
* Supporting with scheduling global and complex travel planning when required
* Undertaking ad hoc tasks as requested by senior managers across the business who rely on your discretion and ability to work to tight deadlines
* Mentoring a team of secretaries who work together and support their training and development in conjunction with HR; there are high standards within the team who are fully engaged and actively seeking a mentor
* Ensuring that the workload is managed appropriately with an equal division of work and adequate cover within the team
* Handling any issues within the team focusing on a positive resolution for all and taking into consideration different personalities and working styles
* Delivering annual appraisals working in partnership with managers
* Working with HR to recruit and mentor any new team members
* Organising the annual 'away day' to support both the professional and personal development of the team
* Sharing best practices and ideas across the team to ensure that processes are standardised to ensure efficiency and enhanced productivity

This is a unique position for someone who is mature in their approach to work and would relish the challenge of using their strong secretarial skills as well as being a manager and sounding board to a proactive team.

This Lloyd's Underwriter is interested in recruiting a Personal Assistant who has had significant exposure to projects and been culpable for deadlines and meeting follow ups. They are looking for someone who is open in their communication style, a good listener but mindful of imminent deadlines and can engage with all relevant parties to ensure deadlines are met.

Due to the high volume of enquiries that we receive, we are not always able to respond to all CVs. If you have not received a response within one week, please assume that your application has been unsuccessful in this instance. Thank you for your interest in Tay Associates. If you are already registered with Tay Associates, please express your interest in this role to your consultant.

'Why compromise?'

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Overview

PA and Manager
Salary: £49000 per annum
Location: City
Duration:

Reference: X_QLM225386_1495547263Consultant: Tay Associates 1 Apply

PA

PA

Do you want to work for a fun, rewarding and fast paced Consultancy firm? Do you enjoy diary and travel? Do you want a job where you are rewarded for your hard work?

An opportunity has arisen for an exceptional PA to join a well known global Consultancy. This is a fantastic opportunity for someone who wants to work for a leading company in the consultancy industry. The environment is fun, dynamic and team oriented; they definitely value their staff and you will be rewarded them for your hard work

This is without a doubt an excellent opportunity for someone who is looking to take the next step in their career. It would suit someone ambitious, hard working and resilient. Due to the nature of the industry no day is the same and they are looking for someone who can handle multiple deadlines and ever changing meetings.

If you think that this could be you, please do apply!

Duties



* Extensive diary management and organising travel
* Assisting with PowerPoint presentations
* Ad hoc support to the team

Requirements:



* Experience working as Personal Assistant or Team Assistant
* Friendly, ambitious, switched on
* Experience in a Consultancy- desired

Due to the high volume of enquiries that we receive, we are not always able to respond to all CVs. If you have not received a response within one week, please assume that your application has been unsuccessful in this instance. Thank you for your interest in Tay Associates. If you are already registered with Tay Associates, please express your interest in this role to your consultant.

'Why compromise?'

<< Back to search results
Overview

PA
Salary: £28000 per annum
Location: West End
Duration:

Reference: X_QCD25351_1495531555Consultant: Tay Associates 1 Apply

Personal Assistant Projects and Secretarial Manager

Personal Assistant Projects and Secretarial Manager

A global Lloyd's Underwriter, with impressive offices offering panoramic views of The City is seeking a Personal Assistant with a focus on Projects alongside managing a team of secretaries in an area of the business that accounts for over 50% of their revenue so is a key hire for 2015. This is a career defining opportunity to join an international brand within their field and to add value to a busy and productive team who respond well to a manager who is open and relaxed in their style and wants to inspire a team and support their career aspirations.

Duties will include:



* Scheduling meetings, preparing papers and ensuring that all relevant rooms are booked for senior management meetings
* Taking all minutes for committee meetings which occur weekly, monthly and quarterly. Exposure to this is business critical so experience of minute taking at a very senior level would be invaluable to the team. Having your own style of taking minutes would be welcomed and training will be provided if required
* Ensuring that all actions are followed up and relevant parties kept abreast of timelines
* Providing diary management and acting as a gatekeeper to ensure that you leverage the time of senior project managers accordingly
* Supporting with scheduling global and complex travel planning when required
* Undertaking ad hoc tasks as requested by senior managers across the business who rely on your discretion and ability to work to tight deadlines
* Mentoring a team of secretaries who work together and support their training and development in conjunction with HR; there are high standards within the team who are fully engaged and actively seeking a mentor
* Ensuring that the workload is managed appropriately with an equal division of work and adequate cover within the team
* Handling any issues within the team focusing on a positive resolution for all and taking into consideration different personalities and working styles
* Delivering annual appraisals working in partnership with managers
* Working with HR to recruit and mentor any new team members
* Organising the annual 'away day' to support both the professional and personal development of the team
* Sharing best practices and ideas across the team to ensure that processes are standardised to ensure efficiency and enhanced productivity

This is a unique position for someone who is mature in their approach to work and would relish the challenge of using their strong secretarial skills as well as being a manager and sounding board to a proactive team.

This Lloyd's Underwriter is interested in recruiting a Personal Assistant who has had significant exposure to projects and been culpable for deadlines and meeting follow ups. They are looking for someone who is open in their communication style, a good listener but mindful of imminent deadlines and can engage with all relevant parties to ensure deadlines are met.

Due to the high volume of enquiries that we receive, we are not always able to respond to all CVs. If you have not received a response within one week, please assume that your application has been unsuccessful in this instance. Thank you for your interest in Tay Associates. If you are already registered with Tay Associates, please express your interest in this role to your consultant.

'Why compromise?'

<< Back to search results
Overview

Personal Assistant Projects and Secretarial Manager
Salary: £49000 per annum
Location: City
Duration:

Reference: X_QLM225386_1495208722Consultant: Tay Associates 1 Apply

PA

Personal Assistant

A global yet niche professional services provider is seeking a PA with experience of working at board level to support the Group Chief Executive and provide ad hoc support to another Group Director following an internal move of the current PA. This role provides an exceptional opportunity for someone with board level experience ideally within professional services or financial services to join this forward thinking CEO who works at pace with high expectations of his PA.

Duties will include:



* Proactively managing his time and that of the other Group Director. You relish working to tight deadlines and working in an anticipatory fashion to ensure their time is maximised.
* Using your experience of working for another Group with an international presence to showcase your ability to network with ease across multiple time zones and with a variety of people.
* Managing the board meeting process; sending agendas, chasing information, taking minutes, disseminating those minutes and following up on action points. You enjoy using your communication skills to ensure that all relevant information is received in a timely fashion allowing you to support all presentations within the various deadlines. These duties will also extend to ExCo and committee meetings.
* Working with a hectic travel schedule that is liable to change; this will include extensive itineraries and working in an anticipatory manner to think creatively and be several steps and solutions ahead!
* Using your meticulous attention to detail and commitment to excellence to ensure that both the Group CEO and Group Director's time is effectively and proactively managed. This will include liaising with clients and being the gatekeeper for the Group CEO.
* Building a strong network of assistants across the group and demonstrating best practice every day.

You have experience of working with highly confidential information; using both your tact and diplomacy to ensure you build a strong network that you can lean on in such a pivotal role.

Due to the high volume of enquiries that we receive, we are not always able to respond to all CVs. If you have not received a response within one week, please assume that your application has been unsuccessful in this instance. Thank you for your interest in Tay Associates. If you are already registered with Tay Associates, please express your interest in this role to your consultant.

'Why compromise?'

<< Back to search results
Overview

PA
Salary: £60000 per annum
Location: City
Duration:

Reference: Q_XLM25251_1495196493Consultant: Tay Associates 1 Apply

Personal Assistant

Personal Assistant

An exciting opportunity has arisen for an articulate and professional PA to work for a prestigious, global Executive Search firm based in the West End.

If you thrive under pressure and enjoy being that "go-to" person, this is definitely a wise career move for you. A natural communicator and born organiser will enjoy the variation on a day to day basis and the scope to really make the role your own. The role will see you providing 1:1 PA support to the Partner and wider team.

Main responsibilities & requirements;



* Extensive diary and inbox management
* Managing telephone enquiries and being the first point of contact for visitors
* Arranging internal/external meetings and producing meeting materials such as presentations, agendas and pitch documents
* Arranging video conferencing for global client/candidate interviews
* Updating contacts on company database
* Booking flights, accommodation and transport
* Booking client lunches, dinners and assisting with events
* Processing expenses
* Producing assignment reports for clients
* Typing up job descriptions, CVs, research reports, weekly updates and saving in the client folder
* Arranging candidate and client interviews
* Arranging qualification checks for all candidates on a shortlist
* Arranging referencing calls for consultants and typing up documentation
* Providing desk coverage for other PAs during absence
* General typing of correspondence and presentations and proof reading documents

To be considered for this role you will have a proven background as a PA within Executive Search and ideally educated to degree level. A calm, unflappable demeanour with exceptional communication skills both written and oral will be key to ensure the smooth running of the Partner's and team's day. You will have an inclusive and hands on approach to your work - no job will be too big or too small!

This is a fantastic role working for an exceptional organisation, who treat their staff extremely well with constant rewards and recognition.

Due to the high volume of enquiries that we receive, we are not always able to respond to all CVs. If you have not received a response within one week, please assume that your application has been unsuccessful in this instance. Thank you for your interest in Tay Associates. If you are already registered with Tay Associates, please express your interest in this role to your consultant.

<< Back to search results
Overview

Personal Assistant
Salary: £40000 per annum
Location: West End
Duration:

Reference: X_QJG25171_1494926501Consultant: Tay Associates 1 Apply

Personal Assistant

Personal Assistant

A fantastic opportunity has arisen for a confident and experienced Personal Assistant to join a financial services specialist based in the City.

This opportunity will see you provide support to the Corporate Affairs Director where you will have daily interaction internally and externally with senor level executives, so your confident communication skills will be well utilised.

Responsibilities:



* Complex diary management
* Booking international travel including flights, accommodation, and transport
* Processing expenses
* Setting agendas for board meetings, producing packs and other material required
* Taking minutes during meetings
* Researching, compiling reports and making recommendations
* Building a good rapport with Board members, Non Executive Directors, Executive PA's and EA's
* Producing confidential and high profile correspondence, forms, records and reports
* Compiling and organising team inductions for new starters

To be considered for this role you will have previous experience within a similar role and be a team player who is proactive, self motivated and able to work on their own initiative. You will possess a high level of integrity and confidentiality with strong attention to detail and the ability to interact with professionalism and build credibility with senior stakeholders.

This is a varied and challenging role which in return provides the scope to take ownership and shape the position to best suit both you and the Corporate Affairs Director.

Due to the high volume of enquiries that we receive, we are not always able to respond to all CVs. If you have not received a response within one week, please assume that your application has been unsuccessful in this instance. Thank you for your interest in Tay Associates. If you are already registered with Tay Associates, please express your interest in this role to your consultant.

'Why compromise?'

<< Back to search results
Overview

Personal Assistant
Salary: £35000 - £40000 per annum
Location: City
Duration:

Reference: X_QJG25237_1494857678Consultant: Tay Associates 1 Apply

Personal Assistant

Personal Assistant

Leading Wealth Management Firm based in the West End requires a professional Personal Assistant to join their fast paced and growing business.

This role will see you provide high quality support to the Chairman and Head of Wealth Planning to ensure the smooth running of their days. You will also liaise with clients and take control of office management responsibilities when required.

Responsibilities include:



* Complex diary management
* Managing telephone calls, enquiries and requests
* Audio typing/dictation
* Organising internal and external meetings and preparing presentations
* Preparing board packs for meetings
* Being the first point of contact for all guests
* Booking international travel, organising visas and currency
* Preparing letters on behalf of Chairman/Head of Wealth Planning
* Providing cover for other PAs during absences
* Occasional projects for the CEO and ad hoc jobs

You will be a PA with previous experience within financial services looking to continually develop your skills in a professional environment. The ability to work well under pressure with tight deadlines and the ability to organise and prioritise your workload will be crucial. You will work with a flexible and proactive attitude and must be a strong communicator with good interpersonal skills.

Due to the high volume of enquiries that we receive, we are not always able to respond to all CVs. If you have not received a response within one week, please assume that your application has been unsuccessful in this instance. Thank you for your interest in Tay Associates. If you are already registered with Tay Associates, please express your interest in this role to your consultant.

'Why compromise?'

<< Back to search results
Overview

Personal Assistant
Salary: £30000 - £35000 per annum
Location: West End
Duration:

Reference: X_QJG25342_1494854652Consultant: Tay Associates 1 Apply

PA to Director of Nursing

PA to Director of Nursing

An established and renowned private healthcare practice based in the West End is seeking a Personal Assistant to provide support to the Director of Nursing.

Supporting the Director on a 1:1 basis, you will work with confidence and gravitas and will be experienced in managing an ever changing day. Alongside this, you will also have the added responsibility of assisting a wider team with adhoc duties as and when required.

Duties include:



* Managing Director's diary ensuring the most effective use of time
* Liaising with the Clinic's HR and Training Department to support the Director with the management of nursing staff
* Arranging meetings with consultants, senior management and other team members
* Ensuring rooms are set up, refreshments ordered and served
* Drafting approval emails, memos, agendas, letters and reports on behalf Director
* Preparing papers, agendas and other relevant materials for meetings and taking minutes
* Answering telephones, taking messages and dealing with enquiries and distributing calls as necessary
* Dealing with letters, emails, enquiries and requests and distributing as appropriate
* Maintaining the department's filing and archiving systems
* Assisting with ad-hoc duties and projects as appropriate

A born organiser, you will work with the upmost confidence and integrity at all times and be able to communicate effectively while building solid and positive relationships, both internally and externally. Previous experience within a similar position is required.

Due to the high volume of enquiries that we receive, we are not always able to respond to all CVs. If you have not received a response within one week, please assume that your application has been unsuccessful in this instance. Thank you for your interest in Tay Associates. If you are already registered with Tay Associates, please express your interest in this role to your consultant.

'Why compromise?'

<< Back to search results
Overview

PA to Director of Nursing
Salary: £32000 - £37000 per annum
Location: West End
Duration:

Reference: X_QJG25314_1494842118Consultant: Tay Associates 1 Apply

Personal Assistant

Personal Assistant

A leading consultancy based in the heart of the City is seeking a PA so support a senior partner and then across the wider partner team. With impressive offices that look over the City and a hugely impressive client list you would relish the chance to work with exceptionally busy executives who need to know there is a focused and committed PA available at the end of the phone or email!

Duties will include:



* Extensive diary management that will take into consideration global time zones and will be subject to frequent change
* Global travel planning that will be comprehensive and multi stop
* Expenses management that is deadline driven
* Undertaking project administration when required, which could include attending meetings with clients
* Working within a team of cohesive PA's who work closely together when under pressure
* Supporting very different personalities so the ability to juggle these and manage timelines effectively
* Supporting in a very pre-emptive and anticipatory way consistently thinking about what is best for your partners and clients

Experience of working within another consultancy would be appreciated as would a background in professional or financial services.

Due to the high volume of enquiries that we receive, we are not always able to respond to all CVs. If you have not received a response within one week, please assume that your application has been unsuccessful in this instance. Thank you for your interest in Tay Associates. If you are already registered with Tay Associates, please express your interest in this role to your consultant.

'Why compromise?'

<< Back to search results
Overview

Personal Assistant
Salary: £45000 per annum
Location: City
Duration:

Reference: X_QLMM25344_1494515982Consultant: Tay Associates 1 Apply

Personal Assistant

Personal Assistant

A prestigious management consultancy is currently offering an exclusive opportunity for a unbelievably organised PA to join their dynamic, fun and collaborative London office in the heart of the West End.

This role is to support some of the busiest Partners in Consulting and would suit an individual that can multitask with great ease. You will receive exceptional training from day one covering internal systems, relationship management and knowledge of the business to ensure that you feel valued and supported from the word go.

PA responsibilities;



* Extensive, complex management of 2 diaries; arranging meetings, fixing clashes, rescheduling, prioritising
* Consistent, international, multi-stop travel; visas, detailed itineraries, flights, hotels
* Managing a high volume of incoming emails to 2 inboxes on a daily basis
* Ad-hoc administration and project support

PA requirements;



* Previous experience gained within a PA/EA role within a large firm
* Excellent attention to detail
* Experience of handling a high volume of emails on a daily basis that all need auctioning
* An interest in supporting senior executives who are experts on their fields with ambitious personalities who rely heavily on their Executive Assistants to both manage and leverage their time effectively
* Degree level education/Graduate calibre would be an advantage

Due to the high volume of enquiries that we receive, we are not always able to respond to all CVs. If you have not received a response within one week, please assume that your application has been unsuccessful in this instance. Thank you for your interest in Tay Associates. If you are already registered with Tay Associates, please express your interest in this role to your consultant.

'Why compromise?'

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Overview

Personal Assistant
Salary: £40000 - £45000 per annum
Location: West End
Duration:

Reference: X_QJG25330_1494414029Consultant: Tay Associates 1 Apply

Personal Assistant

Personal Assistant

Board Level PA

A city based Investment Bank is currently recruiting for a Board Level Personal Assistant on a 1.1 role. This role requires a reliable, knowledgeable and talented PA who will, through meticulous planning with attention to detail, co-ordinate extensive global travel and diary commitments often subject to last minute changes and potential conflicts. Regularly liaising with clients and senior internal executives and communicating with a large network of contracts including overseas. A company known for their ability to invest and reward staff, this is an excellent opportunity to join a great company with an unique culture.



* Recent, demonstrable expericnee gained within a PA role
* Background from financial services/other blue chip company
* Excellent communication skills
* Ability to multi-task and prioritise effectively

Due to the high volume of enquiries that we receive, we are not always able to respond to all CVs. If you have not received a response within one week, please assume that your application has been unsuccessful in this instance. Thank you for your interest in Tay Associates. If you are already registered with Tay Associates, please express your interest in this role to your consultant.

'Why compromise?'

<< Back to search results
Overview

Personal Assistant
Salary: £50000 - £55000 per annum
Location: City
Duration:

Reference: X_QCD25310_1493992517Consultant: Tay Associates 1 Apply

Tay Associates Limited, 10 Throgmorton Avenue, London, EC2N 2DL, United Kingdom   Tel: +44 (0) 20 7065 6700   Fax: +44 (0) 20 7065 6701