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Team Assistant

Team Assistant

A globally recognised and highly regarded financial services firm based in the City is seeking a professional Team Assistant to support a team of two Managing Directors and five VPs. This is a fast paced and demanding environment and will therefore require an individual who is highly organised and unflappable under pressure.

Typical duties will include:



* Managing complex back-to-back and forever changing diaries
* Scheduling meetings, conference calls, booking rooms and catering
* Booking international travel and collating itineraries
* Managing telephones
* Liaising with clients and all levels of individuals across the business
* Processing of expenses and invoices

To be considered for this position, you will be confident, a good communicator and able to adapt to unexpected events, prioritize and multi-task in a deadline driven environment. Previous experience within a financial services organisation is required.

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Overview

Team Assistant
Salary: £18 per hour
Location: City
Duration: 12 months

Reference: X_QJC/YR25713_1502898825Consultant: Tay Associates 1 Apply

Float Team Assistant

Float Team Assistant

A renowned international investment bank with impressive offices in the City is seeking a Float Assistant to support the Investment Banking division, covering at all levels from Analyst to Managing Director.

This role requires a professional Assistant to provide a fast and efficient service to the team. Utilising your strong Microsoft Office skills and ability to multi-task you will monitor and process expenses, coordinate diaries and book all aspects of travel for this demanding team.

Working autonomously, you will be a self-motivated, experienced Team Assistant who builds rapport quickly and works well under pressure.

This award winning company has an enviable culture where team work, dedication and results are rewarded with outstanding re-numeration.

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Overview

Float Team Assistant
Salary: £18.50 per hour
Location: City
Duration:

Reference: X_QJC/YR25715_1502898640Consultant: Tay Associates 1 Apply

Compliance Administrator

International financial services organisation require an experienced and confident Compliance Administrator to assist them on a one month temporary cover during an extremely busy and exciting time.

Duties will include:



* Assisting the head of compliance with coordinating the production of documents to ensure they are completed by the agreed timelines
* Recording meeting schedules
* Coordinating meetings with the Company Secretary and Head of Compliance and arranging pre briefings with Executives
* Ensuring all records are retained and monitored in line with company policy
* Assisting the Head of Compliance with the compliance monitoring programme
* Assisting with the new starter training process and documentation
* Ensuring all compliance related information is up to date on the system

The successful candidate will have previous administrative experience working within a compliance team with a good knowledge of Word, Excel and PowerPoint.

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Overview

Compliance Administrator
Salary: £155 per day
Location: City
Duration: 1 Month

Reference: X_QJC/YR25764_1502898241Consultant: Tay Associates 1 Apply

HR Assistant

A leading asset management firm based in the City is seeking a HR Assistant to provide support to the HR Manager and HR Consultant. This is a fast paced and varied role which would suit an individual who has previous experience working within a high volume environment.

Duties will include:



* Diary management for the team and organising meetings, booking venues, ordering refreshments for internal/external interviews
* Producing contracts and offer letters for new hires
* Carrying out induction meetings
* Issuing leaver correspondence
* Managing administration of maternity/paternity/flexible working requests including meetings with the employee, preparing correspondence, calculating dates/holiday allowance and suspending/reactivating system access
* Ensuring the relevant information is provided to payroll team and assisting with collating monthly HR reports
* Monitoring employee visa renewals/expiry dates
* Ensuring appraisals and objectives are received from employees
* Supporting the HR Manager and Consultant with preparation of correspondence relating to salary review/bonus/verification
* Arranging for payment of invoices

This is a four month temporary assignment to start as soon as possible therefore you must be immediate to be considered for this role. Previous experience working within financial services is essential.

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Overview

HR Assistant
Salary: £150 per day
Location: City
Duration: 4 months

Reference: X_QJC/YR25762_1502809424Consultant: Tay Associates 1 Apply

Team Assistant

A leading, world renowned corporate financial services organisation based in the city of London are currently recruiting for a German or Italian speaking Team Assistant who will be able to support senior members of the division in question but also be able to support the wider teams too and float within the varying teams support requirements.

Busy with utilising your fluent German or Italian and fluent English within both a verbal and written capacity the successful candidate will have good experience of the following duties and be able to work within a fast paced and ever changing and demanding environment:

Duties will include:



* Extensive diary management
* Expense processing
* Booking international travel and arranging visas
* Event management
* Screening calls and helping with team enquires via the phone and email
* Reporting
* Project work

The role will suit an ambitious, hard working Team Assistant who wants to take their career to the next stage. Previous experience working as a Team Assistant in a fast-paced, demanding environment is essential.

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Overview

Team Assistant
Salary: £17 per hour
Location: City
Duration:

Reference: X_QJC/YR25715_1502800007Consultant: Tay Associates 1 Apply

Administrator

Expense Administrator

An exciting opportunity has arisen within a busy and leading investment bank in Canary Wharf who are looking for a self motivated and hardworking Expense Administrator to start immediately for an ongoing temporary contact.

The successful candidate will be working with the expense and travel team.

Main duties include:



* Audit expense claims, invoices and travel requisitions
* Check the accuracy of figures, calculations, and postings pertaining to transactions recorded by bankers and administrative assistants
* Evaluate travel requests, approve travel exceptions and escalate out of policy requests as required

Skills and experience required:



* Previous experience within a similar role
* Excellent communication skills
* Judgement and decision making
* Strong attention to detail and time management

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Overview

Administrator
Salary: £15 - £17 per hour
Location: Docklands
Duration:

Reference: X_QJC/YR25684_1502463299Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant

A high profile and extremely passionate City based Financial Markets and Commodities Bank is looking to recruit an Executive Assistant to support at board level.

In this 1:1 role, you will be given full access to the diary, inbox, travel plans and you will play a key role in helping the business to achieve their clear goals and objectives. This individual works at pace and to very high standards so you too will need to be a quick thinker and have plenty of common sense, initiative and confidence in your own abilities. You will also be involved with some project work and provide ad-hoc support to two additional heads.

Starting ASAP a one year maternity cover, you will be immediately available and an experienced and confident pair of hands for this senior level role. You will be an extremely focused and organised individual, not easily fazed by last minute detail changes, a multitude of urgent tasks and high volume diary and meeting management. Experience in a similar financial firm beneficial, but by no means crucial. You will have proven experience assisting to board level confidently.

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Overview

Executive Assistant
Salary: £45000 - £55000 per annum
Location: City
Duration: 1 year

Reference: X_QJC/YR25710_1502293753Consultant: Tay Associates 1 Apply

PA

A financial markets and commodities bank based in the City of London are currently looking for a switched on PA to join their team for a 12 month maternity cover. This credible, supportive and collaborative financial company is giving someone a great opportunity to grow within the company. You will have a resilient attitude and be happy to step straight into an extremely busy and demanding role. As the PA you will be providing support to 1 member of senior management plus 3 heads.

Responsibilities;



* Responsible for managing the senior managers diary / inbox
* Oral & written communication skills as well as maintaining good inter personal relationships
* Attend and write minutes for various senior staff meetings
* Work as an integral part of the team, promoting good working relationships with all contacts.
* Create PowerPoint presentations
* Travel arrangements

Requirements / Experience;



* Previous senior experience working as a PA or equivalent
* Confidence in managing relationships
* Flexible and adaptable approach to work
* Aptitude to prioritise and identify critical priorities
* Ability to multitask, juggling requirements
* Advanced Microsoft Office Word, Excel, PowerPoint and Outlook or equivalent
* Strong communication skills
* Short notice or preferably available immediately

Ref; X_QYR25710

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Overview

PA
Salary: £45000 - £55000 per annum
Location: City
Duration: 12 Months

Reference: X_QYR25710_1502281938Consultant: Tay Associates 1 Apply

Outbound Customer Service

HR Administrator - 3 Months FTC - London, City

A well respected global financial service company are currently looking for a go to HR Administrator to join their team based in the City of London. The financial services company have high standards and like to effectively and efficiently provide a unique service to their high volume of customer base.

Duties;



* Ability to build relationships with clients
* Handling referrals with other teams externally in order to obtain the high level of customer service
* Data entry and Data capture
* General administration day to day
* Outbound calling

Responsibilities;



* Capability to use database effectively
* To provide a high level of Customer Service skills and ability to build relationships internally and externally
* Strong data entry and typing skills
* Capability to uphold professionalism at all times
* Excellent communication skills
* Effective planning and organisational skills

Ref; X_QYR25702

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Overview

Outbound Customer Service
Salary: £28000 - £34000 per annum
Location: City
Duration: 3 Months

Reference: X_QYR25702_1502122103Consultant: Tay Associates 1 Apply

Team Assistant

Team Assistant, 6 Months FTC - London, City -

An integral fast pace financial services company are seeking a forward thinking Team Assistant to join their team based in the City of London, this role will be a 6 month fixed term contract. As a Team Assistant you will be sole support to the speedy, smooth running Sales Team along with assisting the Research Team when required with general Office Management.

Duties;



* Extensive/Complex diary management to the Sales Team and Research Team
* Managing travel arrangements
* Owning responsibility for specific analyst trips and taking control of all planning
* Handling of all logistics for marketing trips
* Arranging printing of research handouts and marketing materials to be delivered across Europe, keeping the team on track by updating the European calendar and database consistently
* Project management of company roadshows
* Submitting expenses using the in house database
* Liaising and building relationships with clients directly to organise meetings and conference calls

Responsibilities;



* Capability to deal with several projects at once, prioritising and effectively working well under pressure
* Strong communication skills in order to interact confidently and effectively with staff and external clients/providers both verbally and written
* Ability to build and maintain effective working relationships at all levels of seniority, both internally and externally
* Comfortable with having a work phone, emailing out of work hours and contactable during busy periods.

Ref; X_QYR25703

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Overview

Team Assistant
Salary: £32000 - £35000 per annum
Location: City
Duration: 6 Months

Reference: X_QYR25703_1502121381Consultant: Tay Associates 1 Apply

Project Administrator

An international Technology company, who are leaders in their market, are currently looking to recruit a hardworking Project Administrator. The office environment is friendly, positive and very much has that "work hard, play hard" mentality.

Duties will include;



* Coordinating and liaising with the project team, senior management & stakeholders
* Preparing meeting materials and agendas for internal & external meetings
* Liaise with 3rd party suppliers, technical teams and senior management to ensure delivery of SLAs
* Producing data and status reports using Excel

To be considered for this position, you will have 2-3 years previous experience working as a Project Administrator in a corporate environment and be immediately available. Working within financial services is advantageous. An advanced knowledge of Excel is required.

This is a temporary position for two months which could potentially extend.

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Overview

Project Administrator
Salary: £12 - £14 per hour
Location: City
Duration:

Reference: X_QJC25651_1501861570Consultant: Tay Associates 1 Apply

Executive Assistant

Executive Assistant

An exciting opportunity has arisen at a highly reputable, globally leading investment bank based in the City of London. They are seeking a dynamic and hard working Executive Assistant to start immediately for an ongoing temporary role within the Tax Department.

This is a demanding role that requires an organised and proactive person who is able to communicate effectively and professionally with all levels of individuals across the business.

Typical duties will include:



* Complex diary management
* Scheduling meetings, arranging conference calls, coordinating town halls and department meetings
* Booking international travel, arranging visas and collating itineraries
* Managing telephones
* Assisting visiting global department members with diary management, transportation and events
* Budgeting, invoicing and processing expenses
* Managing timesheets and holiday schedules

To be considered for this position, you will have previous experience within financial services and supporting at senior/board level.

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Overview

Executive Assistant
Salary: £19 per hour
Location: City
Duration:

Reference: X_QJC/YR25714_1501751837Consultant: Tay Associates 1 Apply

Team Assistant

A global powerhouse is looking for two of the best Team Assistant to provide support to an important part of their business. The Team Assistants will be energetic, fast paced, quick think and be able to handle pressure - you will need to have experience as a Team Assistant or similar.

Your Duties Will Include But Not Be Limited To:



* Coordinate interviews and set up testing across the whole division
* Extensive diary management
* Extensive telephone duties
* Extensive expenses
* Managing the managing directors, whereabouts, meetings and attendance at events
* Extensive emailing - newsletters and welcome letters for example
* Processing invoices
* Extensive reporting and management
* Organising travel
* Other ad hoc duties and additional tasks

You Will Need The Following Skills:



* Extensive knowledge of Microsoft packages
* Proven track record of event planning and coordination
* A proactive multitasker, with great initiative
* Strong time management
* Excellent attention to detail
* High level of written and verbal communication
* Experience handling sensitive information
* Experience managing diaries
* Experience booking travel
* Experience handling expenses
* Experience handling inboxes
* A secretarial background in financial services would be a plus

This I an ongoing temporary role. To be considered you will need to be available immediately.

Job Ref-25681

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Overview

Team Assistant
Salary: £30000 - £36000 per annum
Location: City
Duration:

Reference: X_QTF25681_1501256981Consultant: Tay Associates 2 Apply

EA

Executive Assistant - Mandarin Speaking

A prestigious and well respected Financial Services company are looking for an Executive Assistant to provide support to an extremely senior member of their business for 1 month.

This will be a very fast paced role that will include booking extensive international travel, extensive diary management, lots of expenses and other ad hoc duties including admin and booking taxis.

You will be required to:



* Provide 1:1 support
* Look after extensive international travel
* Extensive diary management
* Extensive expenses to be completed
* Speak fluently in mandarin
* Provide administrative support
* Book taxis and other forms of transport
* Book hotels
* Other ad hoc duties

Your experience will include:



* Extensive diary management
* Experience with handling expenses
* Extensive international travel experience
* Previous experience in the financial services industry
* Able to speak fluent mandarin
* Available to provide constant support for 1 month
* Established experience as a high level Personal or Executive Assistant

This role is a 1 month temporary assignment. Please only apply if you are willing and able to commit to this time scale.

Job Ref- 25681

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Overview

EA
Salary: £21 per hour
Location: City
Duration: 1 Month

Reference: X_QTF25681_1501151458Consultant: Tay Associates 2 Apply

Team Secretary

JMA/ 25376

Team Secretary/PA with immediate start. This global Plc is renowned for being an innovative firm who invest in talent. Supporting the Communications Manage in every capacity including organising travel, diary management, preparing presentations for meetings. This role will also involve and senior executives throughout the business.

The ideal candidate will be professional, calm, focussed and a good forward planner.


Skills/experience required;



* Previous experience gained within a Team role supporting senior management with responsibilities.
* Background from financial services/insurance/professional services
* Excellent communication skill; diplomacy, discretion and the ability to build professional relationships at all levels within a corporate business
* Flexibility in supporting ad hoc projects within the team

Temporary rate £15.00 - 17.00 per hour plus holiday pay.

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Overview

Team Secretary
Salary: £15 - £17 per hour + Holiday pay
Location: City
Duration: 4-6 Weeks

Reference: X_QJMA25376_1501060237Consultant: Tay Associates 1 Apply

Team Assistant

A leading financial company are currently seeking a Team Assistant to join their team to support 3 desk heads and their team. This role is a short term assignment; 4 to 6 weeks and an immediate start. The financial company are based in the City Of London and offer their clients specialist knowledge along with expertise to develop and grow their investments across the globe.

Responsibilities.



* Supporting 3 desk heads and team
* Extensive diary and travel management
* Extensive expense management
* Day to day usage of Buddy System

Qualifications



* Team Assistant experience is beneficial
* A knowledge of Microsoft package experience is beneficial
* Ability to work well under pressure
* Capability to work as a team player
* Aptitude to adapt
* Warm and personable
* Great attention to detail
* Strong communication skills
* Confident and approachable
* Immediately available

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Overview

Team Assistant
Salary: £20 - £23 per hour
Location: City
Duration: 4 Weeks plus

Reference: X_QYR25541_1501056409Consultant: Tay Associates 1 Apply

Helpdesk Coordinator

An established yet rapidly growing Facilities Management Company are looking for a Helpdesk Administrator who wants to grow their career with the company.

You will be a motivated, self starter who will have a pivotal role on the helpdesk working alongside the contracts manager.

Your job role will include:



* Taking ownership of the daily administration
* Taking ownership of the paperwork and processes a
* Liaising with Engineer's and Sub Contactors
* Supporting the contracts manager in additional duties
* Working overtime when required
* Other ad hoc tasks

As the Helpdesk Administrator your skills will include:



* 2 years experience in the building services environment
* Ability to work under pressure
* Adaptable
* Logical, methodical and analytical
* Able to prioritise workload and multi-task
* Great communication
* IT literate in Microsoft packages - including Word and Excel
* Confidence

This is a 3 month Temp to Perm role at a company that is growing rapidly. Do not miss out!

Job Ref-25654

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Overview

Helpdesk Coordinator
Salary: £20000 - £23000 per annum
Location: City
Duration:

Reference: X_QTF25654_1500977425Consultant: Tay Associates 2 Apply

Tay Associates Limited, 10 Throgmorton Avenue, London, EC2N 2DL, United Kingdom   Tel: +44 (0) 20 7065 6700   Fax: +44 (0) 20 7065 6701