Job Detail

Receptionist

Receptionist- £25-330k-City

A leading financial services company is looking for a highly customer focussed candidate to join there reception team. This client requires professional telephone manner, friendly and polite and the ability to multi task.

This role would suit an enthusiastic organised worker, with the ability to work independently and as part of a team.

Duties will include;

* Meet and greet clients, show them to the relevant meeting rooms
* To operate a busy switchboard answering and forwarding phone calls
* Booking meeting rooms
* Managing incoming emails
* General administration
* Taking of taxi/courier bookings
* Keeping the reception and kitchen area clean and tidy
* Update and maintain the electronic diary

Qualifications/Experience for the Finance Assistant position includes;

* Knowledge of Microsoft office
* Computer literate
* Previous experience working within Facilities/Reception environment

Executive Assistant

Job ref: X_QJG26573

A well established marketing consultancy are currently looking for an well organised and proactive individual to join their team on a maternity contract based in the City of London.

You will be an Executive Assistant to two Directors. On a daily basis you will be assisting them to be as effective as possible and ensure directors, staff and clients get needed help and information to expectation. You will liaise with the receptionists to ensure business runs smoothly.

Duties:

* You will manage director's inboxes, filing and replying where appropriate. You will also alert the directors with emails that need answering by them directly
* Diary management to both directors, preparing their travel requirements as and when required and ensuring they are always aware of upcoming appointments and meetings
* You will be the first point of contact for any company staff wanting to deal with either director, either answering their questions yourself or escalating to the director as necessary
* Preparing both directors for meetings, whether conducting necessary research, giving them paperwork in advance or updating presentations
* You'll help organise events and functions as required, supporting with planning and preparation
* You will support the other company directors when their Executive Assistants are away
* Administration duties when required.

You will always be one step ahead of the Directors requirements and most importantly approachable along with being incredibly proactive.

Do you have previous experience as an Executive Assistant / PA, having worked with Senior Management / Directors?

Executive Assistant

Job ref: X_QJG26573

A well known marketing consultancy are currently looking for an organised and proactive individual to join their team on a Maternity cover contract based in the City of London.

You will be an Executive Assistant to two Directors. On a daily basis you will be assisting them to be as effective as possible and ensure directors, staff and clients get needed help and information to expectation. You will liaise with the receptionists to ensure business runs smoothly.

Duties:

* You will manage director's inboxes, filing and replying where appropriate. You will also alert the directors with emails that need answering by them directly
* Diary management to both directors, preparing their travel requirements as and when required and ensuring they are always aware of upcoming appointments and meetings
* You will be the first point of contact for any company staff wanting to deal with either director, either answering their questions yourself or escalating to the director as necessary
* Preparing both directors for meetings, whether conducting necessary research, giving them paperwork in advance or updating presentations
* You'll help organise events and functions as required, supporting with planning and preparation
* You will support the other company directors when their Executive Assistants are away
* Administration duties when required.

You will always be one step ahead of the Directors requirements and most importantly approachable along with being incredibly proactive.

Do you have previous experience as an Executive Assistant / PA, having worked with Senior Management / Directors?

Team Assistant

This is will be an involved and varied role where no two days would be the same. You will work alongside the receptionist as a team to ensure that all tasks are completed in a timely manner. You will be supporting three managers initially with all administrative tasks but with the fluid nature of the company and the role your ability to adapt to changing circumstances will be essential.

Some of your responsibilities will include;

* Diary management
* Travel arrangements
* Expenses
* Invoices
* Inbox
* Ad hoc administration tasks
* Supporting reception

If you are looking to utilise your German in the workplace and advance your skills as a Team Assistant within a prestigious company then this is the next role for you.

Executive Assistant

Job ref: X_QJG26573

A well known marketing consultancy are currently looking for an organised and proactive individual to join their team on a Maternity cover contract based in the City of London.

You will be an Executive Assistant to two Directors. On a daily basis you will be assisting them to be as effective as possible and ensure directors, staff and clients get needed help and information to expectation. You will liaise with the receptionists to ensure business runs smoothly.

Duties:

* You will manage director's inboxes, filing and replying where appropriate. You will also alert the directors with emails that need answering by them directly
* Diary management to both directors, preparing their travel requirements as and when required and ensuring they are always aware of upcoming appointments and meetings
* You will be the first point of contact for any company staff wanting to deal with either director, either answering their questions yourself or escalating to the director as necessary
* Preparing both directors for meetings, whether conducting necessary research, giving them paperwork in advance or updating presentations
* You'll help organise events and functions as required, supporting with planning and preparation
* You will support the other company directors when their Executive Assistants are away
* Administration duties when required.

You will always be one step ahead of the Directors requirements and most importantly approachable along with being incredibly proactive.

Do you have previous experience as an Executive Assistant / PA, having worked with Senior Management / Directors?

German Speaking Receptionist

German speaking Receptionist

We have an exciting opportunity for a Fluent German Speaking Receptionist to join a global finance investment company based in the West End. They are looking for a Receptionist who is passionate about delivering excellent customer service to a high standard, with the ability to work in a fast paced environment.

Duties will include:

* Meeting and greeting visitors/clients.
* Operating switchboard, forward calls and taking accurate messages
* Co-ordination and preparation of meeting rooms ensuring that they are kept tidy and checked throughout the day.
* Arranging travel (both corporate and private), transportation, visas and accommodation for Senior Management
* Photocopying/Scanning/Printing and Binding various documents, sometimes on behalf of other colleagues.
* Distribute incoming post; manage outgoing post and book couriers.
* Maintaining kitchen and office supplies.
* Using a range of office software, including email, spreadsheets and databases.

Working alongside another receptionist on a shift pattern (weekly rotation) between (7am - 3pm) (10am -6pm) and (2.30pm - 10pm) as well as one saturday in three.

Receptionist

Receptionist

West End

35k + bonus

An incredibly reputable and prestigious Hedge Fund is currently seeking a Receptionist to join their London team. Located in stunning offices that have the 'wow' factor. Due to how visible this role is within the office and the clients you will be liaising you will be expected to be on the ball and one step ahead.

Located in the heart of Mayfair this is a superb opportunity for a Receptionist who is passionate about delivering exceptional customer service to clients and takes pride in ensuring that the Reception area is immaculate. You are a true representative for the company you currently work for and are looking to further hone your reception skills.

Duties will include:

* Managing the switchboard, being the first contact for couriers and deliveries
* Meeting and greeting all guests and ensuring that refreshments are organised and all six meetings rooms maintained to a very high standard
* Ensuring the meeting rooms are fit for purpose for each meeting
* Managing the annual leave spreadsheet, updating the visitor's daily spreadsheet and ensuring subscriptions are renewed
* Undertaking ad hoc administration when needed

With stunning offices and an outstanding benefits package this is a stand out Reception role for someone who is passionate about delivering an impeccable concierge service.

Experience:

-Graduate or graduate calibre

-Switched on, on the ball, charismatic

Job ad- 25869

Office Coordinator

Office Coordinator - £26,000-£32,000
12month Contract

Are you currently looking for a new challenge? Do you have experience working in an office support position? If so our excellent client is looking for an Office Coordinator to join their team on a permanent basis. This is a fantastic opportunity for someone who likes to be the 'go to' of the office and get involved with a broad range of tasks from; admin, office coordination, meeting and greeting and PA duties.

Responsibilities for the Receptionist Position include;

* Booking all travel for the team
* Keeping track of holidays
* Arranging company events and parties
* Meeting and greeting all visitors
* Ordering stationary and office supplies
* Contacting IT providers when needed
* Logging invoices
* Processing payments for approval
* Processing expenses
* Stocking the printer
* Keeping the office as clean and tidy as possible
* Assisting the team with any other requirements and acting as the 'go to' person

Qualifications for the Receptionist Position include;

* Experience working in a similar position or office support role
* Available immediately or on short notice
* Flexible, adaptable and positive

Executive Assistant

Job ref: X_QJG26573

A well known marketing consultancy are currently looking for an organised and proactive individual to join their team on a Maternity cover contract based in the City of London.

You will be an Executive Assistant to two Directors. On a daily basis you will be assisting them to be as effective as possible and ensure directors, staff and clients get needed help and information to expectation. You will liaise with the receptionists to ensure business runs smoothly.

Duties:

* You will manage director's inboxes, filing and replying where appropriate. You will also alert the directors with emails that need answering by them directly
* Diary management to both directors, preparing their travel requirements as and when required and ensuring they are always aware of upcoming appointments and meetings
* You will be the first point of contact for any company staff wanting to deal with either director, either answering their questions yourself or escalating to the director as necessary
* Preparing both directors for meetings, whether conducting necessary research, giving them paperwork in advance or updating presentations
* You'll help organise events and functions as required, supporting with planning and preparation
* You will support the other company directors when their Executive Assistants are away
* Administration duties when required.

You will always be one step ahead of the Directors requirements and most importantly approachable along with being incredibly proactive.

Do you have previous experience as an Executive Assistant / PA, having worked with Senior Management / Directors?

Receptionist

Global Asset Management company based in the West End are currently looking for a Part time Receptionist to join their team. This is a great opportunity to be part of a friendly and professional team working with a corporate company, oversee the smooth running of the front of house, building excellent working relationships with colleagues and clients, getting involved in adhoc admin support to EA's. It will be a busy, fast paced environment and will require an experienced proactive Receptionist with excellent communication and customer service skills.

Hours are 15.00 - 19.00 Monday to Friday.

Ongoing temporary to start April 2018.

Job Ref- JMA 26624